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executive assistant

office administrator

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secretary

Al Tamimi & Company

<div>
 
 
 Role:
 
 Secretary (Legal)
 
 
 
 
 
 
 Reporting Line:
 
 Team Leader
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English and Arabic
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanor
 </li>
 </ul>
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 Relationships:
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 Diversity, Equity &amp; Inclusion:
 
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

Secretary

Maxell International LLC

Hiring: Contract Secretary &ndash; Oil &amp; Gas Drilling Industry We are seeking an experienced and highly organized Contract Secretary to join our team in the Oil &amp; Gas Drilling sector. Key Requirements: Proven experience in Tendering and Contracts framing within the Onshore or Offshore Oil &amp; Gas Drilling Industry Strong command of English communication Advanced proficiency in MS Office applications Ability to manage documentation, correspondence, and multiple priorities efficiently Excellent organizational and coordination skills, especially in high-pressure and deadline-driven environments Preferred Profile: Candidates with strong practical industry experience will be considered even without extensive formal educational qualifications Ability to work independently and support contract and tendering processes effectively Detail-oriented with strong administrative and follow-up capabilitiesPay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Contracts Secretary

MIAMI CONTRACTING LLC

We are looking for a professional and well-organized Secretary / Receptionist with at least 1 year of experience in the construction industry. The candidate should be capable of handling front desk responsibilities, administrative tasks, and basic coordination with site and office teams.<ul><li>Minimum 1 year experience as Secretary / Receptionist (Construction field preferred)</li><li>Good communication skills in English (Hindi/Urdu is a plus)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Well-organized, presentable, and professional attitude</li><li>Ability to multitask and work under pressure</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>work related: 2 years (Required)</li><li>Document controller: 2 years (Required)</li></ul>Work Location: In person

Secretary/Receptionist

B&B Hotel Hannover-City

Are you holding an Emirati Family Book? Then you may be the candidate we are looking for. We are seeking a professional and highly organized Executive Secretary / Department Coordinator to provide executive-level support to the CEO while coordinating daily departmental operations. The ideal candidate should possess strong communication skills in English and Arabic, excellent administrative abilities, and the flexibility to support business events during weekends and evenings when required.Key Responsibilities<ul><li>Provide high-level administrative and secretarial support to the CEO.</li><li>Manage calendars, meetings, appointments, travel arrangements, and correspondence.</li><li>Coordinate departmental activities, schedules, and internal communication.</li><li>Prepare reports, presentations, meeting minutes, and official documents.</li><li>Liaise with internal departments, external stakeholders, and clients professionally.</li><li>Support event coordination, including weekend and evening events when required.</li><li>Maintain confidentiality of sensitive business information and executive communications.</li><li>Ensure smooth office operations and assist in resolving administrative issues efficiently.</li><li>Deliver excellent customer service while maintaining strong professional relationships.</li></ul>Required skills/ Education/ Experience<ul><li>Any Bachelors Degree</li><li>Must be hold Emirati Family book</li><li>Minimum 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li><li>Proven track record of supporting C-Suite executives.</li><li>Strong communication skills in English and Arabic (spoken and written).</li><li>Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Flexible to work during weekends and evenings for events and business requirements.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Team player with a professional and positive attitude.</li></ul>Salary: AED 10000/MonthLocation: DubaiType of Employment: Full time / PermanentWhat you can expect from the employerOpportunity to grow and develop creative skillsSupportive and collaborative work environmentExposure to real-world projects and branding work.Pay: AED9,000.00 - AED10,000.00 per hourApplication Question(s):<ul><li>Are you an Emirati national ?</li><li>Are you okay to work 5 days a week?</li><li>Do you have min 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li></ul>Work Location: In person

Executive Secretary

<div>
 
 
 Overview:
 
 
 
 The Company Secretary supports the Board and Senior Management in maintaining a robust governance framework aligned with VARA requirements. The role oversees Board and committee administration, governance records, policy governance, and regulatory filings, ensuring accurate documentation, effective decision-making records, and timely escalation of governance matters.
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Organise Board and committee meetings, including agendas, materials, minutes, and action tracking
 </li>
 <li>
 Support governance frameworks, including terms of reference, delegated authorities, and annual calendars
 </li>
 <li>
 Draft clear and accurate minutes and written resolutions
 </li>
 <li>
 Maintain governance registers (e.g. Board composition, conflicts of interest, attestations)
 </li>
 <li>
 Coordinate regulatory notifications, approvals, and governance-related filings
 </li>
 <li>
 Manage policy governance, including inventory, approvals, and review cycles
 </li>
 <li>
 Maintain fit and proper documentation for Board and key function holders
 </li>
 <li>
 Oversee statutory and corporate records, including shareholder and signatory registers
 </li>
 <li>
 Track and escalate outstanding Board and committee actions
 </li>
 <li>
 Support regulatory inspections and ensure records are audit-ready
 </li>
 <li>
 Coordinate with Compliance, Risk, Legal, HR, and other functions on governance matters
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive governance information
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law, Business Administration, Finance, or related field
 </li>
 <li>
 Relevant company secretarial or governance qualification preferred
 </li>
 <li>
 5+ years of experience in company secretarial, governance, or regulated financial services roles
 </li>
 <li>
 Experience supporting Board and committee governance in financial services, fintech, or virtual assets preferred
 </li>
 <li>
 Strong understanding of governance processes, statutory recordkeeping, and regulatory workflows
 </li>
 </ul>
 
 
</div>

Company Secretary

High Home Ceramic

We are hiring a r Secretary to support the owner and assist with daily administrative tasks.Requirements:<ul><li>Experience in accounts or as an Accounts Assistant</li><li>Experience in Logistic/Purchase</li><li>Basic understanding of civil engineering field</li><li>Fluent in English with strong email drafting skills</li><li>Proactive, flexible, and well-organized</li><li>Visit visa or cancelled visa holders only</li><li>Immediate joiners preferred</li></ul>Responsibilities:<ul><li>Provide secretarial and administrative support</li><li>Assist with basic accounting tasks</li><li>Manage emails, documents, and schedules</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai International City: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>construction : 2 years (Preferred)</li></ul>Work Location: In person

Parker Connect

<div>
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Preparing and following up on monthly expenses for the head of the department &ndash; reimbursement report.
 </li>
 <li>
 Taking care of reservations of restaurants, hotels, flights, car rentals etc.
 </li>
 <li>
 Taking care of ad hoc bills, payments etc.
 </li>
 <li>
 Obtaining AML documents and opening client files.
 </li>
 <li>
 Assisting in managing, tracking and filing of lawyers&rsquo; CLPD courses.
 </li>
 <li>
 Coordinating and maintaining list of department contacts.
 </li>
 <li>
 Preparing and following up on payment requests.
 </li>
 <li>
 Assisting fee earners in management of files and instructions.
 </li>
 <li>
 Perform any other related duties as assigned.
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Minimum 1 year of UAE experience
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Organizational skills
 </li>
 <li>
 Ability to manage multiple priorities
 </li>
 </ul>
 
 
</div>

Explore 70+ Secretary in Dubai this May. Find roles across top companies and apply now to boost your career.

70 secretary jobs In Dubai

Secretary

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Company Secretary

Executive Secretary

Secretary