administrative assistant

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
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 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
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 Process and monitor invoices, expenses, and other financial documentation
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 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
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 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
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 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
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 Prepare correspondence, reports, and presentations as needed
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 Assist in planning and organizing visits of visitors
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 Liaise with HQ, partners and local agencies on various topics including Training arrangements
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 Liaise with vendors, service providers, and clients as necessary for specific orders and services
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 Provide ad-hoc projects support to the office team
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 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
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 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
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 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
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 Proven experience as an administrative assistant, office assistant, or in a similar role.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
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 Effective communication and written skills
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 Very organized, attention to details
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 Ability to work independently and collaboratively in a team environment.
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 Fluent in English (additional language skills such as Italian or Arabic are a plus)
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 </ul>
</div>

Administrative Assistant

ZAYED CHARTERED ACCOUNTANT FOR AUDITING-SOLE PROPRITORSHIP L.L.C

Job description:We are seeking a highly organized and detail-oriented Administrative Assistant who is fluent in Arabic to support our daily office operations. The ideal candidate will handle administrative tasks, coordinate communication, and assist various departments to ensure smooth workflow and efficient business operations.Key Responsibilities Administrative Support<ul><li>Manage daily office operations and provide administrative support to the team.</li><li>Prepare, translate, and edit documents, letters, emails, and reports in both Arabic and English.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Handle incoming and outgoing correspondence, including calls, messages, and emails.</li></ul>Office Coordination<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain office supplies and coordinate with vendors for procurement.</li><li>Support event planning, workshops, and internal activities.</li></ul>Communication &amp; Customer Service<ul><li>Act as the primary contact for Arabic-speaking clients and visitors.</li><li>Provide excellent customer service and assist with inquiries in Arabic and English.</li><li>Coordinate with internal departments to relay messages and support efficient communication.</li></ul>Data &amp; Documentation<ul><li>Prepare reports, summaries, and presentations as required.</li><li>Assist with data entry, database management, and document tracking.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications<ul><li>Fluent in Arabic (native or advanced level) and proficient in English.</li><li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, interpersonal, and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li><li>High level of professionalism and attention to detail.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Sulthanpur Fruits & Vegetable Trading LLC

<div>
 
 Job Opportunity: Admin Assistant
 
 
 
 Company:
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 
 
 📍 Location: United Arab Emirates
 
 
 📧 Email: Admin.sulthanpur@gmail.com
 
 
 🌐 Website: www.sulthanpurtradingllc.com
 
 
 &phone; Tel: +971 4 320 2792
 
 
 📱 Mobile: +971 56 133 7799
 
 
 
 
 
 
 
 
 
 🌟 About Us
 
 
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 is a fast-growing and reputable trading company in the UAE, specializing in high-quality fresh produce distribution. We are committed to excellence, efficiency, and professionalism in all aspects of our business.
 
 
 
 
 
 
 
 
 
 💼 Position: Admin Assistant
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive&nbsp;
 
 Admin Assistant
 
 &nbsp;to support our daily office operations and ensure smooth administrative workflow.
 
 
 
 
 
 
 
 
 
 🔑 Key Responsibilities
 
 
 <ul>
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 Manage daily administrative tasks and office coordination
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 Handle documentation, filing, and record-keeping
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 Prepare reports, emails, and official correspondence
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 Assist in scheduling meetings and managing calendars
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 Coordinate with suppliers, clients, and internal teams
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 Maintain office supplies and inventory
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 Support management with operational tasks
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 </ul>
 
 
 
 
 
 
 
 
 🎯
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant qualification preferred
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 Proven experience in an administrative or office support role
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 Strong communication skills (English and Hindi required, Arabic is bonus)
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 Proficiency in MS Office (Excel, Word, Outlook)
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 2&ndash;4 years of experience in administration, customer service, or executive support
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 Excellent organizational and multitasking abilities
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 Ability to work independently and meet deadlines
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 Knowledge of UAE office procedures is an advantage
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 </ul>
 
 
 
