secretary

Julphar

<p></p><div><p>The Executive Secretary to the GCC Director provides high-level administrative and organizational support to ensure the efficient operation of the GCC office. This role is responsible for managing the Director&rsquo;s schedule, coordinating communications across GCC markets, and supporting reporting and administrative processes in alignment with headquarters&rsquo; requirements.</p>
<p></p>
<p><b>Key Responsibilities</b></p><br>
<p></p>
<ul>
<li><b>Calendar &amp; Meeting Management</b></li>
<li><ul><li>Manage and maintain the GCC Director&rsquo;s calendar, including scheduling meetings, appointments, and internal/external engagements</li>
<li>Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items</li>
<li>Arrange and support executive-level meetings with GCC country heads and stakeholders</li>
</ul></li><li><b>Travel Coordination</b></li>
<li><ul><li>Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries</li>
<li>Ensure all travel arrangements align with company policies and executive preferences</li>
</ul></li><li><b>Administrative &amp; Approval Processes</b></li>
<li><ul><li>Handle and track internal approval workflows (e.g., expenses, contracts, and requests)</li>
<li>Maintain organized documentation and records for easy retrieval and compliance</li>
</ul></li><li><b>Communication &amp; Coordination</b></li>
<li><ul><li>Act as a key point of contact between the GCC Director and internal/external stakeholders</li>
<li>Coordinate communication with GCC country heads and functional teams</li>
<li>Draft, review, and manage correspondence, reports, and presentations</li>
</ul></li><li><b>Reporting &amp; HQ Coordination</b></li>
<li><ul><li>Compile, prepare, and submit reports required by headquarters in a timely manner</li>
<li>Follow up with GCC markets to gather necessary data and ensure accuracy and completeness</li>
<li>Support the Director in preparing business updates, presentations, and executive summaries</li>
</ul></li><li><b>General Administrative Support</b></li>
<li><ul><li>Ensure smooth day-to-day administrative operations of the GCC Director&rsquo;s office</li>
<li>Maintain confidentiality and handle sensitive information with discretion</li></ul></li></ul><br>
<p></p>
<p></p><p><b>Qualifications &amp; Skills</b></p><br>
<p></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related field</li>
<li>Minimum 3&ndash;5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management</li>
<li>Strong organizational and time management skills</li>
<li>Excellent written and verbal communication skills in English (Arabic is a plus)</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Experience with ERP or approval systems is an advantage</li>
<li>Ability to multitask, prioritize, and work under pressure in a fast-paced environment</li>
<li>High level of professionalism, discretion, and attention to detail.</li></ul></div><p></p>

Secretary

Tandem Search

<div>
 <p>
  <strong>
   Legal Secretary
  </strong>
 </p>
 <p>
  <strong>
   DIFC, Dubai | Hybrid working model
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  A rare opportunity has arisen for an outstanding
  <strong>
   Legal Secretary
  </strong>
  to join an
  <strong>
   elite US law firm
  </strong>
  in a
  <strong>
   prime DIFC location
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a particularly attractive move for someone seeking a more polished, high-calibre platform with strong brand prestige, a sophisticated working environment, and genuine long-term career appeal. You will be supporting senior lawyers within a highly regarded team known for its quality, professionalism, and international standing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The ideal profile:
  </strong>
 </p>
 <ul>
  <li>
   Experience as a
   <strong>
    Legal Secretary
   </strong>
   within a
   <strong>
    US, international, or top-tier law firm
   </strong>
  </li>
  <li>
   Strong organisational skills and attention to detail
  </li>
  <li>
   A polished, proactive, and highly professional approach
  </li>
  <li>
   Confidence working in a fast-paced, high-performing environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Opportunities of this calibre are uncommon, particularly within such a sought-after DIFC setting.
 </p>
</div>


Legal Secretary

<p>Female Executive Secretary fluent in Arabic and English with 5 year experienced in the UAE. Provides high-level administrative support to senior executives, managing calendars, travel, meetings, act as a vital liaison, handling correspondence, taking minutes, and managing office operations to allow executives to focus on managerial duties.</p><p>Pay: AED1.00 - AED2.00 per hour</p><p>Work Location: In person</p>

