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document controller

CLASSIC TECHNICAL ARCHITECT CONTRACTING LLC

Job Title: Document Controller &ndash; Building Construction ProjectLocation: Ras Al Khaimah, United Arab Emirates Industry: Construction Employment Type: Full-time, On-sitePosition SummaryWe are seeking a highly organized and detail-oriented Document Controller to manage all project documentation for a building construction project in Ras Al Khaimah, UAE. The ideal candidate will have UAE construction experience, strong document management skills, and the ability to maintain accurate, up-to-date, and compliant records throughout the project lifecycle.Key ResponsibilitiesDocument Management &amp; Control:<ul><li>Establish and maintain a comprehensive document control system for technical and administrative project documentation according to UAE construction standards and ISO 9001 procedures.</li><li>Maintain records of drawings, submittals, shop drawings, material approvals (MARs), RFIs, NCRs, method statements, ITPs, correspondence, and inspection reports.</li><li>Ensure document numbering, coding, version control, and traceability are strictly followed.</li><li>Manage electronic and hard-copy filing systems and upload documents to platforms such as Aconex, Autodesk Construction Cloud, SharePoint, or Unifier.</li></ul>Drawings and Submittals:<ul><li>Log, review, and distribute all architectural, structural, MEP, and shop drawings to relevant teams.</li><li>Track submittal approvals from consultants, clients, and authorities and ensure timely responses.</li><li>Compile and maintain as-built drawings and project closeout documentation.</li></ul>Correspondence and Communication:<ul><li>Register and track all incoming/outgoing correspondence, letters, memos, and emails.</li><li>Liaise with Project Manager, Site Engineers, QA/QC, Planning, Procurement, and Commercial teams for proper document flow.</li><li>Ensure all communications are properly logged and accessible for future reference.</li></ul>Quality &amp; Compliance:<ul><li>Support QA/QC documentation for inspections, material testing, and quality reports.</li><li>Maintain records of inspection requests (IRs), non-conformance reports (NCRs), and approvals.</li><li>Ensure compliance with UAE Civil Defense, Municipality, and Authority documentation standards.</li><li>Prepare and maintain document transmittal logs, revision logs, and approval status reports.</li></ul>Site &amp; Construction Support:<ul><li>Provide the site team with the latest approved drawings and documents.</li><li>Track drawing revisions and notify engineers of superseded versions to prevent rework.</li><li>Assist in preparing documents for progress meetings, authority submissions, and consultant coordination meetings.</li><li>Support the compilation of handover documentation, including O&amp;M manuals, as-built drawings, and completion certificates.</li></ul>Archiving &amp; Records Management:<ul><li>Implement systematic electronic and hard-copy filing systems for easy retrieval and traceability.</li><li>Archive obsolete documents according to company policy and UAE regulations.</li><li>Ensure confidentiality and security of sensitive project documents.</li></ul>Reporting &amp; Administration:<ul><li>Generate regular reports such as:</li><li>Submittal Status Report</li><li>Drawing Revision Report</li><li>RFI Tracking Sheet</li><li>Material Approval Status Report</li><li>Document Distribution Logs</li><li>Support audits and monthly progress documentation required by clients and consultants.</li><li>Assist Project Controls with document-related data for progress claims and reporting.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Engineering, Business Administration, or related field.</li><li>3&ndash;7 years of experience as a Document Controller in the UAE construction industry, preferably in building projects.</li><li>Hands-on experience with Aconex, Unifier, SharePoint, or Autodesk Construction Cloud.</li><li>Familiarity with UAE regulatory authorities (RAK Municipality, Civil Defense, FEWA, MOID) and document submission procedures.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and Adobe Acrobat Professional.</li><li>Excellent English communication skills; Arabic proficiency is an advantage.</li><li>Strong organizational, multitasking, and coordination abilities.</li><li>Knowledge of ISO 9001:2015 documentation standards and procedures.</li><li>Ability to work under pressure and meet strict UAE project deadlines.</li></ul>Preferred Skills<ul><li>Experience with FIDIC contracts or EPC projects in the UAE.</li><li>Knowledge of HSE documentation and reporting requirements.</li><li>Ability to train junior document control staff and standardize documentation procedures across teams.</li><li>Detail-oriented, proactive, and capable of maintaining high-quality records.</li></ul>Salary &amp; Benefits<ul><li>Salary: AED 5,000 &ndash; 7,500 per month (based on experience).</li><li>Benefits: UAE employment visa, medical insurance, annual leave, end-of-service gratuity, and transport or accommodation allowance.</li><li>Working Hours: 8 hours/day, 6 days/week (typical construction site schedule).</li></ul>Job Type: Full-time

