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document controller

Solve Tech Technical & Occupational Skills Training

Job SummarySolve Tech Training Institute is seeking a detail-oriented and organized Document Controller Trainer to deliver training programs in Dubai. This role is ideal for candidates passionate about document management systems, project documentation, and training, including freshers or professionals with up to 2&ndash;3 years of experience.Key Responsibilities<ul><li>Deliver training sessions on document control processes and best practices.</li><li>Teach document management systems (DMS), filing structures, and version control.</li><li>Explain document workflows, approvals, and tracking systems in projects.</li><li>Introduce standards used in construction and corporate documentation.</li><li>Provide hands-on training using tools like MS Excel, SharePoint, or EDMS platforms.</li><li>Assist in preparing and updating training materials and course content.</li><li>Guide participants on real-world documentation procedures and compliance.</li><li>Stay updated with industry practices and digital documentation tools.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.</li><li>Freshers or candidates with 2&ndash;3 years of relevant experience are encouraged to apply.</li><li>Basic knowledge of document control processes and office tools.</li><li>Familiarity with EDMS/DMS systems is an advantage.</li><li>Strong organizational, communication, and presentation skills.</li><li>Attention to detail and passion for training.</li></ul>What We Offer<ul><li>Flexible part-time / freelance opportunity</li><li>Work with experienced professionals</li><li>Opportunity to grow in professional training</li></ul>Job Details<ul><li>Location: Solve Tech Training Institute, Mabrooka 04, M 09 Floor, Dubai, UAE</li><li>Employer: Solve Tech Training Institute</li><li>Job Type: Part-Time / Freelance</li></ul>Apply NowEmail your CV: info@solvetechtraining.com Contact: 0506914688Job Types: Part-time, Temporary, Contract, Fresher Contract length: 12 monthsPay: AED2,000.00 - AED4,000.00 per monthWork Location: In person

Document Controller Trainer

Kalandoor Building Contracting

Job Type: Full-TimeJob Summary: We are seeking a highly organized and detail-oriented Document Controller / Project Secretary who can join immediately. The ideal candidate must have prior experience working as a document controller in a construction company and be familiar with handling project documentation, coordination, and administrative support for site and office teams.Key Responsibilities:<ul><li>Manage and maintain all project documents (drawings, contracts, reports, submittals, etc.)</li><li>Ensure proper document control procedures are followed in line with company standards</li><li>Track and update document logs, revisions, and approvals</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions and approvals</li><li>Prepare reports, correspondence, and meeting minutes</li><li>Maintain filing systems (electronic and hard copy)</li><li>Assist project managers and site teams with administrative tasks</li><li>Ensure timely distribution of documents to relevant stakeholders</li><li>Handle incoming and outgoing correspondence</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in a construction company (mandatory)</li><li>Minimum [2] years of relevant experience (2&ndash;5 years preferred)</li><li>Immediate availability is required</li><li>Strong knowledge of document control systems and processes</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management skills</li><li>Strong communication skills (written and verbal)</li><li>Ability to work under pressure and meet deadlines</li></ul>How to Apply: Please submit your CV with the subject line: Document Controller / Project Secretary &ndash; Immediate Joiner Email Address: hr2@kalandoor.comJob Types: Full-time, PermanentPay: From AED1.00 per month

Document Controller/Project Secretary

mepcontracting2017@gmail.com

As a Secretary, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computers to organize and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller/Project Secretary: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>Work Location: In person

Secretary cum Document Controller

ASAS METAL AND STEEL SERVICES

<ul><li>Manage and maintain all project documents (drawings, submittals, RFIs, MIRs, WIRs, etc.)</li><li>Must be experienced in Material Submittals</li><li>Ensure all documents are properly logged, distributed, and archived</li><li>Maintain document control registers and tracking logs</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions</li><li>Control document revisions and ensure latest versions are available</li><li>Prepare reports related to document status and progress</li><li>Ensure compliance with project document control procedures</li><li>Strong knowledge of document control systems and procedures</li><li>Minimum 3&ndash;5 years of experience in document control (construction field preferred)</li><li>Ability to handle multiple projects and deadlines</li><li>Looking for Immediate Joiners</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Civil Project Document Controller

Fast Logistics Cargo Transport LLC

<ul><li>Record daily financial transactions.</li><li>Prepare invoices, receipts, and payment vouchers.</li><li>Assist in preparing financial reports and statements.</li><li>Maintain accounts payable and receivable records.</li><li>Maintain and organize company documents and records.</li><li>Ensure proper filing, storage, and retrieval of documents.</li><li>Manage incoming and outgoing correspondence.</li><li>Update and maintain document registers and logs.</li></ul>Pay: AED2,500.00 - AED3,500.00 per hourWork Location: In person

