office manager

executive assistant

admin assistant

administrative assistant

front office supervisor

office administrator

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Muller & Phipps Middle East

<div>
 
 Job Purpose
 
 
 
 A highly organized and detail-oriented Office Administrator to manage office operations, support administrative tasks, and enhance workplace efficiency. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive approach to office management. This role requires multitasking across a range of responsibilities to ensure a well-organized and productive work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee daily office operations and administrative procedures.
 </li>
 <li>
 Maintain office supplies inventory and ensure timely procurement.
 </li>
 <li>
 Handle correspondence, emails, and phone calls professionally.
 </li>
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 Assist in scheduling meetings, managing calendars, and coordinating events.
 </li>
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 Maintain organized records and files, both digital and physical.
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 Coordinate with vendors, service providers, and building management.
 </li>
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 Ensure compliance with office policies and workplace safety regulations.
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 Process invoices, expense reports, and basic bookkeeping tasks.
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 Provide general administrative support to employees and management.
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 Manage procurement processes, including supplier selection, purchase orders, and cost negotiations.
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 Ensure efficient purchasing of office equipment, supplies, and services within budget constraints.
 </li>
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 Should have prior experience to exposure to UAE market.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field preferred.
 </li>
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 Proven experience as an Office Administrator, Administrative Assistant, or a similar role.
 </li>
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 Proficiency in Microsoft Office Suite and other office management software.
 </li>
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 Strong organizational and time-management skills.
 </li>
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 Excellent verbal and written communication skills.
 </li>
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 Ability to handle confidential information with discretion.
 </li>
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 Problem-solving and decision-making abilities.
 </li>
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 Ability to work independently and within a team.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
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 Experience in office management or administrative roles in a corporate setting.
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 <li>
 Knowledge of basic accounting and financial procedures.
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 <li>
 Familiarity with CRM and ERP systems.
 </li>
 </ul>
</div>

ManpowerGroup Middle East

<div>
 
 
 Contract:
 
 1 year (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through ManpowerGroup Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
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 Compile and analyze data, conduct research, and prepare confidential reports and presentations.
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 Draft and manage internal communications, correspondence, and documentation.
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 Maintain and update departmental manuals, logs, and filing systems.
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 Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
 </li>
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 Ensure compliance with company policies and procedures.
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 Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
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 Liaise effectively with internal teams, external clients, and suppliers.
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 Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
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 Assist with financial reporting and budget tracking.
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 Administer DHL, DU, and Amex card processes.
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 Coordinate visa applications and renewals for employees and new joiners.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Proven experience in administrative or operations support roles.
 </li>
 <li>
 Strong organizational and multitasking abilities.
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 Excellent written and verbal communication skills in English, Arabic is a plus.
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 Proficiency in Microsoft Office Suite and database management.
 </li>
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 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Knowledge of financial processes and reporting is a plus.
 </li>
 </ul>
 
 
</div>

Zafin

<div>
 The world's top banks use Zafin's integrated platform to drive transformative customer value. Powered by an innovative AI-powered architecture, Zafin's platform seamlessly unifies data from across the enterprise to accelerate product and pricing innovation, automate deal management and billing, and create personalized customer offerings that drive expansion and loyalty.
 
 
 Zafin empowers banks to drive sustainable growth, strengthen their market position, and define the future of banking centered around customer value.
 
 
 
 What You'll Do
 
 
 
 
 
 As the Office Administrator for our Dubai office, you'll be the go-to person for everything from day-to-day coordination to official government interactions. You'll also manage our DSO (Dubai Silicon Oasis) portal and ensure all corporate requests are handled on time.
 
 
 
 Here's a snapshot of what you'll be doing:
 
 
 
 <ul>
 <li>
 Oversee daily office operations &mdash; supplies, vendors, and facilities.
 </li>
 <li>
 Keep the workplace organized, professional, and welcoming.
 </li>
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 Support the team with scheduling, travel, and office logistics.
 </li>
 <li>
 Manage employee onboarding and offboarding logistics in collaboration with HR and IT.
 
 
 </li>
 </ul>
 
 DSO Portal &amp; Corporate Requests
 
 
 
 <ul>
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 Operate and manage the DSO portal for all company requests and ticket submissions.
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 Handle trade license renewals, visa applications, and lease renewals.
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 Liaise with DSO authorities and government entities to ensure smooth processing.
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 Maintain accurate records of all approvals, renewals, and compliance documentation.
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 <li>
 Track renewal timelines and ensure everything is done ahead of deadlines.
 
 
 </li>
 </ul>
 
 Office &amp; Vendor Management
 
 
 
 <ul>
 <li>
 Coordinate with suppliers, contractors, and service providers.
 </li>
 <li>
 Oversee procurement, payments, and vendor agreements.
 </li>
 <li>
 Keep all office systems running efficiently &mdash; both physically and digitally.
 
