administrative assistant

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executive assistant

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office manager

office assistant

Cloud Spaces

<div>
 
 
 Cloud Spaces
 
 is a premium workspace provider offering flexible and inspiring environments where businesses can grow, collaborate, and thrive. We pride ourselves on exceptional client experiences and a vibrant, professional workplace culture.
 
 
 
 
 
 As an
 
 Office Assistant
 
 , you play a key role in maintaining our center at five-star standards and supporting both Cloud Spaces operations and clients. You will ensure smooth day-to-day operations, provide outstanding client service, and assist in creating a welcoming, professional environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Daily Operations &amp; Administration
 
 
 <ul>
 <li>
 Open and prepare meeting rooms, boardrooms, and studios for client bookings.
 </li>
 <li>
 Set up beverage stations, catering, and ensure floor presentation is impeccable.
 </li>
 <li>
 Manage mail, deliveries, courier services, and office supplies.
 </li>
 <li>
 Monitor equipment (photocopiers, AV systems, video conferencing) and report maintenance issues.
 </li>
 <li>
 Support events and client activities as needed.
 </li>
 <li>
 Assist with office moves, furniture arrangements, and space setups.
 </li>
 <li>
 Follow all operational procedures and maintain security protocols, including key management.
 </li>
 </ul>
 
 
 Client Service Excellence
 
 
 <ul>
 <li>
 Provide friendly, professional, and proactive client support.
 </li>
 <li>
 Respond to client queries promptly and maintain confidentiality at all times.
 </li>
 <li>
 Offer solutions, anticipate client needs, and ensure a high level of satisfaction.
 </li>
 <li>
 Relieve reception when needed: answer calls, greet visitors, and manage leads professionally.
 </li>
 </ul>
 
 
 Systems &amp; Technology
 
 
 <ul>
 <li>
 Utilize and maintain Cloud Spaces systems including: Essensys/OPERATE, Cloud Spaces Portal/App, Cisco IP Phones, IMAGICLE, and AV equipment.
 </li>
 <li>
 Ensure accurate use of systems for bookings, client setup, and reporting.
 </li>
 </ul>
 
 
 
 
 
 Key Attributes &amp; Skills
 
 
 <ul>
 <li>
 Positive, enthusiastic, and confident with a professional appearance.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Strong customer service focus with a proactive, solution-oriented mindset.
 </li>
 <li>
 Attention to detail, good work ethics, and the ability to follow procedures.
 </li>
 <li>
 Flexible, adaptable, and able to handle varying daily tasks.
 </li>
 <li>
 Team player with a professional, approachable attitude.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Prior experience in an office, administrative, or client-facing role preferred.
 </li>
 <li>
 Knowledge of office systems and standard software (MS Office, CRM, telephony systems) a plus.
 </li>
 <li>
 High school diploma required; further education or certifications in administration is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Personal Qualities &amp; Growth
 
 
 <ul>
 <li>
 Professional grooming and attitude suitable for a premium workspace environment.
 </li>
 <li>
 Honest, reliable, and willing to learn.
 </li>
 <li>
 Positive energy, enthusiasm, and a &ldquo;can-do&rdquo; attitude.
 </li>
 <li>
 Growth opportunities based on performance and demonstrated strengths.
 </li>
 </ul>
 
 
 
 
 
 Join Cloud Spaces
 
 and be part of a dynamic team where your contribution ensures an exceptional experience for our clients while helping you grow professionally in a supportive, inspiring workplace.
 
 
 
</div>

Office Assistant

NMC Health plc

<div>Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers.</div>
 <div><ul><li>Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
</li><li>Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
</li><li>Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund
</li><li>Serves customers by backing-up receptionist; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status.
</li><li>Updates job knowledge by participating in educational opportunities.
</li><li>Other duty assigned by the Head of the Department</li></ul></div>
 <div><ul><li>At least a high school graduate or its equivalent.
</li><li>The ability to understand what the customer wants.
</li><li>The ability to cope with the pressure of fast-paced work.
</li><li>Fluent spoken and written English. Spoken Arabic is advantageous but not essential.</li></ul></div>

Confidential Careers

<div>
 
 
 Exciting Opportunity for Office Assistant (Hybrid Role) as part of Emiratization.
 
 
 
 We&rsquo;re looking for a motivated candidate to join our dynamic team as an
 
 Office Assistant
 
 .
 
 
 You&rsquo;ll be part of a collaborative, people-first workplace where ideas are valued, growth is encouraged, and no two days are the same.
 
 
 
 What we offer:
 
 
 
 ✅ Hybrid schedule &ndash; 3 days in office, 2 days from home
 
 
 ✅ Exceptional work culture and supportive team environment
 
 
 ✅ Comprehensive health &amp; life insurance
 
 
 ✅ Opportunities to travel across GCC countries and to the UK for work and client meetings
 
 
 If you&rsquo;re organized, proactive, and eager to grow in a creative international setting &mdash; we&rsquo;d love to hear from you.
 
 
 
 (This opportunity is shared confidentially &ndash; shortlisted candidates will be contacted directly.)
 
