receptionist

document controller

operations manager

office manager

executive assistant

office administrator

Ace Marketing

We are looking for a proactive and detail-oriented OFFICE ADMINISTRATOR to handle day-to-day office operations, provide support to management, and ensure smooth administrative processes. The ideal candidate must hold a valid UAE driving license and should be comfortable with travel, documentation, and cross-departmental coordination.Key Responsibilities:-Manage daily office administration, including facilities, supplies, and maintenance.-Organize and maintain records, documentation, and filing systems.-Handle official correspondence, phone calls, and emails with professionalism.-Provide admin support to HR and Finance teams.-Arrange and coordinate meetings, office events, and travel schedules.-Oversee vendor management, contracts, and procurement.-Support management with operational requirements and special projects.-Perform bank-related, government-related, and other official errands as required (must have UAE driving license).Requirements:-Valid UAE driving license (mandatory).-Bachelor&rsquo;s degree (preferred) or diploma in Administration/Business Management.-Previous experience as an Admin Executive/Office Administrator in the UAE.-Strong communication and interpersonal skills.-Excellent organizational and multitasking abilities.-Proficient in MS Office (Word, Excel, Outlook, PowerPoint).-Ability to manage confidential information with discretion.-Fluency in English.Job Types: Full-time, PermanentLicense/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Office Administrator

GATEWAY TECHNOLOGY FZ-LLC 

Our company looking for FEMALE Office AdministratorKey Responsibilities:<ul><li>Handle day-to-day administrative tasks, including answering phone calls, responding to emails, and managing office supplies</li><li>Prepare contracts, agreements, and other documents</li><li>Manage and organize property files and documentation</li><li>Schedule and coordinate meetings, appointments, and travel arrangements</li><li>Provide administrative support to the management team</li></ul>Requirements:<ul><li>Working experience: Minimum of 5 year working in a administrative role</li><li>Proficient in MS Office: Familiarity with property management software is an advantage</li><li>Excellent organizational skills: Ability to manage multiple tasks and priorities in a fast-paced environment</li><li>Attention to detail: Strong ability to review and process documents with accuracy</li><li>Fluent in English (Writing and Speaking)</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office Administrator: 5 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

eMagine Solutions

The Role
 On behalf of our client, eMagine Solutions is recruiting for a leading consultancy based in Dubai, we are seeking an experienced and versatile Office Administrator to support their growing team. Role Overview: The Office Administrator will play a central role in ensuring the smooth day-to-day operations of the business. This position combines traditional office administration with support across HR, account management, digital platforms, and sales administration. Key Responsibilities: • Deliver comprehensive administrative support to the team and senior management • Oversee office management, supplies, and daily coordination • Assist with basic HR functions, including onboarding, employee records, leave tracking, and recruitment logistics • Support account management, invoicing, and basic bookkeeping activities • Manage company social media accounts and digital platforms, ensuring regular, professional updates • Provide sales administration support, including CRM updates, proposal preparation, and tracking client interactions • Liaise with suppliers, clients, and service providers • Foster a positive, collaborative office environment Candidate Profile: • Proven experience in office administration, ideally within a professional services environment • Strong organisational skills and attention to detail • Familiarity with HR processes and handling confidential information • Experience with account management and basic finance tasks • Confident managing social media and digital platforms (e.g., LinkedIn, Instagram) • Previous sales administration or CRM experience is highly desirable • Excellent written and verbal communication skills • Proactive, adaptable, and able to juggle multiple priorities • Based in Dubai or able to commute to JLT What’s on Offer: • Opportunity to join a respected, close-knit team • Exposure to a variety of business functions and professional growth • Modern office environment in JLT, Dubai • Competitive salary and benefits
 
Requirements
 The successful candidate will be a highly organised, detail-oriented Office Administrator with a proven track record in office management, administration, and business support. They will demonstrate strong expertise in administrative processes, HR administration, account management, and digital platform coordination. The ideal candidate will be proactive, adaptable, and thrive in a fast-paced, professional services environment. - Office administration - Executive support - Diary management - Document control - Data entry - Filing systems - Office supplies management - Reception duties - Meeting coordination - Travel arrangements - HR administration - Onboarding and induction - Employee records management - Leave and attendance tracking - Recruitment support - Confidentiality and discretion - Account management - Invoicing and billing - Basic bookkeeping - Payment processing - Client relationship management - CRM system updates - Sales administration - Proposal preparation - Pipeline tracking - Social media management - Digital marketing support - Content scheduling - LinkedIn, Instagram, Facebook management - Website updates - Communication skills - Professional correspondence - Report preparation - Supplier and vendor liaison - Multitasking - Problem-solving - Attention to detail - Time management - Team collaboration - Adaptability - Initiative - Customer service orientation - Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) - Experience with cloud-based tools (Google Workspace, Dropbox, etc.) - Experience in a recruitment agency or professional services environment (preferred) - Based in Dubai or able to commute to JLT **Personal Attributes: ** - Proactive and self-motivated - Strong organisational and multitasking abilities - Excellent interpersonal and communication skills - Discreet and trustworthy with confidential information - Flexible and able to adapt to changing priorities - Positive, collaborative team player - Results-driven and committed to high standards
 
About the company
 eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner. Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey's, market mapping and training and development courses. Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion.

