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document management specialist

WSP in the Middle East

<div>
 
 Job Description
 
 
 
 WSP in the Middle East is seeking a highly organized and detail-oriented Document Controller to join our team in Riyadh, KSA. The successful candidate will be responsible for managing, organizing, and maintaining all project-related documentation, ensuring accuracy, accessibility, and compliance with company standards and client requirements. You will play a critical role in ensuring efficient document flow across multiple project components and supporting the overall project lifecycle through effective document control practices.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and control the flow of documentation, including technical drawings, reports, specifications, correspondence, and project records, across all phases of the project.
 </li>
 <li>
 Implement and maintain a structured Document Management System (DMS) (electronic and physical), in accordance with WSP&rsquo;s IT policies and project requirements.
 </li>
 <li>
 Classify, register, and archive documents, ensuring proper version control, consistent file naming, and secure storage.
 </li>
 <li>
 Maintain accurate logs of incoming and outgoing documents using approved tracking systems or software (e.g., Aconex, SharePoint, Asite, etc.).
 </li>
 <li>
 Coordinate with internal teams, consultants, contractors, and external stakeholders to facilitate the submission, review, distribution, and approval of documents.
 </li>
 <li>
 Ensure all project documentation complies with WSP standards, quality procedures, and contractual obligations.
 </li>
 <li>
 Support audits by preparing documentation and ensuring records are complete, up-to-date, and audit-ready at all times.
 </li>
 <li>
 Train and support project team members on document control processes and the use of the DMS.
 </li>
 <li>
 Identify process improvements and contribute to the development of document control best practices across projects.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, Information Management, Engineering, or related field.
 </li>
 <li>
 Minimum 03 years of experience in a document control role within the construction, engineering, or consultancy sectors in the region.
 </li>
 <li>
 Proficiency in Document Management Systems (e.g., Aconex, Asite, SharePoint, or similar platforms).
 </li>
 <li>
 Familiarity with international document control standards and ISO quality management systems.
 </li>
 <li>
 Strong organizational, multitasking, and communication skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Fluency in English (written and spoken)
 
 
 
 </li>
 </ul>
 
 Imagine a better future for you and a better future for us all.
 
 
 
 Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
 
 
 
 With us, you can.
 
 
 Apply today.
 
</div>

Document Controller

<div>WSP in the Middle East is seeking a highly organized and detail-oriented Document Controller to join our team in Riyadh, KSA. The successful candidate will be responsible for managing, organizing, and maintaining all project-related documentation, ensuring accuracy, accessibility, and compliance with company standards and client requirements. You will play a critical role in ensuring efficient document flow across multiple project components and supporting the overall project lifecycle through effective document control practices.</div>
 <div><ul><li>Manage and control the flow of documentation, including technical drawings, reports, specifications, correspondence, and project records, across all phases of the project.
</li><li>Implement and maintain a structured Document Management System (DMS) (electronic and physical), in accordance with WSP&rsquo;s IT policies and project requirements.
</li><li>Classify, register, and archive documents, ensuring proper version control, consistent file naming, and secure storage.
</li><li>Maintain accurate logs of incoming and outgoing documents using approved tracking systems or software (e.g., Aconex, SharePoint, Asite, etc.).
</li><li>Coordinate with internal teams, consultants, contractors, and external stakeholders to facilitate the submission, review, distribution, and approval of documents.
</li><li>Ensure all project documentation complies with WSP standards, quality procedures, and contractual obligations.
</li><li>Support audits by preparing documentation and ensuring records are complete, up-to-date, and audit-ready at all times.
</li><li>Train and support project team members on document control processes and the use of the DMS.
</li><li>Identify process improvements and contribute to the development of document control best practices across projects.</li></ul></div>
 <div><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Information Management, Engineering, or related field.
</li><li>Minimum 03 years of experience in a document control role within the construction, engineering, or consultancy sectors in the region.
</li><li>Proficiency in Document Management Systems (e.g., Aconex, Asite, SharePoint, or similar platforms).
</li><li>Familiarity with international document control standards and ISO quality management systems.
</li><li>Strong organizational, multitasking, and communication skills.
</li><li>High attention to detail and accuracy.
</li><li>Fluency in English (written and spoken)
</li></ul>Imagine a better future for you and a better future for us all.
Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
With us, you can. Apply today.</div> <div></div>

