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office administrator

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admin assistant

ASPIRE CREATIVES

Role Description The Admin Assistant will be responsible for providing administrative assistance, managing phone calls with proper phone etiquette, ensuring effective communication within the organization, and assisting executives with administrative tasks. The role will also require strong clerical skills.The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Qualifications<ul><li>Strong interpersonal and communication skills</li><li>Experience in administrative assistance</li><li>Proficient in phone etiquette and effective communication</li><li>Strong organizational and time-management abilities</li><li>Experience in advertising is plus</li></ul>Responsibilities<ul><li>Handle and coordinate active clients</li><li>Conduct researches to expand company's portfolio</li><li>Communicate with third parties and ensure proper coordination</li><li>Response and receive new inquires from existing clients</li></ul>What We Offer<ul><li>Basic salary without benefits</li><li>Incentive upon closing projects</li><li>Opportunities for professional growth and development</li><li>Flexible working hours</li></ul>Job Types: Full-time, Part-timePay: AED1,000.00 - AED2,000.00 per month

Admin Assistant

Ralshypermarket

Job Summary:The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Job Type: Full-time

Admin Assistant – Electromechanical

Wood PLC

<div>Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.</div>
 <div>Remarkable people, trusted by clients to design and advance the world.
Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
#Wood #Dubai #Project Administrator
The role
This is an exciting opportunity for an experienced Project Admin Assistant to support our project controls team.
Our Clients and Projects
Designing the future. Transforming the world.
Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
What we can offer
<ul><li>Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
</li><li>Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
</li><li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
</li><li>Commitment to continued professional development; development plans that are tailored to your individual needs and interests
</li><li>Global connections : join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li></ul>Job Objective:
<ul><li>This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
</li></ul>Key Accountabilities &amp; Responsibilities:
<ul><li>Assists project team with day-to-day support of the project or site
</li><li>Organizes and expedites flow of work through project or site and initiates follow up action
</li><li>Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
</li><li>Assists with setup, development and coordination of site-specific PMP and PIFs
</li><li>Sets up and maintains hard copy and electronic site file directories
</li><li>Issues and approves access to shared project drives and websites
</li><li>Ensures the correct functioning of facilities, office and/or business support services.
</li><li>Performs clerical, administrative and general office duties including transcription, typing, and recording
</li><li>Ensures reports and documents follow company and project standards and quality
</li><li>Manages project specific forms and instructions
</li><li>Coordinates, schedules and prepares information for meetings and appointments
</li><li>Assists field operations with completion of daily time sheets
</li><li>Assists with onboarding/orientation of personnel
</li><li>Assists with internal and external project audits
</li><li>Arranges travel, accommodations and car rentals
</li><li>Prepares letters and memoranda for manager&rsquo;s review
</li><li>Gathers data and material information to be billed
</li><li>Scans, emails, answers phones, makes copies
</li></ul>Working Relationships:
Internal:
<ul><li>Project Manager
</li><li>Project Coordinator
</li><li>Project Superintendent
</li><li>Field Team
</li></ul>External:
<ul><li>Liaises with clients and contractors
</li></ul>Level Of Influence &amp; Decision-Making Authority:
<ul><li>Work is performed under general direction.
</li><li>Overall objectives and resource requirements are communicated to management
</li><li>Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
</li><li>Overall performance is reviewed &amp; evaluated.</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>High school education or equivalent is preferred.
</li></ul>Knowledge, skills and experience:
<ul><li>Five years of project/admin experience in the Engineering and Construction industry desirable.
</li><li>Senior Project Admin: At least 7-10 years of project/admin experience
</li><li>Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
</li><li>Oracle experience a plus
</li><li>Ability to correspond and interact with others in a courteous and professional manner
</li><li>Possess good organizational skills
</li><li>Self-motivated to learn
</li><li>Bilingual a plus
</li><li>Must have valid Driver's License
</li></ul>Personal attributes:
<ul><li>Exceptional organisational skills
</li><li>Effective organization &amp; planning skills
</li><li>Ability to handle multiple tasks and changing priorities in a fast paced environment
</li><li>Understands and controls one&rsquo;s emotions with empathy for others
</li><li>Use effective verbal and written communication skills
</li><li>clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
</li><li>understand others perspectives.
</li><li>Uses initiative and a proactive approach to problem solving
</li><li>Commitment to continuous improvement
</li><li>Demonstrates commitment to Wood Values, Visions &amp; Behaviour</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Project Admin Assistant

Wood

<div>
 
 Job Description
 
 
 
 Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 
 
 
 Responsibilities
 
 
 
 
 Remarkable people, trusted by clients to design and advance the world.
 
