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administrative assistant

office administrator

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator

IMMERSION DESIGNS

Looking for an Office administrator for our offices in JLT. Should be affluent with all administration related tasks and should be able to handle working independently with limited supervision. Previous experience in similar role will be preferred.Job Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>UAE: 1 year (Required)</li></ul>Work Location: In person

Snow Field TechnicalServices

Looking for an lady office administrator for technical service company with fluent in English ,proficiency in Microsoft office ,driving license is an added benefit&hellip;Sales focused candidate will be considered moreJob Type: Contract Contract length: 24 monthsPay: AED2,500.00 - AED3,500.00 per monthWork Location: Hybrid remote in Dubai

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Ingram Micro

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>It's fun to work in a company where people truly BELIEVE in what they're doing!
</div></div></div></div></div></div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div>Job Description:
</div></div></div></div></div></div></div>Be part of our tomorrow.
We are the business behind the world&rsquo;s brands.
We&rsquo;re Ingram Micro&mdash;a people-first technology partner, reaching nearly 90% of the world's population. With operations in 57 countries and approximately 24,000 associates.
We&rsquo;re redefining distribution.
Ingram Micro helps businesses run better, grow faster and achieve their sustainability goals.
At Ingram Micro, we are shaping the future with cutting-edge technology!
Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity. We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish.
Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals!
The Administrator plays a key role in supporting daily office operations and creating a positive first impression for the organization. This position serves as a central point of contact for visitors, callers, and internal teams while ensuring smooth front office coordination, effective communication, and compliance with security procedures.
Make a difference in the Administration team.
<div><ul><li>Front Office &amp; Administrative Operations: Oversee reception, visitor management, call handling, meeting rooms, records, and coordination with internal and external stakeholders while ensuring service quality and policy compliance.
</li><li>Business Travel Management: Manage end-to-end domestic and international travel arrangements, vendor relationships, policy compliance, cost control, and real-time support for travel issues.
</li><li>Physical Security &amp; Safety: Oversee office security, access control, CCTV, visitor management, emergency procedures, audits, and incident reporting to ensure a safe workplace.
</li><li>Employee Engagement &amp; Wellbeing: Drive engagement initiatives, wellbeing programs, events, recognition, and act as the main contact for facilities-related employee support.
</li><li>Office Expansion &amp; Space Management: Lead office expansions, relocations, space planning, vendor coordination, budgeting, and ensure smooth operational transitions.
</li><li>SAP Non‑Trade Procurement: Create and manage non-trade PRs in SAP, ensure accurate coding, policy compliance, coordination with Finance and Procurement, and audit readiness.
</li></ul></div>What would make a great fit
<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.
</li><li>Previous experience in an administrative, front office, or customer-facing role is preferred.
</li><li>Strong communication and interpersonal skills with a service-oriented mindset.
</li><li>Ability to manage multiple tasks while maintaining accuracy and attention to detail.
</li><li>Proficiency in office technology, telephone systems, and standard computer applications, with professionalism and discretion in handling confidential information.
</li></ul>Committed to your success
At Ingram Micro, we invest in your future. Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey. Let&rsquo;s shape tomorrow.
#LI-SMR1</div>

Legacy Hotels Holding

<div>
 As the Office Administrator at the Regional Office, you will provide administrative and coordination support to the Vice President &ndash; Operations, while assisting the Office Manager in overseeing the day-to-day administration of the Corporate Office and its visitors. This role is responsible for ensuring smooth office operations through effective communication, travel coordination, report preparation, tracker management, and general administrative support.
 
 
 You will play a key role in facilitating coordination between the Vice President - Operations and hotel teams, ensuring timely follow-up on operational matters, preparation of documents, tracking of deadlines, and management of logistics required for daily business activities. The position also supports the consolidation of operational reports from hotels, communication with hotel owners, coordination related to audits and hotel openings, and the organization of key operational meetings.
 