Qiddiya Investment Company

<div>Qiddiya Investment Company is at the forefront of creating a pioneering entertainment destination in Saudi Arabia. We are looking for an organized and detail-oriented Document Controller to join the residential business unit. In this role, you will play a vital part in managing and overseeing the document control processes related to our vast array of projects. You will ensure that all documentation is accurately filed, tracked, and maintained in compliance with company standards and industry practices.
Your contributions will be essential in facilitating effective communication, collaboration, and project management throughout the organization by ensuring that all stakeholders have access to up-to-date and accurate documents.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Establish and maintain a systematic document control system, ensuring proper organization, storage, and retrieval of project documents.</li>
<li>Oversee the processing, distribution, and archival of documents including contracts, specifications, drawings, and correspondence.</li>
<li>Coordinate multidisciplinary teams (Engineering, Procurement, Contracts, HSE, etc.) to ensure timely submission of documents and that all required documentation is prepared in accordance with project specifications.</li>
<li>Prioritize and manage multiple tasks efficiently to meet deadlines.</li>
<li>Monitor document flow processes, tracking changes and revisions to ensure compliance with internal standards.</li>
<li>Prepare and maintain reports on document status, submission timelines, and compliance metrics for management review.</li>
<li>Train and support team members on document control standards and procedures.</li>
<li>Act as the point of contact for all document control-related inquiries and issues.</li>
<li>Continuously seek opportunities to improve document management processes and systems for increased efficiency.</li>
</ul>Requirements<ul>
<li>Bachelor&rsquo;s degree in business administration, Information Management, or a related field preferred.</li>
<li>Minimum of 8-10 years of experience in document control or administration, ideally within design consultancy, supervision consultancy, or project management environments.</li>
<li>Strong knowledge of document control processes, software tools, and systems (Aconex, SharePoint, Autodesk BIM360 and Autodesk Construction Cloud (ACC).
</li><li>Excellent organization and time management skills, with meticulous attention to detail.</li>
<li>Strong communication and interpersonal skills to work effectively with team members and stakeholders.</li>
<li>Proficiency in Microsoft Office Suite and document management software is essential.</li>
<li>A proactive approach to problem-solving and the ability to adapt to changing priorities.</li>
<li>Strong analytical skills with the ability to maintain accurate records and generate reports.</li>
</ul>Benefits
Comprehensive benefits package</div>

Senior Specialist - Document Controller - 20004451 (CDU911)

Assystem Radicon

<div>
 
 Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies.
 
 
 
 
 In our 12 countries (Europe, Middle East, Asia) of operation, we are working on the production and distribution of low-carbon electricity, through the development of nuclear and renewable energies. We are also supporting the modernisation and development of energy grids, managing the setup and siting for new transmission and distribution networks, and using hydrogen to decarbonise the transport and industry sectors.
 
 
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 
 The document controller is responsible for the timely, accurate and efficient preparation and management of documents. He/She controls the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents produced by technical teams, projects or departments
 
 
 
 
 
 
 
 <ul>
 <li>
 Initiating Workflows (for documents review purposes) in document management software
 </li>
 <li>
 Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification
 </li>
 <li>
 Reviewing document formatting and conformity to document management requirements, if requested transfer existing document in the applicable format
 </li>
 <li>
 Reporting document review progress, generating document status reports for the team as per the document management system requirements
 </li>
 <li>
 Archiving documents (including emails and attachments, correspondence &hellip; if applicable) according document management system requirements, maintaining the archive system
 </li>
 <li>
 Issuing controlled copies of information (review sheet, approved document or others documents) per document management system requirements
 </li>
 <li>
 Numbering, filing, archiving of meeting agendas and meeting minutes
 </li>
 <li>
 Assisting in preparing presentations, daily reports, weekly, monthly reports and printing documents
 </li>
 <li>
 Assisting in project tendering such as issuing EOI &amp; invitation to bid letters, coordinating with participated bidders, issuing tender packages &amp; related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 &bull; Undergraduate degree
 
 
 &bull; Minimum 3 years experience including a first experience as Document Controller for a large Programme or at Company level
 
 
 &bull; Knowledge of Document Management tools (Aconex or equivalent) is a plus
 
 
 &bull; Detailed oriented, focused and good coordination skills
 
 
 &bull; Understanding of data protection and privacy laws
 
 
 
 
 
 
 
 
 Additional Information
 
 
 
 <ul>
 <li>
 Communications &amp; Presentation Skills
 </li>
 <li>
 Quality Consciousness
 </li>
 <li>
 Attention to Details
 </li>
 <li>
 Problem Solving &amp; Decision Making
 </li>
 <li>
 Results Orientation
 </li>
 <li>
 Planning and organizing with time management
 </li>
 <li>
 Relationship Management
 </li>
 </ul>
 
 We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people&rsquo;s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.
 
