administrative assistant

assistant project manager

office administrator

office manager

personal assistant

executive assistant

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is exclusively partnering with a leading, technology-driven organization to recruit a highly organized and proactive Executive Assistant. This role offers an exciting opportunity to join a dynamic team based in the UAE.
 
 
 
 
 
 This position will provide high-level executive support to senior leadership in the Dubai office, operating in a fast-paced and evolving environment. The Executive Assistant will ensure the smooth and professional operation of daily activities, managing complex calendars, coordinating meetings, and handling all travel-related arrangements. Acting as a key liaison with internal and external stakeholders, responsibilities include scheduling meetings, managing correspondence, preparing documents, and supporting event coordination. The role will handle sensitive information with discretion, prioritize tasks effectively, and maintain a high level of professionalism.
 
 
 
 
 
 To be considered for this role, the candidate must have proven experience as an Executive Assistant supporting C-suite level executives in a fast-paced, client-focused environment. The candidate should demonstrate competence in managing complex travel logistics, coordinating meetings across multiple time zones, and handling expense reporting accurately and efficiently. The ideal candidate will be detail-oriented, proactive, and thrive in a dynamic, high-performance setting.
 
 
 Strong written and spoken English skills are essential, along with the ability to build strong relationships across all levels.
 
</div>

Executive Assistant

Code Hive for coding and machine learning

We are looking for a female Executive Assistant who will support the management team with administrative tasks, scheduling, documentation, communication handling, client coordination, and daily operational activities. The ideal candidate will be professional, organized, detail-oriented, and experienced in providing executive-level support within the UAE.Preference will be given to female candidates with at least 2&ndash;3 years of UAE experience in office administration or executive assistance roles.Role OverviewThe Executive Assistant will provide full administrative and operational support to management, ensuring smooth communication flow, proper documentation handling, timely scheduling, and efficient coordination with internal teams and external clients.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Handle day-to-day administrative tasks for management.</li><li>Manage incoming emails, calls, and messages.</li><li>Prepare letters, memos, meeting notes, and business documentation.</li><li>Organize and maintain digital and physical filing systems.</li></ul>Scheduling &amp; Coordination<ul><li>Manage and update the management&rsquo;s calendars.</li><li>Schedule meetings, appointments, and follow-ups.</li><li>Coordinate logistics for internal/external meetings and travel plans.</li><li>Ensure reminders and follow-ups are completed on time.</li></ul>Contracts &amp; Documentation Management<ul><li>Prepare, review, and maintain contracts, agreements, and legal/company documents.</li><li>Track document expiry dates (licenses, contracts, employee documentation, etc.).</li><li>Maintain an organized, secure, and up-to-date document filing system.</li></ul>Client Relations &amp; Communication<ul><li>Communicate professionally with clients, vendors, and partners.</li><li>Handle inquiries and respond promptly.</li><li>Conduct follow-ups on pending tasks, client requirements, and updates.</li><li>Coordinate with internal teams for task completion.</li></ul>Operational Support<ul><li>Assist management in daily tasks and operational activities.</li><li>Prepare reports, presentations, and summaries when required.</li><li>Ensure smooth information flow across departments.</li><li>Maintain confidentiality at all times.</li></ul>Qualifications<ul><li>Female candidate (required).</li><li>Diploma or bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2&ndash;3 years of UAE experience as an Executive Assistant or Admin Assistant.</li><li>Excellent English communication skills (verbal &amp; written).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience handling documentation, scheduling, and client coordination.</li><li>Professional, presentable, and detail oriented.</li></ul>Job Type: Full-timeApplication QuestionsPlease answer the following when applying:<ul><li>Are you a female candidate?</li><li>Do you have experience working in the UAE?</li><li>Do you have at least 2&ndash;3 years of Executive Assistant or Admin Assistant experience?</li><li>Are you experienced in managing schedules, calendars, and meetings?</li><li>Have you handled documentation, contracts, and filing systems?</li><li>Are you proficient in Microsoft Office?</li><li>Do you have strong English communication skills?</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthApplication Deadline: 01/01/2026 Expected Start Date: 15/01/2026

Global Software Solutions Group

<div>
 
 Overview
 
 
 
