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document controller

Perfect Technical Works & Landscaping LLC

PTWL is seeking a highly organized and detail-oriented Document Controller to manage and maintain all project documentation across landscaping and construction projects. The ideal candidate will ensure accurate documentation control, proper version management, and efficient communication of project information across all departments.Key Responsibilities1. Document Management &amp; Organization<ul><li>Organize, store, and maintain all project documentation including contracts, drawings, proposals, specifications, and correspondence.</li><li>Maintain structured filing systems (digital and physical) for easy retrieval and reference.</li><li>Ensure proper categorization, indexing, and version control of all project documents.</li></ul>2. Document Control Process Implementation<ul><li>Implement and maintain standardized document control procedures.</li><li>Ensure all documentation complies with company policies and industry standards.</li><li>Monitor and improve document workflow processes for accuracy and efficiency.</li></ul>3. Data Entry &amp; Record Maintenance<ul><li>Enter and update project-related data into internal systems and databases.</li><li>Maintain accurate logs of all incoming and outgoing documents.</li><li>Track document distribution, approvals, revisions, and submissions.</li></ul>4. Quality &amp; Compliance Control<ul><li>Review documents for accuracy, completeness, and compliance with company standards.</li><li>Ensure all project documentation meets regulatory and contractual requirements.</li><li>Monitor deadlines for document submissions, approvals, and revisions.</li></ul>5. Coordination &amp; Communication<ul><li>Coordinate with project managers, engineers, procurement teams, and site staff for document exchange.</li><li>Serve as the focal point for all documentation-related queries and support.</li><li>Ensure timely circulation of updated drawings and project revisions to relevant stakeholders.</li></ul>6. Version Control &amp; Tracking<ul><li>Track document revisions and ensure the latest versions are always accessible to project teams.</li><li>Maintain a clear record of changes, updates, and approvals.</li><li>Prevent the use of outdated documents across project sites and departments.</li></ul>7. Reporting &amp; Administration<ul><li>Generate reports on document status, compliance, and pending approvals for management.</li><li>Support internal audits and documentation tracking summaries.</li><li>Assist in improving document management systems and best practices across projects.</li></ul>Requirements &amp; Qualifications<ul><li>Proven experience as a Document Controller or in an administrative role within construction or landscaping projects.</li><li>Strong organizational skills with excellent attention to detail.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and document management systems.</li><li>Strong communication and interpersonal skills.</li><li>Ability to manage multiple tasks and meet deadlines effectively.</li><li>Ability to work independently and coordinate with multiple departments.</li><li>Knowledge of construction documentation processes is an advantage.</li></ul>Job Type: Full-timePay: From AED1.00 per monthWork Location: In person

Required Document Controller

NAF CONTRACTING LLC

Key Responsibilities<ul><li>Maintain and control all project documentation, including drawings, specifications, permits, contracts, RFIs, submittals, and correspondence.</li><li>Register, track, and update incoming and outgoing documents in the document control system.</li><li>Ensure proper document numbering, revision control, and distribution procedures are followed.</li><li>Coordinate with project managers, engineers, consultants, clients, and subcontractors regarding document submissions and approvals.</li><li>Monitor document status and follow up on pending approvals and responses.</li><li>Prepare and maintain document logs, transmittals, and project filing systems.</li><li>Archive completed project documents and ensure records are properly stored for future reference.</li><li>Ensure all project documentation complies with company standards and project requirements.</li><li>Assist in the preparation of reports, project records, and handover documentation.</li><li>Maintain confidentiality and security of sensitive project information.</li><li>Support project teams with document retrieval and information management as required.</li></ul>Qualifications<ul><li>Bachelor's Degree or Diploma in Business Administration, Engineering, Construction Management, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction industry.</li><li>Proficiency in MS Office applications, especially Excel and Word.</li><li>Experience with document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms.</li><li>Strong organizational and record-keeping skills.</li><li>Excellent communication and coordination abilities.</li><li>Ability to work under pressure and manage multiple tasks effectively.</li></ul>Job Type: PermanentWork Location: In person

Secretary / Document Controller

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2>
We are looking to hire a talented Document Controller to join our team. You will be joining a creative, diverse team tasked with solving challenging problems constructing Amazon Data Centers. Our data centers are industry-leading examples of energy efficient, cost-effective designs. You will work alongside internal partner teams such as Engineering, Operations, Networking, Controls, Security, and Commissioning to build Data Centers that directly support our Customers.
 
