sales executive

personal assistant

office administrator

office assistant

administrative assistant

executive assistant

Confidential

<div>
 
 This is a rare and high-impact opportunity to support the
 
 Chairman and senior leadership
 
 at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.
 
 
 
 
 
 As
 
 Executive Assistant to the Chairman
 
 , you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities&mdash;always staying several steps ahead to ensure seamless execution.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the Chairman&rsquo;s calendar, inbox, meetings, and travel logistics with foresight and precision
 </li>
 <li>
 Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
 </li>
 <li>
 Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
 </li>
 <li>
 Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
 </li>
 <li>
 Attend meetings, capture minutes, track action items, and drive follow-ups to completion
 </li>
 <li>
 Coordinate across departments and business units to support strategic initiatives and leadership alignment
 </li>
 <li>
 Provide support on personal matters including property, private travel, and lifestyle arrangements
 </li>
 <li>
 Anticipate needs, identify risks, and proactively resolve issues before they escalate
 </li>
 <li>
 Build trusted relationships across the organisation to enable smooth information flow and execution
 </li>
 <li>
 Uphold the highest standards of professionalism, confidentiality, and discretion at all times
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 Minimum
 
 3 years&rsquo; experience
 
 supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
 </li>
 <li>
 Highly proactive, adaptable, and calm under pressure in dynamic environments
 </li>
 <li>
 Exceptionally polished verbal and written communication skills
 </li>
 <li>
 Strong organisational, planning, and project coordination capabilities
 </li>
 <li>
 Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
 </li>
 <li>
 Meticulous attention to detail with a solutions-driven mindset
 </li>
 <li>
 High emotional intelligence and sound judgment when handling sensitive matters
 </li>
 <li>
 Flexible with working hours to provide senior-level executive support
 </li>
 </ul>
 
 
</div>

Executive Assistant

The Floorist

We are looking for a highly organized and proactive Executive Assistant with at least 2&ndash;3 years of experience in a similar role within the UAE. The ideal candidate should be detail-oriented, professional, and capable of handling confidential information while supporting senior management in daily operations.Job Requirements:<ul><li>Minimum 2&ndash;3 years of experience as an Executive Assistant or in a similar administrative role (UAE experience preferred).</li><li>Provide high-level administrative support to senior management, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and draft emails, letters, reports, presentations, and other documents as required.</li><li>Handle internal and external communications on behalf of management in a professional manner.</li><li>Organize meetings, take minutes, and follow up on action points.</li><li>Coordinate travel arrangements including flights, hotel bookings, and itineraries.</li><li>Maintain confidential files, records, and sensitive information with integrity.</li><li>Liaise with clients, suppliers, and internal departments effectively.</li><li>Assist in office management tasks and support daily operational activities.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational skills, multitasking ability, and attention to detail.</li><li>Ability to work under pressure and meet deadlines.</li><li>Bachelor&rsquo;s degree in Business Administration or related field is preferred.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per month

Cube Wooden Works

Responsibilities:<ul><li>Organising their superior&rsquo;s entire schedule</li><li>Working directly with high-level employees</li><li>Making travel arrangements</li><li>Preparing corporate documents</li><li>Maintaining strict confidentiality</li><li>Sustaining a level of professionalism among staff</li></ul>Requirements:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual tools.</li><li>Communication: Exceptional verbal and written communication in English and Arabic</li><li>Soft Skills: High emotional intelligence, discretion, confidentiality, strong organizational skills, and the ability to work under pressure.</li><li>Education: Bachelor&rsquo;s degree in Engineering, Architecture or a related field is often preferred.</li></ul>Job Type: Full-timeWork Location: In person

Alchemy Group

<div>
 
 
 ROLE :
 
 Executive Assistant
 
 
 
 EXPERIENCE :
 
 1+ years
 
 
 
 LOCATION :
 
 Dubai
 
 
 
 
 
 
 WHAT YOU'LL DO :
 
 
 
 
 
 <ul>
 <li>
 Manage daily executive operations: calendars, travel, meetings, notes.
 </li>
 <li>
 Handle client/partner communication: email, WhatsApp, calls, and follow-ups.
 </li>
 <li>
 Support sales workflows: pipeline tracking, proposals, next-step coordination.
 </li>
 <li>
 Create and maintain docs, reports, and decks using Google Workspace.
 </li>
 <li>
 Draft clear communication: emails, summaries, decks, action items.
 </li>
 <li>
 Use AI tools (ChatGPT, automation, research) to boost productivity.
 </li>
 <li>
 Coordinate cross-team deliverables and ensure deadlines are hit.
 </li>
 <li>
 Maintain confidentiality and handle sensitive info responsibly
 </li>
 </ul>
 
 
 
 
 
 WHAT YOU NEED:
 
 
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Prior client-facing or sales-support experience.
 </li>
 <li>
 Strong Google Workspace and productivity tool skills.
 </li>
 <li>
 Comfort with AI tools and workflows.
 </li>
 <li>
 Strong organisation and prioritisation.
 </li>
 <li>
 Proactive, solution-driven mindset.
 </li>
 <li>
 Discretion with confidential business information.
 </li>
 <li>
 Bonus: Experience in tech, media, advertising, or founder-led teams.
 </li>
 </ul>
 
 
</div>

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
 <li>
 Manage and prioritize executive communications, including emails and calls
 </li>
 <li>
 Support the execution of special projects and initiatives
 </li>
 <li>
 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
 <li>
 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
 <li>
 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Ability to operate with discretion and maintain confidentiality
 </li>
 <li>
 Proficient in technology, including Google Workspace and other project management software
 </li>
 <li>
 Self-motivated and able to work independently in a fast-paced environment
 </li>
 <li>
 Demonstrates problem-solving capabilities and a proactive approach to tasks
 </li>
 <li>
 Professional demeanor with a focus on collaboration and teamwork
 </li>
 <li>
 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
 <li>
 Full-time commitment (40 hours/week)
 </li>
 <li>
 Ability to adapt to changing priorities and work schedules
 </li>
 <li>
 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

TELUS Digital

<div>
 
 
 Who We Are
 
 
 
 Welcome to
 
 TELUS Digital
 
 &mdash; where innovation drives impact at a global scale. As an award-winning digital product consultancy and the digital division of
 
 TELUS
 
 , one of Canada&rsquo;s largest telecommunications providers, we design and deliver transformative customer experiences through cutting-edge technology, agile thinking, and a people-first culture.
 
