office administrator

design manager

office manager

administration assistant

civil supervisor

document controller

Parisima Talent

<div>
 
 
 Document Controller
 
 
 
 
 Abu Dhabi
 
 
 
 
 
 
 
 About the Company
 
 
 
 Our clientis a diversified global investment company.
 
 
 
 
 
 
 About the Role
 
 
 
 Our client is seeking a highly organized and proactive
 
 Document Controller
 
 to join their team. You will be responsible for managing, organizing, and safeguarding all project documentation, ensuring accuracy, version control, and compliance with company standards to support efficient project delivery and operational excellence..
 
 
 
 
 
 
 Duties and Responsibilities
 
 
 <ul>
 <li>
 Develop and maintain robust document control systems for incoming/outgoing documentation.
 </li>
 <li>
 Ensure proper logging, indexing, version control, and distribution of documents (contracts, drawings, reports, correspondence).
 </li>
 <li>
 Maintain document registers, transmittals, and metadata for accurate records.
 </li>
 <li>
 Support the preparation of documentation for approvals, permits, and handovers.
 </li>
 <li>
 Coordinate with project teams, consultants, and stakeholders to ensure compliance.
 </li>
 <li>
 Provide training and guidance on document control processes.
 </li>
 <li>
 Assist in audits and compliance checks by providing timely access to documentation.
 </li>
 </ul>
 
 
 
 
 
 What are we looking for?
 
 
 <ul>
 <li>
 Proficiency with document management systems
 </li>
 <li>
 Strong organizational skills with attention to detail.
 </li>
 <li>
 Excellent communication and coordination skills.
 </li>
 </ul>
</div>

Document Controller

Zapegg Tax Consultant

<div>Zapegg Tax Consultant is seeking a detail-oriented and organized Document Controller to join our team in Dubai. This role is perfect for someone who excels at managing documentation, maintaining records, and ensuring smooth flow of information across departments.

Key Responsibilities:
<ul>
<li>Maintain, organize, and update all company documents and records.</li>
<li>Ensure proper filing, labeling, and storage of documents, both physical and digital.</li>
<li>Monitor and track document revisions, approvals, and distribution.</li>
<li>Collaborate with different departments to gather and control project documentation.</li>
<li>Ensure compliance with company policies, standards, and legal requirements.</li>
<li>Prepare reports on document status, updates, and audit trails.</li>
<li>Assist in preparing documentation for audits, meetings, and regulatory submissions.</li>
<li>Manage document retrieval requests efficiently and accurately.</li>
<li>Support administrative tasks related to document management as needed.</li>
</ul>
Qualifications:
<ul>
<li>Previous experience as a Document Controller, Administrative Assistant, or similar role.</li>
<li>Strong organizational, time-management, and multitasking skills.</li>
<li>Proficiency in MS Office and document management software.</li>
<li>Attention to detail and accuracy in handling documents.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to work independently and maintain confidentiality of sensitive information.</li>
</ul>
Joining Zapegg Tax Consultant in Dubai as a Document Controller provides a great opportunity to contribute to efficient information management and support smooth business operations. If you are organized, reliable, and detail-focused, we encourage you to apply.</div>

Consortio International

Document Controller (with Civil Engineering Background)Location: Dubai, UAE Job Type: Full-TimeWe are seeking a meticulous and highly organized Document Controller with a civil engineering background to support our project and design teams by managing project documentation with accuracy, efficiency, and compliance. The ideal candidate will have strong experience handling technical documents and maintaining structured workflows in line with internal procedures and client standards, particularly within the UAE/GCC region.Key Responsibilities:<ul><li>Manage, control, and maintain project documentation (incoming/outgoing) in accordance with company procedures and client requirements.</li><li>Ensure proper classification, organization, distribution, and archiving of drawings, reports, correspondence, and technical documents.</li><li>Track document revisions, maintain updated registers, and ensure version control across all project stakeholders.</li><li>Liaise with project managers, engineers, consultants, and clients to ensure smooth and timely document flow.</li><li>Upload, update, and monitor all documentation through Electronic Document Management Systems (EDMS).</li><li>Ensure compliance with project standards, QA/QC requirements, and audit readiness.</li><li>Prepare weekly/monthly document control status reports as required.</li><li>Support project teams with administrative and coordination tasks related to documentation.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering or a related field (preferred).</li><li>Minimum 5 years of experience as a Document Controller within the architecture, engineering, or construction (AEC) sector.</li><li>Strong understanding of document control standards, procedures, and workflows.</li><li>Prior work experience in the UAE/GCC is a strong advantage.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Hands-on experience with Electronic Document Management Systems (EDMS) (e.g., Aconex, Procore, Asite, etc.) is mandatory.</li><li>High level of accuracy, strong attention to detail, and excellent organizational skills.</li><li>Ability to manage multiple tasks in a fast-paced environment.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and collaboratively within multidisciplinary teams.</li></ul>How to Apply:Interested candidates may submit their CV along with a brief cover letter outlining their relevant experience. Consortio@consortio.aeJob Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Document Controller: 5 years (Required)</li></ul>

mepcontracting2017@gmail.com

As a Document Controller, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computers to organise and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>