 
 
 Key Role Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to the VP &ndash; Operations, including calendar management, meeting coordination, correspondence, and document preparation.
 </li>
 <li>
 Support operational communication and follow-up between the Corporate Office, hotel General Managers, owners, and other stakeholders to ensure timely execution of actions.
 </li>
 <li>
 Prepare, format, and organize reports, presentations, meeting materials, minutes, owner documents, business review packs, and operational summaries.
 </li>
 <li>
 Maintain accurate and well-organized records of operational communications, approvals, action logs, and key documentation.
 </li>
 <li>
 Consolidate updates relating to hotel reviews, owner matters, audits, openings, and operational meetings for leadership review.
 </li>
 <li>
 Maintain and update operational trackers, action logs, and follow-up records to ensure information is current, accurate, and properly filed.
 </li>
 <li>
 Monitor deadlines and proactively follow up with hotels and internal departments to obtain required updates, documents, and inputs on time.
 </li>
 <li>
 Track outstanding action items across properties and functions, ensuring timely closure.
 </li>
 <li>
 Escalate overdue items, delays, or missing submissions to the VP &ndash; Operations where necessary.
 </li>
 <li>
 In coordination with the Office Manager, arrange travel for corporate executives, including flights, accommodation, transportation, and itineraries.
 </li>
 <li>
 Coordinate travel schedules for hotel visits, operational meetings, and regional reviews.
 </li>
 <li>
 Track travel plans, visit outcomes, related expenses, and post-visit follow-up actions.
 </li>
 <li>
 Support the flow of information between the VP &ndash; Operations, hotels, and regional teams on operational updates, requests, and follow-up actions.
 </li>
 <li>
 Assist in drafting and issuing internal operational communications where required.
 </li>
 <li>
 Liaise with relevant stakeholders to ensure requested information and updates are submitted within agreed timelines.
 </li>
 <li>
 Assist in collecting operational data and preparing reports for the VP &ndash; Operations.
 </li>
 <li>
 Support the consolidation of updates and documents arising from meetings, audits, hotel reviews, and property visits.
 </li>
 <li>
 Maintain organized records of reports, correspondence, and operational documentation.
 </li>
 <li>
 Provide general administrative and coordination support to ensure smooth day-to-day operational administration.
 </li>
 <li>
 Support operations teams with basic administrative tasks related to systems access requests, documentation, and coordination.
 </li>
 <li>
 Assist with maintaining records related to operational processes and reporting requirements.
 </li>
 <li>
 Provide general coordination support to help ensure continuity and efficiency across day-to-day operational administration.
 </li>
 <li>
 Work closely with the Office Manager on office organization, meeting coordination, visitor arrangements, and general administrative support across the office.
 </li>
 <li>
 Manage the reception area of the Corporate Office, ensuring it is professional, presentable, and welcoming at all times.
 </li>
 <li>
 Serve as the first point of contact for visitors, guests, and external partners, greeting and assisting them in a courteous and professional manner.
 </li>
 <li>
 Handle incoming calls, direct inquiries appropriately, and ensure messages are relayed in a timely manner.
 </li>
 <li>
 Coordinate visitor arrivals and support meeting room readiness for internal and external meetings.
 </li>
 <li>
 Support the Office Manager in the smooth day-to-day administration of the Corporate Office.
 </li>
 <li>
 Assist the Office Manager with day-to-day office coordination to help ensure continuity, efficiency, and a high standard of presentation across the regional office.
 </li>
 <li>
 Monitor the office supply requirements, including stationery, pantry items, and general office consumables, ensuring timely replenishment and maintaining appropriate stock levels for the smooth day-to-day running of the regional office.
 
 
 </li>
 </ul>
 
 Candidate Requirements
 
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in office administration, executive assistance, operational coordination, or administrative support
 </li>
 <li>
 Previous experience supporting a senior leader in a corporate, regional, or hotel environment
 </li>
 <li>
 Hospitality or multi-property experience is an advantage
 </li>
 <li>
 Bilingual in French and English, with strong verbal and written communication skills in both languages
 </li>
 <li>
 Strong coordination skills across calendars, meetings, travel, reports, and follow-up activities
 </li>
 <li>
 Highly organized with strong attention to detail and the ability to manage multiple priorities at once
 </li>
 <li>
 Experience maintaining trackers, action logs, records, and documentation accurately
 </li>
 <li>
 Confident preparing presentations, meeting packs, minutes, and business correspondence
 </li>
 <li>
 Professional communication skills with the ability to liaise effectively with internal and external stakeholders
 </li>
 <li>
 Good command of Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook
 </li>
 <li>
 Professional appearance and manner, with confidence in handling visitors and reception responsibilities
 </li>
 <li>
 Discreet and trustworthy when handling confidential information
 </li>
 <li>
 Able to work at pace, follow up firmly, and support the smooth day-to-day running of a regional office
 </li>
 </ul>
</div>

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

Explore 662+ Office administrator in Dubai this May. Find roles across top companies and apply now to boost your career.

662 office administrator jobs In Dubai

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator Specialist