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executive assistant

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to support our executive team and ensure the smooth execution of daily operations. If you have a passion for luxury, fashion, and administrative excellence, this is your opportunity to thrive in a glamorous and fast-paced environment.Key Responsibilities* Provide high-level administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.* Prepare presentations, reports, meeting agendas, and professional correspondence.* Communicate effectively with clients, suppliers, and internal departments on behalf of executives.* Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.* Maintain accurate inventory records and ensure the smooth day-to-day management of the office.* Support marketing initiatives, assist with social media content, and contribute to customer service excellence.* Handle confidential information with discretion and maintain a high level of professionalism at all times.* Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.* Manage import and export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.* Create visually appealing materials for marketing and communications using tools such as Canva.Qualifications* Minimum 7 years of proven experience as an Executive Assistant within the luxury brand, or high-end retail industry.* Strong organizational and multitasking skills with exceptional attention to detail.* Excellent verbal and written communication skills; ability to interact with high-end clientele.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.* Knowledge of UAE government portals, including DWC (Dubai World Central), and experience with related administrative procedures.* Solid understanding of import/export documentation and processes, including customs and shipping logistics.* Experience with email marketing platforms and Canva for content creation.* Ability to adapt quickly to a fast-paced and dynamic environment.* Bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred.* Strong candidate who is available to join immediately.Benefits* Competitive salary.* Opportunity to work closely with industry leaders and luxury clientele.* Professional growth opportunities within the company.* Exposure to high-profile events and international trade activities.* 5-day work week, Monday to Friday, 10:00 AM &ndash; 6:00 PM.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>executive assistant : 5 years (Required)</li></ul>

Executive Assistant

Hawk MarTech

<div>
 
 
 
 COMPANY DESCRIPTION:
 
 
 
 
 Hawk MarTech is a global innovation and marketing powerhouse, dedicated to helping brands move faster and scale smarter in a connected world. Our technology division handles end-to-end product development, transforming concepts into market-ready solutions with design, engineering, and agile execution. Our marketing division drives brand growth by combining creativity, strategy, and data to craft engaging campaigns that deliver measurable results. Headquartered in Dubai, with hubs worldwide, we partner with leading brands across various industries, working to engineer world-class products, design unforgettable campaigns, and achieve lasting business outcomes.
 
 
 
 
 
 
 
 POSITION GOALS &amp; OBJECTIVES:
 
 
 
 
 We are seeking a proactive, highly organized, and professional Executive Assistant to provide comprehensive administrative support to the Co-founder. The ideal candidate will be an excellent problem solver who anticipates needs, manages the day-to-day workflow, and ensures the smooth operation of the executive office.
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 
 Calendar and schedule management:
 
 Coordinate and manage a complex and extensive calendar, including prioritizing inquiries and scheduling appointments and meetings. Act as a gatekeeper to protect the executive's time for high-priority tasks.
 </li>
 <li>
 
 Communication:
 
 Serve as the primary point of contact and liaison between the executive, internal staff, external partners, and clients. Manage correspondence, including screening phone calls and drafting and proofreading emails, memos, and reports.
 </li>
 <li>
 
 Travel and logistics:
 
 Plan and coordinate comprehensive travel itineraries, including booking f lights, accommodation, and transportation.
 </li>
 <li>
 
 Meetings and events:
 
 Prepare and distribute meeting agendas, reports, and presentations. Record and distribute meeting minutes and follow up on action items to ensure deadlines are met. Assist with planning and executing corporate events and meetings.
 </li>
 <li>
 
 Information management:
 
 Create and maintain an organized filing system for all electronic and physical documents. Handle confidential information with the utmost discretion and integrity.
 </li>
 <li>
 
 Administrative tasks:
 
 Complete expense reports, prepare reports and presentations, and handle other general administrative duties.
 </li>
 <li>
 
 Special projects:
 
 Assist with special projects and initiatives by conducting research, compiling data, and collaborating with different departments as needed.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIRED QUALIFICATIONS AND SKILLS:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 5 - 6 years of experience as an Executive Assistant reporting to MD/Director/CEO.
 </li>
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with calendar management software and other productivity tools.
 </li>
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 Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple projects simultaneously.
 </li>
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 Outstanding written and verbal communication skills, with a professional demeanour.
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 High level of discretion and the ability to handle confidential information with integrity.
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 A proactive and adaptable approach to problem-solving.
 </li>
 </ul>
</div>

Confidential Jobs

<div>
 
 Our client, a leading, high-growth enterprise based in Dubai, is seeking a highly skilled and proactive
 
 Executive Assistant to the CEO
 
 . Based in our modern Dubai office, this senior position requires a strategic and proactive professional to manage both business and personal affairs, ensuring seamless execution of a wide range of responsibilities.
 
