executive assistant

administrative assistant

office assistant

admin assistant

personal assistant to ceo

personal assistant

GlamourBox Salon LLC

Executive Assistant (Part-Time)Location: Dubai, UAE Company: Glamourbox Home Service Salon Employment Type: Part-Time (5 hours per day)About GlamourboxGlamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.This is not a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.Key ResponsibilitiesExecutive Support<ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul>Operations Support<ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul>Human Resources Administration<ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul>Finance Administration<ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul>Marketing Coordination<ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul>Supplier &amp; Inventory Coordination<ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul>Project Coordination<ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul>Weekly ResponsibilitiesEvery week, prepare a management summary including:<ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul>Monthly Responsibilities<ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul>Requirements<ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul>Working Hours<ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul>What We're Looking ForWe want someone who doesn't wait to be told what to do.You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.Pay: AED25.00 - AED30.00 per hourWork Location: Hybrid remote in Dubai (Dubai)

Executive Assistant

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

KinFitz & Co

<div>Executive Assistant, Beauty and Fragrance, Dubai
Are you an experienced Executive Assistant who thrives working directly alongside a highly driven founder, and who can move seamlessly between board level priorities and the pace of a personal brand built in the public eye?
Our client is a fast growing, globally recognised beauty and fragrance brand, founded in 2018 and now operating at genuine international scale. Based in Dubai, they are continuing to build out their own dedicated processes and leadership structure as the business matures. They are hiring an Executive Assistant to work closely with the founder and partner directly with the Chief of Staff, supporting everything from high level business projects to the day to day running of the founder&rsquo;s world.
This is not a standard nine to five support role. The founder is highly engaged and hands on across the business, and this person will need to move at her pace, often outside of typical office hours. A separate Personal Assistant handles the founder&rsquo;s personal life and logistics, so this role is firmly focused on the business side, though the two will work closely together.
What&rsquo;s in it for you:
<ul><li>Direct, close proximity to a founder who is genuinely building and shaping a category leading global brand
</li><li>Real variety, from partnering on business projects with the Chief of Staff to supporting major brand moments and high profile initiatives
</li><li>A creative, fast moving environment within the beauty and fragrance world, not a traditional corporate setting
</li><li>Base salary up to AED 25,000 per month plus 10% discretionary bonus and a strong benefits package
</li></ul>What you&rsquo;ll be doing:
<ul><li>Managing a complex, fast changing calendar alongside the Chief of Staff
</li><li>Partnering on business projects and initiatives that span the wider leadership team
</li><li>Coordinating international travel, often at short notice
</li><li>Preparing materials and briefings ahead of high level meetings
</li><li>Acting as a trusted point of contact between the founder, the Chief of Staff, and senior stakeholders
</li><li>Staying one step ahead of shifting priorities and pre empting what&rsquo;s needed before it&rsquo;s asked for
</li></ul>What we need:
<ul><li>Proven experience as an Executive Assistant supporting a founder, chairman, or senior executive in a high profile, fast paced environment
</li><li>Comfort with genuine flexibility around working hours and last minute change
</li><li>Strong international travel availability, with no visa restrictions that would prevent short notice travel to the UK or US
</li><li>Based in Dubai for the long term, this is a role for someone building a career here, not a short term stop
</li><li>Excellent judgement, discretion, and the ability to build trust quickly with senior stakeholders
</li><li>A genuine interest in beauty, fragrance, or the wider creative and lifestyle space is a strong plus
</li></ul>If you want to work at the centre of a brand that&rsquo;s still being built, not just maintained, we&rsquo;d like to hear from you.</div>

Adroit Group

We are looking for a highly organized, discreet, and proactive Admin Assistant cum Telesales who is ready to contribute a lot to both business and personal needs of a well-known Business. This role requires close involvement in various aspects of private life management, including telesales, coordinating with clients, and supervising sales management.Main responsibilities:<ul><li>Managing diaries and organizing meetings and appointments with clients and close deal.</li><li>Booking and arranging appointment with clients.</li><li>Typing, compiling and preparing reports, presentations and correspondence;</li><li>Taking responsibility of accounts and budgets (manager&rsquo;s personal accounting).</li><li>Assist in administrative and office management tasks</li></ul>Languages:EnglishUrdu / HindiTagalogArabicPay: AED1,676.46 - AED5,690.12 per monthWork Location: In person

Admin cum telesales

Hilton

<div>The Director of Front Office oversees all operational aspects of the Front Office Department, including Front Desk, Concierge, Personal Concierge and Personal Assistant services. This role ensures a seamless guest experience that aligns with the Forbes Travel Guide Five-Star standards. Reporting directly to the Director of Operations, the role is responsible for the smooth operation of the entire Front Office department, maintaining luxury guest experiences and inspiring a highly skilled team to deliver refined, personalized, and memorable services. With a strong emphasis on the guest journey and luxury service, the Director of Front Office ensures that every detail contributes to establishing the Front Office as a sanctuary of excellence within the hotel.</div>
 <div>What will I be doing?
 