 
 
 
 
 
 💡 What We Offer
 
 
 <ul>
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 Professional and growth-oriented work environment
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 Competitive salary package
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 Opportunity to develop administrative and business skills
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 Supportive team and leadership
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 </ul>
 
 
 
 
 
 
 
 
 📩 How to Apply
 
 
 
 Interested candidates can send their CV to:
 
 
 📧
 
 Admin.sulthanpur@gmail.com
 
 
 
 
 
</div>

Multipolitan

<div>
 
 Company Description
 
 
 
 Multipolitan is a platform designed for modern global living, providing innovative solutions for individuals seeking mobility and flexibility. By combining a user-centric immigration platform with a mobility app, Multipolitan makes it simple for people to live, work, and thrive anywhere in the world. Headquartered in Singapore and operating across six countries, the company supports clients in over 20 markets. Multipolitan's team brings together experienced experts, including unicorn-exit founders and pioneers in investment migration, to redefine the future of borderless living.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role based in Dubai. The Administrative Assistant will be responsible for managing day-to-day office operations, providing executive assistance support, handling phone communications, and organizing clerical tasks. Other responsibilities include coordinating schedules, maintaining records, and ensuring efficient office workflows.
 
 
 
 Qualifications
 
 
 <ul>
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 Proficiency in Administrative Assistance and Clerical Skills to support smooth office operations and task management
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 Strong Phone Etiquette and Communication skills to interact effectively with clients, partners, and team members
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 Experience in Executive Administrative Assistance, including scheduling, calendar management, and meeting coordination
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 Strong organizational abilities, attention to detail, and time management skills
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 Familiarity with office software such as Microsoft Office and task management tools
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 Ability to work collaboratively in a cross-cultural, dynamic environment
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 Previous administrative experience is an advantage; a bachelor&rsquo;s degree in a relevant field is preferred
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 </ul>
</div>

Excellence Group

Job SummaryWe are seeking a highly organized and proactive Administrative Executive &amp; Executive Assistant to support both daily operations and senior management. This role is ideal for someone who can efficiently manage administrative tasks while providing high-level executive support in a fast-paced environment.You will play a key role in ensuring smooth business operations, effective communication, and strong coordination between teams, clients, and leadership.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, schedule meetings, and coordinate appointments for senior management</li><li>Prepare and draft emails, reports, and presentations</li><li>Act as a point of contact between management, clients, and internal teams</li><li>Track tasks and follow up to ensure timely completion</li><li>Handle confidential information with discretion</li></ul>Administrative &amp; Operations<ul><li>Coordinate daily schedules, client appointments, and service requests</li><li>Respond to customer inquiries and ensure high service standards</li><li>Manage staff schedules, attendance, and operational coordination</li><li>Monitor ongoing tasks and ensure timely service delivery</li><li>Provide general administrative support to management</li></ul>Coordination &amp; Support<ul><li>Assist with project coordination and documentation</li><li>Maintain organized records and filing systems</li><li>Support business operations with ad hoc tasks as required</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration, customer service, or executive support</li><li>Strong communication skills in English (written and verbal)</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment and manage multiple priorities</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>Professional, reliable, and detail-oriented</li></ul>Job Types: Full-time, PermanentWork Location: In person

PureHealth

<div>
 
 
 About the role:
 
 
 
 We are looking for a Commercial Specialist &ndash; Admin Support who provides high-level administrative and coordination support to the Chief Commercial Officer and acts as a central point of administrative support for the wider Commercial Office. The role also supports the Marketing team with procurement-related activities, ensuring smooth coordination, compliance, and timely processing across internal stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. PA Support to the Chief Commercial Officer
 
 
 <ul>
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 Provide comprehensive PA support to the CCO, including diary management, meeting coordination, correspondence, and travel arrangements.
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 Organize meetings by preparing agendas, coordinating logistics, circulating materials, and tracking follow-up actions.
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 Proactively manage priorities and administrative tasks to support effective time management and decision-making.
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 </ul>
 
