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documentation specialist

Guildhall

The Role
 Guildhall is hiring for Export Documentation Specialist for an international trading and logistics company that deals with perishable goods. The ideal candidate will have proven experience in preparing, reviewing, and verifying export documentation for international shipments, with a strong focus on compliance and accuracy. Key responsibilities: - Prepare, review, and verify all export documents required for international shipments, including but not limited to: Phytosanitary Certificates, Bills of Lading (Master B/L and House B/L), Certificates of Origin and other documentation related to export procedures and perishable goods shipments. - Ensure compliance with international trade regulations and export requirements. - Prepare and manage banking documentation related to exports, including: Letters of Credit and Documentary Collections. - Liaise with shipping lines, freight forwarders, and regulatory authorities to ensure smooth handling of shipments. - Maintain accurate records and ensure timely submission of all required documents. - Collaborate with internal teams (sales, logistics, finance) to support export operations.
 
Requirements
 <ul>
<li>Proven experience in export documentation, preferably in perishable goods or fresh produce. - Strong knowledge of international trade procedures, documentation, and compliance requirements. - Solid understanding of international banking regulations related to exports. - Experience handling Letters of Credit and Documentary Collections. - Excellent organizational skills and attention to detail. - Strong communication and coordination skills. - Ability to work under pressure and meet strict deadlines.</li>
</ul>
About the company
 Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region. With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific. Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services. Guildhall is the partner of choice.

Export Documentation Specialist

<div>DHL Supply Chain is the world's largest contract logistics specialist, offering customized logistics solutions based on globally standardized warehousing, transportation, and integrated services components. It&rsquo;s a really exciting time to join us as there are lots of big developments happening in the logistics industry. Globalization, digitalization, and e-commerce are all shaping the way we work. We even have picking robots in our warehouses to help us do our jobs! 
It&rsquo;s about everyone working together and the sense of belonging, teamwork and collaboration that you will experience from day one. It&rsquo;s also about our quest to consistently deliver excellence, so we&rsquo;re always developing to make sure we remain the number one logistics company and a great place to work. 
Connecting People. Improving Lives. 
Currently, we are looking for a passionate and energetic Admin Operative to be based in the Operations Team. 
Job Requirement: 
<ul><li>Experience in Logistics Documentation with a strong understanding of the logistics and supply chain processes.</li>
<li>Experience with Logistics Management Systems: Familiarity with tools such as WMS (Warehouse Management Systems), or ERP systems (e.g., SAP, Oracle) is essential.</li>
<li>Proven Experience with Documentation: Understanding how to create, organize, and manage various forms of logistics documentation mainly Jebel Ali.</li>
<li>Proficiency in Documentation Tools: Familiarity with software like Microsoft Office, Power BI(Preferred).</li>
<li>Understanding of Data and Reporting: Ability to analyze data and produce accurate, clear, and comprehensive reports for internal and external stakeholders (e.g., performance reports, logistics metrics).</li>
<li>Basic Technical Knowledge of Logistics Software: Understanding of logistics-specific software and tools, such as WMS, and ERP systems.</li>
<li>Excellent Written Communication: Strong skills in creating clear, concise, and accurate documentation that aligns with logistics procedures, regulations, and internal standards.</li>
<li>Clear Verbal Communication: Capability to present ideas clearly, communicate documentation needs across teams, and hold team meetings effectively.</li>
<li>Collaboration: Skilled in working within Teams.</li>
<li>Understanding of the end-to-end logistics process, including inventory management, warehousing, distribution, transportation, and order fulfillment.</li>
<li>Knowledge of compliance requirements such as customs regulations, international shipping laws, and industry certifications (e.g., ISO)</li></ul> 
Now, here is what we need from you!
<ul><li>Bachelor&rsquo;s Degree &ndash; in English curriculum.</li>
<li>More than 2 years of relevant experience.</li>
</ul>Certifications (Optional but Beneficial):
<ul><li>Certified Supply Chain Professional (CSCP) or Certified in Logistics,</li>
<li>Project Management Professional (PMP) or other project management certifications to show leadership and management capability.</li></ul></div>

