executive assistant

executive assistant to ceo

personal assistant

administrative assistant

hr assistant

secretary

Naffco

Join us as a proactive Secretary to support daily office operations with excellent organisation and communication skills. If you thrive in admin work and keeping teams on track, apply now !
 <div><div>Job Summary: 
We are seeking a highly organised, adaptable, and proactive individual to join our office as a Secretary. If you are a solutions-oriented professional who enjoys facilitating the work of others and maintaining a well-structured workplace, we encourage you to apply.
<h2 class="jobSectionHeader">
Key Responsibilities &ndash; Office Administration and Secretarial Support</h2><ul>
<li>Provide comprehensive administrative support to management and colleagues, including scheduling meetings, preparing agendas, and managing correspondence.</li>
<li>Coordinate calendars, organise appointments, and ensure all logistics for meetings and events are handled efficiently.</li>
<li>Develop and maintain office filing systems, ensuring confidentiality and professionalism at all times.</li>
<li>Draft, review, and issue communications, reports, and documentation as required by various teams.</li>
<li>Serve as a primary point of contact for incoming calls and visitors, delivering high levels of customer service to all stakeholders.</li>
</ul><h3 class="jobSectionHeader">Required Skills &ndash; Organisation, Communication, and Problem Solving</h3><ul>
<li>Excellent verbal and written communication skills, with the ability to engage effectively across diverse teams and levels of seniority.</li>
<li>Strong organisational abilities, adept at managing multiple tasks and prioritising work within tight deadlines.</li>
<li>Attention to detail and accuracy when handling documents, schedules, and communications.</li>
<li>Discreet, ethical, and respectful of confidentiality requirements.</li>
<li>Proficiency in MS Office Suite (Word, Excel, Outlook, and PowerPoint) and general office software.</li>
</ul><h4 class="jobSectionHeader">Qualifications &amp; Experience &ndash; Secretary and Office Administration</h4><ul>
<li>Minimum of 2 years of experience in a secretarial or administrative support role.</li>
<li>Experience in a fast-paced, professional office environment is highly desirable.</li></ul></div></div>
 <div><div><div><div>Department</div>
<div>NAFFCO
</div><div>Role</div>
<div>Secretary
</div><div>Monthly salary</div>
<div>AED3,000 - AED4,000</div></div></div></div>

Secretary

Arab Center for Engineering Studies

Provide secretarial, administrative and clerical support for management and staff. Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.Principal Duties and Responsibilities:&middot; Perform various executive and administrative support duties that are sensitive and sometimes confidential.&middot; Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.&middot; Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.&middot; Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that. Also, maintain travel records and vouchers.&middot; Recommend actions to be carried on office expenditures like supply and equipment need.&middot; Operate electronic mail systems and coordinate the flow of information both internally externally.&middot; Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.&middot; Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.&middot; Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.&middot; Compose, type and distribute meeting notes, routine correspondence and reports.&middot; Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.&middot; Set up and maintain paper and electronic filing systems for records, correspondence and other materials.&middot; Conduct searches to find needed information, using such sources as the Internet.&middot; Screen and ensure orderly schedule of employee and visitor appointments to the office.&middot; Make sure that every department in the office has the needed office supplies and monitor the equipment usage in the office&middot; Take care of plants and straightening magazines to maintain lobby or reception area.&middot; Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.&middot; Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.&middot; Hear and resolve complaints from customers and public.&middot; Transmit information or documents to customers, using computer, mail or facsimile machine.&middot; Schedule appointments, maintain and update appointment calendars.&middot; Provide information about establishment, such as location of departments or offices, employees within the organization or services provided.&middot; Take orders for merchandise or materials and send them to the proper departments to be filled.&middot; Schedule space and equipment for special programs and prepare lists of participants&middot; Any duties or responsibilities assigned by the management.Well-established Soil, Material &amp; Geotechnical Testing Company is seeking a Secretary. Interested candidates may apply through the link below.https://menaitech.aces-int.net/Menaitech/OnlineApp/ShareOnlineApplication/ACES/DXB/1/100026Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>secretary: 1 year (Required)</li></ul>Work Location: In person

Avianna Blessy Investment Consultancy

Main Job DescriptionA construction secretary handles office administration, documentation, and communication related to construction projects and company operations.Key ResponsibilitiesTypical duties include:1. Administrative Support<ul><li>Provide secretarial support to managers, engineers, and project teams</li><li>Prepare letters, reports, presentations, and project documents</li><li>Manage office records and maintain filing systems (digital and physical)</li></ul>2. Communication &amp; Coordination<ul><li>Answer phone calls and emails and respond to inquiries</li><li>Coordinate communication between contractors, consultants, suppliers, and clients</li><li>Act as liaison between different departments and external stakeholders</li></ul>3. Document Control<ul><li>Maintain construction documents such as contracts, drawings, permits, and reports</li><li>Organize and track project files and records</li><li>Ensure documents are updated and easily accessible</li></ul>4. Meeting &amp; Schedule Management<ul><li>Schedule meetings, appointments, and site visits</li><li>Prepare meeting agendas</li><li>Take and distribute minutes of meetings</li></ul>5. Project Support<ul><li>Assist with preparation of tenders, quotations, invoices, and project reports</li><li>Maintain project logs, reports, and correspondence</li><li>Help monitor project documentation and deadlines</li></ul>6. Office Management<ul><li>Order office supplies and maintain office equipment</li><li>Manage incoming mail and courier services</li><li>Arrange travel and accommodation for managers if needed</li></ul>Required SkillsCommon skills needed for the job:<ul><li>Strong organizational and multitasking skills</li><li>Good communication and typing skills</li><li>Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Basic understanding of construction terminology and documents</li><li>Ability to handle confidential information professionally</li></ul>Typical Qualifications<ul><li>2&ndash;5 years experience as secretary/administrative assistant (preferably in construction)</li><li>Computer and office management skills</li></ul>Job Type: Full-time

<div>
 
 
 
 Company Overview
 
 :
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Responsibilities
 
 :
 
 
 
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to Project Managers, Engineers, and site teams
 </li>
 <li>
 Prepare, format, and manage correspondence, reports, meeting minutes, and presentations Handle incoming and outgoing emails, calls, and official communications
 </li>
 <li>
 Maintain project documentation, drawings, and records in line with company and project procedures Coordinate meetings, appointments, and site visits
 </li>
 <li>
 Assist in preparing submittals, transmittals, and project-related documents Track project deadlines, submissions, and approvals Liaise with clients, consultants, subcontractors, and internal departments
 </li>
 <li>
 Support document control activities when required Maintain confidentiality of project and company information
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 :
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 10 years of experience as a Secretary in construction, engineering, or consultancy projects Familiarity with construction terminology, project documentation, and workflows
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Good communication and organisational skills
 </li>
 <li>
 Ability to handle multiple tasks and work under deadlines
 </li>
 <li>
 Experience working on large-scale construction or infrastructure projects Knowledge of document control systems (Aconex, Procore, or similar etc.)
 </li>
 <li>
 Strong attention to detail and time-management skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
</div>

Executive Secretary

mechanical Services

Candidates will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. - Answering phone calls and redirect them when necessary - Assist colleagues and executives by supporting them with planning and distributing information. - They will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce. - Arrange new meetings and appointments whenever require - File and update contact information of employees, customers, suppliers and external partners - Develop and maintain a filing system - Check frequently the levels of office supplies and place appropriate orders - - Maintaining employee recordsRequirementsProven work experience as a Secretary or Administrative Assistant. - Familiarity with office organization and optimization techniques - High degree of multi-tasking and time management capability - Excellent written and verbal communication skills - Proficiency in MS Office - Flexible, proactive and team working skills - Organization and time management skillsJob Types: Full-time, FresherPay: Up to AED2,000.00 per monthExperience:<ul><li>receptionist/secretary: 1 year (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Receptionist/Secretary

OMNICUSTM FZCO

Job Title: Receptionist / SecretaryLocation: Cluster X, Jumeirah Lakes Towers (JLT), Dubai Working Hours: 9:00 AM &ndash; 6:00 PM (Monday-Saturday)Job DescriptionWe are looking for a reliable, well-presented Receptionist / Secretary to manage front-office operations and provide administrative support. The ideal candidate will be organized, professional, and comfortable handling both client interaction and office coordination.Key Responsibilities<ul><li>Greet and receive clients in a professional and friendly manner</li><li>Answer and direct phone calls promptly</li><li>Manage and respond to emails and client enquiries</li><li>Liaise with clients regarding ongoing and upcoming projects</li><li>Schedule and organize meetings and appointments</li><li>Maintain a tidy, organized, and welcoming office environment</li><li>Prepare and serve coffee/tea for clients when required</li><li>Receive, log, and distribute deliveries and couriers</li><li>Assist with basic social media posting and updates</li><li>Perform general administrative and clerical duties</li><li>Ensure smooth day-to-day office operations</li></ul>Requirements<ul><li>Good computer skills (email, basic office software)</li><li>Strong communication skills (spoken and written English)</li><li>Presentable, professional appearance</li><li>Well-organized, punctual, and reliable</li><li>Ability to multitask and manage time effectively</li><li>Friendly attitude with a customer-service mindset</li><li>Basic knowledge of social media platforms</li><li>Ability to work independently and as part of a team</li></ul>What We Offer<ul><li>Employment visa</li><li>Health insurance</li><li>Stable office environment</li><li>Office located in a prime JLT location</li></ul>Who We AreOMNICUSTM is a full-service customization and manufacturing company offering complete solutions from design to production. With our in-house designers and fully equipped factory, we help brands, teams, and businesses bring their ideas to life with exceptional quality and precision. You will be located in our sales office in JLT.OMNICUSTM is a global customization and manufacturing company specializing in apparel, sportswear, uniforms, bags, and lifestyle products. We collaborate with brands, corporates, teams, and entrepreneurs to develop and manufacture premium-quality products that reflect their identity and vision.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

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