executive assistant

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office administrator

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

KEYNES PEST CONTROL AND CLEANING SERVICES

We are looking to hire a female office administrator to join our team and support day-to-day operations.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Maintain records, files, and documentation</li><li>Assist with scheduling meetings and coordinating office activities</li><li>Support management and other departments as required</li></ul>Requirements:<ul><li>Proficient computer skills (MS Office, email, and basic data entry)</li><li>Good communication skills in English and Hindi</li><li>Strong organizational and multitasking abilities</li><li>Positive attitude and professional demeanor</li><li>Previous experience in office administration preferred</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

HireWand Technologies

<div>Job Title: Office Administrator
Experience : 1-3 Years
Location: Dubai
Job Type: Full Time 
 
 
Job Brief 
 
We are looking for a friendly and organized Office Administrator to join our team in Dubai. In this role, youll help keep our office running smoothly every day. Youll support the Director and team with daily operations, manage office supplies, handle payments, and assist with reports and presentations. 
 
This position is perfect for someone who enjoys taking ownership, staying organized, and helping others succeed. 
 
 
Responsibilities
<ul><li>Provide administrative and coordination support to the Director, including scheduling, correspondence, and follow-ups.</li>
<li>Prepare PowerPoint presentations, reports, and documents in a professional format.</li>
<li>Coordinate with vendors, handle procurement, and process office-related payments on time.</li>
<li>Support with basic accounting, recordkeeping, and petty cash management in coordination with the Finance team.</li>
<li>Arrange travel, logistics, and meeting schedules for the Director and team members.</li>
<li>Assist in HR and Admin functions such as attendance tracking, employee documentation, and engagement activities.</li>
<li>Maintain smooth communication with both internal teams and external stakeholders while ensuring confidentiality.</li>
<li>Track bills, reimbursements, and other administrative documents for timely submission.</li> 
</ul> 
Qualifications
<ul><li>Bachelors degree in Business Administration, Commerce, or a related field.</li>
<li>13 years of experience in office administration, executive assistance, or coordination.</li>
<li>Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Familiarity with AI productivity tools and Canva is a plus.</li>
<li>Excellent communication skills in English (Arabic preferred).</li>
<li>Basic knowledge of accounting and invoice handling.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Must hold a Dependant Visa and be based in the UAE.</li>
<li>Able to work independently and maintain professionalism at all times.</li> 
</ul> 
Why Join Us?
<ul><li>Make a Real Impact: Be part of a global team working toward a cleaner, more sustainable future.</li>
<li>Innovative Work: Collaborate with experts using advanced technologies in water and environmental solutions.</li>
<li>Career Growth: Access training, international exposure, and opportunities for career mobility.</li>
<li>Meaningful Purpose: Contribute to projects that support sustainability and positive environmental change.</li>
<li>Supportive Environment: Work with a friendly team that values your ideas and contributions.</li> 
</ul> 
 
Application Instructions 
 
If you possess the qualifications and are driven to excel in your field, we warmly invite you to apply by sharing your updated resume at resumes@empglobal.ae or by applying directly through this platform. 
 
Note: While we appreciate every application, only shortlisted candidates will be contacted. Your understanding is appreciated in this regard!</div>

KERZNER INTERNATIONAL LIMITED

The Office Administrator is based at Kerzner International's One Za'abeel office in Dubai and provides comprehensive administrative support to ensure efficient daily operations of the office. This position reports to the Global HR Manager and manages office facilities, visitor experience, and administrative functions while supporting colleagues across all departments and maintaining professional standards that reflect Kerzner's ultra-luxury brand reputation.
The role ensures smooth office operations through coordination of facilities management, vendor relationships, and administrative services while creating a welcoming environment for colleagues, visitors, and guests. The position serves as the first point of contact for the office, managing reception duties, meeting room coordination, and office supplies while supporting various administrative projects and initiatives across the organization.
Key Responsibilities
<ul>
<li>Manage reception area and serve as first point of contact for visitors, guests, and colleagues ensuring professional and welcoming experience</li>
<li>Coordinate meeting room bookings, setup, and catering arrangements for internal meetings and external client presentations</li>
<li>Oversee office supplies inventory and procurement ensuring adequate stock levels while managing vendor relationships</li>
<li>Manage visitor access, security protocols, and guest registration in coordination with building management</li>
<li>Coordinate travel arrangements, accommodation bookings, and logistics for colleagues as required</li>
<li>Maintain office facilities and coordinate with building management for maintenance, repairs, and facility-related issues</li>
<li>Support HR Manager with administrative tasks including colleague onboarding logistics, event coordination, and documentation</li>
<li>Manage incoming and outgoing mail, courier services, and package distribution</li>
<li>Coordinate office events, colleague celebrations, and team-building activities</li>
<li>Maintain office filing systems, records, and documentation ensuring organization and accessibility</li>
<li>Support invoice processing and expense management for office-related purchases and services</li>
<li>Assist with visitor parking arrangements and transportation coordination</li>
<li>Manage office phone system, direct calls, and handle general inquiries professionally</li>
<li>Coordinate with IT department for technology setup, equipment, and troubleshooting support</li>
<li>Support various administrative projects and initiatives as assigned by HR Manager and senior leadership</li>
<li>Ensure office cleanliness, organization, and professional presentation at all times</li>
<li>Maintain confidentiality of sensitive information and handle proprietary materials with discretion</li>
<li>Coordinate with property teams and regional offices for logistics and administrative support as needed</li>
</ul>

Gensler

Provide administrative assistance to principals, including managing expense reports, timesheets, scheduling internal and external meetings, and handling miscellaneous administrative tasks.Handle all aspects of travel management.Manage visa applications and ensure all records are kept up-to-date.Coordinate the printing of business cards.Stamp documents as required.Address miscellaneous tasks as assigned by the office manager.Meeting Room Coordination: Schedule and manage conference room bookings, ensuring rooms are prepared for meetings, including AV setup and arranging refreshments.Catering: Arrange catering for meetings and events as needed.Preparing Welcome Kits: Prepare welcome kits for new joiners, ensuring all necessary materials and onboarding information are provided.Provide ad hoc administrative support to various departments, including photocopying, scanning, document preparation, filing, and scheduling as required.Provide backup for the Dubai Office Administrator when absent due to (sick)leave.

ManpowerGroup Middle East

<div>
 
 
 Contract:
 
 1 year (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through ManpowerGroup Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
 </li>
 <li>
 Compile and analyze data, conduct research, and prepare confidential reports and presentations.
 </li>
 <li>
 Draft and manage internal communications, correspondence, and documentation.
 </li>
 <li>
 Maintain and update departmental manuals, logs, and filing systems.
 </li>
 <li>
 Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
 </li>
 <li>
 Liaise effectively with internal teams, external clients, and suppliers.
 </li>
 <li>
 Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
 </li>
 <li>
 Assist with financial reporting and budget tracking.
 </li>
 <li>
 Administer DHL, DU, and Amex card processes.
 </li>
 <li>
 Coordinate visa applications and renewals for employees and new joiners.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Proven experience in administrative or operations support roles.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills in English, Arabic is a plus.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and database management.
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Knowledge of financial processes and reporting is a plus.
 </li>
 </ul>
 
 
</div>

Kerzner International

<div>
 ( 17922 )
 
 
 At Kerzner, we never settle. Through continued innovation, our team of pioneers push until the next level is achieved, and then to keep going. Our philosophy is simple - we go above and beyond to Blow Away our Guest and Colleagues. Good enough never is. For us, it is all about perfection and innovation. This is not simply our job, it&rsquo;s our passion.
 
 
 Our Colleagues are at the heart of who we are and what we do. With an international team of over 10,000 Colleagues and strong strategic growth on the horizon, we offer unrivalled career opportunities around the world. We are committed to provide our Colleagues at all levels with opportunities to grow and develop within the organisation through personalised development plans and tailored succession planning. We invest in our communities to sustain the environment where we operate and minimising our own footprint. Whether it is through animal conservation, education or tree-planting, we like to give back in as many ways as we can to help our communities flourish.
 
 
 
 Job Summary
 
 
 
 The Office Administrator is based at Kerzner International's One Za'abeel office in Dubai and provides comprehensive administrative support to ensure efficient daily operations of the office. This position reports to the Global HR Manager and manages office facilities, visitor experience, and administrative functions while supporting colleagues across all departments and maintaining professional standards that reflect Kerzner's ultra-luxury brand reputation.
 
 
 The role ensures smooth office operations through coordination of facilities management, vendor relationships, and administrative services while creating a welcoming environment for colleagues, visitors, and guests. The position serves as the first point of contact for the office, managing reception duties, meeting room coordination, and office supplies while supporting various administrative projects and initiatives across the organization.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage reception area and serve as first point of contact for visitors, guests, and colleagues ensuring professional and welcoming experience
 </li>
 <li>
 Coordinate meeting room bookings, setup, and catering arrangements for internal meetings and external client presentations
 </li>
 <li>
 Oversee office supplies inventory and procurement ensuring adequate stock levels while managing vendor relationships
 </li>
 <li>
 Manage visitor access, security protocols, and guest registration in coordination with building management
 </li>
 <li>
 Coordinate travel arrangements, accommodation bookings, and logistics for colleagues as required
 </li>
 <li>
 Maintain office facilities and coordinate with building management for maintenance, repairs, and facility-related issues
 </li>
 <li>
 Support HR Manager with administrative tasks including colleague onboarding logistics, event coordination, and documentation
 </li>
 <li>
 Manage incoming and outgoing mail, courier services, and package distribution
 </li>
 <li>
 Coordinate office events, colleague celebrations, and team-building activities
 </li>
 <li>
 Maintain office filing systems, records, and documentation ensuring organization and accessibility
 </li>
 <li>
 Support invoice processing and expense management for office-related purchases and services
 </li>
 <li>
 Assist with visitor parking arrangements and transportation coordination
 </li>
 <li>
 Manage office phone system, direct calls, and handle general inquiries professionally
 </li>
 <li>
 Coordinate with IT department for technology setup, equipment, and troubleshooting support
 </li>
 <li>
 Support various administrative projects and initiatives as assigned by HR Manager and senior leadership
 </li>
 <li>
 Ensure office cleanliness, organization, and professional presentation at all times
 </li>
 <li>
 Maintain confidentiality of sensitive information and handle proprietary materials with discretion
 </li>
 <li>
 Coordinate with property teams and regional offices for logistics and administrative support as needed
 
 
 </li>
 </ul>
 
 Skills, Experience &amp; Educational Requirements
 
 
 
 <ul>
 <li>
 Minimum 3-5 years of experience in office administration or similar role, preferably in corporate or hospitality environment
 </li>
 <li>
 High School Diploma required; Bachelor's degree in Business Administration or related field preferred
 </li>
 <li>
 Strong organizational skills with ability to manage multiple tasks and priorities simultaneously
 </li>
 <li>
 Excellent interpersonal and communication skills with professional telephone manner
 </li>
 <li>
 Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
 </li>
 <li>
 Experience with office management systems and meeting room booking platforms
 </li>
 <li>
 Strong attention to detail with ability to maintain accuracy in administrative tasks
 </li>
 <li>
 Professional appearance and demeanor reflecting luxury brand standards
 </li>
 <li>
 Ability to work independently while collaborating effectively with colleagues across departments
 </li>
 <li>
 Strong problem-solving skills with proactive and resourceful approach
 </li>
 <li>
 Experience in luxury hospitality, corporate office, or premium service environment advantageous
 </li>
 <li>
 Knowledge of Dubai business environment and local vendors preferred
 </li>
 <li>
 Flexibility to adapt to changing priorities and handle urgent requests
 
 
 </li>
 </ul>
 Our company is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, innovative, inclusive, and inspiring in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.
</div>

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3726 office administrator jobs IN Dubai

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