office administrator

office assistant

personal assistant

accounts assistant

administrative assistant

executive assistant

KAYALI

<div>Who we are
Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to &lsquo;my imagination&rsquo; in Arabic, KAYALI provides a modern fragrance experience
inspired by Mona&rsquo;s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love.
Mona collaborates with some of the world&rsquo;s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.
Our Mission
To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative &amp; luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world. 
 
Summary
The Executive Assistant to the two C-suit level of KAYALI Dream Makers will serve as a strategic partner, ensuring seamless operations and enabling leadership to focus on global growth and innovation. This role demands exceptional organizational skills, discretion, and a deep understanding of luxury brand dynamics.
Essential Duties and Responsibilities
Calendar &amp; Travel Management<ul><li>
Proactively manage complex global schedules, including high-priority meetings, investor calls, and international travel itineraries.</li><li>
Coordinate multi-time-zone logistics, visas, and accommodations while anticipating executive needs (e.g., preparation time, local stakeholder briefings).</li></ul>
Communication &amp; Stakeholder Liaison<ul><li>
Serving as a primary point of contact between the leader, internal teams, and external partners, representing KAYALI values in every interaction.</li><li>
Screen and prioritize emails, calls, and reports, flagging urgent matters and drafting responses on behalf of leadership.</li></ul>
Strategic Support<ul><li>
Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses.</li><li>
Support steering committee objective tracking and follow-up on action items.
</li><li>Conduct competitive research and synthesize insights on fragrance industry trends to inform decision-making.</li><li>
Assist in tracking KPIs, budgeting, and expense reporting for executive review.</li><li>
 Preparing briefing packs, pre-reads, and follow-ups for key leadership, board, and investor meetings, capturing actions and ensuring on-time execution.</li></ul>
Project &amp; Event Coordination<ul><li>
Oversee cross-departmental initiatives, such as leadership meetings, strategic planning days.</li><li>
 Plan high-profile events, including luxury product showcases, executive summits, and client dinners, managing RSVPs and vendor coordination.</li></ul><ul><li>
Consolidation and submission of executive and leadership team expenses through Expensify, ensuring accurate coding, supporting documentation, and alignment with company policies.</li><li>
First-line review and tracking of direct reports&rsquo; expenses for the [CPO/CEO/etc.], flagging discrepancies and coordinating timely approvals.</li><li>
Handle sensitive data, contracts, and intellectual property with utmost discretion.</li><li>
Maintain organized digital filing systems and streamline office workflows.</li></ul> 

Requirements 
<ul><li>
Experience: 5+ years as an Executive Assistant supporting C-suite executives, preferably in luxury goods, beauty, or fragrance industries.</li><li>
Mastery of Microsoft Office Suite, CRM platforms (e.g., Salesforce), and virtual meeting tools.</li><li>
Superior written/verbal communication in English; proficiency in additional languages (e.g., French, Arabic) is a plus.</li><li>
Agile problem-solving and ability to thrive in fast-paced, culturally diverse environments.</li><li>
Traits: Proactive, detail-oriented, and adept at balancing competing priorities with professionalism, kindness and gratitude.</li><li>
Familiarity with fragrance development cycles, supply chain logistics, or luxury retail operations.</li><li>
Experience coordinating international travel and managing virtual teams across time zones.</li></ul> 

Benefits<ul><li> 
Premium Medical/Dental/Vision coverage</li><li>Find your Magic Days</li><li>Volunteer Day</li><li>Birthday Leave</li><li>Egg Freezing Benefits</li><li>Employee discounts on all Kayali products</li><li>Quarterly product gifting</li></ul> 
Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.</div>

Executive Assistant

We Migrate 365

We are looking for a highly organized and proactive Executive Assistant to support senior management with daily administrative and operational tasks.Key Responsibilities:<ul><li>Manage calendars, meetings, and appointments</li><li>Handle emails, calls, and correspondence</li><li>Prepare reports, documents, and presentations</li><li>Coordinate meetings and follow-ups</li><li>Assist with confidential and time-sensitive matters</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent communication and organizational skills</li><li>Strong attention to detail and ability to multitask</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Professional, discreet, and reliable</li><li>Female required!!</li><li>Preferably good-looking and well groomed.</li><li>DON'T APPLY IF YOU'RE NOT A TAGALOG SPEAKER!!!</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Professional work environment</li><li>Growth and learning opportunities</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>TAGALOG (Required)</li></ul>

