executive assistant

office administrator

office assistant

accounts assistant

personal assistant

administrative assistant

BIISUMMIT

DMP runs a group of companies that work with Future Technology Companies from around the world to help them come to the UAE and meet investors/partners.DMP also is an investor partner in technology funds and it does this by working with High Net Worth Individuals &amp; Family Offices.We are looking for an Administrative Assistant to support with data entry, calendar meeting management and other administrative tasks.Our office is based in IBN BATTUTA GATE with access to Metro directly connected to IBN BATTUTA MALLJob Requirements:-Must have at least 55-60 WPM typing rate.-Must be proficient in Excel and Word.-Must be in Dubai otherwise immediate rejection.-Must be able to provide previous related work.-Must be able to speak English perfectly.-Must be able to use LinkedIn-Must have consistency in previous work (minimum 2 years)-come directly to whatsapp on +1 4167682671Job Type: Full-timePay: AED 3,000.00 - AED 4,000 per monthJob Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant

Design Line Trading LLC

Operation CoordinatorDaily responsibilitiesBOQ preparation, supplier coordination, purchasing, shipping follow up, invoicing. documentation, filling, reportingExperience of at least 3 years in the UAE market.Job Type: Full-timePay: From AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>account a: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

LUMINARY REAL ESTATE

Luminary Real Estate LLC is looking for a professional and experienced Female Real Estate Admin Executive to join our growing team in Dubai.We are seeking a candidate with real estate industry experience who has strong knowledge of Dubai real estate procedures, documentation, and administrative operations.Requirements:✅ Female candidates only ✅ Previous experience in UAE real estate administration is mandatory ✅ Strong knowledge of Dubai real estate documentation and processes ✅ Hands-on knowledge of Form A, Form B, Form F, Trakheesi, Ejari, and RERA-related procedures ✅ Experience handling property documents, agreements, and transaction coordination ✅ Good communication and coordination skills ✅ Proficiency in MS Office and documentation management ✅ Ability to work independently and manage multiple tasks ✅ Professional attitude with strong attention to detailKey Responsibilities:<ul><li>Prepare and manage real estate forms and documentation (Form A, Form B, Form F)</li><li>Handle Trakheesi permit applications and approvals</li><li>Assist with Ejari registration and tenancy contract documentation</li><li>own visa/ spouse visa prefferd (optional)</li><li>Coordinate with agents, clients, developers, and government-related platforms</li><li>Maintain accurate records of property listings and transactions</li><li>Manage administrative tasks related to sales and leasing deals</li><li>Prepare reports, letters, and official documents</li><li>Support the sales team with smooth documentation and deal processing</li><li>Ensure all documents comply with Dubai real estate regulations</li></ul>What We Offer:✨ Professional and growth-oriented work environment ✨ Opportunity to work with a growing real estate company in Dubai ✨ Competitive salary package based on experience and skills ✨ Supportive team cultureIf you have experience in Dubai real estate administration and are familiar with RERA procedures, Trakheesi, Ejari, and property documentation, we would love to hear from you.Experience:<ul><li>Real estate : 1 year (Preferred)</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

INFYA EXHIBITION STAND FITTING AND EXECUTION LLC

Responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the office.The role includes managing front office and reception activities, preparing correspondence and reports, maintaining company records, coordinating meetings, handling office supplies and facilities, supporting HR and recruitment processes, monitoring attendance and leave records, assisting with procurement and vendor coordination, and ensuring compliance with company policies and administrative procedures.The Admin Executive is also expected to provide timely support to management and other departments, maintain confidentiality, and carry out assigned responsibilities accurately, efficiently, and professionally.General Responsibilities<ul><li>Support management with special projects and administrative tasks.</li><li>Coordinate with different departments to ensure smooth office operations.</li><li>Maintain confidentiality of company and employee information.</li><li>Perform other duties assigned by management from time to time.</li></ul>Key Competencies<ul><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Ability to multitask and prioritize work effectively.</li><li>Strong attention to detail and accuracy.</li></ul>Female applicants are preferred, with a pleasing personality. Prior experience in the Events and Exhibitions industry is an advantage.Pay: From AED3,500.00 per monthWork Location: In person

PJT Partners

<div>
 PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.
 
 
 From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients.
 
 
 To learn more about PJT Partners, please visit our website at www.pjtpartners.com.
 
 
 
 Responsibilities
 
 
 
 PJT wishes to hire an experienced and highly motivated Administrative Assistant in Dubai to provide strategic support members of the Dubai team. The ideal candidate will possess strong administrative, organizational, and communication skills and have the ability to exercise good judgement in a variety of situations.
 
