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executive assistant

D43 Group

<div>
 <p>
  We are looking for a highly organized and detail-oriented
  <strong>
   Executive Assistant
  </strong>
  to provide dedicated administrative and technical support to our Finance and Legal teams. The ideal candidate will have a strong command of Microsoft Office (particularly PowerPoint and Excel), excellent English communication skills, and the ability to manage sensitive and complex tasks with discretion and efficiency.
 </p>
 <p>
  Russian language proficiency and experience working in the UAE are highly desirable.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive-level administrative support to both the Finance and Legal departments.
  </li>
  <li>
   Prepare, format, and proofread high-quality presentations, reports, and documents using Microsoft PowerPoint and Excel.
  </li>
  <li>
   Coordinate schedules, meetings, and appointments across both teams, including calendar management and meeting logistics.
  </li>
  <li>
   Assist in the preparation and collation of legal and financial documentation, contracts, and compliance files.
  </li>
  <li>
   Support the Finance team with invoice tracking, payment processing, and document archiving.
  </li>
  <li>
   Maintain confidential records and ensure accurate document filing across legal and financial platforms.
  </li>
  <li>
   Liaise with internal departments and external stakeholders to ensure smooth information flow and timely follow-ups.
  </li>
  <li>
   Translate or communicate in Russian when necessary, acting as a language bridge for CIS-based counterparts.
  </li>
  <li>
   Perform ad-hoc administrative duties as required, supporting broader departmental needs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements &amp; Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent administrative qualification.
  </li>
  <li>
   Proven experience as an Executive Assistant, or Administrative Coordinator, ideally supporting Finance or Legal functions.
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite, particularly PowerPoint (advanced presentation design) and Excel.
  </li>
  <li>
   Excellent written and verbal communication skills in English.
  </li>
  <li>
   Russian language skills are a significant advantage.
  </li>
  <li>
   Preference will be given to candidates from the CIS region with relevant UAE work experience.
  </li>
  <li>
   Highly organized, discreet, and capable of managing multiple priorities in a fast-paced environment.
  </li>
  <li>
   Strong attention to detail, professional integrity, and a proactive, solution-oriented mindset.
  </li>
 </ul>
 <p>
 </p>
</div>
<br /> <div id='job-id'>Job Id: 7+spWF8w8hUPckn+dcJ1uMsMJYekrmmuKsW4UaLPSYIaGXOTOfpniWEC+R8kYwdrt0Im1DVwhTYDe7hHC3ZONtciCPYioiG/Cw==</div>

Executive Assistant

UCS Prime Real Estate LLC

<p>We are seeking an experienced and highly organized <i><b>Executive Assistant</b></i> to provide comprehensive support to the Chairman and the organization. The successful candidate will serve as the primary point of contact for the Chairman, managing his schedule while also assisting with general administrative tasks of the organization.</p><p><b>Calendar Management:</b> Efficiently manage the Chairman's calendar, including scheduling meetings, appointments, and events, and proactively anticipate schedule changes or conflicts.</p><p><b>Communication:</b> Serve as the primary liaison to the Chairman for internal and external communication.</p><p><b>Meeting Coordination:</b> Coordinate and prepare materials for meetings attended by the Chairman, including agendas, presentations, and reports. Attend meetings, take minutes, and follow up on action items as needed.</p><p><b>Travel Arrangements:</b> Arrange domestic and international travel itineraries for the Chairman, including flights, accommodations, and transportation, ensuring all arrangements are efficient and cost-effective.</p><p><b>Administrative Support:</b> Provide general administrative support to the Chairman, including drafting correspondence, preparing expense reports, and maintaining files and records.</p><p><b>Confidentiality:</b> Handle sensitive information with utmost discretion and maintain confidentiality at all times, ensuring the Chairman's privacy and confidentiality are protected.</p><p><b>Relationship Management:</b> Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, and partners, representing the Chairman professionally and effectively.</p><p><b>Special Projects:</b> Assist the Chairman with special projects and initiatives as assigned, conducting research, compiling data, and providing logistical support as needed.</p><p><b>Real Estate Administrator: </b>Prepare and review MOUs, NOCs, Form A/B/F, tenancy contracts and other legal real estate forms in line with DLD &amp; RERA regulations.</p><p>Manage Trakheesi permits and property listings on portals such as Bayut, Property Finder, Dubizzle, and ensure media and data are accurate.</p><p>Maintain CRM/Property Database systems with up-to-date records.</p><p><b>Qualifications</b></p><p>Experience: 2&ndash;4 years as Executive Assistant; Real Estate industry preferred but not mandatory</p><p>Knowledge: Familiarity with Dubai-specific regulations (RERA, DLD, Ejari, Trakheesi).</p><p>Excellent communication, strong organizational and multitasking abilities, and attention to detail.</p><p>Technical: Proficiency with MS Office and real estate software.</p><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED7,000.00 per month</p><br /> <div id='job-id'>Job Id: mTIJwiT/fDiwlDxNwLoFda3o5U3PyW+ArwnCsAtnbqldk0pYsyqsRmDaSxEi8/ywlm2OvtVlSMeoHVFvV9GuJFkbV+fr6Zm3MdaIVBvv6gswLuggDpsYQ+A=</div>

