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project coordinator

INDEX Integrated Platform Company

Role PurposeSupport planning and delivery of virtual, hybrid, and interview-led programs across healthcare congresses and campaigns&mdash;webinars, live-streamed sessions, virtual symposia, remote KOL panels, patient/clinician interviews, and on-demand content libraries. Coordinate schedules, content workflows, speaker/host logistics, tech rehearsals, platform setup, compliance documentation, and post-event analytics to ensure flawless, compliant delivery.Key Responsibilities1) Project Coordination &amp; Scheduling<ul><li>Build and maintain detailed project plans (timelines, milestones, dependencies) for multiple concurrent virtual events and interview productions.</li><li>Coordinate speaker/KOL/host availability, briefing calls, tech checks, green-room schedules, and live day run-of-show.</li><li>Track deliverables (abstracts, slides, scripts, consent forms, disclosures) with clear RACI and deadlines.</li></ul>2) Virtual Event &amp; Platform Operations<ul><li>Configure event platforms (e.g., Teams Live Events, Zoom Webinar, ON24, Webex Events)&mdash;registration pages, roles (host/panelist/attendee), breakout plans, Q&amp;A/polls, security settings.</li><li>Run speaker tech rehearsals: audio/video checks, screen-share tests, lighting/framing guidance, backup dial-ins.</li><li>Coordinate AV and streaming partners for hybrid rooms (encoders, capture cards, switching, graphics slates, lower thirds).</li></ul>3) Interview-Model Production Workflow<ul><li>Manage pre-interview logistics: topic outline, question guides, scientific references, consent &amp; release forms, compliance routing.</li><li>Schedule and track recording sessions, organize files (naming conventions, versioning), and coordinate post-production (editing, captioning, graphics, chaptering).</li><li>Publish to on-demand hubs with metadata, thumbnails, and access controls; verify playback quality.</li></ul>4) Content &amp; Compliance Coordination<ul><li>Liaise with medical affairs/compliance for promotional vs. non-promotional separation, fair balance, product claims review, adverse event guidance, and data privacy.</li><li>Ensure speaker disclosures/COIs, patient consents, and GDPR/HIPAA-equivalent data handling where applicable.</li><li>Maintain audit-ready documentation: agendas, approvals, scripts, final assets, attendance logs, CME proofs (if relevant).</li></ul>5) Stakeholder Communication<ul><li>Serve as day-to-day coordinator with clients, speakers, agencies, and internal producers.</li><li>Issue weekly status reports, risk logs, and action trackers; own meeting notes with clear next steps.</li><li>Prepare run-of-show documents, cue sheets, and moderator briefers.</li></ul>6) Measurement &amp; Reporting<ul><li>Capture and reconcile event analytics: registrations, live attendance, watch time, Q&amp;A/polls, lead capture, feedback/NPS.</li><li>Produce post-event reports with highlights, audience insights, and recommendations for improvement.</li><li>Support ROI/ROO mapping vs. objectives (education outcomes, engagement, follow-up actions).</li></ul>Qualifications &amp; ExperienceMust-Have<ul><li>2&ndash;4+ years in event coordination or digital program coordination, ideally within healthcare, medical education, or life sciences agencies.</li><li>Hands-on experience with virtual event platforms (Teams, Zoom Webinar, ON24, or similar).</li><li>Proven ability to manage multi-stakeholder schedules, content workflows, and live-day operations.</li><li>Strong attention to detail, documentation rigor, and compliance-first mindset.</li></ul>Nice-to-Have<ul><li>Experience coordinating KOL/patient interviews and post-production workflows.</li><li>Familiarity with healthcare compliance/med‑legal review processes.</li><li>Exposure to CME/CPD programs and outcomes measurement.</li><li>Basic knowledge of video editing workflows (handoff to editors), captioning, and accessibility.</li><li>Multilingual (Arabic/English) is a plus.</li></ul>Education<ul><li>Bachelor&rsquo;s in Communications, Marketing, Event Management, Media Production, or related. Healthcare background a plus.</li></ul>Core Competencies<ul><li>Organization &amp; Time Management: Runs tight timelines and parallel workstreams.</li><li>Communication: Clear, concise updates; confident with clinicians and executives.</li><li>Technical Fluency: Comfortable with webinar tools, AV basics, and file management.</li><li>Problem Solving: Calm under pressure; proactive risk mitigation.</li><li>Quality &amp; Compliance: Documentation accuracy, version control, and approvals discipline.</li><li>Customer Focus: Service-oriented with a can-do approach</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Have you worked in exhibition or events or conferences?</li><li>What is your salary expectation in AED?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Project Coordination: 1 year (Preferred)</li></ul>