Document Controller

Confidential Company

Job Description:The Document Controller is responsible for the management, organization, and control of all technical and non-technical documents related to construction projects. This role ensures that documents are filed correctly, maintained in an orderly manner, and distributed accurately to relevant stakeholders. The Document Controller supports project teams by ensuring compliance with document control standards, tracking document versions, and maintaining confidentiality and integrity of all controlled documents.Key Responsibilities:1) Maintain and manage all incoming and outgoing documents in a structured document control system.2) Ensure all construction project documents are up-to-date, properly labeled, and easily accessible.3) Track revisions and maintain version control across all technical documents, drawings, and specifications.4) Distribute and retrieve controlled documents to and from project team members, consultants, and contractors.5) Coordinate with engineering, procurement, and site execution teams to ensure timely document submission and approvals.6) Ensure proper filing and archiving of physical and electronic records in line with company standards.7) Support audits and inspections by providing accurate and timely document retrieval.8) Ensure confidentiality, data integrity, and controlled access to sensitive documentation.KRAs and KPIs:1. Document Management and Control· KPI: Ensure 100% of documents are filed and indexed correctly within 2 working days.· KPI: Maintain 100% version control accuracy for all construction-related documents.· KPI: Ensure timely distribution of documents to stakeholders with 95% on-time rate.2. Compliance and Record Keeping· KPI: Achieve 100% compliance with internal document control procedures during audits.· KPI: Maintain document retrieval accuracy at 98% or higher for audit or stakeholder requests.· KPI: Ensure 100% confidentiality and access control for sensitive documents.3. Collaboration and Communication· KPI: Respond to 95% of document requests within 24 hours.· KPI: Maintain a 90% satisfaction score from project teams on document management services.· KPI: Conduct monthly document control reviews with zero overdue actions.

Al barary

Responsibilities:<ul><li>Manage, organize, and maintain fa&ccedil;ade project documents, drawings, and records.</li><li>Ensure all documentation complies with company standards and client requirements.</li><li>Track revisions, approvals, and submission of technical and project documents.</li><li>Coordinate with project managers, engineers, and site teams for timely document flow.</li><li>Maintain digital and physical filing systems, ensuring easy retrieval.</li><li>Assist in preparation of reports and project documentation as required.</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in fa&ccedil;ade, aluminium, or glazing projects.</li><li>Proficient in MS Office, AutoCAD, and document management software.</li><li>Good communication and organizational skills.</li><li>Attention to detail and ability to handle multiple tasks simultaneously.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Emac Electromechanical LLC

