office manager

Confidential

<div>
 
 We are seeking a motivated Office Manager to become a key player in our dynamic team.
 
 
 You will be part of a company that values ownership, innovation and meaningful results. If
 
 
 you thrive on making the workplace efficient, welcoming and aligned with our mission &mdash;
 
 
 this is your chance to step up.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 
 
 Office Operations
 
 
 - Own and oversee all day-to-day office operations, creating an environment where the team
 
 
 can focus on impact
 
 
 - Manage facilities, office maintenance, utilities and other infrastructure to support high
 
 
 performance
 
 
 - Act as the central liaison for vendors, suppliers and service partners &mdash; ensuring our office
 
 
 ecosystem runs smoothly
 
 
 
 
 
 Office Life &amp; Supplies
 
 
 - Ensure the office is always clean, organized, and fully stocked
 
 
 - Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
 
 
 - Coordinate purchasing and ensure the workspace is functional and future-ready
 
 
 
 
 
 Hospitality &amp; Communication
 
 
 - Welcome guests, clients and partners with warmth and professionalism, reflecting our
 
 
 brand values
 
 
 - Handle incoming and outgoing correspondence, deliveries, mail and courier services
 
 
 promptly
 
 
 - Be the go-to person for anything office-related
 
 
 Team Support &amp; Culture
 
 
 - Plan and organise internal meetings, team events and office gatherings that bring our
 
 
 culture to life
 
 
 - Coordinate travel arrangements and logistics when required
 
 
 - Uphold health, safety and security standards &mdash; helping build a space where people can
 
 
 thrive
 
 
 
 
 
 
 What We're Looking For
 
 
 
 Experience
 
 
 - Previous experience as Office Manager, Administrator or similar role &mdash; you know how to
 
 
 keep things running
 
 
 - Track record of keeping things organized in a fast-paced environment
 
 
 
 
 
 Skills
 
 
 - Excellent organisational skills, with the ability to prioritize, multitask and keep things
 
 
 moving
 
 
 - Strong written and verbal communication in English
 
 
 - Tech-savvy: comfortable using MS Office and other digital tools
 
 
 - Experience managing vendors and suppliers
 
 
 
 
 
 Mindset
 
 
 - Proactive &amp; solutions-oriented: You don't wait to be told &mdash; you see what needs doing and
 
 
 you do it
 
 
 - Detail-oriented: You notice when something is running low and fix it before anyone
 
 
 mentions it
 
 
 - Reliable: A positive, friendly attitude and a strong sense of responsibility &mdash; the office runs
 
 
 best when everyone can rely on you
 
 
 - Independent &amp; collaborative: Comfortable working independently and collaborating across
 
 
 teams in a fast-paced tech-driven company
 
 
 - Growth-oriented: Eager to learn, improve, and grow with the company
 
 
 
 
 
 
 What We Offer
 
 
 
 - Competitive salary
 
 
 - A growing international company with ambitious goals
 
 
 - Opportunity to shape the office culture from the ground up
 
 
 - Collaborative, supportive team environment
 
 
 - Room to grow and take on new responsibilities
 
</div>

Office Manager

Rochester Institute of Technology, Dubai (RIT Dubai)

<div>
 
 Job Purpose
 
 
 This critical role is responsible for driving the strategic effectiveness and influence of the President&rsquo;s office, serving as a key liaison between the President, senior leadership, internal and external stakeholders, and the university community.
 
 
 Main Duties and Responsibilities:
 
 
 