 
 
</div>

Document Controller - Saudi

Assystem

<div>Company Description 
Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies.
In our 12 countries (Europe, Middle East, Asia) of operation, we are working on the production and distribution of low-carbon electricity, through the development of nuclear and renewable energies. We are also supporting the modernisation and development of energy grids, managing the setup and siting for new transmission and distribution networks, and using hydrogen to decarbonise the transport and industry sectors. 
Job Description 
The document controller is responsible for the timely, accurate and efficient preparation and management of documents. He/She controls the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents produced by technical teams, projects or departments 
<ul><li>
Initiating Workflows (for documents review purposes) in document management software</li><li>
Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification</li><li>
Reviewing document formatting and conformity to document management requirements, if requested transfer existing document in the applicable format</li><li>
Reporting document review progress, generating document status reports for the team as per the document management system requirements</li><li>
Archiving documents (including emails and attachments, correspondence &hellip; if applicable) according document management system requirements, maintaining the archive system</li><li>
Issuing controlled copies of information (review sheet, approved document or others documents) per document management system requirements</li><li>
Numbering, filing, archiving of meeting agendas and meeting minutes</li><li>
Assisting in preparing presentations, daily reports, weekly, monthly reports and printing documents</li>
Assisting in project tendering such as issuing EOI &amp; invitation to bid letters, coordinating with participated bidders, issuing tender packages &amp; related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation 
<li>
</li></ul> 
 
Qualifications<ul><li> 
Undergraduate degree</li><li>Minimum 3 years experience including a first experience as Document Controller for a large Programme or at Company level</li><li>Knowledge of Document Management tools (Aconex or equivalent) is a plus</li><li>Detailed oriented, focused and good coordination skills</li><li>Understanding of data protection and privacy laws</li></ul> 
Additional Information 
<ul><li>
Communications &amp; Presentation Skills</li><li>
Quality Consciousness</li><li>
Attention to Details</li><li>
Problem Solving &amp; Decision Making</li><li>
Results Orientation</li><li>
Planning and organizing with time management</li><li>
Relationship Management</li></ul><div></div>
We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people&rsquo;s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.</div>

Qiddiya | القدية

<div>
 Qiddiya Investment Company is at the forefront of creating a pioneering entertainment destination in Saudi Arabia. We are looking for an organized and detail-oriented Document Controller to join the residential business unit. In this role, you will play a vital part in managing and overseeing the document control processes related to our vast array of projects. You will ensure that all documentation is accurately filed, tracked, and maintained in compliance with company standards and industry practices.
 
 
 Your contributions will be essential in facilitating effective communication, collaboration, and project management throughout the organization by ensuring that all stakeholders have access to up-to-date and accurate documents.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Establish and maintain a systematic document control system, ensuring proper organization, storage, and retrieval of project documents
 </li>
 <li>
 Oversee the processing, distribution, and archival of documents including contracts, specifications, drawings, and correspondence
 </li>
 <li>
 Coordinate multidisciplinary teams (Engineering, Procurement, Contracts, HSE, etc.) to ensure timely submission of documents and that all required documentation is prepared in accordance with project specifications
 </li>
 <li>
 Prioritize and manage multiple tasks efficiently to meet deadlines
 </li>
 <li>
 Monitor document flow processes, tracking changes and revisions to ensure compliance with internal standards
 </li>
 <li>
 Prepare and maintain reports on document status, submission timelines, and compliance metrics for management review
 </li>
 <li>
 Train and support team members on document control standards and procedures
 </li>
 <li>
 Act as the point of contact for all document control-related inquiries and issues
 </li>
 <li>
 Continuously seek opportunities to improve document management processes and systems for increased efficiency
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Information Management, or a related field preferred
 </li>
 <li>
 Minimum of 8-10 years of experience in document control or administration, ideally within design consultancy, supervision consultancy, or project management environments
 </li>
 <li>
 Strong knowledge of document control processes, software tools, and systems (Aconex, SharePoint, Autodesk BIM360 and Autodesk Construction Cloud (ACC).
 </li>
 <li>
 Excellent organization and time management skills, with meticulous attention to detail
 </li>
 <li>
 Strong communication and interpersonal skills to work effectively with team members and stakeholders
 </li>
 <li>
 Proficiency in Microsoft Office Suite and document management software is essential
 </li>
 <li>
 A proactive approach to problem-solving and the ability to adapt to changing priorities
 </li>
 <li>
 Strong analytical skills with the ability to maintain accurate records and generate reports
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Comprehensive benefits package
</div>

