executive assistant to ceo

hr assistant

personal assistant

administrative assistant

office administrator

executive assistant

SmartChoice International GCC

<div>
 
 
 Executive Assistant
 
 
 
 
 Dubai
 
 
 
 
 Salary up to AED 22,000
 
 
 
 
 
 
 My client a leading IT &amp; Cybersecurity company is looking for an
 
 Executive Assistant
 
 to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 
 
 
 
 
 As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Coordinate complex travel arrangements and accommodation
 </li>
 <li>
 Prepare reports, presentations, and business documents
 </li>
 <li>
 Process executive expenses and support administrative workflows
 </li>
 <li>
 Organise daily workloads effectively and meet tight deadlines
 </li>
 <li>
 Handle multiple tasks in a dynamic, fast-changing environment
 </li>
 <li>
 Maintain a high level of professionalism and discretion at all times
 </li>
 <li>
 Build strong working relationships and support a professional office culture
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, ideally in Business Administration or a related field
 </li>
 <li>
 Proven experience as an Executive Assistant or in a senior administrative support role
 </li>
 <li>
 
 Advanced proficiency across the full Microsoft Office suite
 
 </li>
 <li>
 Strong organisational, communication, and time-management skills
 </li>
 <li>
 Proactive problem-solver with sound judgment and decision-making ability
 </li>
 <li>
 Excellent verbal and written English skills
 </li>
 <li>
 Arabic speaker
 </li>
 <li>
 
 Immediately available candidates would be desirable
 
 </li>
 </ul>
</div>

Executive Assistant

Confidential

<div>
 
 This is a rare and high-impact opportunity to support the
 
 Chairman and senior leadership
 
 at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.
 
 
 
 
 
 As
 
 Executive Assistant to the Chairman
 
 , you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities&mdash;always staying several steps ahead to ensure seamless execution.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the Chairman&rsquo;s calendar, inbox, meetings, and travel logistics with foresight and precision
 </li>
 <li>
 Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
 </li>
 <li>
 Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
 </li>
 <li>
 Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
 </li>
 <li>
 Attend meetings, capture minutes, track action items, and drive follow-ups to completion
 </li>
 <li>
 Coordinate across departments and business units to support strategic initiatives and leadership alignment
 </li>
 <li>
 Provide support on personal matters including property, private travel, and lifestyle arrangements
 </li>
 <li>
 Anticipate needs, identify risks, and proactively resolve issues before they escalate
 </li>
 <li>
 Build trusted relationships across the organisation to enable smooth information flow and execution
 </li>
 <li>
 Uphold the highest standards of professionalism, confidentiality, and discretion at all times
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 Minimum
 
 3 years&rsquo; experience
 
 supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
 </li>
 <li>
 Highly proactive, adaptable, and calm under pressure in dynamic environments
 </li>
 <li>
 Exceptionally polished verbal and written communication skills
 </li>
 <li>
 Strong organisational, planning, and project coordination capabilities
 </li>
 <li>
 Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
 </li>
 <li>
 Meticulous attention to detail with a solutions-driven mindset
 </li>
 <li>
 High emotional intelligence and sound judgment when handling sensitive matters
 </li>
 <li>
 Flexible with working hours to provide senior-level executive support
 </li>
 </ul>
 
 
</div>

Manpower Middle East

<div>
 
 
 Contract:
 
 12 months (extendable and renewable)
 
 
 
 Employment:
 
 Outsourced through Manpower Middle East
 
 
 
 
 
 
 Role:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide comprehensive calendar, inbox, and travel management for multiple SLT members
 </li>
 <li>
 Coordinate complex schedules across global time zones; anticipate conflicts and resolve proactively
 </li>
 <li>
 Prepare agendas, presentations, reports, and briefing documents for leadership meetings
 </li>
 <li>
 Act as primary point of contact between SLT members and internal/external stakeholders
 </li>
 <li>
 Screen calls, emails, and correspondence, handling matters independently where appropriate
 </li>
 </ul>
 
 
 
 
 
 Meetings &amp; Events
 
 
 <ul>
 <li>
 Organize and manage leadership meetings, board meetings, and offsites (virtual and in-person)
 </li>
 <li>
 Prepare meeting packs, record minutes, and follow up on action items
 </li>
 <li>
 Coordinate regional and global leadership events and town halls
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Expense Management
 
 
 <ul>
 <li>
 Arrange complex international travel, visas, accommodations, and itineraries
 </li>
 <li>
 Handle expense reports in line with company policies and ensure timely submissions
 </li>
 </ul>
 
