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office assistant

District Cooling International LLC

We are looking for a responsible and well-organized female Office Assistant to support the smooth daily operations of our office. The ideal candidate should be polite, reliable, and able to maintain cleanliness and hospitality standards while assisting with basic administrative tasks.Key Responsibilities:<ul><li>Maintain cleanliness and tidiness of the office premises (reception, meeting rooms, workstations, pantry, etc.)</li><li>Serve tea, coffee, and refreshments to visitors, guests, and employees</li><li>Ensure the office pantry is clean, stocked, and well-organized</li><li>Keep the office printing/photocopy area clean and orderly</li><li>Assist with filing, scanning, photocopying, and other clerical tasks</li><li>Ensure timely disposal of waste and overall hygiene of the office</li><li>Assist during meetings, events, and visitor interactions as needed.</li></ul>Requirements:<ul><li>Female candidate only</li><li>Previous experience in office cleaning or office support roles preferred</li><li>Good communication and interpersonal skills</li><li>Well-groomed, polite, and professional behaviour</li><li>Ability to manage multiple tasks efficiently</li><li>Basic knowledge of office equipment (printer, photocopier, scanner) is an advantage</li><li>Trustworthy, punctual, and hardworking.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per month

Office Assistant

<div>
 
 Who we are:
 
 
 
 GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun &amp; Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.
 
 
 
 Job Summary:
 
 
 
 The incumbent is responsible for providing administrative support within the office environment, ensuring smooth daily operations. The role involves handling various clerical tasks, such as filing, document management, and data entry, as well as assisting different departments with logistical tasks. The incumbent will also be tasked with handling office supplies, managing deliveries, and supporting employees with their daily administrative needs.
 
 
 
 Core Responsibilities:
 
 
 
 The incumbent will perform general office duties such as maintaining files, handling incoming and outgoing mail, and preparing documents for distribution. The incumbent will be responsible for managing office supplies and ensuring that all areas of the office are well-stocked and organized. Additionally, the role includes coordinating with external vendors, organizing meetings, and ensuring that all administrative tasks are completed efficiently and in a timely manner. The incumbent will also assist with basic office maintenance tasks to ensure a productive work environment.
 
 
 
 Functional/Technical Competencies:
 
 
 
 The incumbent must demonstrate a strong ability to manage administrative duties, including document management, data entry, and basic office equipment usage. Proficiency in Microsoft Office Suite is essential, and knowledge of basic office software and communication tools is also required. Strong organizational skills and attention to detail are key to ensuring the smooth execution of daily tasks.
 
 
 
 Experience:
 
 
 
 1+ year in office administration. Experience with document handling. Experience in basic office management. Experience with data entry tasks. Experience supporting multiple departments.
</div>

Brainy n Bright

1. Transportation:<ul><li>Operate institution vehicles safely and responsibly to transport staff and students.</li><li>Adhere to all traffic laws and safety regulations.</li><li>Maintain the cleanliness and maintenance of institution vehicle(s).</li><li>Ensure punctual pick-ups and drop-offs according to the schedule.</li></ul>2. Office Assistance:<ul><li>Assist with office tasks, including photocopying, filing, and document handling.</li><li>Manage office supplies inventory and ensure their availability.</li><li>Run errands for the institution as needed, such as banking, postal services, and procurement.</li></ul>3. Vehicle Maintenance:<ul><li>Conduct regular inspections of institution vehicles.</li><li>Report any vehicle issues or maintenance needs to the supervisor promptly.</li><li>Coordinate with the maintenance team to ensure vehicles are in good working order.</li></ul>4. Record Keeping:<ul><li>Maintain accurate records of trips, mileage, and vehicle maintenance.</li><li>Prepare reports related to transportation and vehicle maintenance as required.</li></ul>Job Types: Full-time, Part-timePay: From AED2,500.00 per month

Driver cum Office Assistant

Coral Supplies & Interiors LLC

&middot; Opening and Closing Office: Ensure the office is opened and closed promptly and securely each day.&middot; Beverage Service: Prepare and serve tea or coffee to guests, directors, managers, or clients, ensuring their refreshment needs are met promptly and courteously.&middot; Office Maintenance: Maintain cleanliness and tidiness of office equipment, furniture, reception area (including plants and lobby), and kitchen throughout the day, always ensuring a presentable environment.&middot; Office Supply Management: Monitor and replenish office supplies such as printer cartridges, photocopier toners, and paper, ensuring seamless office operations.&middot; Conference Room Setup: Assist in setting up the conference room before meetings or interviews, ensuring it is equipped with necessary materials and technology.&middot; Courier Distribution: Distribute incoming couriers or parcels among employees promptly and accurately.&middot; Document Handling: Assist in photocopying documents, scanning, filing (including cheques, invoices, approved subcontractor invoices), and maintaining organized records.&middot; Cheque Release: Release cheques to suppliers as instructed, maintaining a detailed record of release dates for reference.&middot; Assistance to Staff: Provide assistance to staff members &amp; and other administrative assistants as needed to ensure smooth office operations.&middot; Professional Communication: Maintain polite and courteous communication with subcontractors, guests, and visitors to the office, reflecting positively on the organization's image.Safety and Security: Monitor and report any security concerns or suspicious activities. Follow safety protocols and procedures within the office premises.Job Type: Full-timePay: AED1,600.00 - AED1,800.00 per month