ZR Consultants

<p>ZRC International (ZRCI) is a leading business consulting firm specialising in Governance, Risk, and Controls. With deep expertise in executing large-scale projects, we offer comprehensive services in Cyber Security, Artificial Intelligence Compliance, SOX Compliance (Sarbanes-Oxley), Business and IT Controls Transformation (including SAP S/4HANA and Oracle Fusion), Controls Rationalisation and Optimisation, Internal Audits, ESG initiatives, and regulatory compliance. Our services are tailored to meet the unique needs of clients in the United Arab Emirates.</p><p>Founded in 2023, ZRCI was established as a strategic extension of our successful affiliate, ZR Consultants, marking our expansion into the UAE market. As we continue to grow, our commitment to delivering high-quality, cost-effective solutions remains unwavering. To learn more, please visit www.zrc.ae.</p><p><b>Role Overview</b></p><p><b>Work type: </b>Full time</p><p><b>Location:</b> Hybrid</p><p>We&rsquo;re seeking a dynamic, highly organised <b>Executive Assistant</b> to support our senior team across business development, marketing, recruitment and executive support. You&rsquo;ll work closely with senior leadership, playing a vital role in driving client growth, elevating our brand visibility and streamlining internal operations.</p><p>This is an exciting opportunity for someone who thrives in a varied role, enjoys working autonomously, and has strong communication and creative skills. If you thrive in a &ldquo;roll-up-your-sleeves&rdquo; culture and want to make a tangible impact within a growing consultancy, we&rsquo;d love to hear from you.</p><p>This role covers a broad range of responsibilities, but if you don&rsquo;t meet every requirement, we still encourage you to apply.</p><p><b>Key Responsibilities</b></p><p><b>Executive &amp; Administrative Support</b></p><ul><li>Manage diaries and inboxes; schedule internal/external meetings and events.</li><li>Arrange complex travel logistics including flights, visas, accommodation and dining for senior team.</li><li>Support general operations: document filing, expenses tracking, supplier sourcing and award submissions.</li><li>Maintain accurate timesheets using MyHours.</li><li>Compile professional presentations and materials for internal and external stakeholders.</li><li>Provide general administrative assistance and be ready to step into various operational needs as required.</li></ul><p><b>Business Development &amp; Marketing</b></p><ul><li>Conduct research on prospective clients and compile insightful reports for the executive team.</li><li>Identify key decision-makers and support targeted outreach via tools such as Apollo.</li><li>Maintain Company profile on Supplier Portals and ensure they are up to date.</li><li>Regularly check Supplier Portals for opportunities and register with any new potential suppliers.</li><li>Prepare the weekly report updates for senior management each week.</li><li>Develop marketing campaigns to target blue chip clients.</li><li>Create and maintain professional client-facing presentations and proposals.</li><li>Manage and execute content across digital channels (e.g., LinkedIn, X, Company Website).</li><li>Maintain the company website, ensure its accurate and up to date.</li><li>Research, plan, write and schedule content via a content calendar.</li><li>Design social media graphics and visual assets using Canva.</li><li>Strengthen brand presence through consistent, engaging digital storytelling.</li></ul><p><b>Recruitment</b></p><ul><li>Oversee the full recruitment lifecycle: advertising, screen applicants, format CVs and coordinate interviews.</li><li>Maintain candidate records by keeping our Recruitment Spreadsheet up to date.</li><li>Maintain and nurture candidate pipelines using platforms like Indeed.</li><li>Prepare candidate profiles for client review.</li></ul><p><b>Skills &amp; Qualifications</b></p><ul><li><b>Excellent written and verbal English communication skills is a must. </b></li><li>Demonstrable experience using Microsoft Outlook for diary and inbox management.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Confident using Canva for design and digital marketing collateral.</li><li>Strong organisational and multitasking abilities.</li><li>Able to work independently, prioritise tasks and take ownership of deliverables.</li><li>Professional, trustworthy and able to handle confidential information with discretion.</li><li>Willingness to undergo an enhanced DBS/CRB check.</li><li>Experience in a high-growth or professional services environment is advantageous.</li></ul><p><i>Agencies, please note we are not looking for your support on this recruitment</i></p><p><b>Equal Opportunities</b></p><p>As a proud Ethnic Minority Owned Business, ZRC International is an equal opportunity employer, and we value diversity in our organisation. We welcome applications from candidates with diverse backgrounds and perspectives.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of executive assistant / administrative experience? </li><li>How many years of LinkedIn administration experience? </li><li>How many years of Business Development experience? </li><li>How many years of Marketing experience? </li><li>How many years of recruitment experience?</li><li>Do you have any experience using Canva? </li><li>Do you have any experience using WordPress? </li><li>We require individuals who will be able to commence engagement as soon as possible. Please indicate your availability or notice period?</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><br /> <div id='job-id'>Job Id: dQJrhXSFkQIZjwQikTr68LLBddZJBrnLBQx/tZ2doy23mtPro1e5pfLR5k//fX9gLvkNs9WFvphGS1CkYklzDvHX0i2NaTh6B1cU/9+wEjmXzNw/5kFAj20=</div>