 
Key job responsibilities 
 
Check documents for accuracy and contract compliance. 
Manage simultaneous documentation projects, engaging stakeholders to ensure quality and coherence of deliverables. 
Maintain user accounts, security groups, and permissions; train employees on the document management system. 
Set up training initiatives for internal and external partners and provide tactical support. 
Gather information from stakeholders to produce best practices and respond to customer needs. 
Assist in project closeouts, archiving, processing, and filing activities. 
Collaborate with technical teams to edit and elevate high-quality technical documentation. 
Coordinate engineering and architectural specifications, design drawings, and permit submittals. 
Support construction managers in preparing complete handoff documentation, including drawings, specifications, and scopes of work. 
Maintain the document repository by site; ensure correct uploads. 
Manage documentation processes and maintain confidentiality around sensitive documents. 
Prepare ad-hoc project reports and attend team meetings as the Document Control representative. 
Develop standardized procedures and conduct audits to ensure compliance. 
Ensure red-lined updates are reflected in as-built drawings provided to the owner. 
Confirm all Operations &amp; Maintenance Manuals and warranties are provided to the owner with complete status, terms, and contact information. 
 
A day in the life 
Each day, you will represent AWS in ensuring on-time delivery of construction documentation while improving document control processes and quality standards. 
 
You will drive communication across departments, coordinating with front-line and executive-level managers to ensure documentation accuracy and completeness. 
 
You will leverage your experience and document management tools to identify gaps in documentation workflows and propose solutions. 
 
Daily tasks may comprise document reviews, compliance checks, stakeholder coordination, and closeout processing. You will act as the primary escalation point for documentation issues, owning and tracking them to resolution 
 
About the team 
Our Pre-Construction team is a multicultural, multinational group at the forefront of creating and delivering the most innovative products to our customers and is known for changing the face of cloud computing. 
We support the development and implementation of design standards across regional construction programs. We create and release high-quality, consistent documentation for processes, standards, and procedures, and serve as the primary liaison between Real Estate, Design Engineering, Construction, and other critical partner teams from site selection through construction commencement.<h2 class="jobSectionHeader"> 
BASIC QUALIFICATIONS</h2><ul><li>Master's degree or above in enginnering or equivalent, or 4+ years of construction or project management experience</li><li>4+ years of construction or project management, or 4+ years of relevant discipline work experience</li><li>Experience with the Microsoft Office Suite including Word, Outlook, and Excel</li><li>&bull; 4+ years&rsquo; experience as a construction document controller for large commercial, mission critical, or industrial projects.</li><li>&bull; Experience with design and construction management software including Autodesk BIM360, Bluebeam, and Procore.</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience in construction or project management, or experience in project management</li><li>Experience with high-volume, high-velocity, large-scale file management (workflow orchestration, file-movement, permission management, etc.)</li><li>Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience handling confidential information and maintaining professionalism in dealing with senior executives</li><li>Experience using English communication skills, both written and verbal, to foster seamless interaction with stakeholders at all levels</li><li>Experience reading and interpreting construction specifications and drawings for all domains</li><li>Knowledge of construction life cycle sequencing and project schedules.</li><li>Organizational and analytical skills, including experience writing functional and technical specifications.</li></ul> 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Construction Document Controller, EMEA Pre-Construction