LUMIRAS

Position: Executive AssistantWe are seeking a highly organized and reliable Executive Assistant to support internal management with administrative, office-related, and basic financial tasks. The ideal candidate will be detail-oriented, proactive, and capable of handling responsibilities across multiple functions.Key Responsibilities:<ul><li>Provide comprehensive administrative and office support to internal management</li><li>Perform accurate data entry and manage documentation and records</li><li>Maintain and record basic personal accounting and financial matters for management</li><li>Coordinate tasks and, when required, manage or lead different departments or functions</li><li>Assist in organizing schedules, follow-ups, and internal coordination</li></ul>Requirements:<ul><li>Highly organized, detail-oriented, committed, and a fast learner</li><li>Ability to handle multiple tasks across various fields efficiently</li><li>Strong sense of responsibility with problem-solving abilities</li><li>Team-oriented mindset with strong collaboration and communication skills</li><li>Professional proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Valid driving license is an advantage</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Competitive salary based on skills and experience</li><li>Opportunity for long-term growth and career development within the company</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>executive assistance: 3 years (Required)</li></ul>Language:<ul><li>English Fluently (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Work Location: In person

Dahhan Business Services

We are hiring a highly organized, intelligent, and proactive Executive Assistant to Founder to support daily execution, scheduling, follow-up, communication, and business coordination. This is a high-trust role for someone who can bring structure to a fast-moving environment, protect executive time, and ensure important priorities do not get lost. You should be calm under pressure, sharp with details, strong in written communication, and able to follow through without being chased. Key Responsibilities Manage calendar, meetings, reminders, scheduling, and priority tracking Follow up internally and externally to keep tasks moving Draft professional emails, summaries, notes, and structured documents Support research, reporting, presentations, and information gathering Organize files, records, key documents, and meeting outputs Help leadership stay focused by reducing noise and improving execution flow Assist with business coordination across departments and external contacts Requirements Excellent English communication, written and verbal Very strong organization and follow-up skills Strong attention to detail and task ownership Professional, discreet, and dependable Able to manage competing priorities with clarity Good with Google Workspace / Microsoft Office Comfortable in a fast-paced founder-led environment Strong Advantages Previous experience supporting a founder, executive, or senior leadership team Strong business writing ability Experience with coordination, scheduling, reporting, and internal follow-up UAE-based candidates are preferred, but exceptional remote candidates may be considered This Role Is Not for You If You wait to be told every step You miss details often You are weak in written communication You are reactive instead of proactive You struggle with follow-through What Success Looks Like Better organization Fewer missed follow-ups Cleaner scheduling and communication Reduced executive overload Faster movement on priorities Application Instructions Please apply with: your CV, current location, notice period, expected salary, and a short note explaining why you are a strong fit for a founder-support role.Job Type: Full-timeWork Location: In person

EC Markets

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
 </li>
 <li>
 Coordinate internal communication between Dubai offices and overseas headquarters (NZ &amp; UK)
 </li>
 <li>
 Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
 </li>
 <li>
 Support recruitment processes (interview scheduling, candidate coordination, initial screening)
 </li>
 <li>
 Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
 </li>
 <li>
 Prepare reports, presentations, and internal documents as required
 </li>
 <li>
 Ensure compliance with company policies and local regulations
 </li>
 <li>
 Assist in organizing internal meetings, events, and staff communications
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of experience in administrative, HR coordination, or assistant roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication skills in English (Chinese is a plus)
 </li>
 <li>
 Ability to work across time zones and coordinate with international teams
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Experience in financial services / brokerage industry
 </li>
 <li>
 Familiarity with UAE employment practices
 </li>
 <li>
 Experience supporting senior management
 </li>
 </ul>
 
 
 
 
 
 Reporting Line:
 
 
 
 Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.
 
 
 
 
 
 
 Location: Dubai, UAE
 
 
 
 
 
 
 
 Benefit:
 
 
 <ul>
 <li>
 Visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Bonus
 </li>
 <li>
 Work from home on Fridays.
 </li>
 </ul>
</div>