Karst Landscapes LLC

We are looking for a reliable and well-organized Office Administrator to manage daily office operations and provide administrative support to management and staff. The ideal candidate will ensure smooth office functioning while also being available for local errands, bank/PRO-related work, and coordination tasks requiring driving.Qualifications &amp; Responsibilities:<ul><li>Serve as the first point of contact for internal and external communications (emails, phone calls, visitors)</li><li>Assist with HR-related tasks such as employee onboarding, attendance, and leave management.</li><li>Ensure compliance with company policies, procedures, and relevant regulations.</li><li>Provide general administrative support to management and staff as needed.</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).</li><li>3&ndash;5 years of proven experience in an administrative or office management role.</li><li>Preferably with UAE Driving License</li></ul>Skills &amp; Competencies:<ul><li>Excellent communication (written and verbal) and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Relationship building with colleagues and clients</li><li>Delegating tasks effectively</li><li>Coordinating office activities and projects</li><li>Policy implementation and compliance monitoring</li><li>Quick decision-making in daily office operations</li></ul>Job Type: Full-time

Imperium Commodity Search

<div>
 
 
 Title: Office Administrator (Commodity Trading) - Russian Speaking
 
 
 
 
 Salary: To 10K AED Per Month
 
 
 
 
 Location: Dubai
 
 
 
 
 
 
 
 Imperium Commodity Search
 
 is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Russian speaking Office Administrator who will also manage data entry and documentation tasks.
 
 
 
 
 
 The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.
 
 
 
 
 
 
 You will be carrying out the following:
 
 
 
 
 
 
 
 Office Administration:
 
 
 <ul>
 <li>
 Oversee general office operations and ensure the office environment is well-organized.
 </li>
 <li>
 Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
 </li>
 <li>
 Schedule meetings, manage calendars, and support internal communication among departments.
 </li>
 <li>
 Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
 </li>
 <li>
 Assist senior management with administrative tasks.
 </li>
 </ul>
 
 
 Data Entry &amp; MIS Management:
 
 
 <ul>
 <li>
 Enter and update data accurately in the Management Information System (MIS) and other company databases.
 </li>
 <li>
 Maintain and update records for transactions, customer data, and documentation statuses.
 </li>
 <li>
 Generate reports as required for various teams, ensuring data accuracy and completeness.
 </li>
 <li>
 Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.
 </li>
 </ul>
 
 
 Documentation &amp; Record Keeping:
 
 
 <ul>
 <li>
 Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
 </li>
 <li>
 Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
 </li>
 <li>
 Track the status of documents, ensure proper archiving, and adhere to document retention policies.
 </li>
 </ul>
 
 
 Communication &amp; Coordination:
 
 
 <ul>
 <li>
 Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
 </li>
 <li>
 Communicate with internal teams to align on documentation requirements and deadlines.
 </li>
 </ul>
 
 
 Other Duties:
 
 
 <ul>
 <li>
 Assist with basic tasks, such as invoice management and expense tracking.
 </li>
 <li>
 Support ad-hoc projects and tasks assigned by management to enhance office operations.
 </li>
 </ul>
 
 
 
 
 
 We would love to speak to you if you have:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree.
 </li>
 <li>
 Proven experience in an administrative role, preferably with data entry and documentation experience.
 </li>
 <li>
 Strong attention to detail, organizational, and multitasking skills.
 </li>
 <li>
 Familiarity with Microsoft Office Suite and data management software.
 </li>
 <li>
 Experience of Commodity Trading Operations
 </li>
 <li>
 Good communication skills and the ability to work independently.
 </li>
 <li>
 Fluency in English and Russian
 </li>
 <li>
 Exceptionally professional and polished appearance.
 </li>
 <li>
 Valid driver&rsquo;s license &ndash; preferred but not required.
 </li>
 </ul>
 
 
 
 
 
 Due to the expected volume of applications we will only be replying to those that meet the criteria above. If you have not had a reply within 5 days of your application we thank you for your interest, however, please consider yourself unsuccessful at this time.
 