 
 <ul>
 <li>
 Directly manage the President&rsquo;s complex daily, weekly, and annual commitments, serving as the chief liaison to ensure the President's time is strategically aligned with institutional priorities and high-impact activities. This includes comprehensive management of meetings, key appointments, travel, and events.
 </li>
 <li>
 Initiate, coordinate, and drive critical outreach projects and initiatives as assigned by the President, ensuring timely execution and successful outcomes that advance institutional goals.
 </li>
 <li>
 Oversee and control all incoming and outgoing executive communications and tasks &ndash; internally and externally. Draft, refine, and authenticate high-level internal and external reports, presentations, and correspondence on behalf of the President, ensuring messaging is strategic, accurate, and reflects institutional posture and confidentiality standards.
 </li>
 <li>
 Implement and maintain a comprehensive, confidential electronic and physical filing and records management system for the Office of the President.
 </li>
 <li>
 Manage the operational budget for the President's Office, including processing invoices, expense reports, and monitoring expenditures.
 </li>
 <li>
 Act as the primary point of contact and gatekeeper for the President's Office, effectively filtering and prioritizing requests, inquiries, and visitors, and directing them to the appropriate senior staff or department.
 </li>
 <li>
 Attend key executive and strategic meetings to synthesize discussion points, document crucial decisions, and rigorously track and ensure follow-through on all assigned action items by relevant parties.
 </li>
 <li>
 &nbsp;Lead the planning and seamless execution of high-profile presidential events, including receptions, formal dinners, and major community and campus engagements.
 </li>
 <li>
 &nbsp;Coordinate and organize logistical and operational alignment for internal meetings and collaborations involving global campuses and diverse high-level stakeholders.
 </li>
 <li>
 Ensure compliance with all relevant (internal and external) regulations including QHSE requirements using RIT policies and procedures as appropriate.
 </li>
 <li>
 Perform other tasks and duties as assigned / needed in order to meet the requirements of the role and the goals of the Institute.
 </li>
 <li>
 Serve on academic and administrative committees as assigned by the President.
 </li>
 </ul>
 
 
 
 
 
 Required Minimum Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from a reputed university.
 </li>
 <li>
 Minimum of five years of relevant experience
 </li>
 <li>
 Advanced written and verbal communication skills in English
 </li>
 <li>
 Previous experience in higher education is preferred
 </li>
 </ul>
 
 
 
 
 
 APPLICATION PROCEDURE:
 
 
 
 
 Please email your application to
 
 careersdubai@rit.edu and include the following items in your application:
 
 <ul>
 <li>
 Subject line must include the source, your name and position you are applying for;
 </li>
 <li>
 (Name &ndash; Office Manager)
 </li>
 <li>
 Cover letter detailing your technical/professional, teaching, and scholarship qualifications and achievements
 </li>
 <li>
 Resume or curriculum vitae
 </li>
 <li>
 Contact information
 </li>
 </ul>
 
 
 
 
 Applications review will begin immediately and continue until a candidate is selected. Only shortlisted candidates will be contacted. For more information please visit RIT Dubai website at www.dubai.rit.edu.&nbsp;
 
</div>

Manpower Middle East

<div>
 
 The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.&nbsp;
 
 
 &nbsp;
 
 
 Responsibilities
 
 <ul>
 <li>
 Coordinate and organize office activities
 </li>
 <li>
 Oversee stock of office supplies
 </li>
 <li>
 Greet visitors at office
 </li>
 <li>
 Coordinate inbound and outbound office mail
 </li>
 <li>
 Support HR in scheduling meetings, interviews and transport
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience with administrative and clerical work Proficiency in Microsoft Office suite
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong ability to multitask
 </li>
 <li>
 Friendly and upbeat demeanor
 </li>
 </ul>
 
</div>

<div>
 
 WHAT YOU DO AT AMD CHANGES EVERYTHING
 
 
 
 At AMD, our mission is to build great products that accelerate next-generation computing experiences&mdash;from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you&rsquo;ll discover the real differentiator is our culture. We push the limits of innovation to solve the world&rsquo;s most important challenges&mdash;striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond.
 
 Together, we advance your career.
 
 
 
 
 The Role
 
 
 
 We are looking for our next team member to join us in our Saudi Arabia office. A friendly, energetic Office Administrator to run all daily operational office duties, and calendar management, travel arrangement, and expense reporting. To support the administrative and day-to-day office tasks and act as the contact person for any administrative and maintenance office needs.
 
 
 
 The Person
 
 
 
 Does this sound like you? We'd love to talk!
 