 We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage executive calendars, schedule appointments, and coordinate complex meetings.
 </li>
 <li>
 Handle email correspondence, phone calls, and communication on behalf of the executive.
 </li>
 <li>
 Prepare reports, presentations, meeting minutes, and documentation as required.
 </li>
 <li>
 Coordinate domestic and international travel, including visas, itineraries, and logistics.
 </li>
 <li>
 Maintain confidentiality while managing sensitive information and business documents.
 </li>
 <li>
 Liaise with internal teams, clients, and external partners to ensure smooth communication.
 </li>
 <li>
 Support project tracking, follow-ups, and task management for executive initiatives.
 </li>
 <li>
 Oversee office-related coordination, event support, and administrative tasks as needed.
 </li>
 <li>
 Conduct research, compile data, and prepare briefs to assist decision-making.
 </li>
 <li>
 Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or related field preferred.
 </li>
 <li>
 Minimum 3-5 years' experience as an Executive Assistant, Personal Assistant, or similar role.
 </li>
 <li>
 Strong command of English (Arabic is a plus).
 </li>
 <li>
 Excellent communication, organisational, and time-management skills.
 </li>
 <li>
 Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
 </li>
 <li>
 Ability to handle multiple priorities with discretion, accuracy, and professionalism.
 </li>
 <li>
 Experience managing travel arrangements and working in a fast-paced environment.
 </li>
 <li>
 Strong problem-solving skills and the ability to work independently with minimal supervision.
 
 
 </li>
 </ul>
 
 Preferred Qualities
 
 
 
 <ul>
 <li>
 Professional and polished demeanour.
 </li>
 <li>
 High level of integrity and trustworthiness.
 </li>
 <li>
 Ability to anticipate needs and take initiative.
 </li>
 <li>
 Experience working with C-level executives or multinational companies in the UAE.
 </li>
 </ul>
</div>

GSSTech Group

<div><h3 class="jobSectionHeader">Overview</h3>
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Manage executive calendars, schedule appointments, and coordinate complex meetings.
</li><li>Handle email correspondence, phone calls, and communication on behalf of the executive.
</li><li>Prepare reports, presentations, meeting minutes, and documentation as required.
</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.
</li><li>Maintain confidentiality while managing sensitive information and business documents.
</li><li>Liaise with internal teams, clients, and external partners to ensure smooth communication.
</li><li>Support project tracking, follow-ups, and task management for executive initiatives.
</li><li>Oversee office-related coordination, event support, and administrative tasks as needed.
</li><li>Conduct research, compile data, and prepare briefs to assist decision-making.
</li><li>Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
</li></ul><h3 class="jobSectionHeader">Requirements</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field preferred.
</li><li>Minimum 3&ndash;5 years&rsquo; experience as an Executive Assistant, Personal Assistant, or similar role.
</li><li>Strong command of English (Arabic is a plus).
</li><li>Excellent communication, organisational, and time-management skills.
</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
</li><li>Ability to handle multiple priorities with discretion, accuracy, and professionalism.
</li><li>Experience managing travel arrangements and working in a fast-paced environment.
</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.
</li></ul><h3 class="jobSectionHeader">Preferred Qualities</h3><ul>
<li>Professional and polished demeanour.
</li><li>High level of integrity and trustworthiness.
</li><li>Ability to anticipate needs and take initiative.
</li><li>Experience working with C-level executives or multinational companies in the UAE.</li></ul></div>

<div>Executive Assistant
DHL Supply Chain is the world's largest contract logistics specialist, offering customized logistics solutions based on globally standardized warehousing, transportation, and integrated services components. It&rsquo;s a really exciting time to join us as there are lots of big developments happening in the logistics industry. Globalization, digitalization, and e-commerce are all shaping the way we work. We even have picking robots in our warehouses to help us do our jobs!
 
