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executive assistant

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Executive Assistant

Aps - Aps Navicap Fzco

Requirements: Prior experience as an Executive Assistant Strong communication &amp; organizational skills Proficient in MS Office Must be available in Dubai Immediate joining

Marina Retail Corporation

Role SummaryThe Executive Assistant (EA) provides high-level administrative and operational support to the Board of Directors (BODs), ensuring effective time management, communication, and coordination across business and personal matters. This role goes beyond traditional executive support and includes responsibilities across HR administration, stakeholder coordination, invoices and payments, BOD meetings and travel and other mandatory documentation. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Job Responsibilities· Provide comprehensive administrative and executive support to the Board of Directors, including managing complex calendars, scheduling meetings, and coordinating appointments.· Arrange end-to-end travel logistics, flights, accommodations, visas, and immigration requirements — ensuring seamless execution of all travel-related plans.· Act as the primary liaison between the BODs and internal/external stakeholders, ensuring effective and professional communication.· Maintain up to date record of BOD’s personal portfolios, tenancy contracts, renewals, organize and maintain filing systems, digital and physical for invoices, contracts and other critical documents.· Coordinate with Showroom Managers to prepare and consolidate daily discount and daily sales return reports for BOD review.· Support preparation of meeting materials, agendas, and minutes; track follow-up actions and ensure timely completion of assigned deliverables.· Maintain an updated BOD contact directory of all key contacts including doctors, lawyers, agents, tenants, and personal staff.· Oversee front desk and office assistants, ensuring efficient administrative support across Head Office.· Provide administrative coordination and assist in the execution of company-wide events, including the Annual Staff Party and Warehouse Sale.· Act as a trusted representative of the BOD’s office, exercising discretion, initiative, and sound judgment in managing day-to-day matters and communications.What do we need?· Proven experience as an Executive Assistant to GM or Board of Directors.· Excellent communication and interpersonal skills with confidence to deal with people at all levels· Should have an ability to multi-task and handle queries efficiently.<ul><li>Exceptional time management, organizational, and multitasking skills.</li><li>Willing to adapt to a rapidly changing environment and new processes and responsibilities</li></ul>· Discreet and experienced in handling sensitive and confidential information.· Resourceful, solution-oriented, and always ready to step up and make things happen.

Prime Strategy Consultants

Location: Dubai, UAE Experience: 3-5 Years With an HR background to support our CEO at a leading conglomerate in Dubai. This role is perfect for someone who thrives in a fast-paced environment and excels at building bridges between leadership and teams. What You ll Do: <ul> <li>Manage CEO s calendar, meetings &amp; travel</li> <li>Handle confidential communications &amp; correspondence</li> <li>Act as the primary liaison between CEO and department heads</li> <li>Coordinate cross-departmental projects &amp; initiatives</li> <li>Prepare executive reports, presentations &amp; agendas</li> <li>Screen calls, emails &amp; meeting requests</li> <li>Manage relationships with clients, partners &amp; vendors</li> <li>Oversee executive office operations</li> </ul> What We re Looking For: <ul> <li>Bachelor s degree preferred</li> <li>3-5 years as Executive Assistant or similar role</li> <li>MUST BE FLUENT in Malayalam, Hindi &amp; English (spoken &amp; written)</li> <li>Proficient in MS Office, project management &amp; CRM systems</li> <li>HR background strongly preferred</li> <li>High discretion, confidentiality &amp; professionalism</li> <li>Excellent multitasking &amp; problem-solving skills</li> <li>Detail-oriented with a proactive approach</li> </ul>

ITP Media Group

<div>
 
 ITP Media Group
 
 reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, and Construction Week.
 
 
 
 The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we&rsquo;d like to meet you.
 
 
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 The
 
 Executive Assistant
 
 will primarily be responsible for but not limited to the following:
 
 
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 Manage the senior management&rsquo;s calendar, schedule meetings and produce agendas
 
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 Take meeting actions points and follow them up with the senior management team
 
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 Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
 
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 Maintain a high level of awareness of internal priorities and support required
 
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 Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
 
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 Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
 
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 Manage senior management's expenses and petty cash
 
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 General admin support to senior management including drafting letters, emails, reports, bill payments
 
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 Conduct ad hoc comprehensive research
 
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 Attend high profile events as requested by senior management
 
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 Build relations with key staff in order to glean updates and data quickly upon request
 
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 Support corporate team with duties including content updates, event management, research and other ad hoc duties
 
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 Support ad-hoc projects requested by senior management
 
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 </ul>
 
 Person Requirements
 
 
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 Knowledge of office management systems and procedures
 
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 Proficiency in MS Office (MS Word and MS Excel)
 
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 Excellent time management skills and the ability to prioritize work
 
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 Attention to detail and problem-solving skills
 
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 Excellent written and verbal communication skills
 
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 Strong organizational skills with the ability to multi-task
 
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 Ability to take initiative and be proactive
 
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 Ability to work independently and as part of a team
 
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 Ability to handle confidential information with discretion
 
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 Flexible schedule to accommodate occasional evening and weekend hours
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 <ul>
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 4+ years of experience in a similar position
 
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 Min. High School Diploma/GCSE
 
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 </ul>
</div>

Alliad Company DMCC

Role Overview:The Executive Assistant will provide high-level administrative and operational support to senior executives within the Engineering & Construction functions. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:· Executive Support:· Manage calendars, schedule meetings, and coordinate appointments across time zones.· Prepare agendas, take minutes, and follow up on action items from meetings.· Handle confidential correspondence and documentation with discretion.· Operational Coordination:· Liaise with internal departments and external stakeholders to ensure smooth workflow.· Support Engineering & Construction teams with documentation, reporting, and tracking.· Assist in organizing internal events, workshops, and innovation challenges.· Document & Communication Management:· Draft, edit, and format reports, presentations, and communications.· Maintain filing systems and ensure timely retrieval of records.· Monitor and respond to emails on behalf of executives when required.· Project Assistance:· Support special projects and initiatives, including budget tracking and vendor coordination.· Assist in preparing materials for audits, reviews, and compliance checks.

Zillionaire Markets

We are seeking a proactive, organized, and resourceful Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate will be detail-oriented, able to manage multiple priorities, and maintain confidentiality while ensuring smooth day-to-day business operations.

Key Responsibilities:

Administrative Support: Manage calendars, schedule meetings, appointments, and travel arrangements.

Communication Management: Draft, review, and respond to emails, correspondence, and reports on behalf of executives.

Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items.

Project Assistance: Support in project management, research, data collection, and coordination with cross-functional teams.

Confidential Management: Handle sensitive information with the highest level of discretion and professionalism.

Operational Efficiency: Anticipate executives’ needs and proactively identify opportunities to improve workflow and productivity.

Relationship Management: Serve as the point of contact between executives, clients, partners, and internal teams.

Documentation & Reporting: Maintain organized records, reports, and presentations as required.

Travel & Event Coordination: Arrange logistics for business trips, conferences, and corporate events.

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