 
 With a global team across North America, South America, Central America, Europe, Africa, and APAC, we offer end-to-end expertise across eight core service areas: Digital Product Consulting, Digital Marketing Services, Data &amp; AI, Strategy Consulting, Business Operations Modernization, Enterprise Applications, Cloud Engineering, and QA &amp; Test Engineering.
 
 
 From mobile apps and websites to voice UI, chatbots, AI, customer service, and in-store solutions, TELUS Digital enables seamless, trusted, and digitally powered experiences that meet customers wherever they are &mdash; all backed by the secure infrastructure and scale of our multi-billion-dollar parent company.
 
 
 
 
 
 
 Role Overview
 
 
 
 Provide high-level executive, operational, and administrative support to Middle East leadership, enabling effective day-to-day execution while ensuring full confidentiality and adherence to organizational policies.
 
 
 This is a hands-on, execution-driven role requiring strong judgment, deep local expertise, and the ability to independently own outcomes across executive support, office operations, compliance, finance coordination, and government relationships.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Enablement:
 
 
 <ul>
 <li>
 Serve as a trusted partner to regional executives, ensuring seamless daily operations and proactive coordination across internal and external stakeholders.
 </li>
 <li>
 Manage complex calendars, meeting prioritization, and executive scheduling.
 </li>
 <li>
 Coordinate all travel logistics, including flights, accommodation, transport, and detailed itineraries.
 </li>
 <li>
 Act as the primary coordination point between executives, teams, and external partners.
 </li>
 <li>
 Track priorities, deadlines, and deliverables across multiple concurrent initiatives, ensuring timely follow-up and escalation.
 </li>
 <li>
 Prepare meeting agendas, documentation, presentations, and briefing materials.
 </li>
 <li>
 Manage approvals, signatures, and documentation workflows using digital tools (e.g., DocuSign).
 </li>
 <li>
 Oversee expense management and general executive office administration.
 </li>
 </ul>
 
 
 
 
 
 Regional Operations &amp; Office Management:
 
 
 <ul>
 <li>
 Support expansion into additional Middle East markets, including entity setup coordination and operational readiness.
 </li>
 <li>
 Establish and manage local procurement processes in partnership with global Finance and Procurement.
 </li>
 <li>
 Source and manage vendors across facilities, IT, payroll, accounting, legal, and corporate services working with dedicated global departments.
 </li>
 <li>
 Track regional operating expenses, review invoices, and support cost optimization with the regional finance lead.
 </li>
 <li>
 Maintain strong operational controls, documentation standards, and vendor governance.
 </li>
 <li>
 Review and enhance administrative workflows to ensure efficient, compliant office operations.
 </li>
 <li>
 Coordinate logistics for visiting delegations, internal events, and external engagements in alignment with corporate brand standards.
 </li>
 </ul>
 
 
 
 
 
 HR, Compliance &amp; Government Relations:
 
 
 <ul>
 <li>
 Manage visas, work permits, Emirates IDs, medicals, and immigration processes in coordination with PROs and free zone authorities.
 </li>
 <li>
 Ensure compliance with trade licenses, renewals, registrations, and regulatory filings.
 </li>
 <li>
 Maintain audit readiness across HR, employment, and operational processes.
 </li>
 <li>
 Act as primary liaison with UAE government entities, free zones (e.g., DMCC, DIFC, DDA), and external advisors.
 </li>
 <li>
 Monitor regulatory changes and assess operational implications.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 6+ years of Executive Assistant, operations, or office management experience in a fast-paced, multinational environment.
 </li>
 <li>
 Proven experience supporting C-level or senior regional leadership.
 </li>
 <li>
 Strong knowledge of Middle East business operations
 </li>
 <li>
 Experience managing vendors, budgets, compliance, and external stakeholders.
 </li>
 <li>
 High emotional intelligence, discretion, and sound judgment.
 </li>
 <li>
 Proactive, execution-focused mindset with the ability to operate independently.
 </li>
 <li>
 Fluent in English and Modern Standard Arabic (written and verbal).
 </li>
 <li>
 Proficiency with modern workplace tools (Google Workspace, Slack, Workday, etc.).
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer:
 
 
 
 
 At TELUS Digital, we are proud to be an equal opportunity employer and are committed to creating a diverse and inclusive workplace. All aspects of employment, including the decision to hire and promote, are based on applicants&rsquo; qualifications, merits, competence and performance without regard to any characteristic related to diversity.
 
 
 
 We will only use the information you provide to process your application and to produce tracking statistics. Since we do not request personal data deemed sensitive, we ask you to abstain from sharing that information with us.
 
 
 For more information on how we use your information, see our
 
 Privacy Policy
 
 .
 
 
 
</div>

Travel + Leisure Co.

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations. 
We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion. 
You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none. 
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
<li>
Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

Explore 621+ Executive assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

621 executive assistant jobs In Dubai

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