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Venture Search

<div>
 
 
 Job Title:
 
 Executive Assistant to the CEO
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 We are representing a leading, diversified investment group headquartered in Dubai, seeking to appoint a highly skilled
 
 Senior Executive Assistant
 
 to directly support their Chief Executive Officer. This is a unique opportunity for an experienced professional to step into a pivotal role, combining classic executive support with more strategic responsibilities.
 
 
 
 
 
 
 The Role:
 
 
 
 As Executive Assistant, you will act as a trusted partner to the CEO, providing seamless executive support and enabling effective decision-making. This position goes beyond traditional EA duties, requiring someone with exceptional organisational skills, business acumen, and the ability to engage at a senior level on the CEO&rsquo;s behalf.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive 1:1 executive support to the CEO, including diary and travel management, correspondence, and meeting coordination.
 </li>
 <li>
 Prepare, draft, and edit documents, reports, and high-quality presentations for board and stakeholder use.
 </li>
 <li>
 Draft responses, briefing notes, and communications for the CEO, ensuring accuracy and alignment with business priorities.
 </li>
 <li>
 Liaise confidently with senior stakeholders, partners, and government entities on behalf of the CEO.
 </li>
 <li>
 Maintain discretion and confidentiality while handling highly sensitive information.
 </li>
 <li>
 Proactively manage priorities, anticipate requirements, and provide strategic administrative support.
 </li>
 <li>
 Coordinate and support key projects, initiatives, and business activities across the group.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Minimum of
 
 7+ years&rsquo; experience
 
 as an Executive Assistant supporting C-level executives.
 </li>
 <li>
 
 Arabic speaking is essential
 
 , with fluency in English required.
 </li>
 <li>
 Proven experience in environments such as family office, private equity, investment management, banking, asset management, legal, or professional services.
 </li>
 <li>
 Strong background in providing direct 1:1 executive support at a senior level.
 </li>
 <li>
 Advanced skills in preparing professional documents, reports, and board-level presentations.
 </li>
 <li>
 Exceptional communication and stakeholder management skills, with the ability to represent the CEO effectively.
 </li>
 <li>
 High level of discretion, professionalism, and business acumen.
 </li>
 </ul>
 
 
 
 
 
 This is an excellent opportunity for an experienced Senior EA who thrives in a fast-paced, professional environment and is eager to play a central role in supporting a dynamic CEO.
 
 
 
 If you have the required skills and experience, please apply to be considered.
 
 
 
 
 
 To apply, please submit your CV and cover letter outlining your relevant experience.
 
 
 
 
 
 Please note that due to the high volume of applications, only shortlisted candidates will be contacted.
 
 
 
 
</div>

Executive Assistant

Kadernani Commercial Brokers

Job Title: Executive AssistantCompany: Kadernani ConsultantsLocation: Dubai, United Arab EmiratesJob Type: Full-timeJob DescriptionWe are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.Key Responsibilities<ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul>Requirements<ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul>Job Type: Full-time

Charterhouse Middle East

<div>
 
 Competitive Salary
 
 
 
 
 
 Charterhouse have been mandated by a global professional services firm to identify a highly skilled and proactive Executive Assistant to provide exceptional Executive Support to the Managing Partner and Senior Partner of the organisation.
 
 
 
 
 
 This is an excellent opportunity for an experienced Executive Assistant, to work for an incredible organisation. Key responsibilities for this role will include managing complex schedules, coordinating meetings, and planning intricate travel itineraries as well as liaising with internal business units and external parties to ensure seamless communication and coordination. The EA shall offer expert-level administrative support for key projects, ensuring timely and accurate execution whilst collaborating closely with the EA team's leadership and managers to learn preferences, dynamics, and priorities.
 
 
 
 
 
 The successful candidate will be Degree educated, with 6+ years of experience as an Executive Assistant or in a similar role, along with a strong track record of delivering high-quality results in fast-paced environments. In addition, the ideal candidate shall demonstrate exceptional organisational, communication, and problem-solving skills to handle confidential information with discretion.
 