 
 
 
 
 Stakeholder &amp; Relationship Management
 
 
 <ul>
 <li>
 Build strong working relationships with senior executives, direct reports, and global teams
 </li>
 <li>
 Liaise confidently with external partners, clients, and vendors
 </li>
 <li>
 Maintain professionalism and discretion when handling sensitive and confidential information
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Operational Excellence
 
 
 <ul>
 <li>
 Streamline administrative processes and improve efficiencies wherever possible
 </li>
 <li>
 Maintain organized digital and physical filing systems
 </li>
 <li>
 Support ad-hoc projects as assigned by SLT members
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
 <li>
 
 7&ndash;10+ years of experience
 
 as an Executive Assistant supporting senior executives (preferably multiple leaders)
 </li>
 <li>
 Proven experience in a multinational organization
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
 </li>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Strong written and verbal communication skills in
 
 English
 
 (Arabic is a plus)
 </li>
 </ul>
 
 
</div>

Bartawi General Contracting

<div>
 
 We're Hiring! Executive Assistant &ndash; Bartawi General Contracting
 
 
 Location: AlQouz industrial area 2- Dubai
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Set company-wide document control policy, numbering systems, metadata, and filing taxonomy.
 </li>
 <li>
 Line-manage and mentor project Document Controllers; conduct training, audits, and performance reviews.
 </li>
 <li>
 Establish and monitor SLAs for submittals, RFIs, drawings, MIR/IR/NCR, as-built/O&amp;M manuals.
 </li>
 <li>
 Review outgoing/incoming transmittals, ensure correct revisions, supersedures, and traceability.
 </li>
 <li>
 Maintain centralized registers (letters, emails, MOMs, submittals, RFIs) and publish weekly dashboards.
 </li>
 <li>
 Coordinate with Technical/Design, QS/Contracts, Planning, HSE/QAQC, Procurement, and Finance to meet contractual/document deadlines.
 </li>
 <li>
 Own project closeout: as-built packages, O&amp;M manuals, digital/hard archives, and handover compliance.
 </li>
 <li>
 Prepare for and support internal/external audits; implement corrective actions.
 </li>
 <li>
 Manage complex calendar, meeting agendas, action logs, and follow-ups.
 </li>
 <li>
 Draft, proof, and format correspondence, memos, and presentations; maintain strict confidentiality.
 </li>
 <li>
 Gatekeep priorities, screen calls/emails, and ensure briefing materials are ready ahead of meetings.
 </li>
 <li>
 Maintain HO filing structure, access permissions, and records retention schedule.
 </li>
 <li>
 Support onboarding/offboarding with HR/IT; maintain staff lists, org charts, and contact directories.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 5&ndash;10 years in Document Control within construction/engineering; UAE experience preferred.
 </li>
 <li>
 Team leadership experience managing multiple Document Controllers across projects.
 </li>
 <li>
 Advanced MS Office (Excel, Word, PowerPoint), Outlook/Teams; strong PDF markup (Acrobat/Bluebeam).
 </li>
 <li>
 Hands-on with common DMS/EDMS platforms (e.g., SharePoint, Procore/Asite/BIM-type tools).
 </li>
 <li>
 Excellent English written/verbal communication; Arabic is an advantage.
 </li>
 <li>
 High attention to detail, organization, discretion, and time management.
 </li>
 </ul>
 
 
 
 
 If you're interested, send your CV to careers@bartawi.ae
 
</div>

GEMS Education

<div>
 
 Job Description
 
 
 
 
 Purpose
 
 
 
 The Executive Assistant reports directly to the CFO and provides high-level administrative support, managing complex calendars, travel, and confidential information. Key responsibilities include acting as a strategic gatekeeper, organizing board meetings, preparing reports, and handling stakeholder correspondence, and supporting the wider finance leadership team.
 
 
 
 Key Accountabilities
 
 
 
 
 
 General
 
 
 
 
 <ul>
 <li>
 Assist the CFO with organizational and personal administration on a daily basis.
 </li>
 <li>
 Providing administrative support to the CFO in the follow up and completion of departmental work plans, responding to queries, issuing memos and following up on behalf their behalf.
 </li>
 <li>
 Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
 </li>
 <li>
 Assist other Senior Management Committee (SMC) members as delegated or required.
 