Admin Operative

Accutree Consulting

Documentation Coordinator &ndash; Steel Scrap TradingLocation: Dubai Job Type: Full-timeAbout the RoleWe are seeking a highly organized and detail-oriented Documentation Coordinator to join our steel scrap trading business. The successful candidate will be responsible for managing, preparing, and verifying all import/export documentation related to steel scrap shipments. This role requires strong coordination skills, attention to detail, and knowledge of international trade compliance.Key Responsibilities<ul><li>Prepare and review shipping, import, and export documentation (invoices, packing lists, bills of lading, certificates of origin, etc.).</li><li>Ensure compliance with international trade regulations, customs requirements, and company policies.</li><li>Coordinate with suppliers, shipping lines, freight forwarders, and customs brokers for timely clearance and delivery.</li><li>Maintain accurate documentation records for audits and reporting.</li><li>Track shipments and update stakeholders on documentation and cargo status.</li><li>Resolve discrepancies in documentation with vendors, buyers, and logistics partners.</li><li>Support internal teams (sales, finance, logistics) with required trade documents.</li><li>Ensure timely submission of documents to banks for LC (Letter of Credit) processing.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, International Trade, Logistics, or related field.</li><li>Minimum 1-2 years&rsquo; experience in documentation within the steel scrap trading or metals trading industry (preferred).</li><li>Strong understanding of import/export documentation and Incoterms.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong communication and coordination skills with international stakeholders.</li></ul>Preferred Qualifications<ul><li>Experience in handling LC (Letters of Credit) and bank documentation.</li><li>Knowledge of shipping regulations and customs clearance procedures.</li><li>Multilingual abilities (Arabic, Hindi, or other relevant languages) are an added advantage.</li></ul>Job Types: Full-time, PermanentPay: AED4,800.00 - AED5,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have experience in Steel or other metal Trading?</li></ul>Experience:<ul><li>Documentation Coordinator (Import &amp; Export): 1 year (Required)</li></ul>

Documentation Coordinator (Import & Export Steel Industry)

Tether Operations Limited

<div>Join Tether and Shape the Future of Digital Finance
At Tether, we&rsquo;re not just building products, we&rsquo;re pioneering a global financial revolution. Our cutting-edge solutions empower businesses&mdash;from exchanges and wallets to payment processors and ATMs&mdash;to seamlessly integrate reserve-backed tokens across blockchains. By harnessing the power of blockchain technology, Tether enables you to store, send, and receive digital tokens instantly, securely, and globally, all at a fraction of the cost. Transparency is the bedrock of everything we do, ensuring trust in every transaction.
Innovate with Tether
Tether Finance: Our innovative product suite features the world&rsquo;s most trusted stablecoin, USDT, relied upon by hundreds of millions worldwide, alongside pioneering digital asset tokenization services.
But that&rsquo;s just the beginning:
Tether Power: Driving sustainable growth, our energy solutions optimize excess power for Bitcoin mining using eco-friendly practices in state-of-the-art, geo-diverse facilities.
Tether Data: Fueling breakthroughs in AI and peer-to-peer technology, we reduce infrastructure costs and enhance global communications with cutting-edge solutions like KEET, our flagship app that redefines secure and private data sharing.
Tether Education: Democratizing access to top-tier digital learning, we empower individuals to thrive in the digital and gig economies, driving global growth and opportunity.
Tether Evolution: At the intersection of technology and human potential, we are pushing the boundaries of what is possible, crafting a future where innovation and human capabilities merge in powerful, unprecedented ways.
Why Join Us?
Our team is a global talent powerhouse, working remotely from every corner of the world. If you&rsquo;re passionate about making a mark in the fintech space, this is your opportunity to collaborate with some of the brightest minds, pushing boundaries and setting new standards. We&rsquo;ve grown fast, stayed lean, and secured our place as a leader in the industry.
If you have excellent English communication skills and are ready to contribute to the most innovative platform on the planet, Tether is the place for you.
Are you ready to be part of the future?
About the job
We are looking for a hands-on proactive, experienced and passionate technical writer for the technical documentation efforts across all Tether products. In this role, you will be responsible for the documentation for our open source projects and our platform products which includes public npm modules and robust, modular codebase.
Responsibilities<ul><li>
Proactively update the documentation to match the rapid development pace of the development team.</li><li>
Writing and improving documentation, guides, FAQs, etc.</li><li>
Developing high quality proof of concept application and example snippets.</li><li>
Staying aware of questions and issues faced by the community and improving the documentation to support them better.</li></ul><ul><li>
Minimum 2+ years of experience in Node.js developing high-quality, clean and efficient code is mandatory.</li><li>
1+ years of experience in writing technical documentation.</li><li>
Experience with Git and Markdown is essential.</li><li>
Experience with C/C++ is a nice to have.</li><li>
Passion and experience working with open source technologies.</li><li>
Remote Collaboration: Since our team is distributed globally, experience in remote collaboration and communication is essential to align with our dynamic and fast-paced environment.</li></ul>
Important information for candidates 
Recruitment scams have become increasingly common. To protect yourself, please keep the following in mind when applying for roles:<ul><li>
Apply only through our official channels. We do not use third-party platforms or agencies for recruitment unless clearly stated. All open roles are listed on our official careers page: https://tether.recruitee.com/</li><li>
Verify the recruiter&rsquo;s identity. All our recruiters have verified LinkedIn profiles. If you&rsquo;re unsure, you can confirm their identity by checking their profile or contacting us through our website.</li><li>
Be cautious of unusual communication methods. We do not conduct interviews over WhatsApp, Telegram, or SMS. All communication is done through official company emails and platforms.</li><li>
Double-check email addresses. All communication from us will come from emails ending in @tether.to or @tether.io</li><li>
We will never request payment or financial details. If someone asks for personal financial information or payment at any point during the hiring process, it is a scam. Please report it immediately.</li></ul>
When in doubt, feel free to reach out through our official website.</div>