Emerik Valley

Job Summary: The Executive Assistant will provide comprehensive administrative and operational support to the HR Consultancy team. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. The position will play a key role in ensuring smooth communication between clients, candidates, and recruitment partners, while maintaining accurate records and supporting end-to-end recruitment processes.Key Responsibilities:<ul><li>Manage and coordinate executive calendars, meetings, interviews, and appointments.</li><li>Handle professional email correspondence with clients, candidates, and recruitment partners in a timely manner.</li><li>Conduct regular follow-ups with candidates and agencies regarding interview schedules, documentation, onboarding, and status updates.</li><li>Maintain and update candidate databases, client records, and recruitment trackers with accuracy and confidentiality.</li><li>Prepare, review, and organize recruitment documentation, including CVs, agreements, offer letters, and onboarding documents.</li><li>Assist in sourcing coordination by liaising with recruitment agencies and job portals.</li><li>Monitor recruitment pipelines and ensure timely progression of candidates through each stage.</li><li>Support in drafting client proposals, service agreements, and business correspondence.</li><li>Ensure proper filing (digital and physical) of all HR and recruitment-related documents in compliance with UAE data protection practices.</li><li>Coordinate visa processing documentation, medical status follow-ups, and onboarding requirements with relevant stakeholders.</li><li>Track invoices, payments, and service charges in coordination with the finance team.</li><li>Prepare periodic reports on recruitment status, candidate pipelines, and client activities.</li><li>Assist in organizing meetings, presentations, and client visits.</li><li>Maintain strict confidentiality of sensitive business and candidate information.</li><li>Support continuous improvement of internal processes and administrative systems.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or HR support role, preferably within a recruitment or consultancy environment.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills in English.</li><li>High level of organizational and time management skills.</li><li>Ability to handle multiple tasks under pressure and meet deadlines.</li><li>Familiarity with UAE labour procedures and recruitment processes is an advantage.</li></ul>Key Competencies:<ul><li>Attention to detail and accuracy</li><li>Professional communication and interpersonal skills</li><li>Confidentiality and integrity</li><li>Problem-solving and coordination ability</li><li>Proactive and self-motivated approach</li></ul>Working Conditions:<ul><li>Standard office-based role with occasional requirement to coordinate beyond working hours depending on recruitment timelines.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Drakken

