administrative assistant

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office boy / office assistant Jobs in Dubai

office boy / office assistant

personal assistant

Balaton Trading LLC

Looking for a reliable and organized Personal Assistant to support daily tasks for a business owner based in Business Bay.Responsibilities<ul><li>Manage calendar, meetings, and appointments</li><li>Handle emails, calls, and follow-ups</li><li>Arrange travel (flights, hotels, bookings)</li><li>Assist with basic office tasks and coordination</li><li>Run occasional personal errands</li><li>Keep documents and information organized</li></ul>Requirements<ul><li>Previous experience as a Personal Assistant or similar role</li><li>Good communication skills (Preferably bilingual )</li><li>Organized and able to multitask</li><li>Basic computer skills (email, Excel, WhatsApp)</li></ul>Job Type: Full-timePay: From AED6,000.00 per monthWork Location: In person

Personal Assistant

Incorporated Consultants (CONIN)

Job Title: Personal Assistant (2&ndash;3 Years Experience) Company: Conin International Consultants Location: Dubai, UAEJob Type: Full-TimeJob DescriptionWe are seeking a highly organized and proactive Personal Assistant with 2&ndash;3 years of experience to support senior management. The ideal candidate will be efficient, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.Key Responsibilities<ul><li>Manage daily schedules, appointments, and meetings</li><li>Handle correspondence, emails, and phone calls professionally</li><li>Prepare reports, presentations, and documents</li><li>Coordinate travel arrangements and itineraries</li><li>Maintain filing systems and records (digital and physical)</li><li>Liaise with internal teams and external stakeholders</li><li>Assist in administrative and office management tasks</li></ul>Requirements<ul><li>2&ndash;3 years of experience as a Personal Assistant or in a similar role</li><li>Strong organizational and time-management skills</li><li>Excellent verbal and written communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to maintain confidentiality and professionalism</li><li>Strong multitasking and problem-solving abilities</li></ul>Preferred Qualifications<ul><li>Experience in consultancy or engineering firms is an advantage</li><li>Bachelor&rsquo;s degree in Business Administration or related field</li></ul>Benefits<ul><li>Competitive salary package (AED 4,000 &ndash; AED 5,000)</li><li>Professional work environment</li><li>Opportunities for career growth</li></ul>Job Types: Full-time, Contract, PermanentWork Location: In person

NADZ Healthcare

About usNADZ Healthcare is a premium, doctor-led home healthcare and concierge medical service based in Dubai. Founded and led by Dr. Nadia Choudhry, NADZ Healthcare delivers personalized medical care directly to patients in their homes, hotels, and workplaces.Our model is centered on restoring the concept of the family doctor through highly professional, discreet, and responsive medical services. We provide doctor-on-call visits, nursing care, preventive health services, chronic disease management, wellness and longevity programs, and specialized home-based treatments.NADZ Healthcare is built on the principles of clinical excellence, patient privacy, compassion, and convenience. Our mission is to redefine healthcare delivery by bringing trusted medical care directly to the patient, with the highest standards of professionalism and integrity.Role OverviewWe are looking for a reliable and organized Personal Assistant to support management with daily administrative tasks, scheduling, and documentation. This role requires someone who can manage paperwork efficiently, coordinate meetings, and provide on-ground support during office-related events when required.Key Responsibilities<ul><li>Coordinate meetings and manage schedules</li><li>Prepare and organize documents and files</li><li>Assist with paperwork and office coordination</li><li>Accompany management to meetings/events during office hours when required</li><li>Support day-to-day administrative tasks</li></ul>Requirements<ul><li>Basic computer knowledge (MS Office)</li><li>Good communication skills</li><li>Organized and dependable</li><li>Nationality preference flexible</li></ul>What We Offer<ul><li>Competitive Salary</li><li>Visa Sponsorship</li><li>Medical Insurance</li><li>Continuous Learning &amp; Career Growth Opportunities</li><li>A Collaborative, Supportive &amp; Inclusive Work Environment</li></ul>Job Type: Full-time