OWA ENGINEERING CONSULTANTS LLC

Role SummaryFront-desk and office operations with strong admin/accounting support for an architecture/engineering/construction (AEC) practice. You&rsquo;ll handle reception, quotations, invoices, payment certificates, basic bookkeeping in Zoho Books, and project document control. Professional appearance and clear English communication are essential.Key ResponsibilitiesFront Office &amp; Admin<ul><li>Greet visitors; manage calls, WhatsApp, and emails; coordinate meeting rooms and calendars</li><li>Courier/mail handling; office supplies &amp; vendor coordination; travel bookings</li><li>Prepare letters, memos, and standardized forms; maintain tidy digital &amp; physical filing</li></ul>Accounting &amp; AEC Commercial Support<ul><li>Prepare quotations from scope/BOQ; issue sales invoices and credit notes</li><li>Record purchase bills, expenses, receipts; maintain petty cash</li><li>Assist with bank reconciliations, AR aging, payment follow-ups</li><li>Draft Payment Certificates for contractor invoices based on measured work/approvals</li><li>Ensure correct UAE VAT treatment and organize documents for quarterly filing</li><li>Generate routine reports (invoice list, AR/AP, expense summary) from Zoho Books</li></ul>Project Document Control (AEC)<ul><li>Maintain submission logs, NOCs, approvals; apply file naming conventions</li><li>Track correspondence with clients/authorities/contractors; version control (PDF/native)</li></ul>Qualifications<ul><li>1&ndash;3 years in office admin/reception or accounts support; AEC industry exposure preferred</li><li>Hands-on Zoho Books (invoicing, bills, receipts, simple reconciliations)</li><li>Basic accounting and understanding of how AEC firms operate</li><li>Strong English (spoken &amp; written); additional languages a plus</li><li>Professional, presentable, organized; high attention to detail and follow-through</li><li>Proficient with MS Office/Google Workspace; fast, accurate typing</li><li>immediate joiners only.</li><li>Must meet UAE work authorization requirements</li><li>Female candidate preferred</li></ul>Nice to Have<ul><li>Experience preparing quotations and payment certificates for contractors</li><li>Knowledge of WPS inputs and expense claim handling (not payroll processing)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately? </li><li>Do you have any experience in Construction, Architectural Consultancy, or Interior fit-out? Or have you worked in a similar field?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Office Administrator/Document Controller

Prime Electrical Contracting Co LLC

SR DESCRIPTION OF JOB RESPONSIBILITIES 1 Greet and welcome guests as soon as they arrive at the office 2 Connect visitors to the concerned person 3 Answer, screen and forward incoming phone calls 4 Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) 5 Provide basic and accurate information in-person and via phone/email 6 Distribution of all documents received from Camps / fax / Courier. 7 Checking Emails and forwarding it to relevant person or dept. for their information or action, if rquired. 8 Recording of new tender and JIH enquiries received by email and forwarding the same to estimation dept. 9 Preparation of Job Commencement advise upon award of new contract / project. 10 Preparation of pre-qualification and submission 11 Prepare documents for gatepasses and submission 12 Keep track of office stationary and maintain inventory 13 Print letters drafted by Project Managers and submit to client by email and hard copy after management signature. 14 Coodinate with drivers for submission of official documenrts. 15 Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing 16 Corresponding the E-mails, Incoming and outgoing (Time to Time) 17 Monitoring Calls (Incoming / Outgoing) 18 Distribution of Transmittals from Ajman, Dubai and HCEM 19 Monitoring Log Sheet for Incoming and Outgoing (Time to Time) 20 Assist MD for Personal Works / Documents 21 Filling Documents (New / Ongoing Projects) 22 Filled Documents given by Contracts Manager - Separate Filing 23 Alloted Estimation given by Department (Time to Time) 24 Assist for Interviews for new Applicants 25 Update the Interview tracker. 26 Assist Each staff of every department on their concern. 27 Manage and Maintain all controlled company document 28 Update and control procedure documents and forms 29 Create and manage documt hierarchy and processsystems 30 take charge of all documents identifications, classification and filingJob Types: Full-time, Contract, Permanent Contract length: 24 monthsPay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Diploma (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

