Senior Document Controller – Contracts & Commercial

Job Summary

The Senior Document Controller is responsible for managing, controlling, and safeguarding all project and corporate documentation, with a strong focus on contracts, commercial correspondence, and governance-critical records. The role ensures document integrity, traceability, and compliance across all departments and projects, while supporting contract administration and senior management reporting.

Key Responsibilities

1. Document Control & Governance:

• Establish, implement, and maintain document control procedures in line with company policies and project requirements.
• Manage document registers, numbering systems, version control, and approval workflows for all technical, commercial, and contractual documents.
• Ensure timely receipt, review, distribution, and archiving of documents across internal teams and external stakeholders.
• Maintain audit-ready document trails and logs in compliance with contractual, legal, project control procedure and regulatory requirements.

2. Contracts & Commercial Documentation:

• Manage and archive all contract-related documentation including main contracts, subcontracts, MOUs, LOIs, amendments, addenda, and correspondence.
• Support the Commercial teams by controlling contract execution versions, signature pages, bonds, guarantees, insurances, and contractual notices.
• Ensure all contractual communications (letters, notices, claims, instructions) are logged, tracked, and retrievable.
• Assist in maintaining contract status logs, variation registers, and key contractual dates (milestones, expiry, renewals).

3. Systems & Digital Platforms:

• Administer document management systems (e.g. Onsite, Aconex, Procore, SharePoint, or equivalent).
• Ensure data accuracy, access control, and proper user permissions across systems.
• Drive continuous improvement in document control workflows and digitalization initiatives.
• Asset in capturing and reflecting all Data in the Commercial dashboard accurately for the complete Portfolio of MERED Projects/ Procurement Activities.

4. Leadership & Coordination:

• Act as the senior focal point for document control across projects and departments.
• Guide and mentor junior document controllers, ensuring consistency and best practices.
• Coordinate with Project Managers, Commercial, Legal, Design, Contractors, Suppliers and Operations teams to ensure alignment and timely documentation.

5. Reporting & Compliance:

• Prepare periodic reports on document status, contractual deliverables, and compliance risks.
• Support internal and external audits by providing accurate and complete documentation.
• Flag relevant documents/ correspondence that entail contractual risks to management proactively.

Required Qualifications

• Diploma or bachelor’s degree in business administration, or a related field.
• Minimum 7–10 years of experience in document control, with strong exposure to contracts and commercial documentation in construction, real estate, or engineering projects.
• Proven experience working with developers, consultants, contractors, and suppliers.

Skills and Competencies

• Strong understanding of contract structures, contractual correspondence, and document governance.
• Advanced knowledge of document control systems and Microsoft Office.
• High attention to detail with strong organizational and time-management skills.
• Ability to handle confidential and legally sensitive information with discretion.
• Strong communication skills and the ability to coordinate across senior stakeholders.
• Structured, disciplined, and process-driven.
• Proactive and solution-oriented mindset.
• Comfortable working in fast-paced, multi-project environments.
• Strong sense of ownership and accountability

Compensation and Benefits

• Competitive salary package.
• Annual flight ticket allowance.
• Performance discretionary bonus.
• Comprehensive health insurance.
• Employment visa.

Job Type: Full-time