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admin assistant

GOLDEN WINGS LUBRICANTS AND GREASE TRADING L.L.C

Admin,We are looking for an office administrator to work for a trading company.Pay: AED2,500.00 - AED4,500.00 per monthWork Location: In person

Admin Assistant

You Smart

Job description:Job Title: Admin Assistant (Arabic Speaking Only)Must be available to join immediatelyLocation: Dubai, Al Quoz -1 UAECompany Name : You Smart Communication Networks. LLCwebsite: www.yousmart.aeSalary: AED 2,000 &ndash; AED 3,000 per monthJob Type: Full-timeJob Summary:We are looking for a highly organized and detail-oriented Admin Assistant (Arabic Speaking) to join our team. The ideal candidate will be responsible for daily project updates, customer communication, document management, and maintaining accurate records to support smooth business operations and customer satisfaction.Key Responsibilities:<ul><li>Update customers regularly regarding project progress and daily work status</li><li>Collect documents and reports from site teams and ensure proper filing</li><li>Maintain and update customer records and file management systems</li><li>Handle data entry tasks with high accuracy and attention to detail</li><li>Coordinate with internal teams to ensure timely submission of reports</li><li>Communicate with customers via phone, email, and chat in a professional manner</li><li>Ensure all records are maintained with confidentiality and accuracy</li></ul>Requirements &amp; Skills:<ul><li>Arabic Speaker (MANDATORY)</li><li>Excellent written and spoken Arabic and English</li><li>Good computer skills (MS Office, Excel, Email, etc.)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Strong communication and customer service skills</li><li>Problem-solving mindset with attention to detail</li><li>Previous admin or data entry experience is an advantage</li></ul>Benefits:<ul><li>Visa sponsorship</li><li>Company-provided transportation</li><li>Other benefits as per UAE Labour Law</li><li>Terms &amp; Conditions apply</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant (Arabic Speaking Only)

Classic Home Furniture Factory

We are looking for a highly organized and proactive Admin / Procurement Assistant to join our growing team in the joinery and interior fit-out industry.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the team.</li><li>Assist with procurement activities, including sourcing materials and obtaining quotations.</li><li>Prepare and process purchase orders and follow up with suppliers.</li><li>Coordinate deliveries and ensure timely procurement of materials.</li><li>Maintain accurate records of purchases, invoices, and supplier information.</li><li>Liaise with vendors, subcontractors, and internal departments.</li><li>Support project teams with documentation and administrative tasks.</li><li>Perform general office administration duties as required.</li><li>Maintain accurate employee records, contracts, and HR databases in compliance with confidentiality requirements.</li><li>Administer leave management, attendance tracking, and HR reports if needed.</li><li>Assist in payroll coordination by preparing attendance, leave, and employee data.</li><li>Handle employee queries related to HR policies, benefits, and procedures and discuss with HR Manager</li></ul>Requirements:<ul><li>Previous experience in administration and procurement, preferably in the joinery, interior fit-out, or construction industry.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and negotiation skills.</li><li>Ability to work independently and meet deadlines.</li><li>Knowledge of procurement processes and supplier coordination is an advantage.</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Admin / Procurement Assistant

TRIUM BAKERIES LLC

Job Title: Data Entry Executive (F&amp;B Experience Preferred) / Admin AssistantJob Description:We are looking for a detail-oriented and responsible Data Entry Executive / Admin Assistant to join our team. The ideal candidate should have strong data management skills, attention to detail, and the ability to support daily administrative and HR-related activities.Candidates with previous experience in the Food &amp; Beverage (F&amp;B) industry, especially in recipe management, menu data entry, item master management, costing data, and ERP/POS system data handling, will have an added advantage.Key Responsibilities:<ul><li>Perform accurate data entry and maintain company records.</li><li>Manage and update item master data, recipes, ingredients, and product information.</li><li>Handle recipe management data entry and maintain F&amp;B-related databases.</li><li>Support HR and administrative activities including documentation, employee records, and reports.</li><li>Assist in preparing reports and maintaining operational data.</li><li>Coordinate with different departments for data collection and verification.</li><li>Ensure accuracy and confidentiality of all company information.</li></ul>Requirements:<ul><li>Previous experience in Data Entry, Administration, or HR support roles.</li><li>Experience in the F&amp;B industry is highly preferred.</li><li>Knowledge of recipe management, inventory systems, ERP, or POS systems is an advantage.</li><li>Good knowledge of MS Excel and Microsoft Office applications.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and organizational skills.</li><li>Ability to work independently and manage multiple tasks.</li></ul>Preferred Experience:<ul><li>F&amp;B Recipe Management</li><li>ERP/POS Data Entry</li><li>Inventory &amp; Product Master Management</li><li>HR &amp; Administrative Support</li></ul>Job Type: Full-time Location: UAE Experience: 1&ndash;3 years preferredPay: Up to AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Data entry: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Data Entry Executive (F&B Experience Preferred) / Admin Assistant