Technical Documentation Engineer

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Technical Landscape Architect
Dubai, UAE
We are seeking a highly skilled Technical Landscape Architect to play a pivotal bridging role between design development, contract documentation and project site coordination . This position is central to ensuring the seamless translation of design intent into buildable, high-quality outcomes. The Technical Landscape Architect will be responsible for reviewing and coordinating technical landscape packages within the studio, providing quality assurance before issue to clients, and supporting project teams with on-site coordination.
What You'll Be Doing:
<ul><li>Act as the primary link between design teams, contract documentation, and site execution, ensuring consistency and accuracy across all project stages.
</li><li>Lead the technical coordination of contract documents, including specifications, drawings, and schedules, to ensure clarity, compliance, and constructability.
</li><li>Review and provide quality assurance for technical landscape architecture packages before client submission, maintaining high standards of accuracy and presentation.
</li><li>Liaise with contractors, consultants, and project teams to resolve technical queries and ensure smooth communication during construction.
</li><li>Support project managers and design leads in identifying and mitigating technical risks throughout project delivery.
</li><li>Ensure that design intent is fully captured and translated into documentation suitable for tender and construction.
</li><li>Conduct site visits to monitor works against contract documents, flagging discrepancies, and providing technical guidance.
</li><li>Stay updated with industry standards, codes, and best practices to ensure documentation and built works meet professional and regulatory benchmarks.
</li><li>Prepare and manage technical documentation for NOC submittals and approvals.
</li><li>Responsible and accountable for allocated tasks.
</li><li>Perform other related tasks as directed.
</li></ul>What Required Skills You'll Bring:
<ul><li>An understanding of the design aesthetic and technical components of landscape architecture.
</li><li>An understanding of production techniques, procedures, and standards.
</li><li>An expert understanding of industry codes/standards/health and safety requirements and sustainability regulations.
</li><li>An expert understanding of the regional construction industry, local construction methods and their influence on design decisions.
</li><li>Demonstrate a team oriented and collaborative approach to Landscape Architecture within the design team.
</li><li>Technical skills and efficiencies in both standard and specialist computer programs such as Autocad, Revit, Sketchup, and MS office suite programs
</li><li>8+ Years of continuous employment within the profession of Landscape Architecture.
</li><li>Fluency in English, verbal and written. Proficiency in other languages, especially Arabic, is highly regarded.
</li></ul>What Desired Skills You'll Bring:
<ul><li>Possess a strong commitment to quality control for design and technical issues.
</li><li>Possess strong communication skills with both internal and external parties.
</li><li>A willingness to develop and further landscape architecture skills and techniques for the enhancement and efficiency of the team.
</li><li>Working towards CMLI / ASLA / ALIA
</li></ul>Qualifications:
<ul><li>Experience Required: At least 8 + Years of continuous employment within the profession of Landscape Architecture.
</li><li>Educational Degree : Bachelor of Landscape Architecture or Architecture
</li><li>Languages : Fluency in English, verbal and written. Proficiency in other languages, especially Arabic, is highly regarded.
</li><li>Professional Certification : Working towards CMLI / ASLA / ALIA
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Technical Landscape Architect