EXECUTIVE SECRETARY

Jenan Real Estate L.L.C

<p>We are looking for Admin Secretary preferred from Philippines (for Ladies only). office located at Al Masraf Bldg. Al Quoz 1 near Sheikhzayed Road.</p><p>Job Descriptions</p><p>** Manage to Update Daily Works Excel Sheet and Microsoft</p><p>Prepare Contract A, F, B and Tenancy contract</p><p>* Provide full administrative support to Director by making necessary letters, documents and agreements</p><p>* Handle Confidential Documents ensuring they remain secure</p><p>* Prepare invoices or financial statements and provide assistance in bookkeeping</p><p>* Conduct Research and prepare Presentation or Reports if needed</p><p>* Familiar with Real Estate laws and regulations (Not necessary)</p><p>* Knowledge of excel sheet, Microsoft word and Power Point</p><p>&middot; Minimum 2 years of experience as an Administrative or Executive Assistant.</p><p>&middot; Minimum 5 years&rsquo; experience using Microsoft Excel.</p><p>&middot; Proficient in MS Office Suite (Word, Excel, Outlook); knowledge of real estate management software is a plus.</p><p>&middot; Excellent organizational, time management, and multitasking skills.</p><p>&middot; Strong attention to detail and accuracy.</p><p>&middot; Effective verbal and written communication skills in English.</p><p>&middot; Able to work independently and as part of a team in a fast-paced environment.</p><p>&middot;</p><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED5,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>secretary: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Admin Secretary

Index infotech

<div><div><div><div><ul><div><p>Date Opened</p>
<div>04/04/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Administration
</div></div><div><p>Work Experience</p>
<div>4-5 years
</div></div><div><p>City</p>
<div>Dubai
</div></div><div><p>State/Province</p>
<div>Dubayy (Dubai)
</div></div><div><p>Country</p>
<div>United Arab Emirates
</div></div><div><p>Zip/Postal Code</p>
<div>88878
</div></div></ul></div><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<div><div>Index InfoTech is a leading business transformation consulting company. We serve SME and enterprise clients, driving their digital transformation strategy by encompassing business process re-engineering, digital design and architecture, deployment and maintenance of business critical solutions and services.</div><div></div><div><br>
Headquartered in Dubai and offices in India, North America and the Middle-East and customers in all inhabited continents, Index is on the lookout to augment their awesome #IndexFam to continue delivering world-class enterprise solutions.</div><div></div><div><br>
Apply Now!</div><br>
<div></div>
</div><p></p><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><div>Role Summary:
<br>
</div><div>We are looking for a seasoned and highly professional Executive Secretary to the CEO, who will serve as a trusted partner in enabling executive effectiveness. The incumbent will primarily support the CEO (70% focus) while also providing high-level executive assistance to the Executive Committee (G5) and overseeing administrative operations for the Dubai office. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.</div><div></div><div><br>
Key Responsibilities:
<br>
</div><div>Executive Secretary to CEO (Primary Responsibility &ndash; 70%):
<br>
</div><ul><li>Provide comprehensive executive support, ensuring seamless management of the CEO&rsquo;s calendar, priorities, and engagements
</li><li>Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning
</li><li>Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
</li><li>Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through
</li><li>Track strategic priorities, action items, and deliverables, ensuring timely closure
</li><li>Maintain strict confidentiality and handle sensitive information with utmost professionalism<br>
</li></ul><div></div><br>
<div>Executive Assistant &ndash; Executive Committee (G5):
<br>
</div><ul><li>Provide structured administrative and coordination support to members of the Executive Committee
</li><li>Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes
</li><li>Support in the preparation of business presentations, dashboards, and reports
</li><li>Ensure alignment and follow-ups across functions on key initiatives and decisions<br>
</li></ul><div></div><br>
<div>Dubai Office Administration:
<br>
</div><ul><li>Oversee and manage day-to-day administrative operations of the Dubai office
</li><li>Coordinate with external vendors, facility management teams, and service providers
</li><li>Ensure smooth functioning of office infrastructure, supplies, and administrative processes
</li><li>Support onboarding and administrative requirements for employees based in Dubai
</li><li>Ensure adherence to local compliance and administrative standards</li></ul><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div>
Key Competencies:
<br>
</div><ul><li>Strong executive presence with excellent interpersonal and communication skills
</li><li>Exceptional planning, prioritization, and time management abilities
</li><li>High level of integrity, discretion, and confidentiality
</li><li>Detail-oriented with strong execution and follow-through capabilities
</li><li>Ability to manage multiple stakeholders and work under tight timelines
</li><li>Advanced proficiency in MS Office and presentation tools<br>
</li></ul><div></div><br>
<div>Qualifications &amp; Experience:
<br>
</div><ul><li>Bachelor&rsquo;s degree in business administration or a related discipline
</li><li>8+ years of experience in executive support roles, preferably supporting CXO-level leadership
</li><li>Prior exposure to multinational or cross-cultural environments will be an advantage<br>
</li></ul><div></div><br>
<div>Personal Attributes:
<br>
</div><ul><li>Highly proactive and solution-oriented
</li><li>Professional, composed, and adaptable
</li><li>Strong ownership mindset with a high degree of accountability</li></ul><br>
<b>
CANDIDTAES WITH SPONSERED VISA (SPOUSE/FATHER) WILL BE PREFERED</b></div></div></div></div></div><p></p>