Najma Alsama Technical Services LLC

About UsWe are a Dubai-based fit-out and renovation contractor specializing in high-end villa, apartment, office, and commercial renovation projects across the UAE. Our company has a team of 35+ skilled professionals, an in-house joinery workshop, and a fleet of pickup trucks, passenger vans, and a coaster to support our daily operations. We are committed to delivering quality workmanship, efficient project execution, and exceptional customer service.We are looking for a proactive, organized, and detail-oriented Admin &amp; HR Executive to manage our day-to-day administration and HR operations.Key Responsibilities<ul><li>Manage daily office administration and ensure smooth office operations.</li><li>Maintain employee records, personal files, contracts, and HR documentation.</li><li>Handle recruitment activities, including job postings, CV screening, interview scheduling, onboarding, and employee induction.</li><li>Coordinate visa processing, Emirates ID applications, medical appointments, labour and immigration documentation.</li><li>Maintain staff attendance, leave records, overtime, and payroll-related information.</li><li>Coordinate with PROs, government authorities, and external service providers.</li><li>Maintain company documentation, licenses, insurance policies, and renewal schedules.</li><li>Administer company accommodation, transportation, and fleet records, including vehicle registration, insurance, servicing, Salik, and maintenance schedules.</li><li>Coordinate with project managers, the joinery workshop, suppliers, and clients on administrative matters.</li><li>Prepare letters, reports, meeting minutes, and other business correspondence.</li><li>Maintain filing systems and ensure confidentiality of company and employee information.</li><li>Support management with general administrative and operational tasks.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li><li>Minimum 2 years of UAE experience in Administration and HR.</li><li>Experience in the construction, fit-out, or renovation industry is preferred.</li><li>Good knowledge of UAE Labour Law and HR best practices.</li><li>Experience with visa processing, employee onboarding, and HR administration.</li><li>Proficiency in Microsoft Office, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Employment Visa.</li><li>Medical Insurance.</li><li>Annual Leave and other benefits as per UAE Labour Law.</li><li>Professional and supportive working environment.</li><li>Opportunity to grow with a fast-growing fit-out and renovation company.</li></ul>Work Location: Dubai, UAE (On-site)Pay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you work in a construction/renovation or fit-out company in Dubai, UAE?</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Admin & HR Assistant

For square steel construction contracting LLC

We are looking for a female Legal Assistant cum Admin with own visa to handle company legal documentation, visa-related works, administrative coordination, and official communication using ai tools with prompting skill is must.RequirementsFemale candidate with own visa.law knowledge or legal background.Good communication and drafting skills.AI software knowledge and strong prompting skills.(Must Needed Skill)Good computer and document management skills.UAE visa, labour, immigration, and company documentation knowledge will be an advantage.Roles &amp; ResponsibilitiesPrepare legal letters, agreements, NOCs, undertakings, notices, and official documents and coordinate with lawyers for efficient case handling.Maintain company legal files, contracts, licenses, approvals, and confidential records.Coordinate with lawyers, consultants, PROs, government offices, clients, suppliers, and internal teams.Handle visa-related documentation, renewals, cancellations, Emirates ID, labour contract, MOHRE, and immigration follow-ups with PRO.Prepare emails, reports, memos, forms, and management correspondence.Use AI tools like ChatGPT, Gemini, Claude, etc. for drafting, research, summarizing, translation, and documentation.Follow up on pending legal, visa, admin, and compliance-related works.Maintain confidentiality and complete assigned tasks accurately and on time.Proper reporting.Pay: From AED2,500.00 per monthWork Location: In person

Lady Legal assistant cum admin required in spouse visa

Short Term Rentals Agency

Company: Julius Homes, boutique holiday home management, DubaiType: Full time, Dubai based with hybrid flexibilitySalary: AED 3,000 per monthAbout the roleJulius Homes manages luxury holiday homes across Palm Jumeirah, Dubai Marina, Downtown, and Business Bay. We need a trusted Personal Assistant to the owner. You will be the right hand to the founder. You will manage his time, handle company admin, and represent Julius Homes in person when needed. This role suits someone discreet, organised, proactive, and confident dealing with owners and suppliers. Flexibility with your schedule is essential.Owner support<ul><li>Act as the main point of contact for the owner</li><li>Manage his daily schedule and set priorities</li><li>Own his calendar, book meetings, and avoid clashes</li><li>Arrange travel, flights, hotels, and visas</li><li>Prepare him for meetings with agendas and briefing notes</li><li>Take notes in meetings and track follow up actions</li><li>Handle confidential personal and business admin</li><li>Screen calls, messages, and emails on his behalf</li></ul>Meetings and representation<ul><li>Represent Julius Homes at meetings with owners, suppliers, and authorities</li><li>Liaise with third parties, real estate agents, furnishing, design, and maintenance companies</li><li>Organise property photoshoots end to end</li><li>Coordinate furnishing, styling, and design projects</li><li>Book and follow up on maintenance work</li><li>Attend viewings and site visits when the owner cannot</li><li>Prepare and submit company documents</li><li>Follow up with third parties until tasks close</li></ul>Operations support<ul><li>Manage guest communication across Airbnb, Booking.com, and WhatsApp</li><li>Coordinate check ins, check outs, and cleaning teams</li><li>Handle property owner reporting and monthly statements</li><li>Manage invoices and expense tracking</li><li>Run local errands and property visits across Dubai</li></ul>Required skills<ul><li>Two years experience as a PA or in holiday home operations</li><li>Holiday home or Airbnb knowledge</li><li>Valid UAE residence visa, spouse or dependent visa welcome</li><li>Fluent written and spoken English</li><li>Ability to travel across Dubai</li><li>Proactive with strong attention to detail</li><li>Flexible with working hours</li><li>Discretion at all times</li><li>Confident with Google Workspace, WhatsApp, and property tools (PMS systems), CRM and Project Management tools</li></ul>Nice to have<ul><li>UAE driving licence preferred</li><li>Knowledge of Dubai holiday home rules</li><li>Experience with Project Management tools</li></ul>How to applySend your CV and a short note on your holiday home experience.Pay: AED3,000.00 per monthWork Location: Hybrid remote in Dubai

Executive Assistant, Holiday Homes (Dubai based)

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