VEGA INTERNATIONAL

The Role
 We are seeking a reliable and detail-oriented Administrator to support our daily operations. The ideal candidate will be responsible for handling documentation, preparing and managing invoices, and ensuring smooth coordination between departments, clients, and vendors. This role requires excellent organizational skills, accuracy, and the ability to work independently. Key Responsibilities: • Prepare, organize, and maintain company documents and records. • Manage invoices – issuing, tracking, and coordinating payments. • Coordinate with internal teams, clients, and external partners to ensure smooth workflow. • Assist with administrative tasks, scheduling, and reporting. • Ensure compliance with company policies and procedures. • Support management with day-to-day operational activities. Requirements: • Proven experience in administration, documentation, or related roles. • Strong knowledge of invoice preparation and documentation processes. • Excellent coordination and communication skills. • Proficiency in MS Office (Word, Excel, Outlook). • Ability to multitask, prioritize, and meet deadlines. • Candidates must hold a Freelance Visa or Own Visa. Preferred Qualifications: • Bachelor’s degree in Business Administration or related field. • Previous experience in office administration within [industry, e.g., healthcare, trading, logistics].
 
Requirements
 Candidate Profile – Administrator Ideal Candidate: The ideal candidate is a highly organized and detail-oriented professional with strong experience in documentation management, invoicing, and coordination tasks. They should have the ability to work independently, manage multiple priorities, and ensure smooth day-to-day administrative operations. Skills & Competencies: • Strong organizational and documentation management skills. • Proficiency in preparing and managing invoices. • Excellent communication and coordination abilities. • Good command of MS Office (Excel, Word, Outlook). • Problem-solving skills and ability to work under pressure. • Attention to detail and accuracy. Experience: • 2–4 years of experience in an administrative or coordination role. • Previous experience handling documentation and invoicing is essential. • Experience in coordinating with clients, suppliers, or internal departments. Education: • Bachelor’s degree in Business Administration, Accounting, or a related field (preferred but not mandatory). Other Requirements: • Must be on Freelance Visa or Own Visa. • Ready to join immediately or with short notice.
 
About the company
 Vega offers expert consultancy in migration, healthcare recruitment, education, logistics, and business solutions, driving global success.

Administrator

Rocfort Kitchens LLC

The role will primarily focus on managing and maintaining documentation related to kitchen equipment projects, supply contracts, and company records. The ideal candidate will ensure that all documents are properly filed, accessible, and comply with company standards and project requirements.Key Responsibilities<ul><li>Manage, organize, and maintain all project and company documentation, including contracts, quotations, purchase orders, drawings, manuals, and approvals.</li><li>Prepare, submit, and track specification sheets, technical submittals, and related documents for consultant and client approvals.</li><li>Ensure that all documents are up-to-date, properly filed (hard and soft copies), and easily retrievable.</li><li>Control and track document flow for kitchen equipment projects, including vendor submissions, client approvals, and internal records.</li><li>Review documents for accuracy, formatting, and compliance with company and project standards.</li><li>Coordinate with project managers, sales, procurement, and technical teams to ensure timely submission and receipt of documentation.</li><li>Maintain document control logs, registers, and databases.</li><li>Prepare transmittals, correspondence, and reports as required.</li><li>Support the preparation of project handover files, including O&amp;M manuals and compliance certificates.</li><li>Ensure confidentiality and proper handling of sensitive documents.</li><li>Assist in implementing and improving document management systems and procedures.</li></ul>Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;4 years of experience as a Document Controller, preferably within the fit-out, or kitchen equipment supply industry.</li><li>Experience in handling project-related documents (quotations, drawings, specification sheets, O&amp;M manuals, purchase orders, etc.).</li></ul>Technical Skills<ul><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Understanding of technical drawings, spec sheets, and equipment data is an advantage.</li></ul>Personal Skills<ul><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong communication and interpersonal skills.</li><li>Team player with a proactive and problem-solving approach</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Document Controller - Kitchen Equipment Supply Industry

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