 
 
 
 
 The role is ideal for an individual with a proven history of supporting a C-level executive or high-profile principal, offering the opportunity to manage complex projects and act as a trusted partner. The successful candidate will operate with significant autonomy and will be responsible for a portfolio of confidential and high-priority initiatives.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Strategic Project &amp; Portfolio Management:
 
 
 <ul>
 <li>
 Oversee a variety of complex personal and business projects from conception through to completion, including but not limited to property acquisitions, large-scale renovations, and significant event organization.
 </li>
 <li>
 Manage substantial budgets, conduct necessary due diligence, and coordinate with external consultants such as legal, financial, and architectural experts.
 </li>
 <li>
 Proactively identify potential challenges and develop robust plans to ensure all projects are delivered on schedule and within budget.
 </li>
 </ul>
 
 
 
 
 
 Executive Operations &amp; Strategic Support:
 
 
 <ul>
 <li>
 Serve as the primary gatekeeper for the CEO, managing correspondence and prioritizing engagements to optimize the CEO's time and strategic focus.
 </li>
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 Prepare detailed briefing materials, conduct research, and synthesize information to ensure the CEO is well-prepared for all professional commitments.
 </li>
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 Perform sophisticated calendar management, coordinating complex international and local travel and ensuring all logistical details are flawlessly managed.
 </li>
 </ul>
 
 
 
 
 
 Stakeholder Management &amp; Communication:
 
 
 <ul>
 <li>
 Act as the main point of contact between the CEO and key internal and external stakeholders, ensuring all communications are handled with professionalism and discretion.
 </li>
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 Draft and manage correspondence on behalf of the CEO.
 </li>
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 Cultivate and maintain relationships with important contacts, serving as a reliable proxy for the CEO as required.
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile:
 
 
 
 
 
 <ul>
 <li>
 A minimum of 5+ years of experience in a dedicated support role for a C-Suite executive, Founder, or UHNW Principal.
 </li>
 <li>
 Demonstrated experience in personally managing a portfolio of complex and sensitive projects.
 </li>
 <li>
 Exceptional ability to structure and manage multifaceted tasks, with a strong understanding of timelines, budgets, and project milestones.
 </li>
 <li>
 Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure. Absolute discretion and confidentiality are paramount.
 </li>
 <li>
 Advanced proficiency with modern productivity and technology tools, including experience
 
 leveraging AI platforms
 
 to increase efficiency.
 </li>
 <li>
 A proactive and resourceful professional who takes ownership of outcomes and operates with minimal supervision.
 </li>
 <li>
 Superior verbal and written communication skills, combined with a high level of emotional intelligence to navigate complex professional relationships effectively.
 </li>
 </ul>
 
 
</div>

CHANEL

<div>
 
 Your role @ Chanel
 
 
 
 We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.
 
 
 You will be at the heart of Chanel&rsquo;s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.
 
 
 
 The Impact You Can Create at Chanel
 
 
 
 Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.
 
 
 
 Calendar &amp; Priorities Management
 
 
 
 
 <ul>
 <li>
 Full ownership of the MD&rsquo;s Outlook calendar (internal, external, regional &amp; global)
 </li>
 <li>
 Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
 </li>
 <li>
 Ensure proactive time optimization and clear communication flow
 
 
 
 </li>
 </ul>
 
 Travel &amp; Logistics (T&amp;E)
 
 
 
 
 <ul>
 <li>
 Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.
 </li>
 <li>
 Coordinate itineraries for internal visitors and ensure smooth execution
 </li>
 <li>
 Track budgets and negotiate with vendors for travel, gifts, and internal events
 </li>
 <li>
 Encourage sustainable travel practices where relevant
 
 
 
 </li>
 </ul>
 
 Administrative &amp; Confidential Support
 
 
 
 
 <ul>
 <li>
 Draft and edit emails, presentations, and internal/external communications
 </li>
 <li>
 Handle confidential documents and sensitive information with the utmost discretion
 </li>
 <li>
 Maintain and update internal databases and reporting tools
 
 
 
 </li>
 </ul>
 
 Stakeholder &amp; Office Coordination
 
 
 
 
 <ul>
 <li>
 Act as the central liaison between the MD and all departments (HR, Finance, etc.)
 </li>
 <li>
 Coordinate external meetings and follow-ups with clients and partners
 </li>
 <li>
 Oversee the selection and distribution of corporate gifts and thank-you items
 
 
 
 </li>
 </ul>
 
 VIP Visits &amp; Event Management
 
 
 
 
 <ul>
 <li>
 Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs
 </li>
 <li>
 Organize internal events and seminars, liaising with venues, suppliers, and guests
 </li>
 <li>
 Ensure alignment with CHANEL&rsquo;s sustainability commitments (local vendors, low-impact practices, waste reduction)
 
 
 
 </li>
 </ul>
 
 Expense Management
 
 
 
 
 <ul>
 <li>
 Manage Concur claims and related expense processes with accuracy and timeliness
 
 
 
 </li>
 </ul>
 
 Anticipation &amp; Agility
 
 
 
 
 <ul>
 <li>
 Anticipate needs, flag issues early, and bring solutions before problems arise
 </li>
 <li>
 Maintain calm and composure in high-pressure situations and act as a stabilizing force
 
 
 
 </li>
 </ul>
 
 You Are Energized By
 
 
 
 Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.
 
