executive assistant

administrative assistant

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office assistant

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admin assistant

Ralshypermarket

The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Pay: AED1,747.37 - AED5,747.62 per monthWork Location: In person

Admin Assistant – Electromechanical

Stratum Owners Association Management

Job Summary:We are seeking a detail-oriented and organized Administrative Assistant with experience in invoice and vendor management to join our team. The ideal candidate will have strong administrative skills, be proficient in accounting or invoice management software and possess the ability to handle day-to-day operational tasks efficiently.Key Responsibilities:<ul><li>Use and manage invoice/accounting software.</li><li>Ensure all administrative processes comply with internal policies and procedures.</li><li>Manage incoming and outgoing communication via phone, email, and correspondence.</li><li>Serve as a liaison between internal departments and external vendors.</li><li>Maintain accurate records of vendor contracts, invoices, and related reports.</li><li>Organize and file documents in accordance with data protection and audit requirements.</li><li>Support preparation of documentation required for audits or inspections.</li></ul>Qualifications:<ul><li>Proven experience in an administrative or similar office support role.</li><li>1&ndash;3 years of experience in administrative or clerical work preferred.</li><li>High school diploma required; Bachelor&rsquo;s degree is a plus.</li><li>Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Familiarity with office equipment and general administrative procedures.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and effectively prioritize work in a fast-paced environment.</li></ul>Job Type: Full-timeWork Location: In person

Admin Assistant (Arabic Speaking)

Almkarem Drug Store L.L.C

Pharmaceutical company is looking for an energetic and reliable Female Admin assistant cum accountant. The employee is required to undertake accounting and administrative tasks, and to support the rest of the team to work efficiently.<ul><li>The applicant should hold a bachelor&rsquo;s degree in management &amp; accounting.</li><li>Knowledge and experience of accounting is a must.</li><li>With experience in &ldquo;HR, DOCUMENT CONTROL, SALES, INVENTORY, PAYROLL, and ADMIN&rdquo;</li><li>Can maintain and update all documents and keep them orderly complete and categorize for easy accessibility to specific records (electronic and manual).</li><li>Ability to work and perform with minimum supervision.</li><li>Can work under pressure.</li><li>Excellent Administrative skills</li><li>English Speaking, Writing, and Reading Skills</li><li>Knowledgeable in using MS Office (Word, Excel, etc.) &amp; Accounting program (Tally)/CRM software.</li><li>Manage / maintain Commercial Invoices / daily accounts / Petty Cash and other documents and receipts.</li><li>High degree of multi-tasking and time management capability</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>accountant: 2 years (Required)</li></ul>

Intern Accountant/ Administrative Assistant

Adroit Group

We are looking for a highly organized, discreet, and proactive Admin Assistant cum Telesales who is ready to contribute a lot to both business and personal needs of a well-known Business. This role requires close involvement in various aspects of private life management, including telesales, coordinating with clients, and supervising sales management.Main responsibilities:<ul><li>Managing diaries and organizing meetings and appointments with clients and close deal.</li><li>Booking and arranging appointment with clients.</li><li>Typing, compiling and preparing reports, presentations and correspondence;</li><li>Taking responsibility of accounts and budgets (manager&rsquo;s personal accounting).</li><li>Assist in administrative and office management tasks</li></ul>Languages:EnglishUrdu / HindiTagalogArabicPay: AED1,676.46 - AED5,690.12 per monthWork Location: In person