Autodesk

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>Job Requisition ID #</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>
25WD89912<div></div><div>
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.</div><div></div><div>
Responsibilities</div><div>
Executive Support:</div><ul><li>
Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>
Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables</li><li>
Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering</li><li>
Maintain email aliases, distribution lists, and shared directories, including maintaining permissions</li><li>
Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.</li><li>
Create presentations, region-wide communications, and maintain organization charts</li><li>
Act as a gatekeeper and point of contact in the Dubai office</li><li>
Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.</li><li>
Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.</li><li>
Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.</li></ul><div></div><div>
Contingent Workforce Management:</div><ul><li>
Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.</li><li>
Raise purchase orders, verify invoices, and process payments for CW costs and expenses.</li><li>
Track approved costs, manage compensation updates, and liaise with hiring agencies.</li><li>
Serve as the primary point of contact between Autodesk and hiring agencies.</li></ul><div>
Procurement:</div><ul><li>
Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.</li><li>
May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.</li><li>
Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.</li></ul><div>
Finance:</div><ul><li>
Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner</li><li>
Work with FBP to track opex, assess and secure future budgets, and submit payments on time.</li><li>
Support the tax team to obtain the signed finance reports and submit them as needed.</li></ul><div></div><div>
Minimum Qualifications</div><ul><li>
Bachelor&rsquo;s degree in business administration, HR, or related fields</li><li>
6+ years&rsquo; experience supporting senior executives in a fast-paced, multinational environment</li><li>
Exceptional time management, organizational, and multitasking skills.</li><li>
Willing to adapt to a rapidly changing environment and new processes and responsibilities</li><li>
Proven ability to work under pressure, communicate effectively, and meet deadlines</li><li>
Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint</li><li>
Strong interpersonal and written/verbal communication skills in English; Arabic is a plus</li><li>
Able and willing to travel to events or internal meetings, locally and internationally as required</li><li>
Due to our globally distributed team, you may occasionally work outside of normal business hours</li><li>
Discreet and experienced in handling sensitive and confidential information.
</li></ul><div>The Ideal Candidate</div><ul><li>
Takes initiative and is a self-starter who thrives with minimal supervision</li><li>
Excels at managing complex projects and delivering results both independently and collaboratively</li><li>
Enjoys building positive working relationships across all levels and geographies</li><li>
Highly organized, detail-driven, and capable of juggling multiple responsibilities</li><li>
Embraces change, learns quickly, and adapts well to dynamic environments</li></ul><div></div><div>
Learn More</div><div></div><div>
About Autodesk</div><div>
Welcome to Autodesk! Amazing things are created every day with our software &ndash; from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.</div><div></div><div>
We take great pride in our culture here at Autodesk &ndash; it&rsquo;s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.</div><div></div><div>
When you&rsquo;re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!</div><div></div><div>
Salary transparency</div>
Salary is one part of Autodesk&rsquo;s competitive compensation package. Offers are based on the candidate&rsquo;s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.<div></div><div>
Diversity &amp; Belonging<br>
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: <div>https://www.autodesk.com/company/diversity-and-belonging</div></div><div></div><div>
Are you an existing contractor or consultant with Autodesk?</div><div>
Please search for open jobs and apply internally (not on this external site).</div></div><br /> <div id='job-id'>Job Id: gZTrkxGg0MY55uW6Ju/g+9GSJXPTS+SgrlFacXCYJCSNYf8K15ocdeaPRqiZjRS09tcJtTrl9DqS/mCNTT/5hohKJYZDFIjdlHh/OkXFH/h3jKnD1t6pd3sJidYceDzmm/vvE/1AH2yw0zBFgmCjbEKLUec2yEzH</div>