 
 
 
 
 Our client is looking to hire candidates who can work independently, think critically, and manage tasks with strong attention to detail. Exceptional English communication skills, both written and verbal, are essential for this role.
 
 
 
</div>

Al Haktur IT Solutions

<div>At Al Haktur IT Solutions, we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive Executive Assistant to join our dynamic team in Dubai. The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.

Key Responsibilities:
<ul>
<li>Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.</li>
<li>Prepare reports, presentations, and confidential documents with accuracy and professionalism.</li>
<li>Coordinate travel arrangements, hotel bookings, and itinerary management for executives.</li>
<li>Act as a point of contact between executives, staff, and external partners.</li>
<li>Maintain organized records, files, and confidential information.</li>
<li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li>
<li>Manage office supplies, vendor communication, and general administrative duties.</li>
<li>Support project coordination, event planning, and internal communications.</li>
<li>Handle sensitive information with discretion and professionalism.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>2&ndash;4 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li>
<li>Ability to prioritize tasks and maintain confidentiality.</li>
<li>Professional demeanor and a high level of attention to detail.</li>
</ul>
At Al Haktur IT Solutions, we value efficiency, dedication, and trust. Joining our Dubai office as an Executive Assistant means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.</div>

Talent Higher

<div>
 
 We&rsquo;re hiring an
 
 Executive Assistant
 
 to support the
 
 Board Members
 
 of a leading group of companies based in Dubai.
 
 
 
 
 
 The ideal candidate will be adaptable, proactive, and polished, with excellent communication skills. This role requires flexibility, as you&rsquo;ll be working closely with senior management and may need to move between offices or locations when required.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative and operational support to board members.
 </li>
 <li>
 Manage complex calendars, travel arrangements, and meeting coordination.
 </li>
 <li>
 Handle confidential communication and documentation with discretion.
 </li>
 <li>
 Prepare reports, presentations, and meeting materials.
 </li>
 <li>
 Ensure seamless coordination across different office locations.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 3&ndash;5 years of experience
 
 supporting C-level executives or board members.
 </li>
 <li>
 Exceptional organization, multitasking, and communication skills.
 </li>
 <li>
 
 Native English speaker preferred.
 
 </li>
 <li>
 
 Valid UAE driving license
 
 and flexibility to travel between offices.
 </li>
 <li>
 Professional presence, discretion, and reliability are a must.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a confident, detail-oriented Executive Assistant who thrives in a dynamic corporate environment, you are encouraged to apply.
 
</div>

Envision Consulting

<div>
 
 
 
 Job Title: Executive &amp; Personal Assistant
 
 
 
 
 
 
 
 Location
 
 
 : Dubai, UAE (with flexible hours to overlap with US &amp; EU time zones)
 
 
 
 
 Employment:
 
 
 Full-Time
 
 
 
 
 Start Date:
 
 
 Immediate
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 
 We are seeking a highly organized and adaptable Executive Assistant to support our partners and manage administrative and operational functions across entities in the UAE, Europe, and the east coast United States.&nbsp;
 
 
 
 
 
 
 
 This role requires a proactive, tech-savvy, and detail-oriented professional who thrives in a dynamic, high-performance environment. You will play a pivotal role in ensuring smooth day-to-day operations, managing internal and external communications, and supporting a wide range of business activities.
 
 
 
 
 In addition to your core responsibilities as an Executive Assistant, you will also provide personal assistance to senior partners by helping them streamline both their professional and personal commitments. You must be proactive, resourceful, trustworthy, and comfortable navigating diverse tasks with grace and precision.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Administrative &amp; Communication
 
 </li>
 <li>
 
 Manage executive calendars, schedule across time zones, prepare agendas/notes
 
 </li>
 <li>
 
 Monitor and manage shared and virtual inboxes; draft and respond to professional correspondence
 
 </li>
 <li>
 
 Liaise with clients, partners, counsel, and government offices/regulatory bodies
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Entity &amp; Compliance Support
 
 </li>
 <li>
 
 Maintain and organize digital filing systems (Dropbox, Google Drive)
 
 </li>
 <li>
 
 Assist with company filings
 
 </li>
 <li>
 
 Coordinate the preparation and stewardship of key corporate documents, including contracts, board actions, and compliance records
 
 </li>
 <li>
 
 Develop an understanding of the corporate structure and ensure proper governance
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Project &amp; Task Coordination
 
 </li>
 <li>
 
 Support basic updates to company websites (WordPress proficiency preferred).
 