EDECS

<div>
 
 
 EDECS
 
 is seeking a meticulous and proactive
 
 Document Controller
 
 to manage the flow, accuracy, and integrity of project documentation across dynamic infrastructure or engineering projects. You will play a key role in ensuring our teams have access to the right information at the right time&mdash;supporting project success through structured documentation, compliance, and operational excellence.
 
 
 This is an exciting opportunity to bring order, efficiency, and impact to fast-paced environments where precision matters.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Document Management:
 
 </li>
 </ul>
 
 Maintain, organize, and control all incoming and outgoing project documents, ensuring version control and secure storage.
 
 <ul>
 <li>
 
 Workflow Execution:
 
 </li>
 </ul>
 
 Ensure documentation flows seamlessly between internal teams, contractors, consultants, and clients&mdash;supporting approvals, submissions, and revisions.
 
 <ul>
 <li>
 
 Compliance &amp; Quality:
 
 </li>
 </ul>
 
 Enforce document control procedures aligned with project requirements, ISO standards, and company policies.
 
 <ul>
 <li>
 
 System Oversight:
 
 </li>
 </ul>
 
 Utilize digital document control platforms (e.g., Aconex, Procore, EDMS, SharePoint) to log, track, and manage documents efficiently.
 
 <ul>
 <li>
 
 Reporting:
 
 </li>
 </ul>
 
 Generate daily, weekly, or monthly document status reports, ensuring full traceability and audit readiness.
 
 <ul>
 <li>
 
 Coordination:
 
 </li>
 </ul>
 
 Work closely with project managers, engineers, and QA/QC teams to support inspections, RFIs, material submittals, and handover documentation.
 
 <ul>
 <li>
 
 Version Control:
 
 </li>
 </ul>
 
 Track revisions, ensure only the latest drawings/specs are in circulation, and archive outdated documents responsibly.
 
 <ul>
 <li>
 
 Support Project Delivery:
 
 </li>
 </ul>
 
 Assist during project close-out phases with the preparation of final documentation packages, O&amp;M manuals, and client deliverables.
 
 
 
 
 
 
 Skills and Qualifications
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration, Information Management, Engineering, or a related field.
 </li>
 <li>
 
 Experience:
 
 2&ndash;5 years of experience in document control, preferably in construction, engineering, oil &amp; gas, or infrastructure projects.
 </li>
 <li>
 
 Tech Proficiency:
 
 Familiar with document management systems (e.g., Aconex, Procore, EDMS, SharePoint) and strong in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 
 Attention to Detail:
 
 A sharp eye for naming conventions, formatting, version tracking, and procedural compliance.
 </li>
 <li>
 
 Organizational Skills:
 
 Able to manage high volumes of documentation with accuracy and speed.
 </li>
 <li>
 
 Communication:
 
 Clear communicator with the ability to coordinate across diverse teams and disciplines.
 </li>
 <li>
 
 Integrity &amp; Confidentiality:
 
 Handles sensitive documentation with discretion and professionalism.
 </li>
 </ul>
 
 
 
 
 
 About EDECS:
 
 
 
 
 
 
 EDECS is a leading organization with 30 years of experience in marine constructions, infrastructure, earthworks, and transportation projects in Egypt and Saudi Arabia, employing more than 2,000 employees. The organization provides innovative, sustainable, and cost-effective solutions for a wide range of projects, delivering excellence and meeting the highest standards of quality, safety, and sustainability.
 
 
 
 
 
 The organization has a strong presence in logistics projects, including high-speed and light-speed railways, railway stations, and commercial and administrative buildings. The organization also has extensive experience in earthworks, water irrigation, and yacht marinas. EDECS is a trusted partner for employers seeking to make a positive impact on the communities they serve.
 
</div>

Explore 1813+ Document management specialist in Riyadh this September. Find roles across top companies and apply now to boost your career.

1813 document management specialist jobs IN Riyadh

Document Controller

Document Controller

Senior Specialist - Document Controller - 20004451 (CDU911)

Document Controller - Saudi

Document Controller - Saudi

Senior Specialist - Document Controller - 20004451 (CDU911)

Document Controller