EASTeam

<p><b>About EASTEAM</b></p><p>At EASTEAM, we are passionate about bridging the gap between cultures by promoting Asian designers and bringing timeless, unique designs you won't see elsewhere. Our mission is to celebrate and elevate the creativity of Asian designers, offering a platform that showcases their innovative work and fosters cross-cultural appreciation and understanding.</p><p>We are currently seeking a motivated and detail-oriented <b>Executive Assistant Intern</b> to join our dynamic team. This is an excellent opportunity for someone looking to gain hands-on experience in a fast-paced environment and learn from fashion industry professionals.</p><p><b>Note: This is an UNPAID position, but we offer college credits, with potential opportunities for quality candidates to transition into a full-time role.</b></p><p><b>Key ResponsibilitiesAdministrative Support</b></p><ul><li>Assist the executive team with daily tasks, including scheduling meetings, managing calendars, and coordinating appointments.</li><li>Prepare and organize reports, presentations, and documents.</li><li>Handle correspondence and communication on behalf of the executive team.</li></ul><p><b>Project Coordination</b></p><ul><li>Support the planning and execution of key projects and initiatives.</li><li>Conduct research and gather data to assist decision-making.</li><li>Maintain and organize project timelines to ensure deadlines are met.</li><li>Conduct marketing research and provide insights to the team.</li><li>Support social media efforts, including content creation and scheduling.</li></ul><p><b>Team Collaboration</b></p><ul><li>Act as a liaison between the executive team and other departments or external partners.</li><li>Assist in preparing materials for meetings, including agendas and follow-up notes.</li><li>Monitor and manage communication channels, ensuring timely responses.</li></ul><p><b>Event Coordination</b></p><ul><li>Assist in planning and coordinating internal and external events.</li><li>Help organize fashion show events, including preparation and coordination.</li><li>Support photoshoot setups and coordination.</li></ul><p><b>Qualifications</b></p><ul><li>Currently pursuing or recently completed a degree in Business Administration, Communications, or a related field.</li><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Google Workspace, Slack, Shopify, or equivalent tools.</li><li>Ability to handle confidential information with discretion.</li><li>A proactive attitude and willingness to learn.</li><li>Familiarity with the fashion industry is a plus.</li></ul><p><b>What We Offer</b></p><ul><li>Hands-on experience working with a dynamic team in a fast-paced environment.</li><li>Opportunities to develop organizational, communication, and leadership skills.</li><li>Networking opportunities within the fashion industry.</li><li>Mentorship and guidance from experienced professionals.</li><li>Potential for future career opportunities within EASTEAM.</li></ul><p><b>Preferred Skills (Good to Have but Not Required)</b></p><ul><li>Familiarity with Adobe Suite (Photoshop, Illustrator, InDesign).</li><li>Experience with Google Suite (Docs, Sheets, Slides, Drive).</li><li>Basic knowledge of HTML/CSS coding.</li><li>Understanding of e-commerce platforms, particularly Shopify.</li><li>Interest or experience in the fashion industry.</li></ul><p><b>How to Apply</b></p><p>If you&rsquo;re excited to grow your skills and contribute to EASTEAM&rsquo;s success, please send your resume and a brief cover letter explaining your interest in the role to <b>career@easteamny.com</b>.</p><p><b>Commitment to Diversity</b></p><p>EASTEAM is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state, or local law.</p><p>Job Types: Full-time, Internship<br/>Contract length: 4 months</p><p>Application Question(s):</p><ul><li>Do you understand this is an UNPAID internship?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>assistance: 1 year (Preferred)</li></ul><p>License/Certification:</p><ul><li>driver license (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><br /> <div id='job-id'>Job Id: N10EprGH4S/AZsiMk6qHtAg5pFJBorjdX75lWFbLkPzrkR1vZqWDgStYXcZy/qrQvvO4rTYLPKcj5i4Mxv/ufPF7oMj0uInnNB8iT5l1gXjaI3dfwiXQdd3oozRkF7vG</div>