 
 <ul>
 <li>
 Excellent Communication skills and outstanding Customer Service Skills
 </li>
 <li>
 Proficient in Microsoft Office
 </li>
 <li>
 Strong Attention to Detail and ability to handle Confidential Information
 </li>
 <li>
 Excellent Time Management Skills, strong Prioritization and Organization Skills
 </li>
 <li>
 Ability to Multitask; A proactive nature
 </li>
 <li>
 Fluency in Arabic (spoken and written) is required for this role.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Take ownership to ensure a highly professional and modern office appearance for employees and visitors
 </li>
 <li>
 Support remote teams as needed: may include welcoming visitors, scheduling meetings and making travel arrangements
 </li>
 <li>
 Process customer and employee access requests (such as access to rooms, access to events)
 </li>
 <li>
 Filter cold-calls, letters and visitors on behalf of the employees
 </li>
 <li>
 Coordinate on-site meetings and events with vendors and employees
 </li>
 <li>
 Sort and distribute mail and distribute courier packages, memos and route documents; manage in-coming and out-going deliveries with suppliers
 </li>
 <li>
 Manage storage and logistics inventory for office material.
 </li>
 <li>
 Manage the office calendar and meeting rooms, coordinate on-site meetings and events
 </li>
 <li>
 Plan and coordinate group meeting logistics and events within the Saudi Arabia area
 </li>
 <li>
 Organize files and file cabinets, work with HR and finance to ensure adherence to data privacy regulations.
 </li>
 <li>
 Track and manage seating assignments, anticipate future space constraints with HR
 </li>
 <li>
 Assist in project management and oversight of planned future office move
 </li>
 <li>
 Optimize and document office management processes and deliverables
 </li>
 <li>
 Work on special projects and duties assigned as needed
 </li>
 <li>
 Procure business cards and employee badges for all Saudi Arabia employees
 
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Prior Office Management Experience Preferred
 </li>
 <li>
 Advanced skills and experience with MS Office Applications
 
 
 
 </li>
 </ul>
 
 Academic Credentials
 
 
 
 Undergraduate Degree a plus, but not needed
 
 
 
 Benefits offered are described:
 
 AMD benefits at a glance.
 
 
 
 AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants&rsquo; needs under the respective laws throughout all stages of the recruitment and selection process.
 
 
 
 
 AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD&rsquo;s &ldquo;Responsible AI Policy&rdquo; is available here.
 
 
 
 
 This posting is for an existing vacancy.
 
 
 
</div>

GG Selection

The Role
 We are supporting a well-established and fast-paced organisation in Dubai to appoint a highly capable Office Manager & Executive Assistant to support the senior leadership team. This is a pivotal role requiring a proactive, high-energy individual who can operate with pace, discretion, and exceptional attention to detail. The successful candidate will act as a trusted right hand to senior stakeholders, ensuring both business and day-to-day operations run seamlessly. Key Responsibilities Executive Support • Provide full EA support to senior leadership, including complex diary and travel management • Coordinate meetings, agendas, and follow-ups, ensuring actions are tracked and delivered • Act as a key point of contact, managing internal and external communications with professionalism Office Management • Oversee the smooth day-to-day running of the office • Manage vendors, suppliers, and office budgets • Ensure a professional, efficient, and well-organised working environment Operational & Administrative Support • Prepare presentations, reports, and documents to a high standard • Track key deliverables and support leadership with organisation and prioritisation • Handle sensitive information with absolute discretion Additional Support • Provide support with ad hoc and occasional personal tasks as required • Maintain flexibility to support out-of-hours requirements when necessary
 
Requirements
 Candidate Profile • Proven experience as an Office Manager and/or Executive Assistant supporting senior stakeholders • Highly proactive, organised, and solutions-driven • Strong ability to anticipate needs and stay one step ahead • Excellent attention to detail and ability to manage multiple priorities • High energy, positive attitude, and strong work ethic • Strong communication skills and professional presence • Comfortable operating in a fast-paced, high-expectation environment
 
About the company
 GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. Were not limited by industry or geography, and we treat every brief and every client like the individual case it is never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.

