administrative assistant

sales executive

office administrator

accounts assistant

office assistant

executive assistant

Shiro Estate

<div>
 
 Shiro Estate is looking for a highly organized and proactive
 
 Executive Assistant to the CEO
 
 to support our leadership team and ensure smooth execution of key business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage CEO and C-Level calendars, scheduling, and priorities
 
 
 &bull; Coordinate meetings, prepare materials, and track action points
 
 
 &bull; Handle executive correspondence, contracts, and documentation
 
 
 &bull; Act as a liaison between CEO and departments
 
 
 &bull; Monitor project progress and ensure timely execution
 
 
 &bull; Support licensing, visa processes, and compliance tracking
 
 
 &bull; Oversee transportation, drivers, and executive logistics
 
 
 &bull; Arrange travel, events, and day-to-day executive support
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 
 Education
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or related field
 
 
 
 
 
 
 Experience
 
 
 
 &bull; 3&ndash;5 years in a similar role (Executive Assistant, Office Manager, or Reception Supervisor)
 
 
 &bull; Experience in real estate, hospitality, or property management in Dubai preferred
 
 
 &bull; Familiarity with UAE documentation and compliance processes
 
 
 
 
 
 
 Skills
 
 
 
 &bull; Strong communication and interpersonal abilities
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; High level of discretion and confidentiality
 
 
 &bull; Detail-oriented with the ability to work under pressure
 
 
 &bull; Proficiency in MS Office and CRM systems
 
 
 &bull; Arabic is a plus
 
</div>

Executive Assistant

Bismi Group

Role OverviewWe are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, communications, and administrative tasks while acting as a trusted partner to ensure efficient day-to-day operations.Key Responsibilities<ul><li>Calendar &amp; Schedule Management</li><li>Coordinate and manage complex calendars, meetings, and appointments</li><li>Prioritize commitments and resolve scheduling conflicts</li><li>Communication Management</li><li>Screen calls, emails, and correspondence</li><li>Draft, edit, and manage internal and external communications</li><li>Travel &amp; Logistics</li><li>Arrange domestic and international travel (flights, hotels, itineraries)</li><li>Prepare detailed travel plans and expense reports</li><li>Meeting &amp; Event Support</li><li>Organize meetings, agendas, and materials</li><li>Take minutes and track action items</li><li>Administrative Support</li><li>Maintain records, documents, and filing systems</li><li>Handle confidential information with discretion</li><li>Project Coordination</li><li>Assist with special projects and cross-functional initiatives</li><li>Follow up on deadlines and deliverables</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>3&ndash;7+ years of experience as an Executive Assistant or similar role</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>High level of professionalism and confidentiality</li><li>Proficiency in tools like Microsoft Office, Google Workspace, and scheduling platforms</li></ul>Email your cv to : hr@bismi.comPay: AED3,000.00 - AED4,000.00 per hourWork Location: In person

Abiya industries

Job SummaryWe are seeking a proactive Executive Assistant &ndash; Operations to support daily operational activities, coordinate with internal teams, manage schedules, and assist management in ensuring smooth business operations.Key Responsibilities<ul><li>Support management with administrative and operational tasks</li><li>Coordinate with office, factory, and project teams</li><li>Prepare reports, documents, and meeting minutes</li><li>Manage schedules, follow-ups, and communications</li><li>Maintain records, employee documents, and operational files</li><li>Track project updates, deliveries, and pending actions</li><li>Assist in procurement and vendor coordination</li><li>Ensure smooth day-to-day office operations</li></ul>Requirements<ul><li>2&ndash;4 years of experience in administration or operations support in construction industry</li><li>UAE Driving license preferred</li></ul>Application Question(s):<ul><li>What is your visa status and expiry date?</li></ul>Work Location: In person

Silverline Construction Rental LLC

Job Overview: As Executive Assistant to the Chief of Staff (COS), you will provide high-level administrative and operational support to enable the COS to function at full strategic capacity. This role requires a sharp, proactive, and highly organized professional who understands the pace and complexity of a senior leadership office. You will manage the COS&rsquo;s time, communications, and priorities with precision, while also supporting cross-functional coordination, financial tracking, and business reporting. The ideal candidate has a keen eye for detail, a strong sense of ownership, an appreciation for numbers and process, and the drive to go above and beyond in delivering results. Being a part of Management Desk, you are expected to bring an unbiased, professional perspective to all interactions and contribute meaningfully to the culture of excellence the COS is building.Key Responsibilities  Manage the COS&rsquo;s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.  Handle correspondence, emails, calls, and official communication on behalf of the COS, ensuring timely and professional responses.  Prepare reports, presentations, and documentation, paper &amp; digital, required by the COS for leadership reviews and business discussions .  Organize and maintain confidential records, trackers, and files in a structured, easily retrievable manner. Coordination &amp; Liaison  Serve as the primary point of contact between the COS and department heads, teams, leaders, and business partners.  Coordinate and diligently follow up on action items, decisions, and deliverables assigned by the COS across departments.  Facilitate smooth communication and workflow across the organization in support of the COS&rsquo;s operational and strategic agenda. Meeting &amp; Event Management  Arrange leadership meetings, management reviews, cross-functional syncs, and other key events as directed by the COS.  Prepare meeting agendas, take minutes, and ensure timely circulation and follow-up.  Coordinate travel arrangements, itineraries, and logistics for the COS as required. Strategic &amp; Operational Support  Assist the COS in tracking business projects, KPIs, dashboards, and reporting tools, ensuring data is current and accurate.  Support the COS in research, data compilation, data analysis, and preparation of decision-support materials.  Draft professional letters, proposals, process notes, and official communications as instructed by the COS.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

