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Role: Document Controller for Contruction Project (Dubai)Min Experience: 5 years- To have experience in all Project Phases - Design, Tender &amp; Construction- Preparation of Letter, Minutes of Meetings, Record Keeping- Tracking of Contractors Bills and StatementsCVs requested at javedkm@pmq-me.comJob Type: Full-time

Document Controller

TXM Solutions

<div>
 
 
 Job Title: Document Controller
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Experience:
 
 10+ years
 
 
 
 Industry:
 
 MEP / Construction / Engineering
 
 
 
 About the Role:
 
 
 
 A leading MEP contractor in the UAE is seeking a seasoned
 
 Document Controller
 
 to support ongoing and upcoming projects. The ideal candidate is a highly organised and tech-savvy professional with more than 10 years of experience in document control, project coordination, and digital reporting within the construction or MEP sector.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the end-to-end document control process for large-scale construction or MEP projects.
 </li>
 <li>
 Maintain and update project schedules, trackers, and logs using
 
 Microsoft Excel
 
 (advanced functions such as pivot tables, macros, etc.).
 </li>
 <li>
 Handle uploads/downloads, file distribution, and version control through various platforms (e.g., Aconex, Procore, or equivalent).
 </li>
 <li>
 Develop dashboards and automated reports using
 
 Power BI
 
 to assist in project tracking and decision-making.
 </li>
 <li>
 Organize and archive technical documents, drawings, RFIs, submittals, and correspondence accurately and efficiently.
 </li>
 <li>
 Coordinate with engineers, consultants, contractors, and project managers to ensure seamless document flow and compliance.
 </li>
 <li>
 Conduct periodic audits to maintain high documentation standards.
 </li>
 <li>
 Provide administrative support and reporting to project and operations teams as needed.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum of 10 years of document control experience in the UAE within the construction or MEP industry.
 </li>
 <li>
 Expert-level skills in
 
 Microsoft Excel
 
 (data handling, reporting, scheduling).
 </li>
 <li>
 Experience with
 
 Power BI
 
 and data visualisation tools.
 </li>
 <li>
 Proficient in document control systems (e.g., Aconex, Procore, EDMS, etc.).
 </li>
 <li>
 Strong attention to detail, organisation, and time management.
 </li>
 <li>
 Clear communication skills and the ability to thrive in a fast-paced project environment.
 </li>
 </ul>
 
 
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Business Administration, Engineering, or related field.
 </li>
 </ul>
 
 
</div>

Danway LLC

Key Responsibilities:<ul><li>Establish and maintain document control procedures in accordance with company policies and industry standards.</li><li>Manage the flow of correspondence and documentation between internal teams, clients, contractors, and vendors.</li><li>Receive, log, distribute, and track engineering drawings, vendor documents, specifications, and project records.</li><li>maintain master files of controlled documents (soft and hard copies).</li><li>Monitor compliance with document management procedures across all project stakeholders.</li><li>Maintain confidentiality and security of controlled documents.</li><li>Generate document status reports, transmittals, Progress Report etc.</li><li>Coordinate with engineering, procurement, construction, and QA/QC teams to ensure timely submission and approval of documents.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma/Degree in Business Administration, Engineering, or related field.</li></ul><ul><li>Minimum 3&ndash;5 years&rsquo; experience as a Document Controller, preferably within the Oil &amp; Gas / EPC industry.</li></ul><ul><li>Proven experience with documentation systems, project records management, and document workflows.</li></ul><ul><li>Familarity with Oil &amp; Gas project documentation requirements.</li></ul><ul><li>Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Excellent organizational skills .</li></ul><ul><li>Strong communication skills (written &amp; verbal).</li></ul>Job Type: Full-time

Al Khayyat Investments (AKI)

<div>
 
 
 Job Purpose:
 
 
 