Document Controller Cum Accountant

DESIGNSMITH INTERIORS LLC

Job PurposeThe MEP Document Controller is responsible for managing, controlling, and maintaining all project documentation related to MEP works. This includes handling drawings, material submittals, RFIs, method statements, and technical documents to ensure proper filing, version control, and compliance with company and project requirements.Key Responsibilities1. Document Management<ul><li>Maintain and control all MEP project documents including drawings, material submittals, RFIs, method statements, and technical specifications.</li><li>Ensure proper filing, registration, and tracking of all incoming and outgoing documents.</li><li>Apply document control procedures to ensure confidentiality and accessibility.</li></ul>2. Drawing Control<ul><li>Maintain updated records of approved, revised, and superseded drawings.</li><li>Ensure only the latest approved drawings are issued and used by site teams.</li><li>Track drawing statuses and revisions for effective document integrity.</li></ul>3. Submittal Tracking<ul><li>Maintain logs for material submittals, shop drawings, RFIs, and other technical submissions.</li><li>Follow up with civil, fit-out teams, and suppliers for timely approvals to prevent project delays.</li></ul>4. Document Distribution<ul><li>Distribute approved documents to site engineers, project managers, and relevant departments.</li><li>Maintain document transmittal records for internal and external correspondence.</li></ul>5. Coordination Support<ul><li>Assist MEP engineers and project managers by organizing documentation required for site inspections, consultant meetings, and coordination sessions.</li><li>Provide support in compiling reports and document packages as per project needs.</li></ul>6. Record Keeping<ul><li>Maintain proper records for as-built drawings, operation &amp; maintenance (O&amp;M) manuals, warranties, and project handover documentation.</li></ul>7. ERP / Document System Management<ul><li>Upload, update, and manage project documents in the company ERP or document control system.</li><li>Ensure data accuracy and proper categorization within the system.</li></ul>8. Project Close-Out Documentation<ul><li>Compile and organize all final documentation required for project handover, including O&amp;M manuals, as-builts, and warranties.</li></ul>9. Compliance<ul><li>Ensure all documentation adheres to company standards, project requirements, and client specifications.</li></ul>10. Support to MEP Department<ul><li>Provide document management support across multiple MEP projects, ensuring smooth and efficient document flow between site teams, consultants, and management.</li></ul>Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s Degree in Engineering, Business Administration, or a related field.</li><li>3&ndash;7 years of experience as a Document Controller, preferably within MEP or construction projects.</li><li>Proven experience with document control systems (such as Aconex, Procore, or ERP-based systems).</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and document management software.</li><li>Strong organizational skills, attention to detail, and ability to handle multiple tasks efficiently.</li></ul>Key Skills&middot; Minimum 3 years experience in uae&middot; Knowledge of MEP construction documentation and approval processes.&middot; Excellent written and verbal communication skills.&middot; Ability to maintain document confidentiality and accuracy.&middot; Strong coordination and follow-up abilities.&middot; Team player with proactive and structured work habits.Work Location: In person

MEP (Documents Controller)

Bartawi General Contracting

<div>
 
 We're Hiring! Executive Assistant &ndash; Bartawi General Contracting
 
 
 Location: AlQouz industrial area 2- Dubai
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Set company-wide document control policy, numbering systems, metadata, and filing taxonomy.
 </li>
 <li>
 Line-manage and mentor project Document Controllers; conduct training, audits, and performance reviews.
 </li>
 <li>
 Establish and monitor SLAs for submittals, RFIs, drawings, MIR/IR/NCR, as-built/O&amp;M manuals.
 </li>
 <li>
 Review outgoing/incoming transmittals, ensure correct revisions, supersedures, and traceability.
 </li>
 <li>
 Maintain centralized registers (letters, emails, MOMs, submittals, RFIs) and publish weekly dashboards.
 </li>
 <li>
 Coordinate with Technical/Design, QS/Contracts, Planning, HSE/QAQC, Procurement, and Finance to meet contractual/document deadlines.
 </li>
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 Own project closeout: as-built packages, O&amp;M manuals, digital/hard archives, and handover compliance.
 </li>
 <li>
 Prepare for and support internal/external audits; implement corrective actions.
 </li>
 <li>
 Manage complex calendar, meeting agendas, action logs, and follow-ups.
 </li>
 <li>
 Draft, proof, and format correspondence, memos, and presentations; maintain strict confidentiality.
 </li>
 <li>
 Gatekeep priorities, screen calls/emails, and ensure briefing materials are ready ahead of meetings.
 </li>
 <li>
 Maintain HO filing structure, access permissions, and records retention schedule.
 </li>
 <li>
 Support onboarding/offboarding with HR/IT; maintain staff lists, org charts, and contact directories.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 5&ndash;10 years in Document Control within construction/engineering; UAE experience preferred.
 </li>
 <li>
 Team leadership experience managing multiple Document Controllers across projects.
 </li>
 <li>
 Advanced MS Office (Excel, Word, PowerPoint), Outlook/Teams; strong PDF markup (Acrobat/Bluebeam).
 </li>
 <li>
 Hands-on with common DMS/EDMS platforms (e.g., SharePoint, Procore/Asite/BIM-type tools).
 </li>
 <li>
 Excellent English written/verbal communication; Arabic is an advantage.
 </li>
 <li>
 High attention to detail, organization, discretion, and time management.
 </li>
 </ul>
 
 
 
 
 If you're interested, send your CV to careers@bartawi.ae
 
</div>

Executive Assistant

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