 
 
 Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 
 
 
 
 #Wood #Dubai #Project Administrator
 
 
 
 
 
 The role
 
 
 
 This is an exciting opportunity for an experienced Project Admin Assistant to support our project controls team.
 
 
 
 Our Clients and Projects
 
 
 
 
 Designing the future. Transforming the world.
 
 
 
 Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
 
 
 Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
 
 
 
 What We Can Offer
 
 
 
 <ul>
 <li>
 Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
 </li>
 <li>
 Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
 </li>
 <li>
 Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
 </li>
 <li>
 Commitment to continued professional development; development plans that are tailored to your individual needs and interests
 </li>
 <li>
 Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
 </li>
 <li>
 Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
 </li>
 <li>
 Group Life and Personal Accident Insurance: The company provides Life Assurance cover
 </li>
 <li>
 The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
 </li>
 <li>
 Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
 
 
 </li>
 </ul>
 
 Job Objective
 
 
 
 <ul>
 <li>
 This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
 
 
 </li>
 </ul>
 
 Key Accountabilities &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Assists project team with day-to-day support of the project or site
 </li>
 <li>
 Organizes and expedites flow of work through project or site and initiates follow up action
 </li>
 <li>
 Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
 </li>
 <li>
 Assists with setup, development and coordination of site-specific PMP and PIFs
 </li>
 <li>
 Sets up and maintains hard copy and electronic site file directories
 </li>
 <li>
 Issues and approves access to shared project drives and websites
 </li>
 <li>
 Ensures the correct functioning of facilities, office and/or business support services.
 </li>
 <li>
 Performs clerical, administrative and general office duties including transcription, typing, and recording
 </li>
 <li>
 Ensures reports and documents follow company and project standards and quality
 </li>
 <li>
 Manages project specific forms and instructions
 </li>
 <li>
 Coordinates, schedules and prepares information for meetings and appointments
 </li>
 <li>
 Assists field operations with completion of daily time sheets
 </li>
 <li>
 Assists with onboarding/orientation of personnel
 </li>
 <li>
 Assists with internal and external project audits
 </li>
 <li>
 Arranges travel, accommodations and car rentals
 </li>
 <li>
 Prepares letters and memoranda for manager&rsquo;s review
 </li>
 <li>
 Gathers data and material information to be billed
 </li>
 <li>
 Scans, emails, answers phones, makes copies
 
 
 </li>
 </ul>
 
 Working Relationships
 
 
 
 
 Internal:
 
 
 
 <ul>
 <li>
 Project Manager
 </li>
 <li>
 Project Coordinator
 </li>
 <li>
 Project Superintendent
 </li>
 <li>
 Field Team
 
 
 </li>
 </ul>
 
 External
 
 
 
 <ul>
 <li>
 Liaises with clients and contractors
 
 
 </li>
 </ul>
 
 Level Of Influence &amp; Decision-Making Authority
 
 
 
 <ul>
 <li>
 Work is performed under general direction.
 </li>
 <li>
 Overall objectives and resource requirements are communicated to management
 </li>
 <li>
 Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
 </li>
 <li>
 Overall performance is reviewed &amp; evaluated.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What makes you remarkable?
 
 
 
 At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
 
 
 
 Expected
 
 
 
 <ul>
 <li>
 High school education or equivalent is preferred.
 