Project Coordinator

Hettich

About HettichHettich is one of the world&rsquo;s largest and most respected manufacturers of high-quality hardware and intelligent systems for the furniture industry. With over 125 years of German engineering heritage, we are known for combining precision manufacturing with innovation to support furniture makers, designers, and developers around the globe. As we strengthen our presence across the Middle East and Africa, our Dubai office plays a key role in ensuring operational excellence and seamless supply chain performance.About the RoleWe are seeking a detail-oriented and proactive Project Coordinator, based in [Insert Location], to support the execution of projects across the region. The role involves coordinating with internal teams and external stakeholders, ensuring timely progress, maintaining documentation, and monitoring costs, quality, and compliance. The ideal candidate will have strong organizational skills, excellent communication abilities, and proven experience in project coordination within a fast-paced business environment.Key Responsibilities<ul><li>Project Planning &amp; Coordination &ndash; Coordinate with internal teams (sales, technical, supply chain, accounts) and external stakeholders (clients, contractors, consultants) to ensure smooth execution. Track project progress against timelines and escalate delays proactively.</li><li>Documentation, Reporting &amp; Communication &ndash; Maintain accurate project documentation including MOM, approvals, and change requests. Act as the central communication point between departments and customers. Prepare and share weekly/monthly progress reports.</li><li>Procurement &amp; Material Coordination &ndash; Monitor procurement, deliveries, and stock requirements. Align material availability with project schedules.</li><li>Quality &amp; Compliance Monitoring &ndash; Ensure projects meet company standards, specifications, and safety guidelines. Track and close project LPOs before handover.</li><li>Financial Coordination &ndash; Monitor project costs against budgets (for local coating materials). Assist in billing milestones, invoicing, and following up on client payments.</li><li>Risk &amp; Issue Management &ndash; Handle client communication, clarifications, and approvals throughout the lifecycle. Maintain strong professional relations to ensure client satisfaction and repeat business.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.</li><li>3&ndash;5 years of project coordination or project management experience, preferably in building materials, furniture fittings, or construction-related industries.</li><li>Strong organizational and documentation skills with attention to detail.</li><li>Proficiency in MS Office; experience with ERP/CRM systems is an advantage.</li><li>Excellent communication skills in English; Arabic is an added advantage.</li><li>Ability to manage multiple priorities, work under pressure, and meet deadlines.</li></ul>Job Type: Full-time

Project Coordinator - Furniture Fittings

Dpi interior design and decoration LLC

Responsibilities:<ul><li>Coordinate project management activities, resources, equipment and information.</li><li>Assist factory manager in day to day activities.</li><li>Liaise with clients to identify and define requirements, scope and objectives</li><li>Assign tasks to internal teams and assist with schedule management</li><li>Oversee project procurement management.</li><li>Monitor project progress and handle any issues that arise.</li><li>Use tools to monitor working hours, plans and expenditures</li><li>Create and maintain comprehensive project documentation, plans and reports</li><li>Ensure standards and requirements are met through conducting quality assurance tests</li></ul>Job Type: Full-time