 
 
 
</div>

help AG

<div>Help AG is looking for a talented and experienced Office Administrator who will be overseeing operations of our Office, taking care of customer visits and support the team with accurate and efficient administrative support. The ideal candidate should have a positive and friendly personality; the Office Administrator will bring up ideas and takes proactive ownership. The role is key for maintaining an enjoyable, presentable, and professional workplace. The position will also support various other departments within different duties and administrative aspects. 
Responsibilities:<ul><li> 
Office Administration</li></ul>
o Maintain a clean and presentable office environment.
o Keep control of supplies, stationery and equipment for office and replenish in time.
o Coordinate improvements and repair as required by coordinating internal and external teams.
o Always ensure fully functional equipment by completing preventive maintenance requirements; calling for repairs; coordinating with internal teams.
o Oversee corporate contracts with service providers including maintenance, catering, etc. review / negotiation / renewal.
o Managing the office boy and cleaner ensuring their tasks are executed efficiently
o Supporting / Arranging for any events / festivities in the office.<ul><li>
Visitor Management</li></ul>
o Take ownership on vendor visits from A-Z and ensure a smooth experience from Arrival till Departure; coordinate with internal and external parties as required.
o Greeting and guidance of visitors to our office.
o Ensure presentability of office, facilities, and team.
o Personally receive and guide visitors providing a positive and memorable experience
o Remain available and attentive throughout the entire visit.<ul><li>
Administrative Support</li></ul>
o Document processing and coordination for document completion, signature, filing as per the processes.
o Ensure compliance of documents and communication with the highest standards in appearance and content
o Research information as required and draft correspondence; create reports.
o Arrange for employee office supplies, business cards, mobile phones as required.<ul><li>
Operations Team Support</li></ul>
o Conduct project / customer satisfaction surveys via email and telephone
Qualifications &amp; Skills:<ul><li>
Bachelor&rsquo;s degree in business administration, management, or a related field.</li></ul><ul><li>
Several years of experience in personal customer service with business clients</li><li>
Open-minded, friendly, welcoming, and helpful attitude</li><li>
Very good and clear English, Arabic is beneficial.</li><li>
Solid skills in Microsoft Office</li><li>
Good Communication Skills for business requirements</li><li>
Loves dealing with people.</li><li>
Reliability and strict Confidentiality</li><li>
Flexible work approach, based on the job requirements.</li><li>
Well-organized work style, highest accuracy</li><li>
Problem-solving focus</li><li>
Team player with high level of dedication</li><li>
Taking ownership</li></ul>
Benefits:<ul><li> 
Career progression and growth through challenging projects and work.</li><li>
Employee engagement and wellness campaigns activities throughout the year.</li><li>
Excellent learning and development opportunities.</li><li>
Inclusive and diverse working environment.</li><li>
Flexible/Hybrid working environment.</li><li>
Open door policy.</li></ul> 
About Us:
Help AG is the cybersecurity arm of e&amp; enterprise (formerly Etisalat Digital) and provides leading enterprise businesses and governments across the Middle East with strategic consultancy combined with tailored information security services and solutions that address their diverse requirements, enabling them to evolve securely with a competitive edge. 
Present in the Middle East since 2004, Help AG was strategically acquired by e&amp; (formerly Etisalat Group) in Feb 2020, hence creating a cybersecurity and digital transformation powerhouse in the region. 
Help AG has firmly established itself as the region's trusted IT security advisor by remaining vendor-agnostic, trustworthy, independent, and cybersecurity focused. With best-of-breed technologies from industry-leading vendor partners, expertly qualified service delivery teams and a state-of-the-art consulting practice, Help AG delivers unmatched value to its customers by strengthening their cyber defenses and safeguarding their business.</div>

ManpowerGroup Middle East

<div>
 
 
 Contract:
 
 1 year (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through ManpowerGroup Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
 </li>
 <li>
 Compile and analyze data, conduct research, and prepare confidential reports and presentations.
 </li>
 <li>
 Draft and manage internal communications, correspondence, and documentation.
 </li>
 <li>
 Maintain and update departmental manuals, logs, and filing systems.
 </li>
 <li>
 Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
 </li>
 <li>
 Liaise effectively with internal teams, external clients, and suppliers.
 </li>
 <li>
 Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
 </li>
 <li>
 Assist with financial reporting and budget tracking.
 </li>
 <li>
 Administer DHL, DU, and Amex card processes.
 </li>
 <li>
 Coordinate visa applications and renewals for employees and new joiners.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Proven experience in administrative or operations support roles.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and database management.
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Knowledge of financial processes and reporting is a plus.
 </li>
 </ul>
 
 
</div>

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