office manager

Akamai Technologies

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 Job Description
 
 
 
 
 Do you enjoy being in the front line and first point of contact for visitors?
 
 
 
 
 Do you enjoy being in a customer service-oriented role?
 
 
 
 
 Work in a modern office environment.
 
 
 
 As the Office Manager for our Dubai office, you'll be responsible for a variety of office duties. Sitting in reception, you'll be the front line and first point of contact for our visitors. You'll also provide administrative support services to site leads and Senior managers. This will include travel requests, expense submission and calendar management.
 
 
 
 Work For a Leading Technology Company
 
 
 
 You must be customer service-oriented, resourceful, enthusiastic, and capable of multi-tasking. The primary objective of this position is proactively seeking means of improving the environment for all employees.
 
 
 
 As An Office Manager, You Will Be Responsible For
 
 
 
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 Establishing procedures for office maintenance, working with the landlord and contractors on facilities related issues.
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 Managing office vendor relationships, negotiate, closing and support ongoing relationships.
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 Providing administrative assistant to managers, HR and Finance departments.
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 Working closely with the site lead and support with various initiatives.
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 Planning and executing internal events including team specifics.
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 Supporting in-office customer and partner meetings, including logistics, planning and catering.
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 Maintaining a safe and secure working environment, acting as Safety Officer for the office.
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 Managing post and courier service delivery and monitoring office supplies and food inventory.
 
 
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 </ul>
 
 Do What You Love
 
 
 
 To be successful in this role you will:
 
 
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 Have relevant experience managing a busy front reception including associated administrative tasks.
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 Have knowledge of clerical practices and procedures.
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 Have knowledge of business and management principles.
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 Have computer skills (Microsoft Office) and knowledge of other office software packages.
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 Have fluency in Arabic and English.
 
 
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 </ul>
 
 About Us
 
 
 
 At Akamai, we make life better for billions of people, trillions of times a day.
 
 
 Whether you're streaming live events, scrolling social media, watching your favorite series, or managing your savings, we're the engine behind the scenes. We provide the world's most distributed platform from Cloud to Edge to help the giants of the digital world work faster and stay more secure, making the internet a better experience for everyone.
 
 
 
 Our Focus Is Simple
 
 
 
 
 Cloud and Edge:
 
 Running apps closer to users for instant performance.
 
 
 
 Security
 
 : Neutralizing threats before they ever reach your data.
 
 
 
 Content Delivery
 
 : Scaling the world's biggest moments without a glitch.
 
 
 
 AI
 
 : Enabling our customers to build, secure, and scale AI apps on the world's most distributed cloud platform.
 
 
 At Akamai, we don't just support the internet; we power and protect it, because behind every great digital experience is a massive hidden challenge. And we're the ones who solve it. When millions of people hit play or pay, Akamai ensures it just works.
 
 
 
 Benefits at Akamai:
 
 We support your health, well-being, finances, and life beyond work. See our benefits.
 
 
 
 FlexBase adapts to your job's needs
 
 
 
 Akamai's FlexBase program is yet another way we show our commitment to providing employees with an exceptional workplace experience. It's not about telling employees where to work; it's about supporting employees to do their best work.
 
 
 We trust our incredible employees to work in ways that suit them best: at home, in an office, or a combination of both.
 
 
 Connect with us on social and see what life at Akamai is like!
</div>

Office Manager - Part time (UAE Nationals Only)

Naik Foundation

Job Description:<ul><li>Ensuring that guests have a positive experience and feel valued by the Hotel.</li><li>Training new employees on company policies, procedures, and culture.</li><li>Creating and maintaining relationships with Guests to ensure that they are satisfied with services provided by the Hotel.</li><li>Reviewing all incoming Guests complaints and making sure they are addressed in a timely manner.</li><li>Managing employee schedules to ensure that all shifts are covered at all times.</li><li>Managing the front office team and rooms division to ensure that all Guests needs are met in a timely manner.</li><li>Ensuring that all tasks are completed in accordance with Hotel policies and procedures.</li><li>Preparing reports on Hotel performance to upper management.</li><li>Coordinating with other departments such as Human Resources to ensure that employees are treated fairly.</li><li>Monitor Front Office, Bell staff to ensure highest quality of guest relations.</li><li>Maintain regular attendance in compliance as required by scheduling which will vary according to the needs of the hotel.</li><li>Comply at all times with Millennium Standards and regulations to encourage safe and efficient hotel operations.</li><li>Coordinate training programs for all Front Office employees.</li><li>Handle guest complaints, react quickly, logging and notifying proper areas to service the guest</li></ul>Requirements:&middot; Proven work experience in the relevant field.&middot; Proficiency in English (oral and written)&middot; Proficiency in MS Office, particularly Excel and Word&middot; Excellent communication and people skills&middot; Good organizational and multitasking abilities&middot; Problem-solving skills&middot; Job knowledge with Opera Software.Job Type: Full-timeApplication Question(s):<ul><li>Are you immediate joiner?</li></ul>Work Location: In person