 
 2. Commercial Office Administrative Support
 
 
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 Act as the central administrative point of contact for the Commercial Office.
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 Coordinate administrative activities across all commercial sub-functions to ensure consistency and efficiency.
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 Support internal communications and coordination with cross-functional teams, including Finance, Procurement, Contracts, Strategy, CSR, and PBE.
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 </ul>
 
 
 3. Marketing &amp; Procurement Support
 
 
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 Raise Purchase Requisitions (PRs) for the Marketing team and manage end-to-end approval workflows.
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 Liaise with Finance and Procurement to ensure timely processing, policy compliance, and accurate documentation.
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 Maintain organized records of PRs, approvals, and related commercial documentation
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 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
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 Bachelor&rsquo;s degree in a relevant field
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 2&ndash;6 years of experience in a similar role
 </li>
 </ul>
 
 
</div>

SAT Corporate Business Services

Roles &amp; Responsibilities:Administrative Support<ul><li>Provide general administrative and clerical support, including answering phone calls, scheduling appointments, managing calendars, and handling incoming and outgoing mail.</li><li>Prepare, organize, and maintain accurate records, files, and databases.</li><li>Greet and assist clients and visitors in a professional, friendly, and courteous manner.</li><li>Monitor office supply inventory and place orders as needed to ensure smooth daily operations.</li><li>Stay updated on company policies, procedures, and internal guidelines.</li><li>Create professional and visually engaging presentations using PowerPoint to effectively deliver information.</li></ul>Premises Inspection &amp; Maintenance:<ul><li>Conduct regular inspections of all common areas (reception, meeting rooms, lounges, restrooms, etc.) to ensure cleanliness, orderliness, and functionality.</li><li>Identify and report any maintenance issues, such as plumbing problems, electrical faults, or equipment malfunctions.</li><li>Assist in coordinating and overseeing minor maintenance tasks.</li><li>Ensure the proper functioning of all office equipment (printers, copiers, etc.).</li></ul>Document Creation and Editing:<ul><li>Using Word to create professional letters, reports, memos, and proposals.</li><li>Formatting documents with fonts, styles, and layouts.</li><li>Proofreading and editing documents for accuracy and clarity.</li></ul>Data Management and Analysis:<ul><li>Utilizing Excel to organize data, create spreadsheets, perform calculations, and generate charts and graphs.</li><li>Maintaining databases and filing systems electronically using Access.</li><li>Coordinate and oversee daily office activities to ensure smooth workflow and adherence to company policies.</li><li>Answer phones professionally, screen calls, and direct inquiries</li><li>Manage and maintain office calendar, scheduling appointments and meetings</li><li>Compose and distribute professional correspondence (emails, letters, etc.).</li><li>Provide administrative support to staff and management, including, expense reports, and document preparation.</li><li>Maintain and update databases and filing systems.</li></ul>Social Media Management:<ul><li>Develop and implement social media strategies across various platforms (Facebook, Instagram, LinkedIn, Twitter, etc.).</li><li>Create engaging and high-quality content (text, images, and videos) for social media posts.</li><li>Monitor and respond to social media comments and messages in a timely and professional manner.</li><li>Stay up-to-date on social media trends and best practices.</li></ul>Customer Service:<ul><li>Provide excellent customer service to clients.</li><li>Address customer inquiries and resolve issues effectively and efficiently.</li><li>Perform other duties as assigned by management.</li></ul>Qualifications:<ul><li>Strong understanding of social media platforms and their best practices.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and time management skills with the ability to prioritize tasks effectively.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work independently and as well as part of a team.</li><li>Positive and proactive attitude with a strong work ethic.</li><li>Excellent customer service and interpersonal skills.</li><li>Ability to learn new skills quickly and adapt to changing priorities.</li><li>Researching and compiling information.</li><li>Ability to prioritize tasks, manage multiple deadlines, and work independently.</li><li>Excellent problem-solving and decision-making skills.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

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447 administrative assistant jobs In Dubai

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Administrative Assistant