office administrator

AMC MOTORS TRADING LLC

<p><b>Job Title: Office Administrator (RTA &amp; Insurance Coordinator)</b></p><p><b>Location:</b> UAE<br/><b>Industry:</b> Automobile / Auto Repair / Trading</p><p><b>Job Summary:</b></p><p>We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle all <b>RTA transactions</b> (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate <b>vehicle insurance</b> (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p>

Office Administrator

Iron Gate LLC

<p>We are looking for an experienced <b>Office Administrator</b> to join our real estate team in Dubai. The ideal candidate should have <b>at least 2 years of experience in the UAE real estate sector</b> and be familiar with government portals and documentation related to property sales and leasing.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle <b>DLD (Dubai Land Department) transactions and registrations</b></li><li>Manage <b>Oqoodi registrations and updates</b></li><li>Process <b>RERA-related documentation and compliance</b></li><li>Handle <b>Ejari registration, renewal, and cancellation</b></li><li>Coordinate <b>Escrow account documentation and follow-ups</b></li><li>Manage <b>Trakheesi permit applications and renewals</b></li><li>Prepare and process <b>SPA (Sale and Purchase Agreement) registrations in DLD</b></li><li>Assist with <b>property leasing documentation and tenant file management</b></li><li>Coordinate with <b>brokers, clients, and government authorities</b></li><li>Maintain and update <b>property files, contracts, and company records</b></li><li>Assist in <b>preparing forms, letters, and real estate documentation</b></li><li>Ensure <b>proper record keeping for sales and leasing transactions</b></li><li>Support the team with <b>administrative and office coordination tasks</b></li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>2 years of UAE real estate administrative experience</b></li><li>Strong knowledge of <b>DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</b></li><li>Experience in <b>SPA registrations and leasing processes</b></li><li>Good organizational and communication skills</li><li>Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>Ability to handle multiple tasks and meet deadlines</li></ul><p><b>Preferred:</b></p><ul><li>Experience working with a <b>real estate developer or brokerage in Dubai</b></li><li>Familiarity with <b>Dubai property regulations and documentation procedures</b></li></ul><p>Job Type: Full-time</p><p>Pay: From AED4,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Oceano Apex LLC

<p>Job Title: Office Administrator Specialist</p><p>Location: Ontario Towers in Business Bay, Dubai, U.A.E.</p><p>Reports To: Director</p><p>Job Type: Full-Time</p><p>About the Company:</p><p>Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.</p><p>Job Summary:</p><p>We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.</p><p>Key Responsibilities:</p><p>1. Office &amp; Administrative Support</p><p>Manage daily office activities to ensure operational efficiency.</p><p>Oversee office supplies, vendor coordination, logistics, and facility upkeep.</p><p>Maintain structured filing systems &ndash; both physical and digital.</p><p>Monitor and track deadlines, office tasks, projects, and follow-ups.</p><p>2. Director Support</p><p>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</p><p>Prepare meeting agendas, take minutes, and track action items.</p><p>Arrange professional travel, including flights, hotels, and itineraries.</p><p>Draft, edit, and manage internal documents, memos, presentations, and reports.</p><p>Filter and prioritize emails, calls, and messages for the Director.</p><p>Ensure timely completion of tasks, projects, and reminders.</p><p>3. Communication &amp; Liaison</p><p>Serve as a key point of contact between the Director and internal/external stakeholders.</p><p>Manage confidential communication with utmost discretion.</p><p>Represent the Director professionally in communications and interactions.</p><p>Assist with occasional personal errands and confidential non-work requests.</p><p>Qualifications:</p><p>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</p><p>Strong command of English (written and verbal); Arabic is an advantage.</p><p>Proficient in Microsoft Office Suite and digital office tools.</p><p>Excellent organizational and time management skills.</p><p>Ability to handle sensitive and confidential information professionally.</p><p>Experience in a startup environment or financial services industry preferred.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Office Administrator Specialist

BASIS FINANCIAL SERVICES, INC.

<p><b>Key Responsibilities</b></p><p><b>Accounts Support &amp; Receivables</b></p><ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul><p><b>Administration &amp; Office Management</b></p><ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul><p><b>HR Administration</b></p><ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul><p><b>Company Renewals, &amp; Portal Management</b></p><ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul><p>The job is located in <b>Dubai, UAE</b>, and we are looking for someone who is either currently living in Dubai or willing to relocate there.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Aedas

<div><div><div><div><div><b>Responsibilities</b><br>
</div><ul><li>Provide administrative support to Management and ensure smooth day-to-day office operations</li><li>Manage calendars, meetings, and appointments for executives</li><li>Coordinate meetings, internal events, and office activities</li><li>Handle general employee inquiries regarding company policies and procedures</li><li>Organize staff orientations, training sessions, workshops and activities</li><li>Provide assistance when conducting staff performance evaluations</li><li>Maintain and update office records, files, and documentation</li><li>Monitor attendance records and support related administrative processes</li><li>Handle daily employee requests, including coordination of visa and government-related processes</li><li>Liaise directly with relevant government entities, service providers, and free zone authorities as required</li><li>Assist in preparing reports, analysis, and documentation for management and audits</li><li>Coordinate with internal departments to ensure efficient operations</li><li>Perform other administrative and ad hoc duties as assigned</li></ul><div>
</div>
</div></div><div><h5 class="jobSectionHeader"><b>Requirements:</b></h5>
<div><ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3 years of administrative experience in the UAE, preferably within a multinational company</li><li>Familiarity with UAE labor practices and administrative procedures</li><li>Hands-on experience handling visa processes, including Mainland and Free Zone regulations</li><li>Knowledge of KSA labor law, HR practices, and visa/PRO processes is an advantage</li><li>Strong command of written and spoken English (Arabic is a plus)</li><li>Proficient in MS Office applications</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work under pressure and meet deadlines</li></ul><div>
</div><div>
Aedas provides opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package. Interested parties please send detailed CV, current and expected salary, and availability by clicking Apply now.</div><div>
</div><div>
Aedas is an Equal Opportunity Employer</div><div>
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HR / Office Administrator