Office Manager/EA

Salt

<div>
 
 My client are one of the most exciting influencer agencies in the region. They are looking for an outstanding Office Manager/EA to join their growing team in Dubai.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive‑level administrative support to the CEO, including calendar management, scheduling, and correspondence.
 </li>
 <li>
 Arrange international and domestic travel, ensuring seamless itineraries and visa arrangements.
 </li>
 <li>
 Prepare meeting agendas, reports, and presentations; take accurate minutes during high‑level meetings.
 </li>
 <li>
 Liaise professionally with senior executives, board members, government officials, and external stakeholders.
 </li>
 <li>
 Manage confidential documentation and information with absolute discretion.
 </li>
 <li>
 Coordinate logistics for events, conferences, and special projects as required by the CEO.
 </li>
 <li>
 Oversee all office administration functions, including facilities management, procurement, office supplies, and vendor management.
 </li>
 <li>
 Implement and improve office policies and procedures to ensure an efficient and organised work environment.
 </li>
 <li>
 Support HR‑related activities such as onboarding new staff, maintaining records, and ensuring compliance with local regulations.
 </li>
 <li>
 Handle expense reporting, procurement, and day‑to‑day office operations for the executive office.
 </li>
 <li>
 Anticipate the needs of the CEO, providing proactive and efficient support at all times.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements
 
 
 <ul>
 <li>
 Highly presentable, with strong organisational and interpersonal skills.
 </li>
 <li>
 Professional and polished communication at all times, with excellent written and verbal English.
 </li>
 <li>
 Demonstrated discretion and the ability to handle confidential and sensitive information.
 </li>
 <li>
 Experience managing office administration, facilities, and vendor relationships.
 </li>
 <li>
 UAE‑based
 </li>
 <li>
 Strong IT skills, including proficiency in MS Office Suite and virtual meeting platforms.
 </li>
 </ul>
 
 
</div>

Dubai Airports

<div>
 
 THIS IS WHERE THE EXCITEMENT REALLY BEGINS
 
 
 
 
 SERVICE &amp; OPERATIONS
 
 
 
 
 Assistant Office Manager &ndash; AOCC
 
 
 
 The team works in real time to make sure the right people are in the right place &ndash; airside and landside &ndash; to meet demand. As our airports are the world&rsquo;s busiest, it&rsquo;s fast-paced and a real challenge. They see that the operational plan is followed, and issues are dealt with across terminals, regular operations, incidents and crisis handling. The operation has to be industry-leading, and it always is
 
 
 
 What You'll Deliver
 
 
 
 <ul>
 <li>
 You&rsquo;ll manage budgets, purchasing, invoices, and supplier coordination while ensuring accurate financial tracking and expenditure control.
 </li>
 <li>
 You&rsquo;ll oversee the VP AOCC&rsquo;s diary, meetings, events, correspondence, internal communications, and follow-ups on actions with senior management.
 </li>
 <li>
 You&rsquo;ll implement and maintain administrative systems, prepare key documentation (reports, presentations, policies, project materials), and keep personnel and organizational records up to date.
 </li>
 <li>
 You&rsquo;ll ensure smooth office and facilities operations across T1 and AOCC, including maintenance, inventory, access control, inductions, health &amp; safety compliance, and equipment procurement.
 </li>
 <li>
 You&rsquo;ll support strategic programmes and operational projects, track metrics and reporting, provide ad hoc support during disruptions, and continuously enhance processes in line with industry best practices.
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 You will be educated to a bachelor&rsquo;s degree level specialized in Business Administration or a related field.
 </li>
 <li>
 You will have a minimum of 3 years&rsquo; experience in a related role.
 </li>
 <li>
 You will communicate confidently and effectively with a wide range of stakeholders, both verbally and in writing.
 </li>
 <li>
 You will apply high proficiency in the MS Office suite to manage reporting, documentation, and analysis.
 
 
 </li>
 </ul>
 
 Life at Dubai Airports
 
 
 
 Fast-moving and fast-growing, Dubai Airports is a business that&rsquo;s all about delivering great airport experiences, 24 hours a day. Life here means always pushing &ndash; and being pushed &ndash; to work better and smarter. With us, you&rsquo;ll be encouraged to be the best you can be. You&rsquo;ll be part of the team that connects the world. And at every opportunity, you&rsquo;ll go beyond; delivering an advanced, innovative future for yourself and our business, and making an impact that delivers for Dubai.
</div>

Assistant Office Manager

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1253 office manager jobs In Dubai

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Office Manager/EA

Office Manager/EA

Assistant Office Manager