Executive Assistant Intern

Tricom LLC

<p>Reporting directly to the Board of Directors, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities and handle confidential matters with discretion.</p><p><b>Responsibilities: </b></p><ul><li>Acting as a first point of contact: dealing with correspondence and phone calls.</li><li>Sustain a daily calendar of meetings and events.</li><li>Supporting the management members on all aspects of daily administration, including diary management, scheduling internal and external meetings, conference calls and other necessary arrangements.</li><li>Responsible for organizing travel and logistics including flights, visa requirements, hotel accommodation, meeting schedules while travelling and ensuring compliance of all travel related documents and procedures</li><li>Monitor and respond to all internal and external communications effectively.</li><li>Open, sort and distribute incoming correspondence, faxes, emails, and other communication &ndash; distribute as applicable</li><li>Secretarial support for meetings as and when required, including drafting and circulating meeting agendas, communicating meeting reminders, amongst other tasks</li><li>Maintain proper physical and digital filing of correspondence and documents</li><li>Track and proactively follow-up on requests until proper completion</li><li>Maintaining professionalism and strict confidentiality with all materials and exercise discretion</li><li>Effectively communicating of driver schedules and other related task to ensure proper completion of both professional and personal tasks for all management members</li><li>Reminding the management members of important tasks and deadlines and of any other personal commitments</li><li>Should be flexible with work timings and able to manage schedule for self in line with the schedule of the management members</li></ul><p><b>Qualifications: </b></p><ul><li>Bachelor&rsquo;s Degree from an accredited university</li><li>02 to 04 years of experience of supporting multiple senior stakeholders as an Executive Assistant.</li><li>Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.</li><li>Advanced typing, note-taking, recordkeeping, and organizational skills.</li><li>Ability to manage internal and external correspondence.</li><li>Working knowledge of printers, copiers, scanners, and fax machines.</li><li>Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.</li><li>Excellent written and verbal communication skills.</li><li>Fluent English is essential</li><li>Exceptional interpersonal skills.</li><li>Ability to multitask and efficient coordination between personal and professional tasks</li></ul><p>Job Type: Full-time</p><br /> <div id='job-id'>Job Id: STJybZ7Celm/SM54gSOPmyLmbddNCH0IRDRtUMZkuhASX/CxW2ylcoBneWBYqr2nNhsSoXgOO779TmUC1qtOW18975twVHlkSRY74byuA1udZOU4DZp0edGvvabg3VjLe+x7</div>