 
 
 Additional Responsibilities Include
 
 
 
 <ul>
 <li>
 Support in organising roadshows for the business
 </li>
 <li>
 Act as gatekeeper to professionals of the Dubai-coverage team and maintain relationships with clients, investors, prospective clients and internal colleagues, providing back-up to other administrative assistants as required
 </li>
 <li>
 Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues
 </li>
 <li>
 Cover multiple phone lines, and communicate with clients as requested
 </li>
 <li>
 Send and reply to emails on behalf of professionals; draft other correspondence
 </li>
 <li>
 Proactively seek to learn and understand the business to better assist professionals and/ or clients
 </li>
 <li>
 Arrange travel and reservations for professionals (e.g. flights, cars, hotels etc.), using good judgement with respect to timing and cost; assist with client travel as required
 </li>
 <li>
 Handle confidential documents and correspondence as required, including some personal administration
 </li>
 <li>
 Undertake data entry in all applicable databases with a strong attention to detail and integrity of data
 </li>
 <li>
 Provide back-up to other administrative assistants as required (holiday cover etc.)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 PJT Partners seeks to hire individuals who are highly motivated, intelligent and have demonstrated excellence in prior endeavors. In addition, qualified candidates will possess the following:
 
 
 <ul>
 <li>
 Minimum 3 years&rsquo; of experience working in financial services, law firms or private equity funds
 </li>
 <li>
 Previous experience in supporting teams as well as organising roadshows
 </li>
 <li>
 Exceptional organisational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
 </li>
 <li>
 Excellent oral and written communication skills and high attention to detail Professional presence, positive demeanour and strong interpersonal skills
 </li>
 <li>
 High level of integrity, sound judgement, and strong work ethic
 </li>
 <li>
 Eagerness to work in an entrepreneurial, results-driven environment
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Salesforce experience a plus
 </li>
 <li>
 Fluency in English is required and proficiency in Arabic is desired
 
 
 </li>
 </ul>
 
 Applicant Privacy Notice
 
 
 
 View our Applicant Privacy Notice http://info.pjtpartners.com/PJT_Global_Applicant_Privacy_Notice here. If you are a California resident, please refer to our California Applicant Privacy Notice https://info.pjtpartners.com/California_Applicant_Privacy_Notice for further information
 
 .
 
 
 
 <ul>
 <li>
 In order to be considered, please ensure your resume/CV is submitted in PDF format.
 </li>
 </ul>
</div>

Administrative Assistant - Dubai

Bismi Group

We are seeking a highly organized and proactive Admin Coordinator to manage various administrative operations efficiently. The ideal candidate will be responsible for handling office coordination, employee support, supplier/vendor interactions, and insurance management across multiple locations.Key Responsibilities:<ul><li>Meeting &amp; Communication Management: Schedule and coordinate meetings, handle calls, and maintain professional correspondence.</li><li>Administrative Oversight: Manage office supplies, records, and overall office operations.</li><li>Finance &amp; Vendor Coordination: Oversee cheque disbursement, vendor credit applications, and supplier queries.</li><li>Employee &amp; Insurance Support: Track attendance, manage employee medical and workman compensation insurance, and assist with claims.</li><li>Operational &amp; Facility Management: Handle property insurance, laborer supplies, stationery, and contractor risk insurance.</li><li>Compliance &amp; Document Management: Ensure timely renewals of trade licenses, TRN, and other essential documents.</li><li>Office Coordination: Supervise office support staff, manage uniform distribution, and oversee visitor management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience in administration or a related field.</li><li>2+ years of experience in an administrative or coordination role.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>If you have the skills and experience to manage administrative operations efficiently, we encourage you to apply!Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>English (Preferred)</li><li>Hindi (Preferred)</li></ul>Work Location: In person

Administrative Assistant/Receptionist

Caterpillar

<div>Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
We are looking for an Administrative Assistant join our Africa Region working within the Europe, Africa, Middle East and Eurasia (EAME) Distribution division.
At Caterpillar, we&rsquo;re committed to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash; innovating to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.
About the Europe, Africa, Middle East and Eurasia Distribution Division
This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
Role Definition: As an admin assistant, you will play a crucial role in supporting high-level executives and ensuring smooth operation of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.
What You Will Do:
<ul><li>Vice President and Director Support: Partner closely with vice president and directors to provide high-level administrative support. Understand priorities, anticipate needs, and proactively address challenges.</li><li>
Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.</li><li>
Communication: Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.</li><li>
Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.</li><li>
External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.</li><li>
Purchasing: Route purchases to leader ensuring due verification with Procurement and Facilities team; seek vice president approval on various office / facility related purchases.</li><li>
Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.</li></ul>
What You Have (Basic Skills Required):
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Additional Information:<ul><li>
Work Location: This position requires on-site presence 5 days a week.</li></ul>
What we offer:
From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.
You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.
Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.
Posting Dates:
July 23, 2026 - August 5, 2026
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community.</div>

Administrative Assistant - Fixed Term

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126 administrative assistant jobs In Dubai

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Dubai

Administrative Assistant/Receptionist

Administrative Assistant - Fixed Term