 
It&rsquo;s about everyone working together and the sense of belonging, teamwork and collaboration that you will experience from day one. It&rsquo;s also about our quest to consistently deliver excellence, so we&rsquo;re always developing to make sure we remain the number one logistics company and a great place to work.
Join us in connecting people and improving lives!
Currently, we are looking for a passionate and energetic Executive Assistant to be based in Dubai, United Arab Emirates. Provide a high-level administrative support to CCO, COO and VP HR, ensuring the smooth operation of their daily activities and enhancing their effectiveness by managing complex schedules, coordinating communications, and special projects. As well as support to develop and administer office support plans and processes to effectively meet office administrative needs, manage office equipment and facilities, and ensure smooth running of business activities in line with business needs, office and employee requirements, Group guidelines and policies.
In this Executive Assistant position
<ul><li>High level of administrative support to the Executives. Manage executive calendars, including scheduling meetings, appointments and travel arrangements. Prepare and edit correspondence, reports, presentations and other documents.</li>
<li>High level of administrative support to the business providing day to day office support such as typing services, documents filing, control and request of office supplies, preparation of reports, spreadsheets, presentations and preparation of minutes and agendas for Exec meetings.</li>
<li>Identify, record and share requirements for new, upgradation or maintenance of office supplies and equipment</li>
<li>Support admin tasks in areas such as gate pass, Office Premise &amp; Equipment Maintenance (e.g. Pantry, Consumables etc.)</li>
<li>Assist with quotes required by the business and executives. Generating purchase requisitions. Monitor and tracking deliveries to ensure receipting, validation and payment of invoices.</li>
<li>Assist with accurate uploading and coding of receipts on behalf of executives on financial platform. (expenses Claim)</li>
<li>Cooperate and work with vendors of outsourced services, equipment, facilities management, etc necessary for office support</li>
<li>Arrange domestic and international travel for executives and hosted as well as other business travelers. Prepare detailed and most cost-effective travel itineraries for executives and hosted and ensure all travel documents are in order. Travel requirements include transfers, flights, accommodation, and visas.</li>
<li>Handle sensitive information with the highest level of confidentiality and discretion. Ensure data security and compliance with company policies and procedures.</li>
<li>Manage and coordinate Food and Beverage coordinator day to day schedule. This includes managing of boardroom calendars and requirements.</li>
<li>Manage Event planning for office functions as well as offsite Exco meetings, Townhalls and conferences. This includes site visits, obtaining and approval of quotes, Programme creation, logistics and travel requirements of delegates, on site management and post event evaluation.</li>
<li>May influence others within the job area through explanation of facts, policies and practices</li>
<li>Support and interact primarily with colleagues of own function</li>
<li>Build relationships and understand customer and key stakeholders&rsquo; interests and concerns</li>
<li>Address task-related issues appropriately to maintain work relationships</li>
</ul>Now, here is what we need from you!
<ul><li>Exceptional ability to manage and prioritize multiple tasks and projects simultaneously</li>
<li>Strong time management and organizational skills to ensure deadlines are met and schedules are maintained.</li>
<li>Meticulous attention to detail to ensure accuracy in financial transactions, travel arrangements and administrative tasks.</li>
<li>Ability to spot and correct errors in documents, reports and communications.</li>
<li>Expertise in arranging complex travel itineraries, including flights, accommodations, transportation, and visas.</li>
<li>Ability to handle travel related issues and emergencies promptly and efficiently.</li>
<li>Familiarity with travel booking systems and tools.</li>
<li>Excellent verbal and written communication skills. Strong interpersonal skills to interact effectively with executives, clients, vendors and team members.</li>
<li>Strong analytical and problem solving abilities to address issues related to forex transactions and travel logistics.</li>
<li>High level of integrity and professionalism in handling sensitive and confidential information.</li>
<li>Ability to plan coordinate and execute special projects and initiatives.</li>
<li>Ability to anticipate needs and provide proactive support.</li>
<li>Previously demonstrated experience working in a matrix organization within a multi-national</li>
<li>Bachelor&rsquo;s Degree or equivalent experience/qualification</li>
<li>Minimum of 5 years of experience as an Executive assistant or in a similar role preferably with exposure to managing multiple C Level.</li></ul></div>

CHANEL

<div>
 
 Your role @ Chanel
 
 
 
 We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.
 
 
 You will be at the heart of Chanel&rsquo;s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.
 
 
 
 The Impact You Can Create at Chanel
 
 
 
 Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.
 
 
 
 Calendar &amp; Priorities Management
 
 
 
 
 <ul>
 <li>
 Full ownership of the MD&rsquo;s Outlook calendar (internal, external, regional &amp; global)
 </li>
 <li>
 Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
 </li>
 <li>
 Ensure proactive time optimization and clear communication flow
 
 
 
 </li>
 </ul>
 
 Travel &amp; Logistics (T&amp;E)
 
 
 
 
 <ul>
 <li>
 Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.
 </li>
 <li>
 Coordinate itineraries for internal visitors and ensure smooth execution
 </li>
 <li>
 Track budgets and negotiate with vendors for travel, gifts, and internal events
 </li>
 <li>
 Encourage sustainable travel practices where relevant
 
 
 
 </li>
 </ul>
 
 Administrative &amp; Confidential Support
 
 
 
 
 <ul>
 <li>
 Draft and edit emails, presentations, and internal/external communications
 </li>
 <li>
 Handle confidential documents and sensitive information with the utmost discretion
 </li>
 <li>
 Maintain and update internal databases and reporting tools
 