Golden Sands Hotel Apartments

<p><b>Responsibilities</b></p><p>&middot; Coordinate office activities and operations to secure efficiency and compliance to company policies</p><p>&middot; Supervise administrative staff and divide responsibilities to ensure performance</p><p>&middot; Manage agendas/travel arrangements/appointments etc. for the upper management</p><p>&middot; Manage phone calls and correspondence (e-mail, letters, packages etc.)</p><p>&middot; Support budgeting and bookkeeping procedures</p><p>&middot; Create and update records and databases with personnel, financial and other data</p><p>&middot; Track stocks of office supplies and place orders when necessary</p><p>&middot; Submit timely reports and prepare presentations/proposals as assigned</p><p>&middot; Assist colleagues whenever necessary</p><p><b>Requirements and skills</b></p><p>&middot; Proven experience as an <b>office administrator</b>, office assistant or relevant role</p><p>&middot; Outstanding communication and interpersonal abilities</p><p>&middot; Excellent organizational and leadership skills</p><p>&middot; Familiarity with office management procedures and basic accounting principles</p><p>&middot; Excellent knowledge of MS Office and office management software (Excel, PowerPoint etc.)</p><p>&middot; Qualifications in secretarial studies will be an advantage</p><p>&middot; High school diploma; BSc/BA in office administration or relevant field is preferred</p><p>Job Types: Part-time, Permanent</p><p>Pay: Up to AED6,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you available in UAE?</li></ul><p>Work Location: In person</p>

Office Administrator (UAE Nationals) - Part-Time

Mazrui International

<div>
 <p>
  <strong>
   Please note that this job is ONLY for Emiratis
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Students currently study can also apply. Freshers will also be considered
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location :-
  </strong>
  Dubai Investment Park (DIP)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Brief about company :-
  </strong>
  <strong>
   MetroMed
  </strong>
  (Part of
  <strong>
   Mazrui International
  </strong>
  ) is a pioneer among
  <strong>
   healthcare distributors,
  </strong>
  known for its professional excellence and reputation as one of the region&rsquo;s medicare marketing partners of choice.
  <strong>
   MetroMed
  </strong>
  supplies
  <strong>
   pharmaceutical products,
  </strong>
  <strong>
   medical devices and equipment
  </strong>
  , consumer healthcare, and veterinary products to pharmacies, government and private hospitals, supermarkets, and veterinary clinics.
  <strong>
   Mazrui International
  </strong>
  is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil &amp; Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Websites :-
  </strong>
 </p>
 <p>
  https://www.metromed.me/
 </p>
 <p>
  https://www.mazruiinternational.ae/ (Main Holding Group)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Title :-
  </strong>
  Receptionist cum Office Administrator
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose :-
  </strong>
  Responsible for administrative tasks for the business unit. Also to manage reception in the absence of Receptionist.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key role and responsibilities :-
  </strong>
 </p>
 <ul>
  <li>
   Receive visitors to the Trading Sector BU office
  </li>
  <li>
   Receive incoming calls to the Trading Sector BU
  </li>
  <li>
   Place external calls from the Trading Sector.
  </li>
  <li>
   File copies of general fax messages received and document transfer forms.
  </li>
  <li>
   Assist in scanning and filing various documents.
  </li>
  <li>
   Assist all staff with general filing needs.
  </li>
  <li>
   Other coordination/correspondence as required by the Executives.
  </li>
  <li>
   Type general-level correspondence on behalf of Trading Sector staff members.
  </li>
  <li>
   Type and dispatch general correspondence or covering letters that require no record being kept.
  </li>
  <li>
   Type correspondence related to office managers' responsibilities.
  </li>
  <li>
   Keep control of newspapers, journals, magazines.
  </li>
  <li>
   Check daily if subscriptions are received.
  </li>
  <li>
   Control distribution of subscriptions.
  </li>
  <li>
   Miscellaneous Office activities.
  </li>
  <li>
   Make photocopies.
  </li>
  <li>
   Arrange to have keys cut as required.
  </li>
  <li>
   Convey to the Cleaner any instructions.
  </li>
  <li>
   Other office activities at the discretion of the Line Manager.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience :- Students currently study can also apply. Freshers will also be considered
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education :-
  </strong>
  High School or Diploma or Bachelor
 </p>
</div>


Receptionist cum Office Administrator (UAE National) (Emiratisation)

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Office Administrator (UAE Nationals) - Part-Time

Receptionist cum Office Administrator (UAE National) (Emiratisation)