Project Coordinator/ Assistant - INTERIOR FIT-OUT ONLY

Emirates Literature Foundation

&middot; Establish and maintain strong relationships with public schools and the representatives assigned to Emirates Literature Foundation special education projects throughout the year.&middot; Liaise with school representatives on all special education projects<ul><li>Support in designing the education program for various special projects, including choice of authors, suitable books for every age group and writing session blurbs.</li><li>Promote the Foundation and the EAFOL Children&rsquo;s and Education Programmes to schools and universities and encourage registrations and sales</li></ul>&middot; Attend Education events and offering front and back of house support as necessary<ul><li>Support the Education team in promoting any year-round educational courses, initiatives and events for the Foundation if required</li></ul>&middot; Support the Education team and the wider organization in any foundation initiatives where needed.&middot; Reading for Pleasure Project with the Emirates School Establishment (ESE):o Support the team in choosing suitable books/authors for each age group in both Arabic and Englisho Organize webinars for teachers and parents to promote reading for pleasure and encourage participation, and liaise internally with the relevant team memberso Communicate with the curriculum teams at all schools on the choice of books and topics and approvalso Liaise with the training department team at all schools to arrange teacher webinarso Prepare presentations when needed to present the project to relevant stakeholderso Liaise with the authors and the production team regarding webinars and recordings &ndash; if applicableo Work with the authors on the resource packs provided alongside the project &ndash; when applicableo Liaise with pilot schools on the regular weekly, bimonthly and monthly visits to the schools and organize logisticso Support the team with the physical visits to the schoolso Be prepared to participate in storytelling within the pilot schools and engage with the studentso Take responsibility for the reading for pleasure website and additional reading for pleasure conference website and liaise with relevant team members to ensure that this is up to date and accurately represents the work of the initiative and stakeholders.o Focus on creating a fathers/male relatives group at each of the pilot schools within the initiative to encourage reading.o Create surveys for feedback with teachers and parents to help fine-tune the initiative.o Assist researchers where relevant.Interested candidates can submit their details via: https://zfrmz.com/GEqxAspnBwU2BAW0Y8fjJob Type: Full-timeApplication Question(s): * Interested candidates can submit their details via: https://zfrmz.com/GEqxAspnBwU2BAW0Y8fj

Reading for Pleasure Project Coordinator (Bilingual)

Alpha Signs & Advertising Company

Job Title: Art Coordinator Company: Art Source Location: Dubai, UAE Job Type: Full-time Date Posted: February 3, 2026Job DescriptionArt Source is looking for a creative and detail-oriented Art Coordinator to join our team in Dubai. The role involves selecting, coordinating, and managing artworks, sculptures, and decorative accessories for commercial, residential, and hospitality projects, ensuring alignment with project themes and client requirements.Key Responsibilities:<ul><li>Select and coordinate artworks, sculptures, and decorative accessories in line with project themes and design concepts.</li><li>Prepare art concept presentations for internal and client review.</li><li>Coordinate with artists, designers, and suppliers for sourcing or commissioning artwork.</li><li>Ensure artworks align with overall interior design specifications.</li><li>Track approvals, production schedules, and installation timelines.</li><li>Coordinate site installation and ensure quality standards are met.</li><li>Maintain records of suppliers, artists, and artwork catalogs.</li><li>Stay updated on trends in art, design, and decorative elements.</li><li>Work closely with project managers and design teams to meet project deadlines.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Fine Arts, Design, Interior Design, or a related field (preferred)</li><li>2&ndash;3 years of experience in a similar role or within the art/interior design industry</li><li>Strong visual and aesthetic judgment</li><li>Good communication and presentation skills</li><li>Proficiency in MS Office and Adobe applications</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Strong organizational and coordination skills</li></ul>How to ApplyInterested candidates may apply directly through Indeed by submitting their CV:https://docs.google.com/forms/d/e/1FAIpQLSfoX1K42ACLUT8GeZk3QFGROTOyOeAk5WkKLMHKFeupjb7pOg/viewform?usp=headerJob Type: Full-time