Admin cum telesales

JSK & JYMMA 

Pay: From 3,000.00 (AED) per monthJob description:URGENTJob SummaryWe are looking for a proactive, detail-oriented, and highly organized cum Admin Manager cum Account assistant to join our growing team in Dubai. The ideal candidate should be capable of handling accounting, administration, compliance, and office operations while working independently in a fast-paced environment.Key Responsibilities<ul><li>Manage day-to-day accounting and bookkeeping.</li><li>Prepare financial reports and management accounts.</li><li>Handle VAT and Corporate Tax compliance, including return preparation and filing.</li><li>Perform bank reconciliations and maintain accurate financial records.</li><li>Manage accounts payable, accounts receivable, and payroll support.</li><li>Maintain company documents, licenses, and statutory records.</li><li>Coordinate with clients, banks, auditors, and government authorities.</li><li>Support office administration and daily business operations.</li><li>Perform multiple tasks efficiently while meeting deadlines.</li></ul>Requirements<ul><li>Minimum 2 years of UAE accounting experience (mandatory).</li><li>Bachelor's degree in Accounting, Finance, or a related field.</li><li>Strong practical knowledge of UAE VAT and Corporate Tax.</li><li>Hands-on experience with Tally Prime and Zoho Books.</li><li>Excellent knowledge of Microsoft Excel and Microsoft Office.</li><li>Strong communication and organizational skills.</li><li>Ability to work independently and manage multiple responsibilities.</li><li>Positive attitude, problem-solving mindset, and willingness to learn.</li></ul>Preferred CandidateWe are looking for someone who is:<ul><li>Self-motivated and trustworthy.</li><li>A fast learner with strong analytical skills.</li><li>Able to manage multiple responsibilities efficiently.</li><li>Professional in dealing with clients and colleagues.</li><li>Committed to accuracy, confidentiality, and continuous improvement.</li></ul>Employment TypeFull-TimeSalaryCompetitive salary based on experience and qualifications.Application Question(s):<ul><li>Girls Candidate Prefrence</li></ul>Work Location: In personPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Admin cum Accounts Assistant

Manoj Reinsurance Brokers Ltd.

Job Title: Sr. Officer/Assistant - AdminDepartment: AdministrationReports To: Chief Human Resources OfficerType: Full-timeLocation: DIFC, Dubai, UAE.We are not looking for someone who simply &ldquo;handles admin.&rdquo;We are looking for someone who makes things happen.Someone street-smart, highly organised, commercially aware, and resourceful enough to find solutions without waiting for step-by-step instructions. Someone who anticipates what may go wrong, acts before it becomes a problem, and keeps the office, leadership schedules, vendors, travel, facilities, and administrative commitments running without disruption.This is a hands-on role. It requires ownership, responsiveness, sound judgement, and the ability to remain composed when priorities shift, plans change, or urgent requirements arise.If your approach is to identify problems and pass them to someone else, this role will not suit you.If you naturally take responsibility, close every loop, and find a practical way forward, we would like to meet you.WHAT YOU WILL ACTUALLY DOYou will:<ul><li>Take end-to-end ownership of office administration and facility management.</li><li>Maintain high standards across housekeeping, workplace upkeep, repairs, maintenance, and office readiness.</li><li>Manage vendors, service providers, procurement requirements, quotations, negotiations, contracts, and delivery follow-up.</li><li>Coordinate complete domestic and international travel arrangements, including flights, hotels, visas, transportation, itineraries, and last-minute changes.</li><li>Manage executive calendars, appointments, meetings, reminders, and follow-ups with precision.</li><li>Coordinate lease and rent renewals, administrative payments, invoices, petty cash, and supporting documentation.</li><li>Maintain accurate administration trackers covering contracts, renewals, payments, assets, maintenance, procurement, and vendor commitments.</li><li>Anticipate requirements, resolve operational issues, and ensure nothing is delayed because of poor planning or follow-through.</li><li>Handle sensitive information, leadership requirements, and company matters with absolute confidentiality.</li><li>Remain responsive when urgent business or administrative requirements arise outside normal working hours.</li></ul>You should apply ONLY if you:<ul><li>Are street-smart, practical, and naturally solution oriented.</li><li>Think beyond the immediate task and anticipate what needs to happen next.</li><li>Are exceptionally organised and disciplined in maintaining trackers, records, deadlines, and documentation.</li><li>Take ownership without requiring repeated reminders or supervision.</li><li>Can manage multiple priorities while remaining calm, accurate, and professional.</li><li>Are comfortable dealing with senior management, employees, landlords, government authorities, vendors, hotels, airlines, and service providers.</li><li>Are resourceful enough to find alternatives when the obvious option is unavailable.</li><li>Are eager to learn, quick to adapt, and open to taking on responsibilities beyond a narrowly defined job description.</li><li>Understand that administration requires dependability, responsiveness, and strong follow-through.</li><li>Believe that identifying a problem is only the beginning; your real responsibility is helping resolve it.</li></ul>You should NOT apply if you:<ul><li>Prefer fixed, repetitive tasks with limited ownership.</li><li>Frequently need reminders to follow up or close pending matters.</li><li>Escalate every issue without first exploring practical solutions.</li><li>Struggle with changing priorities, urgent requests, or last-minute arrangements.</li><li>Consider trackers and documentation to be routine paperwork rather than essential controls.</li><li>Are uncomfortable being accountable for outcomes.</li><li>Approach administration as a standard desk job with strictly defined boundaries.</li></ul>Non-negotiables:<ul><li>Minimum 5 years of relevant experience in executive assistance, administration, office management, or facility coordination in the UAE.</li><li>Valid UAE driving licence is mandatory.</li><li>Strong experience in facility management, vendor coordination, procurement, travel management, payments, and office administration.</li><li>Proven ability to manage calendars, meetings, renewals, maintenance requirements, petty cash, invoices, and administrative trackers.</li><li>Strong communication, negotiation, coordination, and stakeholder-management skills.</li><li>Excellent attention to detail, time management, confidentiality, and professional judgement.</li><li>Proficiency in Microsoft Office and administrative reporting tools.</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li></ul>What you&rsquo;ll get:<ul><li>A high-ownership role with direct exposure to leadership and business operations.</li><li>The opportunity to strengthen and professionalise the company&rsquo;s administrative function.</li><li>A workplace that values initiative, sound judgement, reliability, and practical problem-solving.</li><li>Competitive salary, dews contribution, visa, medical insurance, life insurance, flexible working, annual leave, and performance-based rewards.</li></ul>If you are the person who stays one step ahead, keeps everything organized, and finds a solution when others only see a problem, we would like to hear from you.Please submit your resume and a cover letter to career@manojre.com outlining your experience and why you are the ideal candidate for this role with the subject line:Application &ndash; Sr. Officer/Assistant Manager &amp; AdminPay: From AED1.00 per monthApplication Question(s):<ul><li>How many years of industry experience in the UAE do you have?</li><li>Do you have a UAE driver's license?</li><li>What is your current salary in AED?</li><li>What is your expected minimum salary in AED?</li><li>Have you previously managed executive assistant responsibilities?</li><li>Have you previously managed facility management, housekeeping and other related services?</li></ul>Work Location: In person