 </li>
 <li>
 
 Manage and coordinate tasks with external stakeholders (vendor spreadsheets, invoices, receipts)
 
 </li>
 <li>
 
 Track internal tasks and deadlines; follow up with executives and external partners.
 
 </li>
 <li>
 
 Research and recommend productivity tools to streamline workflows.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Other Responsibilities
 
 </li>
 <li>
 
 Coordinate travel arrangements, bookings, and itineraries across time zones.
 
 </li>
 <li>
 
 Support occasional light travel or external tasks across the UAE&nbsp;
 
 </li>
 <li>
 
 Collaborate across multiple companies under shared ownership and management.
 
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 
 Fluency in English with excellent written and verbal communication skills.
 
 </li>
 <li>
 
 Based in Dubai, UAE, with flexibility for occasional in-person errands and light travel.
 
 </li>
 <li>
 
 Strong administrative and organizational skills; resourceful and proactive.
 
 </li>
 <li>
 
 Full proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
 
 </li>
 <li>
 
 Familiarity with corporate governance, filings, and compliance.
 
 </li>
 <li>
 
 Ability to multitask and manage shifting priorities across time zones.
 
 </li>
 <li>
 
 Nice to Have:
 
 
 Prior experience supporting executives in multi-entity, multinational organizations, Basic knowledge of WordPress/web editing tools (e.g., Elementor or similar)
 
 </li>
 </ul>
</div>

IMPERIUM GROUP

<div>
 
 Imperium Group is seeking a highly professional and discreet
 
 Executive Assistant
 
 to provide direct support to the Managing Director. The ideal candidate will handle a broad range of administrative and executive-level responsibilities, ensuring that the Managing Director&rsquo;s time is optimized, communications are efficiently managed, and strategic priorities are executed seamlessly. This role requires exceptional organizational skills, strong communication abilities, and absolute confidentiality.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the Managing Director, ensuring all tasks are handled efficiently and professionally.
 </li>
 <li>
 Manage the Managing Director&rsquo;s calendar, appointments, travel arrangements, and meeting logistics with precision and confidentiality.
 </li>
 <li>
 Prepare and organize documents, correspondence, reports, and high-level presentations.
 </li>
 <li>
 Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Managing Director.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, documentation, and accurate minute-taking with timely follow-up on action items.
 </li>
 <li>
 Maintain strict confidentiality in handling sensitive corporate, financial, and personnel information.
 </li>
 <li>
 Serve as a liaison between the Managing Director and internal teams, clients, and business partners, ensuring smooth communication and follow-up on directives.
 </li>
 <li>
 Track ongoing projects, deadlines, and deliverables, ensuring timely execution and reporting.
 </li>
 <li>
 Support the Managing Director in strategic initiatives, research, and preparation of executive summaries or briefing materials.
 </li>
 <li>
 Handle ad hoc assignments and confidential projects with professionalism and discretion.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum 5 years of experience as an Executive Assistant supporting C-level executives, preferably within the construction, design, or corporate sectors in the UAE.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and professional communication tools.
 </li>
 <li>
 Excellent organizational, multitasking, and prioritization skills with strong attention to detail.
 </li>
 <li>
 Proven ability to maintain confidentiality and handle sensitive information with integrity.
 </li>
 <li>
 Professional demeanor, strong interpersonal skills, and the ability to work with senior stakeholders.
 </li>
 </ul>
 
 
 
</div>

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1532 executive assistant jobs IN Dubai

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