 
 </li>
 </ul>
 
 Knowledge, Skills And Experience
 
 
 
 <ul>
 <li>
 Five years of project/admin experience in the Engineering and Construction industry desirable.
 </li>
 <li>
 Senior Project Admin: At least 7-10 years of project/admin experience
 </li>
 <li>
 Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
 </li>
 <li>
 Oracle experience a plus
 </li>
 <li>
 Ability to correspond and interact with others in a courteous and professional manner
 </li>
 <li>
 Possess good organizational skills
 </li>
 <li>
 Self-motivated to learn
 </li>
 <li>
 Bilingual a plus
 </li>
 <li>
 Must have valid Driver's License
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Exceptional organisational skills
 </li>
 <li>
 Effective organization &amp; planning skills
 </li>
 <li>
 Ability to handle multiple tasks and changing priorities in a fast paced environment
 </li>
 <li>
 Understands and controls one&rsquo;s emotions with empathy for others
 </li>
 <li>
 Use effective verbal and written communication skills
 </li>
 <li>
 clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
 </li>
 <li>
 understand others perspectives.
 </li>
 <li>
 Uses initiative and a proactive approach to problem solving
 </li>
 <li>
 Commitment to continuous improvement
 </li>
 <li>
 Demonstrates commitment to Wood Values, Visions &amp; Behaviour
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
 
 
 
 Diversity Statement
 
 
 
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
</div>

Sandcastle Properties

Job Title: Administrative Assistant &ndash; Real EstateLocation: Dubai Media City Department: Real Estate / AdministrationJob Purpose:To provide comprehensive administrative and clerical support to the real estate team, ensuring smooth day-to-day operations, efficient handling of documentation, and effective coordination with clients, agents, and developers.Key Responsibilities:<ul><li>Handle phone calls, emails, and correspondence with clients, developers, and internal teams.</li><li>Maintain property listings, update CRM systems, and manage documentation for sales, leasing, and property management.</li><li>Assist in preparing tenancy contracts, sales agreements, addendums, and other legal documents.</li><li>Coordinate property viewings, client meetings, and follow-up schedules.</li><li>Ensure proper filing, data entry, and record-keeping for all real estate transactions.</li><li>Support the HR/Accounts department in preparing invoices, commission sheets, and payment follow-ups.</li><li>Handle inquiries from walk-in clients and provide accurate property/project information.</li><li>Prepare reports, presentations, and marketing materials when required.</li><li>Liaise with developers for project updates, inventory, and marketing collaterals.</li><li>Provide general administrative support to the management and sales team.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant (preferably in the Real Estate sector).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Familiarity with real estate CRM systems (preferred).</li><li>Excellent communication skills (written and verbal).</li><li>Ability to work under pressure and meet deadlines.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred).</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience.</li><li>Health insurance &amp; annual leave benefits as per UAE labor law.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you on Visit Visa? </li><li>How many years of Administration in UAE?</li></ul>

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25148584
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Bvlgari Resort Dubai, Jumeirah Bay Island, Dubai, United Arab Emirates, United Arab Emirates, 72223VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 Ingresar y recuperar la informaci&oacute;n contenida en las bases de datos de la computadora mediante la utilizaci&oacute;n de un teclado, rat&oacute;n o trackball para actualizar expedientes, archivos, reservaciones y responder a las consultas de los hu&eacute;spedes. Transmitir informaci&oacute;n o documentaci&oacute;n mediante la utilizaci&oacute;n de una computadora, el correo o un fax. Operar equipo de oficina est&aacute;ndar, aparte de las computadoras. Redactar cartas, memos y dem&aacute;s documentos a trav&eacute;s de procesadores de textos, hojas de c&aacute;lculos, bases de datos o software para presentaciones. Manejar el correo entrante y saliente, fecharlo y distribuir el correo entrante. Crear y mantener sistemas de archivo y organizaci&oacute;n en formato electr&oacute;nico y en papel para los expedientes, informes, documentos, etc. Recopilar, copiar, clasificar y archivar los expedientes de las actividades de la oficina, las transacciones comerciales y dem&aacute;s actividades. Ingresar y localizar la informaci&oacute;n relacionada con el trabajo mediante la utilizaci&oacute;n de computadoras y/o sistemas de punto de venta.
 