Medstar Healthcare LLC

AccuMed, is actively Hiring for the role of Personal Assistant/Secretary (Native Arabic Speaker)Interested candidates who meets the below mentioned criteria can send your CV here.Kindly Note: This role is open to all nationalities. carefully read the Job requirements before applying as only candidates who meet the below mentioned criteria will be contacted for an Interview. Immediate joiner only.Job Overview:We are seeking a professional Personal Assistant/Secretary to join our team. The ideal candidate will be the first point of contact for visitors and guests, providing excellent customer service while managing front desk operations. The role also requires experience in hotel reservations and flight ticket booking, ensuring smooth travel and accommodation arrangements for management.Key Responsibilities:<ul><li>Greet visitors and guests in a professional and friendly manner.</li><li>Manage the front desk, handle incoming calls, emails, and inquiries.</li><li>Coordinate hotel reservations and flight ticket bookings for employees and clients.</li><li>Assist with travel arrangements, itineraries, and booking confirmations.</li><li>Handle check-in/check-out procedures and maintain accurate booking records.</li><li>Maintain visitor logs, schedule appointments, and manage meeting room bookings.</li><li>Provide administrative support including documentation, data entry, and correspondence.</li><li>Liaise with travel agencies, airlines, and hotels to secure the best arrangements.</li><li>Coordinate with different departments for smooth office operations</li><li>Handle guest or client requests and resolve issues in a professional manner.</li><li>Maintain a clean and organized reception area.</li><li>Ability to handle multiple tasks in a fast-paced environment.</li></ul>Requirements:<ul><li>Proven experience as a Secretary, Travel Coordinator, or similar role.</li><li>Experience in hotel bookings, flight ticket reservations, and travel coordination.</li><li>Strong communication in English and Arabic (mandatory)</li><li>Good knowledge of travel booking platforms and reservation systems.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent organizational and multitasking skills.</li><li>Ability to handle confidential information responsibly</li><li>Professional appearance and customer-service attitude.</li><li>Immediate joiner only.</li></ul>Benefits:Salary package is AED 7,000 (All included)Yearly Flight ticket allowanceVisa and InsuranceProfessional work environmentyearly 30 days paid leaveJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: Up to AED7,000.00 per monthWork Location: In person

Personal Assistant/Secretary

Trivium Group

<div>
 
 
 Life Manager / Executive Operations Partner to Founder
 
 
 
 
 Company: Giga Brands
 
 Founder: Hunter Harris
 
 Location: Primarily Dubai (hybrid, in-person expected)
 
 Travel: Frequent international travel (e.g., Lebanon, India and other locations)
 
 Employment Type: Full-time (contract)
 
 Compensation: $60,000-$70,000 + PTO + relocation support + long-term phantom equity potential
 
 
 About the Company
 
 
 
 
 Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands. The team operates in a high-performance, execution-driven environment with approximately 25 team members globally.
 
 
 This role directly supports the founder and sits at the center of executive operations, logistics, and day-to-day execution.
 
 
 The Role
 
 
 
 
 We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder's day-to-day operational life.
 
 
 This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything &mdash; from calendar to logistics to execution &mdash; is fully dialed in.
 
 
 Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Calendar Ownership
 
 
 
 <ul>
 <li>
 Own and optimize the founder's calendar and priorities
 </li>
 <li>
 Anticipate needs and prepare proactively
 </li>
 <li>
 Ensure all meetings, logistics, and preparation are handled
 </li>
 <li>
 Manage communications and follow-through
 </li>
 </ul>
 
 Operational &amp; Project Support
 
 
 
 <ul>
 <li>
 Track projects and deliverables across teams (light project management)
 </li>
 <li>
 Pull performance metrics and support operational visibility
 </li>
 <li>
 Coordinate across internal stakeholders and contractors
 </li>
 <li>
 Execute quickly on priorities communicated throughout the day
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage international travel end-to-end
 </li>
 <li>
 Coordinate flights, accommodations, and schedules
 </li>
 <li>
 Support in-person logistics across locations
 </li>
 <li>
 Flexibility to travel with or support the founder as needed
 </li>
 </ul>
 
 Administrative &amp; Execution Support
 
 
 
 <ul>
 <li>
 Manage expenses, documentation, and bookings
 </li>
 <li>
 Coordinate vendors and operational needs
 </li>
 <li>
 Maintain systems, organization, and structure
 </li>
 <li>
 Ensure nothing falls through the cracks
 </li>
 </ul>
 
 AI-Enabled Productivity
 
 
 