 
 </li>
 </ul>
 
 
 Communication
 
 
 
 
 <ul>
 <li>
 Priorize emails, prepare letters, presentations, and reports, communicating clearly, confidently and in a professional manner at all levels both internally and externally, ensuring all correspondence and relevant materials are produced in a timely and accurate manner.
 </li>
 <li>
 Chase responses to requests and emails when needed.
 </li>
 <li>
 Greet visitors graciously and in a professional manner and a positive, cheerful attitude; act as a brand ambassador for GEMS Education.
 </li>
 <li>
 Answer phone calls in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner.
 
 
 </li>
 </ul>
 
 
 Diary Management
 
 
 
 
 <ul>
 <li>
 Understand the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings and preparing briefing materials as and when required for such meetings.
 </li>
 <li>
 Work with the CFO to manage the calendar and schedule (board meetings, conferences, regional office visits) including coordinating the CFO&rsquo;s global and domestic travel itineraries.
 </li>
 <li>
 Be personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings.
 </li>
 <li>
 Ensures that key dates and events are highlighted to the CFO ahead of time.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Expected Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or higher
 </li>
 <li>
 Extensive experience supporting C-suite executives, with high discretion as well as the wider department leadership - ideally in a large complex organisation
 
 
 </li>
 </ul>
 
 Job-Specific Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Exceptional presentation, scheduling and communication skills
 </li>
 <li>
 Digitally savvy with strong MS Office proficiency
 </li>
 <li>
 Excellent interpersonal, customer service and time management skills, together with diplomacy, tact and well developed organisational skills
 </li>
 <li>
 Open and collaborative working style; must be comfortable in an environment where ideas are shared and challenged
 </li>
 <li>
 Passionate and enthusiastic
 </li>
 <li>
 Knowledge of the education sector is desirable
 
 
 </li>
 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

DAMAC Group

<div>
 
 We are seeking a highly experienced and proactive Executive Assistant for the Chairman. This role requires exceptional organizational capability, strong judgment, and the ability to operate in a fast-paced, high-pressure environment while maintaining absolute discretion and professionalism.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage complex and dynamic calendars across multiple time zones, ensuring seamless scheduling and prioritization.
 </li>
 <li>
 Coordinate meetings, appointments, and travel arrangements with precision and efficiency.
 </li>
 <li>
 Attend meetings, accurately record minutes, and drive timely follow-ups on action items.
 </li>
 <li>
 Act as a key liaison between the executive and internal/external stakeholders.
 </li>
 <li>
 Handle confidential information with the highest level of discretion.
 </li>
 <li>
 Anticipate needs, proactively resolve scheduling or operational conflicts, and ensure smooth daily operations.
 </li>
 <li>
 Provide flexible support outside standard working hours when required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Proven experience supporting a senior executive or UHNW individual in a similar high-demand environment.
 </li>
 <li>
 Demonstrated expertise in complex calendar and stakeholder management.
 </li>
 <li>
 Strong personality with the confidence to manage senior stakeholders and drive follow-ups.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Highly organized, detail-oriented, and solution-driven.
 </li>
 <li>
 Ability to multitask, prioritize effectively, and remain composed under pressure.
 </li>
 <li>
 High level of flexibility, professionalism, and confidentiality.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant

Citi

<div>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Directly supports a C16 level manager and generally supports an entire department
 </li>
 <li>
 Manages day to day calendar(s) of senior management
 </li>
 <li>
 Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
 </li>
 <li>
 May prepare and review materials and correspondence for meetings
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents
 </li>
 <li>
 Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
 </li>
 <li>
 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
 </li>
 <li>
 Orders supplies and process invoices through Procure to Pay system
 </li>
 <li>
 Process and follow-up on Virtual Requests
 </li>
 <li>
 Assists in ad-hoc reports special projects as needed
 </li>
 <li>
 Trains, coaches or guides other administrative staff when required
 </li>
 <li>
 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Previous office administration experience preferably within a large and complex financial services or similar organization
 </li>
 <li>
 Highly proficient in Microsoft Office
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills
 </li>
 <li>
 Demonstrated ability to quickly gain command of new systems
 </li>
 <li>
 Self-motivated and detail oriented
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor's/University degree or equivalent experience
 
 
 </li>
 </ul>
 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
 ------------------------------------------------------
 
 
 
 Job Family:
 
 
 
 Administrative Support
 
 
 ------------------------------------------------------
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 ------------------------------------------------------
 
 
 
 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
 ------------------------------------------------------
 
 
 
 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
 ------------------------------------------------------
 
 
 
 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Explore 356+ Executive assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

356 executive assistant jobs In Dubai

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant

Senior Executive Assistant