SEO Sherpa

<div>We are looking for the executive assistant of our dreams to join our growing team and provide vital, high-level support to James Reynolds, the Founder and CEO, and senior-level team members. In this dynamic role, you will manage emails and calendars, coordinate seamless travel arrangements, process visas and insurance, handle invoicing, and ensure our office is an altogether great place to work.
You will act as the CEO's trusted shield by politely but firmly vetting internal and external requests to protect his time for high-impact focus, while also serving as a warm, high-touch point of contact for our VIP clients and brand partners to ensure they always feel incredibly valued.
Beyond day-to-day administration, you will be deeply woven into the operations and culture of our agency. You will attend leadership team syncs to capture key notes and track action items, gently but effectively holding department heads accountable to their deadlines. As a key connector for our people, you will draft and distribute agency-wide communications on behalf of the CEO to keep everyone aligned. Your negotiation skills will shine as you handle contracts and pricing with vendors and service providers, and your creativity will come alive as you plan vibrant in-house activities, celebrations, exciting special projects, and our annual conference that brings together 50+ team members from around the globe.
In this position, you will manage both in-office operations end-to-end and gain first-hand experience in digital marketing (SEO and PPC) while working alongside the region's leading specialists in their field.
Note: This is a full-time, hybrid position based in Dubai, United Arab Emirates. If you're not in Dubai yet, don't sweat it&mdash;we handle relocation costs, flights, visas, and your initial accommodation to get you settled seamlessly.
About SEO Sherpa:
SEO Sherpa is one of the fastest-growing organic SEO agencies in the Middle East and North America. We&rsquo;ve been featured by Moz, Search Engine Journal, Semrush, Entrepreneur Magazine, and Forbes, and our work has been recognized through the most coveted awards in search:
Global Search Awards Best Large SEO Agency (2023)
MENA Search Awards Best Large SEO Agency (2025, 2024, 2023, 2022, 2020 &amp; 2018)
Five-Time MENA Best SEO Campaign Winner
The SEO Sherpas are a fun-loving bunch of digital geeks delivering organic, hand-crafted SEO to more than 100 clients worldwide. We&rsquo;ve helped companies like Amazon, Pretty Little Thing, Citibank, Farfetch, Harper&rsquo;s Bazaar, Nissan, Standard Chartered, Guinness World Records, Bulletproof, Aramex, and dozens of growth firms reach the highest heights of search. 
Requirements 
If you answer &quot;YES&quot; to all of these, this role will be a good match:<ul><li>
You have A++ organizational and people management skills and possess the ability to handle competing deadlines, conflicting schedules and balance dozens of projects in your sleep.
</li><li>You&rsquo;re results-driven and hungry to help both your teammates and agency succeed. Well-defined objectives are all you need to get the job done and inspire those around you to do the same.</li><li>
We move fast and you'll be juggling lots of priorities. You'll need rock-solid project management skills and possess the canny knack to see difficult things through to completion when others struggle.
</li><li>Inbox zero is not something you aspire to, it's your modus operandi. Hundreds of emails a day? You've got that inbox taken care of with monk-like discipline.
</li><li>You are an exceptional written communicator. Your writing is full of personality, polished and professional.
</li><li>You have exceptionally high standards. You are always raising the bar because in your world great just isn't good enough.
</li><li>You've got wickedly good problem-solving skills. Whatever the challenge, you attack it with independence and passion.</li></ul> 

Benefits 
Cool stuff you'll get:<ul><li>
The opportunity to work with a talented team on an important mission.</li><li>
Unlimited (paid) personal time off for vacation, sick, and wellness days.</li><li>
Flexible hours and the freedom to work remotely (from anywhere!) for up to 6 weeks per year.</li><li>
Radical transparency across company metrics and information (we call this &quot;open for business&quot;).</li><li>
100% company-paid health insurance.</li><li>
When the company does well, so will you. 8-15% of the net profit gets shared amongst the team members you included.</li><li>
A brand new Apple Mac on your first day.</li><li>
Regular training, professional workshops, and book purchases covered by us.</li><li>
Team retreats and meet-ups that bring together our remote-first workforce.</li><li>
A fun work culture where we value your work and our client's business.</li></ul></div>