<ul><li>Maintain and manage all MEP (Mechanical, Electrical &amp; Plumbing) documents, drawings, and records in both electronic and hard copy formats.</li><li>Establish and maintain a systematic filing system for all MEP documentation according to company and project requirements.</li><li>Ensure all MEP-related documents are properly coded, indexed, and filed for easy retrieval.</li><li>Track, update, and maintain document logs to ensure all documents are current and accessible.</li><li>Receive, review, and distribute all MEP-related drawings, submittals, method statements, material approvals, and correspondence.</li><li>Ensure documents are issued to the correct stakeholders (consultants, subcontractors, site team, etc.) in accordance with the distribution matrix.</li><li>Manage transmittals for submission to clients, consultants, and other project parties.</li><li>Ensure obsolete or superseded documents are promptly removed from circulation and archived properly.</li><li>Coordinate with MEP engineers, project managers, consultants, and subcontractors to ensure timely submission and approval of documentation.</li><li>Follow up on pending approvals and maintain updated status logs for submittals and drawings.</li><li>Support the project team in document-related queries and provide up-to-date records when required.</li><li>Ensure all MEP documents comply with project standards, company policies, and client requirements.</li><li>Verify document formats, numbering, and revision control as per document control procedures.</li><li>Participate in internal and external audits related to document control and ensure compliance with ISO or QA/QC standards.</li><li>Prepare regular reports on document control activities (e.g., submittal status, pending approvals, drawing logs).</li><li>Provide document control support during project handover, including compilation of O&amp;M manuals and as-built documentation.</li><li>Assist in the preparation and submission of final documentation and close-out records.</li><li>Use document management systems (e.g., Aconex, Procore, SharePoint, EDMS) for uploading, tracking, and managing documentation.</li><li>Ensure version control and proper archiving within the system.</li><li>Train team members in proper document submission and retrieval processes if required.</li><li>Maintain confidentiality of sensitive project information.</li><li>Archive and store all project documents securely for future reference, as per company retention policies.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you available in UAE?</li><li>Can you join immediately?</li><li>Do you have relevant experience as Document Controller in MEP Industry?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Document Controller: 4 years (Required)</li></ul>

TED JACOB ENGINEERING GROUP

Job Summary:We are seeking a Document Controller to manage and oversee the organization, storage, and retrieval of all project documentation in compliance with company standards and client requirements. The ideal candidate will have proven experience in document control within the UAE, with strong attention to detail and excellent coordination skills.Key Responsibilities:<ul><li>Manage incoming and outgoing documents, ensuring proper filing, numbering, and traceability.</li><li>Maintain and update document control logs, registers, and databases.</li><li>Ensure all documents comply with project, client, and company standards.</li><li>Control and distribute project drawings, specifications, submittals, RFIs, and correspondence.</li><li>Coordinate with project teams, consultants, and contractors to ensure timely document flow.</li><li>Support audits and ensure accurate document archiving for completed projects.</li><li>Protect confidential information and ensure data integrity across all documentation platforms.</li></ul>Requirements:<ul><li>Minimum 3 years of experience as a Document Controller in the UAE (construction, engineering, or consultancy sector preferred).</li><li>Proficiency in document control systems (e.g., Aconex, Primavera Contract Management, EDMS, or similar).</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication and organizational skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Note:Only candidates with prior Document Control experience in the UAE will be considered.Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Document Controller: 2 years (Required)</li></ul>

Helix Consultant Studio

Location: Dubai, UAE Industry: ConstructionWe are looking for 2 Document Controllers to manage and maintain project documentation efficiently.Requirements:<ul><li>3&ndash;5 years of experience in a similar role</li><li>Knowledge of document control procedures in construction projects</li><li>Strong organizational and communication skills</li></ul>Salary: CompetitiveJob Type: Full-timePay: From AED1.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Document Controller: 3 years (Required)</li></ul>

TARRAD REAL ESTATE DEVELOPMENT L.L.C

[Saeed Tarrad ], a leading company in the construction and contracting sector, is currently seeking to hire an experienced and highly organized Document Controller to join our project team at a construction site.<h3>Key Responsibilities:</h3><ul><li>Manage and organize all project documentation including drawings, specifications, reports, submittals, and correspondences.</li><li>Ensure the implementation of document control procedures in line with company policies and international standards.</li><li>Review incoming documents for accuracy, completeness, and proper authorization before distribution.</li><li>Maintain a comprehensive and systematic filing system (both electronic and physical) for easy retrieval.</li><li>Control access to project documents to maintain confidentiality and data security.</li><li>Coordinate with technical, engineering, quality, safety, and site teams to ensure the timely update and distribution of controlled documents.</li><li>Track document revisions and ensure all project stakeholders are working with the latest approved versions.</li><li>Prepare periodic document control reports and support internal and external audits.</li></ul>

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1109 document controller jobs IN Dubai

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