 
 Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.
 
 
 The opportunity to represent the House in every interaction, embodying Chanel&rsquo;s values of discretion, care, and excellence.
 
 
 Navigating new challenges and ensuring that every event and visit is executed flawlessly.
 
 
 Working with autonomy while being part of a collaborative team.
 
 
 Completing a high volume of tasks and projects
 
 
 Using your judgement and getting the job done
 
 
 
 What You Will Bring
 
 
 
 Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sector
 
 
 Strong sense of discretion, ethics, and professionalism
 
 
 Fluent in English and French (spoken and written); Arabic is a plus
 
 
 Mastery of Microsoft Office, Outlook, SharePoint, and Concur
 
 
 Excellent interpersonal and communication skills, with a collaborative mindset
 
 
 High level of organisation, proactivity, and attention to detail
 
 
 Strong adaptability, resilience, and composed under pressure
 
 
 Emotionally intelligent and culturally aware, with a strong team spirit
 
 
 
 What Chanel Can Offer You
 
 
 
 
 <ul>
 <li>
 Satisfy your authentic interest in all people-related matters
 </li>
 <li>
 Give you exposure to various business context
 </li>
 <li>
 Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
 </li>
 <li>
 Learn continuously
 
 
 
 </li>
 </ul>
 
 At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.
 
</div>

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a valid family book.
AECOM is seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Civil Infrastructure leadership team, ensuring seamless coordination of daily activities. This role calls for a detail-oriented professional who can handle confidential information with discretion, serve as a key liaison between executives and internal/external stakeholders, and provide valuable support to strategic decision-making processes.<ul><li>
Provide general administrative assistance to the PCC Management team to ensure efficient day-to-day operations.</li><li>
Handle highly confidential information with professionalism and discretion.</li><li>
Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools to execute tasks efficiently.</li><li>
Attend meetings, take minutes, and track outstanding actions to ensure follow-ups are completed.</li><li>
Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.</li><li>
Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.</li><li>
Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.</li><li>
Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.</li></ul> 

Qualifications 
Minimum Requirements<ul><li>
Diploma or Degree in Business Administration, Office Management, or a related field is preferred.</li><li>
Minimum of 1 year of administrative experience, preferably in a professional services or engineering environment.</li><li>
Proven experience as an Executive Assistant, Administrative Coordinator, or similar role supporting senior leadership.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Excellent organizational and multitasking abilities with a keen eye for detail.</li><li>
Strong communication skills, both written and verbal.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
A proactive and positive attitude, with the ability to work both independently and collaboratively.</li><li>
As part of AECOM&rsquo;s commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Affordable Plus

Are you a proactive, results-oriented, and highly adaptable individual with a passion for excellence? The Affordable Group of Companies is seeking a smart, mature, and exceptionally capable Personal Executive Assistant (PEA) to provide high-level, comprehensive support to our executive team.We are looking for a true &quot;head on&quot; individual who thrives on taking full ownership and responsibility, can easily connect with diverse personalities, and maintain a high level of professionalism and presentation while representing the Affordable Group of Companies.Key Responsibilities:<ul><li>Executive Support &amp; Administration:</li><li>Manage complex calendars, coordinate travel (booking tickets, accommodation, etc.), and prepare detailed itineraries.</li><li>Act as the primary point of contact, screening communications and handling requests with discretion and efficiency.</li><li>Maintain highly organized electronic and physical filing systems for sensitive documents.</li><li>Handle basic administrative tasks with precision and speed.</li><li>Financial and Accounting Support:</li><li>Utilize knowledge of basic accounting principles to manage expenses, process invoices, track budgets, and liaise with the finance department.</li><li>Event and Project Coordination:</li><li>Plan, organize, and execute corporate events and meetings for the Affordable Group, from venue booking to logistics management.</li><li>Handle ad-hoc projects and assignments, seeing them through to successful completion.</li><li>Performance &amp; Pressure Management:</li><li>Demonstrate exceptional multi-tasking ability, effortlessly juggling competing priorities and deadlines.</li><li>Maintain composure and effectiveness while working under pressure and tight deadlines.</li><li>Proactively anticipate needs and resolve issues independently.</li></ul>Qualifications &amp; Attributes:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.</li><li>Intellectual &amp; Professional Acumen:</li><li>Must be smart, quick-witted, and demonstrate a high level of maturity and integrity.</li><li>Possesses a strong sense of responsibility and accountability.</li><li>Impeccably presented with excellent professional polish.</li><li>Skills:</li><li>Exceptional organizational skills and meticulous attention to detail.</li><li>Outstanding verbal and written communication skills.</li><li>Easily connects with people and builds professional rapport quickly.</li><li>Demonstrated ability to handle anything that comes your way with resourcefulness.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant scheduling/travel software.</li><li>Working knowledge of basic accounting/bookkeeping procedures is mandatory.</li></ul>Job Types: Full-time, Permanent

Personal Executive Assistant

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Personal Executive Assistant