RECEPTIONIST CUM DOCUMENT CONTROLLER

DAR GHANTOOT CONTRATING LLC

We, Dar Ghantoot Contracting LLC, are looking for a (Secretary) to join us immediately:Job Description:<ul><li>Provide full administrative and secretarial support to project consultants and the management team</li><li>Prepare, format, and manage project-related documents, reports, letters, and correspondence</li><li>Maintain proper document control systems (incoming/outgoing documents, drawings, submittals)</li><li>Coordinate meetings, prepare agendas, and record minutes of meetings (MoM)</li><li>Handle email management, filing systems, and office documentation (digital and physical)</li><li>Liaise with clients, contractors, suppliers, and internal departments professionally</li><li>Monitor project deadlines and assist in tracking project progress documentation</li><li>Manage office supplies and general administrative tasks</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as a secretary, document controller, or admin assistant in construction or consultancy</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Familiarity with document control systems</li><li>Strong organizational and multitasking skills</li><li>Good communication and interpersonal skills</li><li>Attention to detail and ability to handle confidential information</li></ul>Preferably available to join immediately.<ul><li>Pay: AED 2,500.00 - AED 3000.00 per month</li><li>Transportation - free Transportation on behalf of the company</li></ul>Note-Please send the CV on whatsup only - 0502544635 &ndash;Point of Contact - Nazia Naeem Arshad - HR AdminPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Secretary

Surbana Jurong Private Limited

<div><ul><li>Interpret and implement technical drawings, specifications, and engineering plans. Liaise with design engineers to clarify technical details and incorporate design modifications as required.</li><li>
Review/Accept/Comment technical submittals/contractor proposals including shop drawings, calculations, material submittals and general site queries.</li><li>
Supervise and manage day-to-day site operations and ensure construction activities align with approved engineering plans.</li><li>
Coordinate with project managers, subcontractors, suppliers, and other stakeholders to maintain schedule and quality.</li><li>
Participate in project planning meetings and contribute to the development of construction methodologies and risk assessments.</li><li>
Assist in resolving technical issues and construction problems on-site.</li><li>
Develop and implement &lsquo;Inspection &amp; Testing Plan&rsquo; to maintain project standards and quality.</li><li>
Monitor and verify materials delivered to the site are in accordance with project specifications and ensure proper usage and storage.</li><li>
Ensure compliance with relevant codes, standards, and environmental, health and safety regulations.</li><li>
Conduct site inspections and surveys to monitor progress, identify issues, take site photos and recommend corrective actions. General inspections of items such as:<ul><li>
Review CBR (or other types of tests) results and other geotechnical test reports to verify subgrade strength and suitability prior to substrate construction</li><li>
Subgrade inspection and proof rolling to verify compaction, identify soft spots, and ensure uniformity before placement of base material.</li><li>
Destructive and non-destructive compaction testing of subgrade, road base, trench backfill, and pavement layers.</li><li>
Concrete works inspections, including formwork, reinforcement, slump testing, and concrete strength testing</li><li>
Pressure testing of water mains and other water infrastructure to verify system integrity and leak-free performance.</li><li>
Hydrostatic and air testing of sewer and stormwater pipelines to confirm compliance with authority requirements</li><li>
Level surveys and set-out verification prior to construction of roads, culverts, drainage structures, and retaining walls</li><li>
Pavement conformance testing, including surface level, thickness checks, camber checks and core sampling.</li><li>
Erosion and sediment control inspections to ensure environmental compliance.</li><li>
Final inspections and conformance documentation for handover to clients, authorities, or asset owners.</li></ul></li><li>
Analyse contractor survey data and as-built drawing information to identify and resolve issues or non-compliances.</li><li>
Prepare and maintain site progress &amp; quality reports and photographic records detailing general inspections, construction activities, progress, challenges, non-conformances, solutions and actions. Forward copy of site diary to project administrator and project document controller on weekly basis.</li><li>
Mark-up drawings illustrating construction progress. Forward copy of mark-ups to project administrator and project document controller on a weekly basis.</li></ul>
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!</div>

Senior Site Civil Engineer

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