Director of Front Office

Elevate Business Solutions

Job Title: Office AdministratorLocation: Dubai, UAEIndustry: Accounting, Auditing &amp; Business Consultancy ServicesJob SummaryWe are seeking a highly organized, proactive, and professional Office Administrator to join our growing Accounting &amp; Auditing firm in Dubai. The ideal candidate should have prior experience working in a B2B service-oriented environment and possess strong administrative, coordination, and communication skills. The Office Administrator will be responsible for managing daily office operations, supporting management, coordinating with clients, and ensuring smooth administrative processes across the organization.Key ResponsibilitiesOffice Administration &amp; Operations<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Maintain office records, files, documents, and company databases.</li><li>Coordinate office maintenance, supplies, and vendor relationships.</li><li>Ensure proper organization of company documents and compliance records.</li><li>Monitor office expenses and support budget tracking where required.</li></ul>Client &amp; Business Support<ul><li>Act as the first point of contact for clients, visitors, and business partners.</li><li>Handle incoming calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and manage calendars for senior management.</li><li>Prepare engagement letters, proposals, reports, and other business documents.</li><li>Follow up with clients regarding documentation, approvals, and submissions.</li></ul>HR &amp; Employee Coordination<ul><li>Support onboarding and offboarding processes.</li><li>Maintain employee records and leave management records.</li><li>Assist in coordinating recruitment activities and candidate interviews.</li><li>Ensure compliance with company policies and administrative procedures.</li></ul>Government &amp; Portal Coordination<ul><li>Coordinate with PROs, government departments, and service providers when required.</li><li>Manage applications and submissions through UAE Mainland and Free Zone portals.</li><li>Assist with trade license renewals, visa documentation, and company compliance requirements.</li><li>Maintain records of regulatory deadlines and company renewals.</li></ul>Administrative Reporting<ul><li>Prepare administrative reports and management summaries.</li><li>Maintain accurate records of company assets and office inventory.</li><li>Support management with special projects and operational initiatives.</li></ul>Requirements &amp; QualificationsEducation<ul><li>Bachelor's Degree in Business Administration, Management, Commerce, or a related field.</li></ul>Experience<ul><li>Minimum 2&ndash;3 years of experience in Office Administration, Administration Support, or Executive Coordination roles.</li><li>Prior experience in an Accounting, Auditing, Consultancy, Professional Services, or B2B organization is highly preferred.</li><li>UAE work experience is strongly preferred.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work effectively under pressure and meet deadlines.</li><li>Excellent problem-solving and coordination skills.</li><li>Strong attention to detail and professional presentation.</li></ul>Knowledge Requirements<ul><li>Good understanding of UAE Labour Law and employment regulations.</li><li>Familiarity with UAE Mainland and Free Zone portals and government systems.</li><li>Knowledge of document management and administrative compliance procedures.</li><li>Understanding of business setup, licensing, and corporate services processes is an advantage.</li></ul>Candidate Profile<ul><li>Female candidate preferred.</li><li>Professional, confident, and customer-service oriented.</li><li>Resourceful, proactive, and capable of working independently.</li><li>High level of integrity, confidentiality, and professionalism.</li><li>Presentable and capable of representing the company professionally.</li></ul>Preferred Criteria<ul><li>Currently residing in the UAE.</li><li>Available for immediate joining or short notice period.</li><li>Holding a transferable visa or valid UAE residency visa.</li><li>Experience in handling clients within Accounting, Auditing, Taxation, Corporate Services, or Consultancy sectors will be an added advantage.</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Office Administrator

Al Furat Interiors Factory

<ul><li>Minimum 2 years of experience in Secretarial or Administrative roles.</li><li>Fluent in both Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, Outlook).</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Professional appearance and customer service-oriented attitude.</li><li>Ability to handle correspondence, scheduling, filing, and general office administration.</li><li>Preferred Nationality: Any Arab Nationality.</li><li>Preferred Experience in a manufacturing, construction, or marble industry environment.</li><li>Knowledge of document control and office administration procedures.</li><li>Must be currently residing in the UAE and available for immediate joining.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Are you IN UAE ?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Secretary/Receptionist