Azizi Developments

<div>
 
 We are Azizi, a leading Dubai-based developer and a passionate team of people driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across Dubai&rsquo;s prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
 
 
 
 
 
 With some of our exciting launches such as Burj Azizi (the second tallest tower in the world), Monaco Mansions and Azizi Venice &ndash; Dubai&rsquo;s new luxurious Venetian-inspired waterfront community, we are rapidly expanding our capabilities in our Design 360 Studio, where our team seamlessly integrate Architecture, Structures, MEP, Landscape, Interiors and Supervision to deliver a variety of innovative and value driven real estate assets.
 
 
 
 
 
 As a Document Controller reporting into the Studio Manager, working from our Design Studio at the Al Hudaiba Awards office in Dubai, you will have the opportunity to contribute to projects inspired by
 
 Studio 360 by Azizi
 
 , gaining valuable exposure to high-profile design and development initiatives.
 
 
 
 
 
 
 Responsibilities include
 
 
 <ul>
 <li>
 Manage &amp; maintain Department / Team / Project Documents, to be centralized, up to date and in retrieval form.
 </li>
 <li>
 Assist Head of Department, Architects, Engineers and Consultants in scheduling, arranging appointments with Authorities and/or other stakeholders.
 </li>
 <li>
 Assist in supporting and facilitating daily department operations.
 </li>
 <li>
 Coordinating with other Departments, Staff in office, Project Sites and stakeholders for documents, processing of payments, statistics and reports.
 </li>
 <li>
 Assist in monitoring of design submissions and prepare statistical, design submission, RFI&rsquo;s status report.
 </li>
 <li>
 Preparation of Letters, Transmittal, Payment Request, Purchase Request, Internal memo etc.
 </li>
 <li>
 Assist AOR/Consultant in submission of Design Documents &amp; Drawings to Developer and/or Authorities.
 </li>
 <li>
 Maintain all records of all incoming and outgoing documents in an organized accessible manner.
 </li>
 </ul>
 
 
 
 
 
 Here's what you'll need
 
 
 <ul>
 <li>
 Should have a Bachelor's Degree or Diploma Certificate
 </li>
 <li>
 Should have at least 8 years experience
 </li>
 <li>
 Microsoft Office Suite / Excel, Word &amp; PowerPoint production and formatting.
 </li>
 <li>
 Knowledge of Adobe Creative suite/Acrobat PDF file management.
 </li>
 <li>
 Software / files Conversion
 </li>
 <li>
 BIM 360/Aconex document management
 </li>
 </ul>
</div>

Avianna Blessy Investment Consultancy

Key Duties &amp; ResponsibilitiesDocument Management<ul><li>Create, maintain, and update document control systems and filing structures.</li><li>Receive, review, log, and distribute incoming and outgoing documents.</li><li>Ensure documents are stored in the correct locations and formats (physical and/or digital).</li><li>Manage version control to ensure document accuracy and prevent duplication.</li><li>Track document status and ensure timely review, approval, and return.</li></ul>Compliance &amp; Quality Control<ul><li>Ensure all documents comply with company standards, templates, and regulatory requirements.</li><li>Conduct periodic audits of documentation processes and storage systems.</li><li>Maintain confidentiality and security of sensitive information.</li></ul>Coordination &amp; Communication<ul><li>Work closely with project managers, engineers, contractors, and internal teams to ensure efficient document flow.</li><li>Notify updated documents, approvals, or deadlines.</li><li>Provide support during internal and external audits.</li></ul>Reporting<ul><li>Generate and distribute document status reports, logs, and tracking reports.</li><li>Maintain records of document distribution and revision history.</li></ul>Required Skills &amp; QualificationsTechnical Skills<ul><li>Proficiency in Document Management Systems</li><li>Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).</li><li>Understanding of document control processes, standards, and numbering systems.</li><li>Ability to manage large volumes of documents efficiently.</li></ul>Soft Skills<ul><li>Excellent organizational and time-management abilities.</li><li>High attention to detail and accuracy.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Problem-solving mindset with proactive follow-up skills.</li></ul>Education &amp; Experience<ul><li>Diploma or degree in business administration, engineering, or related fields (preferred).</li><li>Prior experience in document control or administrative roles.</li><li>Industry-specific experience (construction, engineering) is an advantage.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Immediately Join?</li></ul>Experience:<ul><li>Document Controller: 1 year (Required)</li><li>Administrative Works: 1 year (Required)</li></ul>

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
Job Summary:
Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.
Job Duties:<ul><li>
Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.</li><li>
Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.</li><li>
Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.</li><li>
Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.</li><li>
Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.</li><li>
Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.</li><li>
Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.</li><li>
Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.</li><li>
Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.</li><li>
Track license registration and renewal requirements as per applicable project regulations.</li></ul> 

Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

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