 
 Cumplir con todas las pol&iacute;ticas y los procedimientos de la compa&ntilde;&iacute;a, asegurarse de que el uniforme y la apariencia personal sean pulcras y profesionales, mantener la confidencialidad de la informaci&oacute;n patentada y proteger los bienes de la compa&ntilde;&iacute;a. Recibir y reconocer a todos los hu&eacute;spedes de acuerdo con los est&aacute;ndares de la compa&ntilde;&iacute;a, anticiparse a sus necesidades de servicio y atenderlas, asistir a las personas con discapacidades y agradecer a los hu&eacute;spedes con aprecio genuino. Hablar con los dem&aacute;s utilizando un lenguaje claro y profesional, preparar y revisar los documentos escritos de manera exacta y completa y atender los tel&eacute;fonos utilizando el protocolo adecuado. Cultivar y mantener relaciones laborales positivas con los dem&aacute;s. apoyar al equipo para alcanzar los objetivos comunes y escuchar y responder de manera apropiada las inquietudes de los dem&aacute;s empleados. Mover, levantar, transportar, empujar, arrastrar y ubicar sin ayuda objetos que pesen 10 libras o menos.Ejecutar otros deberes de trabajo razonables solicitados por supervisors.
 
 
 
 En Marriott International, nos comprometemos a ofrecer igualdad de oportunidades, a hacer que todos se sientan bienvenidos y a facilitar el acceso a oportunidades laborales. Promovemos activamente un entorno en el que se valora y celebra la diversidad de or&iacute;genes de nuestros asociados. Nuestra gran fortaleza yace en la exquisita fusi&oacute;n de culturas, talentos y experiencias de nuestros asociados. Nos comprometemos a no discriminar por motivos de discapacidad, condici&oacute;n de veterano u otras caracter&iacute;sticas protegidas por la legislaci&oacute;n vigente.
 
 
 
 Desarrollados en colaboraci&oacute;n con el dise&ntilde;ador de joyas y art&iacute;culos de lujo Bulgari, nuestros selectos Bulgari Hotels &amp; Resorts se ubican en las principales ciudades cosmopolitas y en destinos de resorts de lujo. &Uacute;nete al equipo y ay&uacute;danos a proporcionar a los hu&eacute;spedes la emoci&oacute;n, el glamour atemporal y el legado de la marca Bulgari. Al unirte a Bulgari Hotels &amp; Resorts, te unes a una cartera de marcas con Marriott International.
 
 Estar&aacute;s
 
 donde puedes llevar a cabo tu mejor trabajo,
 
 comenzar&aacute;s
 
 a cumplir tu prop&oacute;sito,
 
 formar&aacute;s parte
 
 de un incre&iacute;ble equipo mundial y
 
 te convertir&aacute;s
 
 en tu mejor versi&oacute;n.
</div>

EasyTruck

Job Title: HR / Admin Assistant (Emirati National)Location: Dubai, UAE Job Type: Full&#8209;timeJob Description: We are looking for an HR / Admin Assistant who is an Emirati National to support our HR and administration team. You will help with daily HR tasks, maintain employee records, assist in the hiring process, support onboarding, and perform General Administrative duties to keep the office running smoothly. We need you to work at least 5 days a week.Requirements:<ul><li>Emirati National</li><li>High School diploma or higher (Bachelor&rsquo;s degree preferred)</li><li>1&#8209;2 years&rsquo; experience in HR or office admin preferred</li><li>Good with Microsoft Office (Word, Excel)</li><li>Strong communication skills</li><li>Organized, detail&#8209;oriented, able to work well in a team</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Are you willing to come to the office at least 5x a week?</li></ul>

HR / Admin Assistant (Emirati National)

Explore 543+ Admin assistant in Dubai this October. Find roles across top companies and apply now to boost your career.

543 admin assistant jobs IN Dubai

Admin Assistant

Admin Assistant – Electromechanical

Project Admin Assistant

Project Admin Assistant

Admin Assistant

Admin Assistant

HR / Admin Assistant (Emirati National)