 
 
 </li>
 </ul>
 
 Stakeholder &amp; Office Coordination
 
 
 
 
 <ul>
 <li>
 Act as the central liaison between the MD and all departments (HR, Finance, etc.)
 </li>
 <li>
 Coordinate external meetings and follow-ups with clients and partners
 </li>
 <li>
 Oversee the selection and distribution of corporate gifts and thank-you items
 
 
 
 </li>
 </ul>
 
 VIP Visits &amp; Event Management
 
 
 
 
 <ul>
 <li>
 Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs
 </li>
 <li>
 Organize internal events and seminars, liaising with venues, suppliers, and guests
 </li>
 <li>
 Ensure alignment with CHANEL&rsquo;s sustainability commitments (local vendors, low-impact practices, waste reduction)
 
 
 
 </li>
 </ul>
 
 Expense Management
 
 
 
 
 <ul>
 <li>
 Manage Concur claims and related expense processes with accuracy and timeliness
 
 
 
 </li>
 </ul>
 
 Anticipation &amp; Agility
 
 
 
 
 <ul>
 <li>
 Anticipate needs, flag issues early, and bring solutions before problems arise
 </li>
 <li>
 Maintain calm and composure in high-pressure situations and act as a stabilizing force
 
 
 
 </li>
 </ul>
 
 You Are Energized By
 
 
 
 Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.
 
 
 Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.
 
 
 The opportunity to represent the House in every interaction, embodying Chanel&rsquo;s values of discretion, care, and excellence.
 
 
 Navigating new challenges and ensuring that every event and visit is executed flawlessly.
 
 
 Working with autonomy while being part of a collaborative team.
 
 
 Completing a high volume of tasks and projects
 
 
 Using your judgement and getting the job done
 
 
 
 What You Will Bring
 
 
 
 Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sector
 
 
 Strong sense of discretion, ethics, and professionalism
 
 
 Fluent in English and French (spoken and written); Arabic is a plus
 
 
 Mastery of Microsoft Office, Outlook, SharePoint, and Concur
 
 
 Excellent interpersonal and communication skills, with a collaborative mindset
 
 
 High level of organisation, proactivity, and attention to detail
 
 
 Strong adaptability, resilience, and composed under pressure
 
 
 Emotionally intelligent and culturally aware, with a strong team spirit
 
 
 
 What Chanel Can Offer You
 
 
 
 
 <ul>
 <li>
 Satisfy your authentic interest in all people-related matters
 </li>
 <li>
 Give you exposure to various business context
 </li>
 <li>
 Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
 </li>
 <li>
 Learn continuously
 
 
 
 </li>
 </ul>
 
 At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.
 
</div>

Emirates

<div>
 
 Job Purpose
 
 
 
 The role of the Senior Executive Assistant is to provide professional, high quality executive support and administrative services to the SVP Online Marketing and a team of VPs. This role acts as a liaison between digital marketing and various stakeholders, including team members, internal departments and suppliers.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Receive, evaluate, and respond to incoming communications. Redirect or escalate matters to the executive as needed, ensuring timely and accurate responses.
 </li>
 <li>
 Provide comprehensive secretarial support to the executive and their team, including managing administrative paperwork, drafting correspondence, and preparing reports.
 </li>
 <li>
 Oversee diary and logistics management.
 </li>
 <li>
 Manage invoicing, accounting, and budget-related tasks for the department. Assist in the preparation and management of departmental budgets, including processing payments and ensuring accurate financial records.
 </li>
 <li>
 Oversee the acquisition, maintenance, and replacement of office assets and equipment, ensuring that the department's resources are well-managed.
 </li>
 <li>
 Ad hoc or additional administrative tasks as requested by the executive.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 Completed a Bachelors Degree or Diploma
 </li>
 <li>
 5+ Years experience in an Administration, Personal Assistant or Secretarial role, preferably within the marketing/communications industry.
 </li>
 <li>
 Experience in supporting senior management in a medium or large size company
 </li>
 <li>
 Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
 </li>
 <li>
 Proficiency with IT systems and tools and ongoing learning orientation toward new solutions
 </li>
 <li>
 Strong organisational and time-management skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Adaptability to changing environments and priorities.
 </li>
 <li>
 Must have a high degree of fluency in spoken and written English
 
 
 </li>
 </ul>
 At Emirates, we're committed to providing our employees with opportunities to grow and develop in their careers. So if you're looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers
</div>

Senior Executive Assistant

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