As a Director of Front Office, you are responsible for overseeing all Front Office operations and leading the department to deliver an exceptional and personalized guest experience in line with brand standards, Forbes Travel Guide requirements, and luxury hospitality expectations. You will also be accountable for achieving revenue objectives, managing guest feedback, and driving continuous service excellence. Your key responsibilities include, but are not limited to, the following:
Operational Responsibilities
<ul><li>Oversee the day-to-day operations of the Front Office department, including Front Desk, Concierge, Personal Concierge, Personal Assistant services, guest journey management, valet services, and traffic movement, ensuring seamless, elevated service delivery at all times.
</li><li>Lead and manage Front Office systems, including OnQ, ensuring accuracy of check-in and check-out processes, reporting, KPIs, and monitoring daily arrival and departure movements.
</li><li>Manage Synergy and Kipsu platforms, ensuring all processes are followed in accordance with brand and company standards.
</li><li>Oversee all financial and transactional activities within the Front Office, ensuring compliance with internal controls and audit requirements.
</li><li>Ensure all administrative duties are completed daily, weekly, and monthly in line with company standards.
</li><li>Manage room allocations in accordance with guest preferences, profiles, and arrival times to maximize satisfaction and loyalty.
</li><li>Coordinate closely with Housekeeping and other operational departments to ensure smooth arrivals, departures, and room readiness.
</li><li>Drive performance against established targets, including Hilton Honors enrollments, upselling initiatives, and guest engagement metrics.
</li><li>Ensure guest arrival and departure experiences are consistently in line with Forbes Travel Guide standards.
</li>Ensure clear, effective, and consistent communication between team members and leadership to support operational alignment and engagement. 
<li>
 
</li></ul>People &amp; Leadership
<ul><li>Inspire and motivate the team to consistently deliver exceptional service and the highest standards of hospitality.
</li><li>Recognize and reward strong performance by managing a team member recognition program in line with company expectations.
</li><li>Recruit Front Office team members and leaders in accordance with company policies and statutory requirements.
</li><li>Proactively address underperformance through coaching and discussions, and where necessary, initiate formal disciplinary procedures in line with HR policies.
</li><li>Ensure vacation planning is completed, regularly updated, and aligned with operational and business requirements.
</li><li>Support succession planning by setting clear KPIs, maintaining training calendars, overseeing appraisals, and providing ongoing feedback and coaching.
</li>Ensure all Front Office team members consistently maintain a neat, clean, and well-groomed appearance in accordance with brand standards. 
<li>
</li></ul> 
Financial Responsibilities
<ul><li>Manage the Front Office departmental financial targets and P&amp;L, including upselling forecasts and accruals.
</li><li>Monitor and control departmental expenses to ensure alignment with approved budgets.
</li>Oversee all financial transactions, risk management, and audit requirements, ensuring full compliance with company policies and controls. 
<li>
</li></ul> 
Commercial Responsibilities
<ul><li>Manage all incremental revenue through effective guidance and coaching on room and breakfast upselling strategies.
</li><li>Ensure the consistent promotion and recommendation of hotel facilities and services to maximize overall hotel revenue.</li></ul></div>
 <div>What are we looking for?
The Director of Front Office for the Waldorf Astoria Dubai International Financial Centre is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the below skills and characteristics:
<ul><li>Previous experience as Director of Front Office in a luxury hotel brand
</li><li>Strong leadership and communication skills with a passion for delivering exceptional guest service.
</li><li>Exceptional professional presence, supported by impeccable grooming standards
</li><li>Excellent people management skills
</li><li>Solid knowledge of Forbes Standards
</li><li>Flexibility to respond to a range of different work situations.
</li><li>Solid track record in maximizing guest satisfaction scores
</li><li>Strong knowledge of the local UAE market
</li>Proficiency with computers and computer programs, including Microsoft Word, PowerPoint 
<li>
</li></ul> 
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Experience working with Forbes Standards
</li><li>Previous experience in UAE
</li>Relevant qualifications and educational background 
<li>
 
</li></ul>What will it be like to work for Waldorf Astoria Hotels &amp; Resorts?
Waldorf Astoria provides guests the exceptional environment and the personalized attention of True Waldorf Service that creates a singular experience. If you understand the value of personalized attention and know how to treat even the most extraordinarily different experiences with the same rich level of customer service, you may just be the person we are looking for!</div>
 <div><div><div>Join an Award-Winning Workplace Culture
 