<div>About Drakken Inc.
Drakken is a Dubai-headquartered Electrical, Instrumentation &amp; Controls (E,I&amp;C) systems integrator and Main Automation Contractor delivering turnkey electrical, automation, instrumentation, and commissioning scope to the energy and industrial sectors. Our veteran team has executed projects across approximately 20 countries in the Middle East, Africa, and Southeast Asia, operating from our Dubai headquarters (DMCC and Mainland licences) and our office in Calgary, Canada. 
From deserts to deepwater, we manage every aspect of a project to create comprehensive solutions that minimize cost and maximize schedule certainty, execution quality, and single-party accountability. We are not the cheapest &mdash; we are the most reliable.
Drakken&rsquo;s corporate culture promotes innovation, collaboration, and true integration of international teams. Our office environment focuses on honesty and continual improvement, both professionally and personally, and drives excellence through motivational development planning and engaged management. Drakken is ISO 9001, ISO 14001, and ISO 45001 certified. 
The Position
The Executive Assistant is responsible for owning the information flow, calendar, and day-to-day operating rhythm of Drakken&rsquo;s Office of the CEO. The role reports to the Chief Executive Officer and acts as the first line of defense for inbound communication, the guardian of executive time, and the driver behind open tasks closing on schedule. As Drakken grows, the scope of this role is expected to expand to broader executive support within the company. 
The successful candidate does not &ldquo;assist&rdquo; with the inbox and calendar &mdash; they own them. They exercise professional discretion at all times, move items forward without waiting for instruction, and use modern AI tools to compound their output. They operate with the confidentiality expected of the Office of the CEO in a privately-owned, international company. 
Key Areas of Responsibility
Ownership of Information Flow (Inbox)<ul><li>
Take direct ownership of the CEO&rsquo;s inbox. Triage, categorize, and filter so the CEO sees only the correspondence that genuinely requires his attention.</li><li>
Draft and release responses in the CEO&rsquo;s voice for review, and handle routine correspondence independently within agreed guidelines.</li><li>
Flag any incoming email that contains a commitment, commercial implication, scope change, or risk before any response is released.</li><li>
Route low-value messages to the appropriate team member or dispose of them &mdash; protect the CEO&rsquo;s attention as a scarce resource.</li></ul>
Calendar and Scheduling Ownership<ul><li>
Own the CEO&rsquo;s calendar end-to-end: book, reschedule, protect focus blocks, resolve conflicts, and prepare meetings in advance.</li><li>
Produce concise meeting briefs with relevant background, prior correspondence, required documents, and suggested outcomes.</li><li>
Coordinate confidently across Gulf Standard Time (UTC+4), North America, and active project geographies including Iraq, Africa, and Southeast Asia.</li><li>
When scheduling requests conflict or commitments compete for the same time, escalate with options and a recommended path &mdash; do not wait for instruction.</li></ul>
Task and Project Follow-Through<ul><li>
Maintain a shared register of outstanding actions, commitments, and deliverables for the CEO. Chase internal and external parties until items close.</li><li>
Coordinate with Drakken&rsquo;s functional leads across projects, automation, proposals, accounting, and administration to keep work moving.</li><li>
Produce a concise weekly status summary for the CEO covering closed items, open items, blocked items, and items requiring decision.</li></ul>
Confidentiality and Information Handling<ul><li>
Apply strict discretion at all times. Treat customer names, financial figures, commercial terms, staff matters, and strategic plans as confidential by default.</li><li>
Adhere to Drakken&rsquo;s document control conventions in Ottofiles (the company document management system). Any AI-assisted output is a draft only until it has been uploaded, versioned, checked, and approved in Ottofiles by the appropriate authority.</li><li>
Apply the classification markers already in use (for example, (U) Unclassified) on controlled documents.</li></ul>
Personal Support (Light)<ul><li>
Manage light personal matters for the CEO: appointments, reservations, personal travel coordination, errands, vehicle servicing, and gift-buying.</li><li>
Maintain clear boundaries between business and personal scope. The role does not include household staff management or broader family-affairs administration.</li></ul>
Errands and In-Person Support<ul><li>
Handle in-person errands in and around Dubai &mdash; document collection and delivery, courier drops, bank runs, vendor visits, and office support as required.</li><li>
Coordinate logistics for visiting members of the Drakken leadership team when they are in Dubai.</li></ul>
AI Tools and Systems Leverage<ul><li>
Use AI tools (including Claude and ChatGPT) to compound your output &mdash; for drafting, summarizing, research, email triage, and meeting preparation. You should be curious about AI tools and comfortable building workflows with them alongside the CEO.</li><li>
Work comfortably within Drakken&rsquo;s technology stack: Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Ottofiles, Avaza.</li><li>
Build and maintain Standard Operating Procedures (SOPs), templates, and checklists for recurring work so the contribution of the role compounds and scales over time.</li></ul>
Decision-Making and Autonomy<ul><li>
In the CEO&rsquo;s absence, make informed decisions within agreed authority limits to ensure continuity of operations.</li><li>
Operate with a bias for forward motion: when an item is stuck pending CEO attention, propose the next step and execute on approval.</li><li>
Represent Drakken with external parties &mdash; clients, vendors, and visitors &mdash; with the same professionalism expected of the Office of the CEO.</li></ul> 
Success
Success in this role means that the CEO sees only the 10&ndash;20% of inbound communication that genuinely requires his attention; his calendar runs without conflict and with meetings fully prepared with briefs before sit down; open tasks close on time; and confidential information stays confidential. Success also means that the EA continuously expands the scope of what they own &mdash; identifying new repeatable work, systematizing it, and taking it off the CEO&rsquo;s plate. Drakken values continual improvement and welcomes suggestions and expertise to elevate this role over time. 
Key Performance Indicators
Inbox Management<ul><li>
The CEO sees only 10&ndash;20% of inbound email &mdash; the portion that genuinely requires executive attention. The remainder is triaged, routed, responded to, or archived by the EA.</li><li>
High-priority emails acknowledged within 1&ndash;2 hours; full responses released the same business day. Non-urgent communications responded to within 24 hours.</li><li>
Zero commercially significant items, commitments, or risks passed through without being flagged for the CEO&rsquo;s awareness.</li></ul>
Calendar Management<ul><li>
Long-term target of zero scheduling conflicts, with an initial tolerance of no more than one to two minor conflicts per month.</li><li>
100% of scheduled meetings confirmed in advance and supported with an agenda and any required documents.</li></ul>
Task and Deliverable Follow-Through<ul><li>
95% on-time closure of tracked actions and deliverables. All outstanding items have a named owner, due date, and next action.</li><li>
Weekly status summary delivered to the CEO by end of business each Friday.</li></ul>
Confidentiality and Document Control<ul><li>
Zero breach of confidential information.</li><li>
100% compliance with Ottofiles versioning, naming, and classification conventions for controlled documents.</li></ul> 
Living Job Description Model
This role operates within a Living Job Description framework. The responsibilities and expectations outlined above represent the current scope of the position. As Drakken grows and evolves &mdash; and as the EA&rsquo;s capability is demonstrated &mdash; this scope is expected to expand, with additional responsibilities progressively transferred to the role. Any material changes will be discussed collaboratively and in advance, ensuring transparency and mutual understanding. Adaptability and a willingness to take on evolving responsibilities are essential to success in this role. 
Key Requirements<ul><li>
5&ndash;8 years of experience in executive support, ideally at the C-suite level</li><li>
Proven experience managing an executive inbox and calendar independently</li><li>
Exceptional organizational and prioritization skills</li><li>
Strong written and verbal communication skills (fluent English required)</li><li>
High level of discretion and professionalism</li><li>
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)</li><li>
Comfortable working across multiple time zones and international teams</li><li>
Experience or strong interest in using AI tools to enhance productivity</li><li>
Ability to operate in a fast-paced, high-responsibility environment</li></ul> 
Preferred<ul><li>
Experience in engineering, energy, or project-based organizations</li><li>
Additional languages are a plus</li></ul></div>

Explore 422+ Executive assistant in Dubai this May. Find roles across top companies and apply now to boost your career.

422 executive assistant jobs In Dubai

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant