administrative assistant

executive assistant

office administrator

office assistant

personal assistant

secretary

AL Sabi Glass & Mirror  LLC

- Key Responsibilites:<ul><li>Manage daily office administrative tasks.</li><li>Prepare, organize, and maintain physical and digital filing systems.</li><li>Schedule meetings, appointments, and coordinate with internal departments.</li><li>Assist with document submissions and maintain project records.</li><li>Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.</li><li>Maintain confidentiality of company information and documentation.</li><li>Perform other administrative and secretarial duties as assigned.</li></ul>- Requirements:<ul><li>Previous experience as a Secretary, Administrative Assistant, or in a similar office role.</li><li>Excellent written and spoken English.</li><li>Strong email writing and communication skills.</li><li>Quick learner with the ability to work independently after training.</li><li>Highly organized with excellent attention to detail.</li><li>Good time management and ability to prioritize multiple tasks.</li><li>Professional attitude, positive work ethic, and willingness to take initiative.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.</li></ul>Pay: From AED3,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working as a Secretary or Administrative Assistant?</li></ul>Less than 1 year 1&ndash;2 years 3&ndash;5 years More than 5 years<ul><li>Do you currently reside in the UAE?</li></ul>Yes No<ul><li>How many years of office experience do you have in the UAE?</li></ul>None Less than 1 year 1&ndash;2 years 3+ years<ul><li>Have you worked in any of the following industries?</li></ul>Construction Glass &amp; Aluminum Manufacturing Trading Other<ul><li>Which Microsoft Office programs are you confident using?</li></ul>Word Excel Outlook PowerPoint All of the above<ul><li>Have you managed document filing systems (physical and digital)?</li></ul>Yes No<ul><li>How comfortable are you writing professional emails without supervision?</li></ul>Very Comfortable Comfortable Need Some Guidance Not Comfortable<ul><li>Briefly explain how you would respond to a client asking for an update on their order.</li></ul>(Open text answer)<ul><li>Imagine you receive:</li></ul>12 new emails, a phone call, your manager asks you to prepare a document.How would you prioritize these tasks?<ul><li>If your manager is unavailable and a client requests information you are unsure about, what would you do?</li></ul>(Open text answer)<ul><li>How soon can you join?</li></ul>Immediately Within 2 weeks Within 1 month More than 1 monthWork Location: In person

Secretary

mepcontracting2017@gmail.com

As a Construction Project Site Secretary, you will be responsible for maintaining company project documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computer to organize and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller/Project Secretary: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>Work Location: In person

Project Secretary

Klassna Events

Female SecretaryJob DescriptionKlassna Events UAE is seeking a skilled, organized, and reliable female Secretary to join our team. The ideal candidate will provide administrative support, coordinate with clients and venues, and assist with day-to-day office operations.Key Responsibilities:<ul><li>Handle client inquiries via email and phone.</li><li>Coordinate with hotel and event venue managers.</li><li>Prepare quotations, purchase orders, and working permits.</li><li>Draft and manage business correspondence.</li><li>Book airline tickets for team members when required.</li><li>Provide general administrative support to the team.</li><li>Maintain a clean and organized office environment.</li><li>Perform other administrative tasks related to the role as assigned by the CEO.</li></ul>How to ApplyInterested applicants may:<ul><li>Apply directly through Indeed, or</li><li>Send their updated CV to hr.klassna@outlook.com</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Female Secretary/Receptionist

The selected candidates will be responsible for managing camp administration activities, employee documentation, ERP transactions and welfare related coordination to ensure smooth camp operations and compliance with company procedures.KEY RESPONSIBILITIESManage camp administration and employee documentation.Handle ERP transactions including requisition's GRV(E), GTV, GIV and leave applications.Maintain leave registers, attendance- related records, and training reports.Process passport requests, personnel document requests, and air ticket entries.Coordinate labor complaints, wage complaints closures and visa renewal documentation.Maintain EFS inward/outward registers and filing systems.REQUIREMENTS 1. Degree/ diploma in any field. 2. 5-7 years of experience in camp administration, welfare coordination or related functions.3. Excellent written and verbal communication skills. 4. Strong coordination and organizational abilities. 5.Proactive and self-motivated.6.Ability to communicate effectively with employees and management.7. Previous experience in a similar role, preferably within the construction or contracting industry will be considered an added advantage. Pay: AED4,500.00 - AED5,000.00 per monthWork Location: In person

SECRETARY (CAMP)