Office Assistant / Office Boy

MAB International Services LLC

Key Responsibilities:<ul><li>Serve tea, coffee, and refreshments to staff and visitors as required.</li><li>Maintain cleanliness and organization of the office, including meeting rooms and common areas.</li><li>Assist in photocopying, scanning, filing, and general document handling.</li><li>Handle office errands such as collecting or delivering documents and parcels.</li><li>Ensure office supplies (stationery, pantry items, cleaning materials) are stocked and inform the supervisor when replenishment is needed.</li><li>Support administrative staff with routine tasks when required.</li><li>Set up meeting rooms before and after meetings.</li><li>Assist in basic office maintenance and coordinate with vendors when needed.</li><li>Follow safety and hygiene standards at all times.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,200.00 per month

GATEWAY TECHNOLOGY FZ-LLC 

Job descriptionOur company looking for FEMALE Office AdministratorKey Responsibilities:<ul><li>Handle day-to-day administrative tasks, including answering phone calls, responding to emails, and managing office supplies</li><li>Prepare contracts, agreements, and other documents</li><li>Manage and organize property files and documentation</li><li>Schedule and coordinate meetings, appointments, and travel arrangements</li><li>Provide administrative support to the management team</li></ul>Requirements:<ul><li>Working experience: Minimum of 5 year working in a administrative role</li><li>Proficient in MS Office: Familiarity with property management software is an advantage</li><li>Excellent organizational skills: Ability to manage multiple tasks and priorities in a fast-paced environment</li><li>Attention to detail: Strong ability to review and process documents with accuracy</li><li>Fluent in English (Writing and Speaking)</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office Administrator: 5 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Administrative Assistant

Whiteshield

<div>Whiteshield is a global policy advisory and AI economics firm known for our ability to respond to global challenges rapidly and incisively. We use the most advanced tools and technology and combine them with our team of leading international experts to engage decision-makers in tackling society's most significant challenges. We are recognized for our rapid decision support, innovation, data science algorithms and deep policy expertise. We are specialists in &quot;connecting the dots&quot; between policy, business and technology.
We are looking for a highly organized, proactive, and detail-driven Office Coordinator &amp; Executive Support Specialist to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting leadership, and takes pride in creating a seamless, welcoming, and efficient office experience. You will play a key role in supporting executive priorities, managing daily office operations, and ensuring a smooth visitor and employee experience. The ideal candidate is a strong communicator with excellent judgment, a solutions-oriented mindset, and the ability to handle sensitive information with discretion. If you are someone who brings energy, professionalism, and reliability to everything you do - and loves being the go-to person who keeps the office running at its best - we would love to hear from you.
Requirements
Executive Administrative Support<ul><li>Manage complex calendars and proactively prioritize competing meetings, deadlines, and commitments with key stakeholders.</li><li>Assist with travel arrangements, logistics, and itinerary planning.</li><li>Monitor and organize email communications, ensuring timely follow-up on key items.</li><li>Track and manage expenses, receipts, reimbursements, and budget-related administrative tasks.</li><li>Support occasional personal tasks and errands with professionalism and discretion.</li><li>Maintain a high level of discretion, sound judgment, and professionalism in handling confidential or sensitive matters.</li><li>Serve as a liaison between leadership and internal/external stakeholders to ensure smooth communication and follow-through.</li><li>Handle special projects and tasks that support executive priorities.</li></ul>
Office Operations &amp; Coordination<ul><li>Oversee daily office operations to maintain a clean, organized, and efficient workspace.</li><li>Manage office supplies and equipment.</li><li>Coordinate meeting room schedules, team events, and on-site meetings.</li><li>Assist with onboarding processes such as workspace setup and materials preparation.</li><li>Serve as the main point of contact for building management, service providers, and visitors.</li><li>Maintain office safety and security by following safety procedures and controlling visitor access to the office as appropriate.</li><li>Ensure the office environment reflects a welcoming, professional atmosphere.</li></ul>
Front Desk &amp; Visitor Experience<ul><li>Greet and assist visitors, clients, and team members in a warm, professional and friendly manner.</li><li>Answer and route incoming calls and respond to general inquiries.</li><li>Manage incoming and outgoing mail, deliveries, and packages.</li><li>Maintain reception and common areas to uphold brand and firm standards.</li><li>Be present day to day to support employees and visitors as required.</li></ul>
Benefits
WHY CHOOSE US |
Our Commitment to Equal Opportunities: At Whiteshield, we are committed to providing equal opportunities in employment regardless of individual characteristics. We recognize that our employees feel appreciated when their thoughts and values are respected and considered. We&rsquo;re committed to maintaining and driving an inclusive culture and workplace where all talents are nurtured and feel empowered to contribute.
Celebrating Achievements: At Whiteshield, we seek to reward those who demonstrate exceptional individual achievements above and beyond expectations in the pursuit of continuously seeking excellence for our clients. When individuals excel, we show our appreciation and celebrate achievements by generously recognizing and supporting the career progression of those who make unique contributions to the firm.
Empowering Our People: At Whiteshield, we recognize that our employees are the core to our success and believe that when our exceptional talent comes together, and wellbeing is a priority &ndash; innovation thrives. We are dedicated to promoting and encouraging a healthy work-life balance and adopting a genuinely flexible working model to empower our employees to pursue a balance that suits their personal needs.</div>

Executive & Office Assistant (UAE National)

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Office Assistant / Office Boy

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Executive & Office Assistant (UAE National)