</div><div>At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
</div><div>Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
</div><div>Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
</div></div><div>Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.</div></div>

Director of Front Office at Waldorf Astoria Dubai International Financial Centre

LUMINARY REAL ESTATE

Luminary Real Estate LLC is looking for a professional and experienced Female Real Estate Admin Executive to join our growing team in Dubai.We are seeking a candidate with real estate industry experience who has strong knowledge of Dubai real estate procedures, documentation, and administrative operations.Requirements:✅ Female candidates only ✅ Previous experience in UAE real estate administration is mandatory ✅ Strong knowledge of Dubai real estate documentation and processes ✅ Hands-on knowledge of Form A, Form B, Form F, Trakheesi, Ejari, and RERA-related procedures ✅ Experience handling property documents, agreements, and transaction coordination ✅ Good communication and coordination skills ✅ Proficiency in MS Office and documentation management ✅ Ability to work independently and manage multiple tasks ✅ Professional attitude with strong attention to detailKey Responsibilities:<ul><li>Prepare and manage real estate forms and documentation (Form A, Form B, Form F)</li><li>Handle Trakheesi permit applications and approvals</li><li>Assist with Ejari registration and tenancy contract documentation</li><li>own visa/ spouse visa prefferd (optional)</li><li>Coordinate with agents, clients, developers, and government-related platforms</li><li>Maintain accurate records of property listings and transactions</li><li>Manage administrative tasks related to sales and leasing deals</li><li>Prepare reports, letters, and official documents</li><li>Support the sales team with smooth documentation and deal processing</li><li>Ensure all documents comply with Dubai real estate regulations</li></ul>What We Offer:✨ Professional and growth-oriented work environment ✨ Opportunity to work with a growing real estate company in Dubai ✨ Competitive salary package based on experience and skills ✨ Supportive team cultureIf you have experience in Dubai real estate administration and are familiar with RERA procedures, Trakheesi, Ejari, and property documentation, we would love to hear from you.Experience:<ul><li>Real estate : 1 year (Preferred)</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Administrative Assistant

Travel Bot

Job SummaryThe Office Boy is responsible for maintaining the cleanliness and organization of the office, assisting employees and visitors with refreshments, and supporting day-to-day administrative and office-related activities. The role requires reliability, good hygiene, punctuality, and a helpful attitude.Key Responsibilities<ul><li>Maintain cleanliness and tidiness of the office, including workstations, meeting rooms, pantry, reception area, and common areas.</li><li>Prepare and serve tea, coffee, water, and other refreshments to employees, management, guests, and visitors.</li><li>Keep the pantry clean, organized, and properly stocked.</li><li>Ensure drinking water, tea, coffee, sugar, tissues, and other pantry supplies are available.</li><li>Clean and arrange meeting rooms before and after meetings.</li><li>Assist in photocopying, printing, scanning, filing, and other basic office support activities when required.</li><li>Distribute documents, files, letters, and other materials within the office.</li><li>Assist with receiving and delivering small office packages, documents, and courier items.</li><li>Support HR and Administration with basic office-related tasks.</li><li>Monitor office stationery, pantry supplies, and cleaning materials and inform the concerned person when stock is running low.</li><li>Assist employees and visitors as required while maintaining professional behavior.</li><li>Ensure office equipment and common areas are handled carefully and kept in good condition.</li><li>Dispose of office waste regularly and maintain proper hygiene standards.</li><li>Assist in opening and closing office areas when instructed.</li><li>Perform any other reasonable duties assigned by the HR Manager, Administration, or Management.</li></ul>Requirements<ul><li>Previous experience as an Office Boy, Office Assistant, Helper, or similar role is preferred.</li><li>Basic communication skills in English</li><li>Good personal hygiene and professional appearance.</li><li>Ability to follow instructions and complete assigned tasks responsibly.</li><li>Honest, punctual, disciplined, and dependable.</li><li>Ability to work independently and as part of a team.</li><li>Physically capable of carrying out routine office support and cleaning activities.</li></ul>Key Competencies<ul><li>Reliability and punctuality</li><li>Cleanliness and hygiene</li><li>Positive and helpful attitude</li><li>Professional behavior</li><li>Time management</li><li>Teamwork</li><li>Attention to detail</li><li>Confidentiality and integrity</li></ul>Pay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Office boy/cleaner

Explore 138+ Personal assistant in Dubai this August. Find roles across top companies and apply now to boost your career.

138 personal assistant jobs In Dubai

Executive Assistant

Executive Assistant to CEO

Executive Assistant

Admin cum telesales

Director of Front Office at Waldorf Astoria Dubai International Financial Centre

Administrative Assistant

Office boy/cleaner