FloxyPay

OWN VISA PREFERREDResponsibilities:<ul><li>Provide high-level administrative support to the executive, including managing schedules, appointments, and travel arrangements.</li><li>Act as the primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all communications.</li><li>Prepare and organize documents, reports, and presentations for meetings and conferences.</li><li>Coordinate and oversee special projects, ensuring deadlines and deliverables are met.</li><li>Handle sensitive and confidential information with utmost discretion and maintain confidentiality at all times.</li><li>Conduct research on various topics as needed and compile information into concise summaries.</li><li>Assist with personal tasks and errands as required, including managing household needs and coordinating family schedules.</li><li>Manage and maintain organizational systems, including filing, record-keeping, and database management.</li><li>Prioritize and manage multiple tasks simultaneously, demonstrating excellent time management and organizational skills.</li><li>Anticipate needs and proactively address issues to ensure the smooth functioning of the executive's office.</li><li>Should be able to coordinate and arrange for attending different events relating to the business requirement.</li></ul>Qualifications:<ul><li>Bachelor's degree in business administration, communications, or a related field preferred.</li><li>Proven experience as an executive assistant or personal assistant, with a minimum of 3-5 years in a similar role.</li><li>Exceptional communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels.</li><li>Proficiency in Microsoft Office Suite and other relevant software applications.</li><li>Strong attention to detail and accuracy in all work.</li><li>Ability to maintain a high level of professionalism and confidentiality.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</li><li>Strong problem-solving skills and the ability to handle unexpected challenges with composure.</li><li>Flexibility and adaptability to changing priorities and environments.</li><li>Proactive and self-motivated, with the ability to work independently and as part of a team.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Executive Assistant to CEO

NRTC Group Of Companies

About NRTC Group:<ul><li>Glorious legacy of over 50 years in the U.A.E</li><li>Growth from humble beginnings to an industry pioneer</li><li>Leading importer and exporter of fruits and vegetables.</li><li>A dynamic group of 3000 associates and growing!!</li><li>Modern storage facilities compliant with ISO standards.</li><li>Fleet of 300+ vehicles.</li></ul>Job Title: Executive AssistantLocation: Dubai, United Arab EmiratesCompany: NRTC GroupEmployment Type: Full-timeJob Purpose:The Executive Assistant will provide high-level administrative support to one of our senior C Suite Managers, ensuring smooth management of day-to-day activities, effective communication, and strategic alignment with the company&rsquo;s business objectives. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage confidential information with discretion. The ideal candidate will possess industry knowledge of fruits and vegetables distribution and be comfortable in a fast-paced environment.Key Responsibilities:Executive Support:<ul><li>Manage the CXO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.</li><li>Handle all travel arrangements including flight bookings, accommodations, and itinerary planning for both local and international business trips.</li><li>Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.</li><li>Draft, review, and send communications on behalf of the CXO.</li><li>Organize and maintain confidential files and documents, ensuring information is easily accessible and secure.</li></ul>Project Management:<ul><li>Assist in planning and executing key projects aligned with the company&rsquo;s business goals.</li><li>Monitor project timelines and milestones, providing updates to the CXO.</li><li>Conduct research and prepare reports to support decision-making and strategic initiatives.</li></ul>Communication &amp; Coordination:<ul><li>Act as a primary point of contact between the CXO and internal teams, clients, and vendors.</li><li>Screen calls, emails, and inquiries, responding or redirecting as necessary.</li><li>Coordinate with department heads for regular updates, ensuring alignment with company objectives.</li></ul>Operational Support:<ul><li>Oversee office operations related to the executive team, including procurement of supplies and maintenance of office standards.</li><li>Assist in organizing company events, board meetings, and executive functions.</li><li>Ensure compliance with company policies and relevant regulations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum of 5 years of experience as an Executive Assistant, preferably within the fruits and vegetables or FMCG industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.</li><li>Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.</li><li>Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.</li><li>High degree of professionalism and confidentiality.</li></ul>What do we offer:&middot; Competitive salary.&middot; Medical Insurance.&middot; Opportunities for career growth.Job Types: Full-time, PermanentPay: AED15,000.00 - AED18,000.00 per monthApplication Question(s):<ul><li>What is your expected monthly salary in AED?</li><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Drivers License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Executive Assistant to CXO

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279 executive assistant jobs In Dubai

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Executive Assistant to CEO

Executive Assistant to CXO