 
 </li>
 </ul>
 
 Continuous Improvement
 
 
 
 <ul>
 <li>
 Keep logs and reports of DSO activities and office operations.
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 <li>
 Suggest and implement new tools or processes to make things smoother.
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 Support compliance audits and ensure data accuracy.
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 2-4 years of experience in office administration or operations within the UAE.
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 <li>
 Hands-on experience managing the DSO portal or other UAE free zone systems.
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 Strong organization, communication, and multitasking skills.
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 Tech-savvy and comfortable with MS Office and Google Workspace.
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 Professional, approachable, and trustworthy.
 
 
 </li>
 </ul>
 
 You'll Thrive Here If You Are
 
 
 
 <ul>
 <li>
 A natural multitasker who enjoys keeping things in order.
 </li>
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 Proactive and solutions-driven.
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 A clear communicator who enjoys collaborating with people.
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 Reliable, detail-oriented, and ready to take initiative.
 
 
 </li>
 </ul>
 
 What's in it for you
 
 
 
 Joining our team means being part of a culture that values diversity, teamwork, and high-quality work. We offer competitive salaries, annual bonus potential, generous paid time off, paid volunteering days, wellness benefits, and robust opportunities for professional growth and career advancement. Want to learn more about what you can look forward to during your career with us? Visit our careers site and our openings: zafin.com/careers
 
 
 Zafin welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
 
 
 Zafin is committed to protecting the privacy and security of the personal information collected from all applicants throughout the recruitment process. The methods by which Zafin contains uses, stores, handles, retains, or discloses applicant information can be accessed by reviewing Zafin's privacy policy at https://zafin.com/privacy-notice/. By submitting a job application, you confirm that you agree to the processing of your personal data by Zafin described in the candidate privacy notice.
</div>

Sandisk

<div>
 
 Company Description
 
 
 
 Sandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today&rsquo;s needs and tomorrow&rsquo;s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the beating heart of the digital world we&rsquo;re living in and that we have the power to shape.
 
 
 Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward. We do this through the balance of our powerhouse manufacturing capabilities and our industry-leading portfolio of products that are recognized globally for innovation, performance and quality.
 
 
 Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations. These facilities were also recognized as Sustainability Lighthouses for breakthroughs in efficient operations. With our global reach, we ensure the global supply chain has access to the Flash memory it needs to keep our world moving forward.
 
 
 
 Job Description
 
 
 
 
 Office and Facility Management:
 
 
 
 <ul>
 <li>
 Oversee and manage office lease agreements and license renewal processes for DAFZA and JAFZA offices
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 <li>
 Maintain and regularly update records such as PO Box renewal yearly
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 <li>
 office parking allocations, and renewal yearly and liaise with DAFZA authorities for updates or reassignments
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 Coordinate with vendors and service providers for routine maintenance, including office cleaning, pest control, plant care, and other facility services
 </li>
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 Manage facility repairs and maintenance requests, liaising with building management for any premises-related issues or escalations
 </li>
 <li>
 Coordinate insurance renewals (office, assets, liability) in collaboration with the internal US insurance team
 </li>
 <li>
 Oversee utilities management, including Etisalat accounts, Wi-Fi subscriptions, UPS systems, and ensure operational efficiency
 </li>
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 Handle procurement of office supplies, IT equipment, stationery, and pantry/grocery items, ensuring adequate inventory control and vendor cost efficiency
 </li>
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 Administer courier and shipment services (local and international) through UPS, Aramex, and other approved service providers, maintaining shipment logs and cost tracking
 
 
 </li>
 </ul>
 
 Compliance And Licensing
 
 
 
 <ul>
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 Manage and ensure timely renewal of trade licenses for DAFZA and JAFZA entities.
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 Coordinate with relevant authorities for obtaining and renewing tax residency certificates, brand registration certificates, Dubai Chamber, and Dubai Customs documents
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 Maintain close coordination with internal departments (Finance, Logistics, HR, IT) to ensure adherence to local compliance and regulatory requirements
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 <li>
 Administer Dubai Trade Portal access, maintaining updated importer/exporter codes and user credentials
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 Serve as the primary contact for Importer Code updates with Agility, ensuring alignment and coordination with the operations and logistics teams
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Manage all day-to-day correspondence, inquiries, and internal/external communications.
 </li>
 <li>
 Draft, review, and issue official letters and documentation, including but not limited to:
 </li>
 <ul>
 <li>
 Clearance letters for DAFZA Security
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 NOC letters for internal or customer branding
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 Visa support letters and employee-related documentation
 </li>
 </ul>
 <li>
 Maintain proper document control and filing systems (digital and physical), ensuring accessibility and confidentiality.
 
 </li>
 </ul>
 
 Financial And Budgetary Responsibilities
 
 
 
 <ul>
 <li>
 Process office-related invoices, ensuring accuracy and compliance with company procurement and finance policies; coordinate with the Accounts Payable team for timely payments.
 </li>
 <li>
 Manage petty cash and P-card transactions, maintaining proper documentation, approvals, and monthly reconciliation reports.
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 <li>
 Administer the DAFZA and JAFZA wallets, monitor expenses, and prepare monthly expenditure reports for submission to the Finance/AP department.
 </li>
 <li>
 Support in budget tracking and cost optimization initiatives related to office and facility operations.
 
 
 </li>
 </ul>
 
 HR And Internal Coordination
 
 
 
 <ul>
 <li>
 Maintain up-to-date employee personnel files in line with UAE Labour Law, ensuring all documents are securely stored and accessible to authorized personnel.
 </li>
 <li>
 Coordinate the onboarding and offboarding process for employees, including visa applications, documentation, system access, and office access cards.
 </li>
 <li>
 Support medical insurance issuance and renewal processes for staff in coordination with HR.
 </li>
 <li>
 Plan, organize, and execute internal meetings, staff events, and team-building activities, managing logistics, venue bookings, and hospitality arrangements.
 </li>
 <li>
 Provide logistical support for visiting guests, including travel arrangements, hotel bookings, and transportation coordination.
 </li>
 <li>
 Liaise with corporate HR regarding UAE public holidays, office closures, and internal leave announcements.
 </li>
 <li>
 Provide administrative support for ad hoc projects and other cross-functional initiatives as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Education and Experience:
 
 
 
 <ul>
 <li>
 Associate or Bachelor&rsquo;s degree - preferred
 </li>
 <li>
 3&ndash;5 years of experience as office administrator, administrative assistant, or similar role - mandatory
 
 
 </li>
 </ul>
 
 Qualifications And Skills
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking skills
 </li>
 <li>
 Strong written and verbal communication abilities
 </li>
 <li>
 Proficient in MS-Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
 </li>
 <li>
 Attention to detail and problem-solving skills
 </li>
 <li>
 Ability to work independently and as part of a team. Good team player
 </li>
 <li>
 Ability to develop and maintain effective working relationships with others
 </li>
 <li>
 High level of professionalism and discretion
 </li>
 <li>
 Problem-solving orientation as well as adopting a proactive approach
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Good command of English language &ndash; Speaking, Reading and Writing - mandatory
 </li>
 <li>
 Arabic is an advantage
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 Sandisk thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.
 
 
 Sandisk is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@sandisk.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
</div>

CHROMETEC MOBILE PHONES & ACCESSORIES TRADING LLC

Job Title: Administrative Assistant cum sales coordinatorLocation: Deira, Dubai - Al cornich street Employment Type: Full-time Start Date: ASAPAbout the RoleWe are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our daily operations. The ideal candidate is efficient, reliable, and able to handle multiple tasks in a fast-paced environment. This role is essential to ensuring smooth office operations and supporting various teams across the company.Key Responsibilities<ul><li>Manage daily administrative tasks, including scheduling, correspondence, and documentation</li><li>Assist with office operations and maintain a well-organised work environment</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Coordinate with clients for the order arrangment</li><li>Coordinate with internal back support team for arranging and delivery the orders.</li><li>Prepare reports, presentations, and other business documents</li><li>Support HR, finance, and management teams with routine tasks</li><li>Handle incoming calls and greet visitors professionally</li><li>Manage office supplies and liaise with vendors when necessary</li><li>Perform other duties as assigned</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree preferred, or equivalent experience</li><li>Previous experience in administrative or office support roles</li><li>Strong written and verbal communication skills</li><li>Excellent organisational and multitasking abilities</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Ability to work independently and maintain confidentiality</li><li>Positive attitude and strong sense of responsibility</li><li>Understand how to use main AI tools to improve work efficiency</li></ul>What We Offer<ul><li>Competitive salary and benefits</li><li>Supportive and collaborative work environment</li><li>Opportunities for career development and growth</li><li>Modern workspace and convenient location</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator / sales coordinator

Powerknot Middle East LLC

*FEMALE OFFICE ADMINISTRATOR/EXECUTIVE (APPLY WITH LATEST PICTURE ONLY -IMMEDIATE JOINING)* KNOWLEDGE OF ACCOUNTS/BOOK KEEPING WOULD BE ADDED ADVANTAGE*Excellent English communication skills both verbal and written*Excellent skills with computers (knowledgeable in MS Word, Excel, Powerpoint, Outlook and Photoshop)*Smart/Presentable*Organized and keen attention to details*Can multitask*Can establish good working relationship with clients*Resourceful*Can work independently and with less supervision*Knowledge in Accounting is added advantage*Can start immediately*Applicants on VISIT/CANCELLED VISA preferredResponsibilities include:*Managing the office operations such as attending to phone calls, document filing, invoicing, quotes, organising meetings*Managing the company's social media accounts such as LinkedIn and Facebook for Marketing*Support the team in providing documents needed*Primary source of contact for customers as well as teammates.Ready to travel AcrossExpected Start Date: IMMEDIATELYJob Types: Full-time, PermanentSalary: AED3,000.00 - AED4,500.00 per monthAbility to commute/relocate:Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

FEMALE OFFICE ADMINISTRATOR/COORDINATOR/BUSINESS DEVELOPMENT

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Office Administrator / sales coordinator

FEMALE OFFICE ADMINISTRATOR/COORDINATOR/BUSINESS DEVELOPMENT