VKN TECHNICAL SERVICES LLC

Job SummaryWe are seeking a highly organized and proactive Office Administrator / Secretary to support daily office operations and ensure smooth coordination between internal teams and external stake holders. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple administrative tasks in a fast-paced real estate environment.Key ResponsibilitiesOffice Management:<ul><li>Open and close the office daily, ensuring the workplace is clean, organized, and presentable at all times.</li><li>Monitor office supplies and place orders when necessary.</li><li>Coordinate with maintenance, cleaning, and service providers.</li></ul>Communication &amp; Coordination:<ul><li>Manage all incoming and outgoing correspondence, including emails, phone calls,couriers, and mail.</li><li>Act as the first point of contact for visitors and clients in a professional manner.</li><li>Coordinate with internal departments and external parties such as clients, suppliers, and government entities.</li></ul>Scheduling &amp; Calendar Management:<ul><li>Maintain calendars for senior management, scheduling meetings, appointments, andevents.</li><li>Arrange travel bookings, accommodations, and it ineraries when required.</li><li>Ensure timely reminders and follow-ups for important meetings and deadlines.</li></ul>Meetings &amp; Reporting:<ul><li>Prepare meeting agendas, presentations, and supporting documents.</li><li>Take accurate meeting minutes and circulate them promptly.</li><li>Track and follow up on action items to ensure timely completion.</li></ul>Document Control &amp; Filing:<ul><li>Maintain organized filing systems (both digital and physical).</li><li>Ensure all company documents are properly archived and easily retrievable.</li><li>Handle confidential information with discretion.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or secretarial role.</li><li>Experience in the Real Estate sector is highly preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (written and verbal).</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and work under pressure.</li></ul>Preferred Criteria<ul><li>Taglog preferred.</li><li>Experience working in the UAE real estate market is an advantage.</li><li>Familiarity with property management systems or CRM tools is a plus.</li></ul>Key Skills<ul><li>Professional communication</li><li>Attention to detail</li><li>Time management</li><li>Multitasking</li><li>Confidentiality and discretion</li></ul>Contact<ul><li>Send your cv to email: hrvkngroup@gmail.com</li><li>Whatsapp: +971 52 202 2705 / 0524933615</li></ul>Work Location: Hybrid remote in Dubai (Dubai)

OFFICE ADMINISTRATOR/ SECRETARY

Abdulla Al Arif Investment

Executive SecretaryTo provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage the schedule, meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence.</li><li>Maintain organized filing systems (physical and electronic).</li><li>Meeting Coordination:</li><li>Arrange and coordinate meetings, take minutes, and follow up on action items.</li><li>Assist in preparing agendas, briefings, and meeting materials.</li><li>Communication Management:</li><li>Handle internal and external communication on behalf of the Department Head.</li><li>Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.</li><li>Confidentiality &amp; Professionalism:</li><li>Maintain strict confidentiality of sensitive information.</li><li>Represent the office of the Department Head professionally in all interactions.</li><li>Support Functions:</li><li>Liaise with internal departments and external stakeholders.</li><li>Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.</li><li>Perform other duties as assigned to support the Department Head's office.</li></ul>Qualifications:<ul><li>Male candidate added advantage</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.</li><li>Minimum 5 years of experience in a senior secretarial or executive assistant role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking skills.</li><li>High level of discretion and integrity.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per monthExperience:<ul><li>Executive Secreatary : 5 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Secretary - Male Candidate (Construction Company Background)

Al Buraq Al Abyad Interior Decoration

AL BURRAQ RREAL ESTATE is looking for Real Estate Manager who can bring a team in our Company.Real Estate Manager The Real Estate Team Leader is responsible for managing and guiding a team of property consultants/agents to achieve sales and leasing target. This role combines leadership, coaching, and business development with hands-on involvement in property transactions.Key ResponsibilitiesTeam Leadership &amp; Coaching<ul><li>Recruit, train, and mentor real estate agents to improve performance.</li><li>Set daily, weekly, and monthly targets for the team.</li><li>Monitor individual performance and guide closing deals.</li><li>Conduct regular meetings and training sessions to enhance sales skills and market knowledge.</li></ul>Sales &amp; Business Development<ul><li>Drive the team to achieve assigned sales and leasing goals.</li><li>Support agents in negotiations and client presentations.</li><li>Generate leads, develop new business opportunities, and maintain strong client relationships.</li><li>Oversee property listings, marketing campaigns, and lead distribution.</li></ul>Operations &amp; Compliance<ul><li>Ensure all transactions comply with RERA and local regulations.</li><li>Maintain accurate records of team performance, client interactions, and deals closed.</li><li>Coordinate with admin/marketing departments to ensure smooth operations.</li></ul>Client Relationship Management<ul><li>Handle high-profile clients and major property negotiations when required.</li><li>Ensure customer satisfaction and promote repeat/referral business.</li><li>Represent the company professionally in networking events and industry platforms.</li></ul>Qualifications &amp; Skills<ul><li>Proven experience as a Real Estate Team Leader / Manager in the Dubai, UAE</li><li>Strong leadership and motivational skills.</li><li>Excellent communication, negotiation, and closing skills.</li><li>In-depth knowledge of Dubai real estate laws, trends, and market dynamics.</li><li>Ability to work under pressure and deliver results.</li></ul>Job Requirements:- Must have 3-5 years UAE Real Estate Experience- Can bring 5-10 experienced UAE real estate brokers- Must do everyday interviews for Real Estate Agents- Must have closed deals- Salary is 7,000-10,000AEDIf you are interested to join the position, feel free to send your CV to our WhatsApp +971 58 580 6765.ONLY THE MANAGER WHO CAN BRING A TEAM OF ATLEAST 5 - 10 EXPERIENCED AGENTS IMMEDIATELY!!Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Can you bring 5-10 agents immediately?</li></ul>Experience:<ul><li>Real Estate: 3 years (Preferred)</li></ul>Work Location: In person

REAL ESTATE MANAGER

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