 <ul>
 <li>
 Leverage AI tools to improve efficiency, workflows, and execution
 </li>
 <li>
 Help implement systems that scale founder productivity
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 4-6+ years supporting a founder, executive, or leadership team
 </li>
 <li>
 Experience in fast-paced startup, agency, or high-growth environments
 </li>
 <li>
 Proven ability to operate independently with minimal direction
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Highly independent and proactive
 </li>
 <li>
 Execution-focused and fast-moving
 </li>
 <li>
 Detail-oriented and organized
 </li>
 <li>
 Direct communicator who values efficiency over small talk
 </li>
 <li>
 High ownership mindset
 </li>
 <li>
 Adaptable to changing priorities
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Advanced calendar and logistics management
 </li>
 <li>
 Strong operational coordination and follow-through
 </li>
 <li>
 Ability to manage high volumes of tasks and priorities
 </li>
 <li>
 Comfortable working with performance metrics and dashboards
 </li>
 </ul>
 
 Tools &amp; Tech
 
 
 
 <ul>
 <li>
 Google Workspace
 </li>
 <li>
 Slack
 </li>
 <li>
 Standard agency/startup tools
 </li>
 <li>
 Comfort using AI tools for productivity and operations
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 Hybrid role based primarily in Dubai
 </li>
 <li>
 3-6 days/week in-person depending on schedule and priorities
 </li>
 <li>
 Flexible hours aligned with founder workflow
 </li>
 <li>
 Fast-paced, high-output environment
 </li>
 <li>
 Requires autonomy and decisiveness
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 <li>
 Phantom equity potential for long-term contribution
 </li>
 <li>
 Paid travel
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation support
 </li>
 <li>
 High-growth exposure working directly with founder
 </li>
 </ul>
</div>

Oceano Apex LLC

Job Title: Personal Assistant to DirectorLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-Time, PermanentAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:* Manage and organize the Director&rsquo;s daily schedule, including appointments, meetings, and travel arrangements.* Coordinate and schedule internal and external meetings, ensuring proper agenda preparation and timely follow-ups.* Handle all official documentation, including drafting, reviewing, formatting, and maintaining records.* Assist in preparing reports, presentations, and business correspondence on behalf of the Director.* Ensure compliance with UAE regulations by maintaining and tracking licenses, permits, and legal documents.* Coordinate with legal consultants for documentation and compliance requirements.* Act as the primary point of contact between the Director and internal teams, clients, and external stakeholders.* Screen and manage incoming emails, calls, and correspondence, prioritizing them as necessary.* Follow up on assigned tasks, projects, and deadlines to ensure timely completion.* Maintain confidentiality and handle sensitive business information with utmost discretion.* Monitor and track ongoing projects, providing regular updates and highlighting any issues or delays.* Support day-to-day office operations and ensure smooth administrative functioning.* Coordinate with different departments to ensure effective communication and workflow alignment.* Manage vendor, client, and partner communications and maintain professional relationships.* Ensure timely renewal and updating of company documents, contracts, and compliance records.* Perform any additional administrative or coordination tasks as assigned by the Director.Required Skills &amp; Qualifications:Strong organizational and multitasking skillsExcellent written and verbal communicationProficiency in MS Office (Word, Excel, PowerPoint)Knowledge of documentation and compliance processes (preferably UAE)Ability to work independently and handle confidential informationPrior experience as a Personal Assistant / Executive Assistant preferred(Minimum 3 years) Preferable Candidate: MalePay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Personal Assistant to Director

Talent 360

<div><ul><li>Manage calendar &amp; schedule management
</li><li>Handle travel arrangements &amp; logistics coordination
</li><li>Organize meeting organization &amp; minutes taking
</li><li>Handling confidential information
</li><li>Communication with internal &amp; external stakeholders
</li><li>Supporting reports, presentations &amp; correspondence</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>
2&ndash;4 years in a similar role (Personal Assistant / Executive Assistant / Office Manager)</li><li>
Background in Real Estate, E-commerce, Marketing, or TIC is a plus</li><li>
Proficiency in MS Office</li></ul> 

Benefits 
<ul><li>
Competitive package
</li><li>Career growth &amp; development opportunities
</li><li>Supportive and professional work environment
</li><li>Exposure to a dynamic and fast-paced business setting</li></ul></div>

Personal Assistant - Arabic Speaker

Explore 559+ Personal assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

559 personal assistant jobs In Dubai

Personal Assistant

Personal Assistant

Personal Assistant

Personal Assistant/Secretary

Personal Assistant

Personal Assistant to Director

Personal Assistant - Arabic Speaker