 Responsible for managing, organizing, and controlling all project-related documents and records to ensure compliance with company and project requirements. Supports project teams by maintaining accurate documentation for approvals, revisions, and audits.
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Receive, register, and distribute all incoming and outgoing project documents.
 </li>
 <li>
 Maintain and update document control systems, including electronic and physical filing systems.
 </li>
 <li>
 Ensure all documents are properly formatted, version-controlled, and meet project standards.
 </li>
 <li>
 Track document revisions, approvals, and submissions in line with project timelines.
 </li>
 <li>
 Coordinate with project teams, consultants, and contractors for document submissions and approvals.
 </li>
 <li>
 Prepare and maintain reports on document status and distribution.
 </li>
 <li>
 Assist in audits and ensure compliance with company procedures and industry standards.
 </li>
 <li>
 Ensure confidentiality and security of sensitive project information.
 </li>
 </ul>
 
 
 
 
 Key Requirements / Qualifications:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or related field preferred.
 </li>
 <li>
 Proven experience as a Document Controller in the construction or engineering industry.
 </li>
 <li>
 Familiarity with document management software and MS Office applications.
 </li>
 <li>
 Strong organizational, communication, and attention-to-detail skills.
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines.
 </li>
 </ul>
 
 
</div>

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div> 
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div> 
We invite you to join us. Why?</div><div></div><div> 
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
Our newest opportunity is for a talented Document Controller to join our award-winning team in Dubai, UAE.
 
This position is responsible for managing, tracking, and distributing all project documents, drawings, and correspondence while maintaining document control systems to ensure accuracy, version control, compliance with client and authority requirements, and timely access to updated information for engineers and project managers.</div><div></div><div> 
We envisage success in this role to include;</div><ul><li>
Oversee the proper management, organisation, and filing of all project documents.
</li><li>Ensure all project-related documents are accurately recorded, indexed, and archived.
</li><li>Implement and maintain document control procedures to meet project requirements and company standards.
</li><li>Act as the primary point of contact for all document-related enquiries.
</li><li>Coordinate with project teams, contractors, and stakeholders to ensure documents are distributed and filed on time.
</li><li>Ensure proper flow of documents between project management teams and clients. Use electronic document management systems (EDMS) to track, store, and retrieve documents.
</li><li>Set up and maintain document numbering systems and file structures to ensure easy retrieval.
</li><li>Perform regular audits and reviews of documents to ensure accuracy and compliance.</li><li>
Distribute and issue project documents, such as drawings, reports, contracts, and correspondence, to relevant parties.
</li><li>Track document revisions and ensure the most up-to-date versions are available to all stakeholders.
</li><li>Ensure that all documents adhere to industry standards, regulations, and client specifications.
</li><li>Monitor the progress of document submissions, approvals, and rejections to ensure timely delivery.
</li><li>Ensure that documents are properly controlled, updated, and archived in accordance with contractual requirements.
</li><li>Offer support to staff in locating documents, managing file systems, and understanding project document requirements.
</li><li>Prepare regular reports on document status, including pending approvals, submission deadlines, and document distribution.
</li><li>Ensure documentation is up to date and available for inspections or audits.
</li><li>Ensure all project documents are finalised, completed, and archived upon project completion.
</li><li>Assist with the preparation of final project reports and document handover to clients or stakeholders.</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 7 years work experience partnered with a Diploma or Bachelor degree. 
 
Ideal candidates must meet the below criteria:</div> 
<ul><li>
Candidates must have prior experience working with an engineering consultancy within the civil construction sector in the UAE or GCC, specifically in a Document Controller role.</li><li>
Proficiency in Oracle Unifier OR Aconex (mandatory).</li><li>
Knowledge of ISO 9001 document control procedures.</li><li>
Strong organizational skills and attention to detail.</li><li>
Excellent communication and coordination abilities.</li></ul>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