Executive Assistant to Directors

Heidrick & Struggles

<div>
 <p>
  <strong>
   Who We Are
  </strong>
 </p>
 <p>
  Heidrick &amp; Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.
 </p>
 <p>
 </p>
 <p>
  Heidrick &amp; Struggles (H&amp;S) pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.&reg;
 </p>
 <p>
 </p>
 <p>
  Additional information on the firm can be found at www.heidrick.com
  <u>
   .
  </u>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Do
  </strong>
 </p>
 <p>
  Heidrick Consulting serves as the firm&rsquo;s leadership advisory arm. We are a team that is passionate about enabling a world better led.
 </p>
 <p>
  The Executive Assistant role is pivotal in providing top-tier administrative and organizational support to the Consulting team. It involves managing schedules, coordinating travel, handling correspondence, and preparing for meetings with a keen eye for detail and policy compliance. This role is not only about individual task management but also about fostering collaboration, upholding firm values, and contributing to the broader team and firm initiatives. The Executive Assistant is a cornerstone for efficient operations, ensuring seamless engagement with clients and colleagues alike, and leveraging technology to maintain and enhance productivity.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Responsibilities
  </strong>
 </p>
 <p>
 </p>
 <p>
  <u>
   Client Impact &amp; Engagement
  </u>
  :
 </p>
 <ul>
  <li>
   Full administrative support to Partners/Principals, including travel arrangements, expenses (complying to policy)
  </li>
  <li>
   <strong>
    Provide administrative support for the contract / terms and conditions process
   </strong>
   , ensuring timely progression from initiation to signed contract, tracking milestones, escalating delays, and resolving issues.
  </li>
  <li>
   Full in-box management to Partners and where capacity assisting Principles
  </li>
  <li>
   Setting up and prioritising meetings to include interviews, assessment interviews and videoconferences. Preparation in advance, e.g. workshop materials, logistics, events, printing and binding etc.
  </li>
  <li>
   Producing high quality and accurate results in terms of diary management, emails and documents.
  </li>
  <li>
   Understand and utilise Latitude where needed, including timesheets, logging campaigns, marketing items
  </li>
  <li>
   Understand and utilise Box to manage and save materials appropriately
  </li>
 </ul>
 <p>
  <u>
   People
  </u>
  :
 </p>
 <ul>
  <li>
   Provide general office assistance where needed and working as part of a team (EA team and Engagement delivery team where appropriate)
  </li>
  <li>
   Acts as a role model i.e. always displaying exceptional values, attitudes and behaviors in accordance with the role
  </li>
  <li>
   Demonstrates the values of the Firm
  </li>
  <li>
   Displays the highest ethical standards
  </li>
 </ul>
 <p>
  <u>
   Firm Building
  </u>
  :
 </p>
 <ul>
  <li>
   Liaise and act as a point of contact between Heidrick &amp; Struggles and clients &ndash; maintain and develop key professional relationships.
  </li>
  <li>
   Collaborates with other practice groups across Heidrick &amp; Struggles globally
  </li>
  <li>
   Become a fully integrated and proactive member of Heidrick Consulting/the practice, understanding its core capabilities and Centre of Excellences (CoE) and taking an active interest in its development
  </li>
 </ul>
 <p>
  <u>
   Knowledge:
  </u>
 </p>
 <ul>
  <li>
   Attending relevant meetings to understanding partner pipeline and project opportunities along with BD support
  </li>
  <li>
   Attending relevant engagement meetings to understand role as part of the client engagement delivery team
  </li>
  <li>
   Understand systems including Latitude and PeopleSoft as well as Heidrick Gateway, Box Outlook, Word, Excel, PowerPoint and using the Internet for research purposes
  </li>
  <li>
   Understands and appropriately uses business templates and branding.
  </li>
  <li>
   Understands and complies with HC processes and administration processes
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Basic Role Qualifications
  </strong>
 </p>
 <ul>
  <li>
   High school education/ A Levels required; college degree desired
  </li>
  <li>
   At least five years of administrative experience in roles requiring strong project coordination
  </li>
  <li>
   Proficient knowledge of office software, such as Microsoft Outlook, Word, Excel, PowerPoint, and the ability to learn company-specific software such as Latitude and Box.
  </li>
  <li>
   Exceptional communication skills, both written and verbal, with a commitment to produce high-quality and accurate work.
  </li>
  <li>
   Strong organizational and planning skills, capable of managing logistics for meetings and events, including material preparation.
  </li>
  <li>
   Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications
  </li>
  <li>
   Team player mindset, ready to provide general office assistance and collaborate closely with other executive assistants and engagement delivery teams.
  </li>
  <li>
   Professional services and / or consulting experience
  </li>
  <li>
   Fluent English speaking.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Role Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Demonstrated business acumen and financial awareness
  </li>
  <li>
   Strong attention to detail.
  </li>
  <li>
   Other language skills a plus.
  </li>
  <li>
   Strong interpersonal skills.
  </li>
  <li>
   Track record of collaborating across diverse teams and practice groups, ideally on a global scale.
  </li>
  <li>
   Interest and proactive engagement in firm development, including understanding of the firm&rsquo;s core capabilities
  </li>
  <li>
   Involvement in firm-building activities, understanding partner pipelines, and engagement delivery roles
  </li>
 </ul>
 <p>
 </p>
</div>
<br /> <div id='job-id'>Job Id: iDw8r3d5j/dOI2LjZWK8X5ua3EhrgaSh6enqzcDGNj3g9wsjB+Q+MctCblp01LW5/MPjnL+mhtXCEi5lTM4yYgz/0AhCz7xekQ==</div>

Executive Assistant, Leadership Consulting

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Executive Assistant, Leadership Consulting