ONEA Clinic LLC

About the RoleWe are seeking a polished, welcoming, and highly organized Female Arabic Receptionist to be the face of our premium aesthetic medical centre. As the first point of contact for our patients, you will play a crucial role in delivering a luxury, VIP customer service experience, managing front-desk operations, and ensuring a seamless flow of patient appointments.STRICT DEALBREAKERS: Please read carefully before applying. Your application WILL NOT be considered if you do not meet all three of the following criteria:<ul><li>Aesthetics Experience: You must have prior experience working as a receptionist strictly within an Aesthetic Medical Centre, Cosmetic Clinic, or Dermatology center.</li><li>UAE Experience: You must have a minimum of 1 year of verifiable receptionist experience within the UAE.</li><li>Dubai Resident: You must currently live in Dubai.</li></ul>Key Responsibilities<ul><li>Patient Welcoming: Greet patients and guests with a warm, professional, and upscale demeanor as they enter the clinic.</li><li>Appointment Management: Handle incoming phone calls, WhatsApp inquiries, and emails to schedule, confirm, and reschedule patient appointments accurately.</li><li>Front-Desk Operations: Manage patient check-ins and check-outs, open medical files, and coordinate smoothly with doctors, nurses, and therapists regarding daily schedules.</li><li>Billing &amp; Invoicing: Process payments (cash, credit cards) accurately, issue invoices, and manage the daily cash register closing.</li><li>Clinic Presentation: Ensure the reception and waiting areas are continuously immaculate, pristine, and aligned with luxury clinic standards.</li></ul>Requirements &amp; Qualifications<ul><li>Gender/Language: Female Arabic speaker with fluent English (spoken and written) to effectively communicate with our diverse patient base.</li><li>Industry Experience (Dealbreaker): Proven working background in a dedicated Aesthetic or Cosmetic Clinic. Familiarity with aesthetic treatments and medical clinic workflows is required.</li><li>UAE Experience (Dealbreaker): Minimum 1+ years of face-to-face customer service or receptionist experience in the UAE.</li><li>Location (Dealbreaker): Current resident of Dubai.</li><li>Skills: Excellent communication, multitasking, and telephone etiquette. Highly presentable with a polished, professional appearance suitable for the beauty and aesthetics industry.</li><li>Tech-Savvy: Proficient in using clinic management/CRM software and MS Office.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Is you UAE resident visa on your own or family or free lance?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>AESTHETIC AND COSMETIC: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Female Arabic Receptionist

Malabar Gold And Diamonds

<ul><li>Welcome guests and visitors with a warm and courteous demeanour, ensuring they feel valued from the moment they arrive. Aid and direct them to the appropriate person or location.</li><li>Handle incoming phone calls promptly, routing them to the relevant department or individual efficiently. Maintain a professional and helpful tone to address inquiries effectively.</li><li>Schedule and organize appointments and meetings, ensuring that all parties are informed, and resources are allocated properly. Coordinate conference room bookings to optimize office space utilization.</li><li>Monitor and order office supplies as needed, ensuring that inventory levels are maintained, and costs are controlled.</li><li>Maintain and update contact lists, appointment schedules, and other records to ensure accuracy and accessibility.</li><li>Maintain and update contact lists, appointment schedules, and other records to ensure accuracy and accessibility.</li><li>Keep the reception area clean, organized, and presentable, including managing the display of promotional materials and informational brochures.</li><li>Process and manage incoming and outgoing mail, emails, and other forms of communication, ensuring timely and accurate delivery.</li><li>Offer accurate information about the organization&rsquo;s services, products, and policies to visitors and callers. Ensure that responses are helpful and clear.</li><li>Follow emergency protocols and provide assistance during incidents. Coordinate with emergency services and ensure a safe environment for all.</li></ul>Pay: AED3,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Languages Known</li><li>Native Location</li></ul>Work Location: In person

Receptionist

talabat

<div>
 Since launching in Kuwait in 2004, talabat, the leading on-demand food and Q-commerce app for everyday deliveries, has been offering convenience and reliability to its customers. talabat&rsquo;s local roots run deep, offering a real understanding of the needs of the communities we serve in eight countries across the region.
 
 
 We harness innovative technology and knowledge to simplify everyday life for our customers, optimize operations for our restaurants and local shops, and provide our riders with reliable earning opportunities daily. Here at talabat, we are building a high performance culture through engaged workforce and growing talent density. We're all about keeping it real and making a difference. Our 6,000+ strong talabaty are on an awesome mission to spread positive vibes. We are proud to be a multi great place to work award winner.
 
 
 
 Job Description
 
 
 
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 Audit fleet partner performance &amp; live operations
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 Assist in implementing region-wide action plans and suggest ideas based on industry research and rider feedback
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 Support with external meetings, tasks, and ongoing initiatives related to logistics
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 Measure the success of initiatives to quantify the impact, iterate, and improve
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 Support in documenting action plans and local adaptations of regional initiatives
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 Ensure timely project delivery and clear progress reporting
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 Act as a point of contact with PA function on all 3PL &amp; rider matters
 
 
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 Qualifications
 
 
 
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 High school diploma or equivalent education
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 Prior experience in an administrative support role is preferred, but not required
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 Familiarity with basic computer applications, such as Microsoft Office
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 Strong organizational and time management skills
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 Good verbal and written communication skills
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 Ability to work independently and as part of a team
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 Attention to detail and accuracy in completing tasks
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 Professional demeanor and positive attitude
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 Willingness to learn and take on new responsibilities as needed
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 Ability to maintain confidentiality of sensitive information
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 </ul>
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Admin Logistics (UAE National)

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