CECEP Techand Ecology& Environment Co Ltd Dubai Branch

Role DescriptionWe are seeking a highly organized and detail-oriented Document Controller to join our team in Dubai. This role is responsible for the management and control of all project documentation, ensuring that records are accurately maintained, properly organized, and readily accessible. The Document Controller will play a key role in facilitating communication and document flow across the project team, ensuring efficient documentation practices are followed at all stages of the project lifecycle.Key Responsibilities<ul><li>Manage and control all incoming and outgoing project documentation</li><li>Ensure all documents are filed, labeled, and archived correctly in both hard and soft copies</li><li>Maintain up-to-date records of drawings, submittals, correspondences, and project deliverables</li><li>Coordinate with internal departments, consultants, and contractors to distribute documents efficiently</li><li>Maintain and update document logs, payment records, and invoicing details</li><li>Support invoicing and payment processing activities, including payment tracking and log management</li><li>Utilize document control systems (e.g., ACONEX/ICONEX) to manage workflow and access control</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Management, or a related field</li><li>3-5 years of experience in document control, preferably in the construction, engineering, or environmental sector</li><li>Proficiency in document management systems and tools (ACONEX/ICONEX preferred)</li><li>Solid experience in project documentation, records management, and payment processing</li><li>Excellent communication and coordination skills</li><li>Strong organizational skills and keen attention to detail</li><li>Ability to work independently and meet tight deadlines</li></ul>Job Type: ContractApplication Question(s):<ul><li>Do you hold a bachelor&rsquo;s degree? Please Specify</li><li>How many years of experience do you have in document control within the construction or engineering sector?</li><li>Have you previously worked on projects in the UAE, particularly in Dubai?</li><li>What types of projects have you handled documentation for (e.g., infrastructure, high-rise buildings, villas, landscaping, environmental projects)?</li><li>Are you experienced in managing and controlling documents using systems such as ACONEX or ICONEX?</li><li>Are you proficient in MS Office (Word, Excel, Outlook) and general document formatting?</li><li>Are you currently based in the UAE?</li><li>What is your current salary?</li><li>What is your expected salary?</li><li>What is your notice period (in days)?</li><li>If shortlisted, are you available for a face-to-face interview at our Dubai office? Any preferred time/day?</li></ul>

WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO

<div>
 A professional services firm operating in Management Consulting and Project Controls across infrastructure, construction and industrial sectors in the UAE and GCC. The organisation provides governance, compliance and operational support to large-scale projects, ensuring quality, traceability and on-time deliverables.
 
 
 
 Primary Job Title:
 
 Document Controller
 
 
 Role &amp; Responsibilities
 
 
 <ul>
 <li>
 Own the document lifecycle: receive, classify, register, version-control and archive project documents per approved procedures.
 </li>
 <li>
 Maintain and update master document register and transmittal logs; ensure all stakeholders receive controlled revisions on schedule.
 </li>
 <li>
 Manage electronic document management platform workflows (uploading, tagging, access permissions and folder structure maintenance).
 </li>
 <li>
 Coordinate with project teams (engineering, QA/QC, procurement and contracts) to route documents for review, approval and distribution.
 </li>
 <li>
 Prepare and issue transmittals, track responses, and escalate overdue actions to ensure SLA adherence.
 </li>
 <li>
 Support internal and external audits by producing evidence of document control activities and ensuring compliance with ISO and project procedures.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 
 Must-Have
 
 
 
 <ul>
 <li>
 Aconex
 </li>
 <li>
 SharePoint
 </li>
 <li>
 Document Management Systems
 </li>
 <li>
 ISO 9001:2015
 </li>
 <li>
 Microsoft Excel
 </li>
 <li>
 Adobe Acrobat
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bluebeam Revu
 </li>
 <li>
 AutoCAD (for drawing register control)
 </li>
 <li>
 Experience with project transmittal and revision-control workflows
 
 
 </li>
 </ul>
 
 Additional Qualifications
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Records Management or related field (or equivalent experience).
 </li>
 <li>
 Prior document control experience in construction, infrastructure or engineering projects in the UAE or GCC preferred.
 
 
 </li>
 </ul>
 Benefits &amp; Culture Highlights
 
 
 <ul>
 <li>
 On-site role within a multicultural project-driven environment focused on professional development.
 </li>
 <li>
 Competitive UAE compensation package and support for relevant professional certifications.
 </li>
 <li>
 Exposure to large-scale projects and opportunity to work with leading project controls and QA/QC teams.
 
 
 </li>
 </ul>
 To apply, submit your CV and a brief summary of your document control systems experience. Candidates must be available for on-site placement in the UAE.
 
 
 Skills: document management systems,sharepoint,microsoft excel,aconex,adobe acrobat,document management
</div>

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