 
</div>

Office Assistant (Hybrid Role)- Emiratization

Brainy n Bright

1. Transportation:<ul><li>Operate institution vehicles safely and responsibly to transport staff and students.</li><li>Adhere to all traffic laws and safety regulations.</li><li>Maintain the cleanliness and maintenance of institution vehicle(s).</li><li>Ensure punctual pick-ups and drop-offs according to the schedule.</li></ul>2. Office Assistance:<ul><li>Assist with office tasks, including photocopying, filing, and document handling.</li><li>Manage office supplies inventory and ensure their availability.</li><li>Run errands for the institution as needed, such as banking, postal services, and procurement.</li></ul>3. Vehicle Maintenance:<ul><li>Conduct regular inspections of institution vehicles.</li><li>Report any vehicle issues or maintenance needs to the supervisor promptly.</li><li>Coordinate with the maintenance team to ensure vehicles are in good working order.</li></ul>4. Record Keeping:<ul><li>Maintain accurate records of trips, mileage, and vehicle maintenance.</li><li>Prepare reports related to transportation and vehicle maintenance as required.</li></ul>Job Types: Full-time, Part-timePay: From AED2,500.00 per month

Driver cum Office Assistant

Al Khoory Group

Aikah Fire Equipment Division, a part of Al Khoory GroupPosition: Office Boy Location: Abu Dhabi, UAE Salary: AED 1,200 &ndash; 1,400 + Accommodation &amp; TransportationWe are looking for a presentable and hygienic Office Boy to support our Abu Dhabi office (Firefighting Equipment Division). The ideal candidate should be able to read and write, follow instructions, and maintain a professional attitude.Key Responsibilities:<ul><li>Prepare and serve refreshments to staff and visitors</li><li>Assist with photocopying, filing, and basic office tasks</li><li>Maintain cleanliness and organization of office areas</li><li>Support daily operations and any tasks assigned by the Manager</li></ul>Requirements:<ul><li>Basic reading and writing skills</li><li>Good hygiene and professional appearance</li><li>Willingness to assist and learn</li></ul>How to Apply: Please share your CV at hr@alkip.com with the subject &ldquo;Office Boy &ndash; Abu Dhabi&rdquo;.Job Type: Full-timePay: Up to AED1,400.00 per month

Office Assistant / Office Boy

CROWN STAR AUTO WORKSHOP L.L.C

<ul><li>Mainly prefer candidates from Kerala.</li><li>Maintain the cleanliness and tidiness of the office, including cleaning desks, dusting furniture, and vacuuming floors.</li><li>Dispose of trash and restock washroom supplies.</li><li>Assist with minor office maintenance and coordinate repairs when needed.</li><li>Handle incoming and outgoing mail, parcels, and documents.</li><li>Assist with administrative tasks like photocopying, scanning, and filing.</li><li>Organize and monitor office supplies, such as stationery and pantry items.</li><li>Run errands, such as purchasing supplies or making bank deposits.</li><li>Serve beverages like tea and coffee to staff and visitors.</li><li>Greet and assist visitors in a friendly manner.</li><li>Answer phones and take messages when needed.</li><li>Help set up meeting rooms and prepare them for use.</li><li>Support management and staff with various office duties as needed.</li><li>Ensure that office equipment is being used correctly and inform the appropriate departments of any issues.</li></ul>Job Types: Full-time, Permanent, FresherPay: AED1,500.00 - AED2,000.00 per month

Office Boy / Office Assistant

Seafreight

Personal Assistant / Office Assistant to the Director &ndash; Dry Bulk Shipping CompanyLocation: Dubai, UAESalary Range: AED 4,000 &ndash; 8,000 (depending on experience)Employment Type: Full-time&#11835;About the CompanySea Freight is a global dry bulk shipping company headquartered in London, with established offices across key international locations. Our newly opened Dubai operations office plays a central role in supporting our regional commercial and operational activities as we expand our presence in the Middle East.We are seeking a reliable and organized Personal Assistant / Office Assistant to support the Director and help ensure smooth operations in this growing office.&#11835;Role OverviewThe Personal Assistant / Office Assistant will work closely with the Director to manage daily schedules, assist with personal and office-related tasks, and support general administrative functions. While experience in shipping is a plus, strong organizational and communication skills are the main priorities.&#11835;Key ResponsibilitiesDirector Support<ul><li>Assist with daily personal and office tasks for the Director</li><li>Manage calendars, appointments, and meeting coordination</li><li>Prepare basic correspondence, documents, and follow-up items</li><li>Organize travel bookings, itineraries, and reservations</li><li>Handle sensitive information with professionalism and discretion</li></ul>Office &amp; Administrative Duties<ul><li>Act as the front desk point of contact: welcoming guests and answering calls</li><li>Greet visitors and provide coffee, tea, and refreshments in a professional manner</li><li>Ensure the general cleanliness and organization of the office</li><li>Liaise with external contractors, suppliers, and service providers for office maintenance</li><li>Manage office supplies, inventory, and small procurement tasks</li><li>Process office bills, invoices, and payments</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist in preparing simple reports, presentations, and spreadsheets</li></ul>General Coordination<ul><li>Support communication between internal departments</li><li>Assist with basic administrative tasks related to shipping operations (training provided)</li><li>Complete ad-hoc duties assigned by the Director or management team</li></ul>&#11835;Requirements<ul><li>1&ndash;3 years of experience as an Office Assistant, Personal Assistant, or Administrative Assistant</li><li>Excellent English communication skills (written and verbal)</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional appearance and a positive, proactive attitude</li><li>Ability to multitask and work independently</li><li>Experience in the shipping or logistics industry is an advantage but not required</li></ul>&#11835;What We Offer<ul><li>Competitive salary range of AED 5,000 &ndash; 8,000</li><li>Supportive and structured work environment</li><li>Exposure to international business operations in the maritime sector</li><li>Long-term career development opportunities</li></ul>&#11835;How to ApplyPlease submit your CV and earliest availability via Indeed UAE. Only shortlisted candidates will be contacted.Job Type: Full-timePay: AED4,000.00 - AED8,000.00 per month

Personal Assistant / Office Assistant to the Director – Dry Bulk Shipping Company

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Personal Assistant / Office Assistant to the Director – Dry Bulk Shipping Company