Art Coordinator

consultant chss

Job Title: BIM CoordinatorLocation: Dubai, UAE ( Al Quoz) Experience: 3&ndash;5 years (Coordinator level) Industry: Buildings &amp; Infrastructure Education: Bachelor&rsquo;s Degree in ArchitectureJob SummaryWe are seeking a highly organized and detail-oriented BIM Coordinator to join our team in Dubai. The successful candidate will act as the key link between design consultants, project managers, and site execution teams, ensuring all architectural and BIM deliverables are fully coordinated, compliant with local regulations, and delivered on schedule.The role requires strong expertise in BIM environments, local authority approval processes, and interdisciplinary coordination within building and infrastructure projects.Key Responsibilities<ul><li>Coordinate architectural BIM models with structural, MEP, and civil disciplines.</li><li>Ensure all design deliverables comply with project specifications, UAE/GCC regulations, and authority requirements.</li><li>Manage and review architectural shop drawings and ensure accuracy prior to submission.</li><li>Prepare and evaluate material submittals in line with project standards.</li><li>Maintain and track Request for Information (RFI) logs.</li><li>Resolve interdisciplinary clashes using BIM tools (Revit).</li><li>Liaise with consultants, contractors, suppliers, and government authorities.</li><li>Handle authority submissions and approvals including Dubai Municipality, DDA, Trakhees, and SIRA.</li><li>Ensure proper documentation control and adherence to QA/QC procedures.</li><li>Support project teams throughout design development to final handover.</li></ul>Technical Requirements<ul><li>Strong proficiency in Revit (BIM environment) and AutoCAD.</li><li>Experience in architectural shop drawing preparation and review.</li><li>Knowledge of local authority regulations and approval processes in Dubai.</li><li>Understanding of UAE/GCC building codes and standards.</li><li>Familiarity with document control systems and project management software.</li><li>Proficiency in Microsoft Office (Excel, Project, PowerPoint).</li><li>Strong understanding of construction methodology and site execution.</li><li>Ability to review contract documentation and specifications.</li></ul>Soft Skills<ul><li>Excellent verbal and written communication skills.</li><li>Strong coordination and interpersonal abilities.</li><li>Problem-solving and conflict resolution skills.</li><li>High attention to detail and accuracy.</li><li>Effective time management and ability to meet deadlines.</li><li>Leadership and team collaboration skills.</li><li>Proactive, adaptable, and self-motivated.</li></ul>Language Requirements<ul><li>English: Fluent (Mandatory)</li><li>Arabic: Advantageous</li></ul>If you are a proactive professional with strong BIM coordination experience in building and infrastructure projects within the UAE, we encourage you to apply by submitting your CV and portfolio. On WhatsApp : +971564464212. Job Type: Full-time

BIM Coordinator

Jouzy Consulting Engineers

Job Title: Proposal CoordinatorLocation: Dubai, UAEDepartment: Business Development / ProposalsReports to: Departments HeadsAbout Jouzy Consulting EngineersJouzy Consulting Engineers (JCE) is a leading engineering consultancy in Dubai, established in 1966. We deliver multidisciplinary design and supervision services across buildings and infrastructure, supporting clients with technical excellence, compliance, and reliable project delivery.Position OverviewThe bid Coordinator supports the end-to-end preparation and submission of proposals, tenders, EOIs, and prequalification packages. The role ensures submissions are compliant, well-structured, branded, and delivered on time by coordinating inputs from technical teams, finance, and management.Responsibilities<ul><li>Coordinate the full proposal lifecycle: kick-off, planning, content collection, formatting, review cycles, and final submission.</li><li>Maintain tender schedules and trackers; monitor deadlines, deliverables, and required approvals.</li><li>Prepare and update proposal structures, document templates, and standard company content (profiles, project sheets, CVs, organograms).</li><li>Compile compliance matrices and ensure all requirements (forms, declarations, certificates, and supporting documents) are met.</li><li>Edit, proofread, and format submissions to a high standard (Word/PDF), ensuring consistency, branding, and readability.</li><li>Liaise with technical leads to gather methodology, scope understanding, project approach, and key differentiators.</li><li>Coordinate with Finance/Commercial for fee proposals, commercial forms, and pricing schedules (as applicable).</li><li>Manage submission logistics including online tender portals, email submissions, printing, binding, and courier arrangements when required.</li><li>Maintain an organized library of past submissions, client requirements, and lessons learned; support client prequalification registrations and updates on relevant platforms and portals.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Engineering, or a related field.</li><li>5 to 7 years of experience in procurement, tendering, or bid support, preferably within the infrastructure industry or related industries, including experience with a consultant, contractor. developer, or Project Management Consultant (PMC),</li><li>Strong command of Microsoft Word (advanced formatting), PowerPoint, and Excel; strong PDF handling and document compilation skills.</li><li>Excellent written English; Arabic is an advantage.</li><li>High attention to detail with strong proofreading, formatting, and quality-control skills.</li><li>Ability to manage multiple submissions simultaneously, prioritize effectively, and work under tight deadlines.</li><li>Strong coordination and stakeholder management skills; able to communicate clearly with technical and commercial teams.</li><li>Familiarity with tendering processes, client requirements, and online submission portals is an advantage.</li><li>Experience with InDesign or similar tools is a plus (not mandatory).</li></ul>Why JCEAt JCE, you will join a firm with a long-standing reputation in Dubai since 1966, working alongside experienced professionals on diverse projects across buildings and infrastructure. We offer a collaborative environment, structured processes, and opportunities to grow your skills in bids, client engagement, and high-quality project delivery.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per month

Proposal Coordinator

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