Executive Secretary

FMC Network

<p>We are seeking a highly competent and business-savvy Executive Secretary to support the Chairman. The ideal candidate will not only provide top-level administrative and executive support but also demonstrate strong business acumen to actively contribute to business discussions, initiatives, and strategic planning. This role is suited for someone who understands the dynamics of the healthcare insurance industry and can act as a reliable liaison between the Chairman, senior leadership, and external stakeholders.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain the Chairman&rsquo;s calendar, schedule meetings, and coordinate travel arrangements.</li><li>Prepare agendas, attend meetings, take minutes, and follow up on action items.</li><li>Draft and manage correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain confidentiality of highly sensitive information at all times.</li><li>Participate in selected business meetings, take part in ideation sessions, and contribute to strategic decision-making.</li><li>Coordinate with heads of departments to track progress of key business objectives and provide regular updates to the Chairman.</li><li>Support in the preparation of board meeting materials, reports, and performance dashboards.</li><li>Liaise with regulators, partners, clients, and senior officials when required.</li><li>Represent the Chairman in selected internal and external engagements when necessary.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, MSW or related field (Master&rsquo;s preferred).</li><li>Minimum of 5&ndash;10 years of experience in a similar executive support role, preferably in the healthcare, insurance, or financial services industry.</li><li>Strong understanding of business operations; exposure to the health insurance/TPA sector is highly desirable.</li><li>Exceptional organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and business communication tools.</li><li>Valid UAE driving license.</li></ul><p><b>Job Type: Full-time</b></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

DAMAC Properties

<div>
 <p>
  A Real Estate Developer is looking to hire a
  <strong>
   Project Site Secretary
  </strong>
  for its site office
  <strong>
   (Location Al Qudra road)
  </strong>
  to provide comprehensive administrative, clerical, and documentation control support to on-site management and construction teams to ensure smooth daily operations
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Document Control &amp; Administration: Maintain project files, tracking sheets, and databases; handle transmittals, submittals, and site correspondence.
  </li>
  <li>
   Meeting Support: Organize meetings, take minutes, and track action items.
  </li>
  <li>
   Site Operations Support: Coordinate travel, accommodation, and transportation for site staff.
  </li>
  <li>
   Office Management: Manage site office supplies, local purchasing, and reception duties and provide Site Operations support (Travel, accommodation and transportation)
  </li>
  <li>
   Reporting &amp; Communication: Prepare reports and communicate with Contractors, Consultants, Subcontractors, and vendors.
  </li>
  <li>
   Administrative Coordination: Liaise between site staff and head office to ensure timely documentation and compliance with quality procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements: -
  </strong>
 </p>
 <ul>
  <li>
   Education: Graduate in any discipline or related field with over 5 years of relevant experience.
  </li>
  <li>
   Experience: Previous experience in a construction, engineering, or contracting environment.
  </li>
  <li>
   Technology: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Communication: Strong interpersonal skills to manage relationships with stakeholders.
  </li>
  <li>
   Organization: Excellent multitasking ability to manage urgent priorities and meet deadlines.
  </li>
  <li>
   Confidentiality: Capability to handle sensitive, confidential project information
  </li>
 </ul>
 <p>
 </p>
</div>


Site Secretary

Explore 60+ Secretary in Dubai this April. Find roles across top companies and apply now to boost your career.

60 secretary jobs In Dubai

Secretary

Legal Secretary

EXECUTIVE SECRETARY

Admin Secretary

Executive Secretary

Executive Secretary

Site Secretary