Sr. Officer/Assistant Manager - Admin

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>dnata is more than a global air and travel services provider. We connect people with possibilities and opportunities across 130+ airports in 34 countries through ground handling, cargo, travel, and catering &amp; retail services. Our purpose is clear: to deliver on the promises our customers make. We are powered by a bold vision to be the world&rsquo;s most admired air and travel services provider, which guides our strategy, culture, and every role across our teams. Our core values fuel everything we do: we are safe, we play to win, we respect everyone and work together as a team, and we are future thinking. At dnata, we foster diversity, nurture ambition, and celebrate achievement. If you're inspired by purpose and motivated to be part of a global team shaping the future of aviation and travel, we&rsquo;d love to have you onboard.
As an Administrator you will , review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focussed on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
In this role, you will:
<div><ul><li>Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
</li><li>Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
</li><li>Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required. Collate, analyse, archive and retrieve data / information when necessary.
</li><li>Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
</li><li>Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
</li><li>Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
</li><li>Other activities may include:
 
<ul><li>Conduct briefings and inductions/training as required for new joiners across grades 1-4.
 </li><li>Compile induction material and equipment required (as well as maintenance) for briefings/training.
 </li><li>Make suggestions for improvements and provide statistical and/or productivity analysis.
 </li><li>Allocate tasks for staff and update staff /team on new procedure/processes.
</li></ul></li></ul></div><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role, you must meet the below requirements:
<div><ul><li>12 Years schooling or equivalent and 1+ year in administration.
</li><li>Proven experience as an office administrator, office assistant or relevant role.
</li><li>Outstanding communication and interpersonal abilities.
</li><li>Excellent organizational skills.
</li><li>Familiarity with office management procedures and basic admin principles.
</li><li>Excellent knowledge of MS Office and office management software.
</li><li>Proficiency in managing and analysing data.
</li></ul></div>Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers make.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Administrator, dnata Airport Operations

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