administrative assistant

general manager

executive assistant

hr & admin executive

hr assistant

secretary

Yoland Specialist Polyclinic

Job description:Title: SecretarySummaryWe are looking for a professional Female Secretary and Administrative Support (Arabic speaker) to provide high-level administrative and Secretarial support to the Management of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Responsibilities<ul><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li><li>Manage the Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li></ul>Key Requirements<ul><li>Female candidate (preferred)</li><li>2&ndash;4 years' experience as Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Professional appearance and attitude</li><li>Ability to handle confidential matters professionally</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>What is your availability to join?</li></ul>Experience:<ul><li>Secretarial &amp; Admin Support: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Secretary

Venco Imtiaz Contracting Co

Job SummaryThe Secretary to the Chairman provides high‑level administrative and organizational support to ensure the smooth functioning of the Chairman&rsquo;s office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel logistics, and confidential information. The Secretary acts as a key liaison between the Chairman and internal/external stakeholders, ensuring timely coordination and professional representation.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Maintain and manage the Chairman&rsquo;s daily, weekly, and long‑term calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prioritize and adjust schedules proactively based on urgency and importance.</li><li>Ensure the Chairman is fully briefed and prepared for all engagements.</li></ul>2. Travel Arrangements<ul><li>Plan and coordinate domestic and international travel itineraries.</li><li>Arrange flights, hotel bookings, ground transportation, visas, and travel documents.</li><li>Prepare detailed travel packs including agendas, contacts, and briefing notes.</li><li>Handle last‑minute changes and ensure seamless travel experiences.</li></ul>3. Communication &amp; Correspondence<ul><li>Serve as the primary point of contact for the Chairman&rsquo;s office.</li><li>Screen calls, emails, and requests; respond or redirect as appropriate.</li><li>Draft, edit, and proofread letters, reports, presentations, and confidential documents.</li><li>Maintain professional communication with board members, executives, and external partners.</li></ul>4. Meeting &amp; Office Coordination<ul><li>Prepare meeting agendas, minutes, and follow‑up action items.</li><li>Organize board meetings, executive sessions, and high‑level events.</li><li>Maintain organized filing systems (digital and physical).</li><li>Track deadlines, commitments, and deliverables.</li></ul>5. Confidentiality &amp; Executive Support<ul><li>Handle sensitive information with absolute discretion.</li><li>Support the Chairman with special projects and strategic initiatives.</li><li>Conduct research and prepare briefing materials when required.</li><li>Ensure smooth day‑to‑day operations of the Chairman&rsquo;s office.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or related field.</li><li>Additional certifications in office administration or executive assistance are an advantage.</li></ul>Experience<ul><li>5+ years of experience supporting C‑suite executives or senior leadership.</li><li>Proven experience managing complex calendars and international travel.</li><li>Experience in corporate, multinational, or high‑pressure environments preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li></ul>

Executive Secretary

vision catalyst construction llc.shj br

Key Responsibilities Legal Secretary ( UAE Experience mandatory)<ul><li>Prepare, format, and review legal documents, letters, contracts, and reports.</li><li>Maintain and organise legal files, records, and documentation (both physical and electronic).</li><li>Ensure all documents are properly filed, updated, and easily accessible.</li><li>Coordinate with internal departments, external legal advisors, and government authorities when required.</li><li>Schedule meetings, appointments, and maintain the legal team&rsquo;s calendar.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist in preparing documentation for licenses, permits, and regulatory submissions.</li><li>Track deadlines, renewals, and compliance requirements to ensure timely action.</li><li>Manage incoming and outgoing correspondence, including emails and official letters.</li><li>Support contract administration, including drafting, review coordination, and record maintenance.</li><li>Prepare meeting minutes and follow up on action items.</li><li>Assist in legal research and compilation of reference materials when required.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or Diploma in Law, Business Administration, or a related field.</li><li>Proven experience as a Legal Secretary, Administrative Assistant, or similar role.</li><li>Knowledge of legal terminology, documentation, and procedures is an advantage.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle sensitive and confidential information responsibly.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-time

Legal Secretary

Rashid Deemas Al Suwaidi Advocates and Legal Consultants 

Rashid Deemas Al Suwaidi Law Firm is pleased to announce an opening for a highly skilled and experienced Legal Secretary to join our team in the United Arab Emirates. Requirements: Fluency in Arabic, English, and Farsi (spoken and written) Strong knowledge of preparing and drafting legal correspondence and documents, and managing case files Excellent organizational skills and attention to detail. Full commitment to confidentiality and professionalism Kindly send your CV to pr@rds-law.aeJob Type: Full-time

Innoventures Education

School Secretary We are seeking a dynamic, young professional who can subscribe to our vision, mission, and values to join our administration team as part of the Innoventures Education group of schools.The OpportunityReporting to the School Principal the school secretarty is responsible for the efficient management of the schools secondary school office supporting day-to-day school activities and routines. You will also assist the admissions team with new student enqiries and enrollment.To be successful in this role, you should be detail-oriented without losing sight of the bigger picture. Candidates must have the capacity to handle multiple responsibilities and not lose their nerve under pressure.JOB DESCRIPTIONJob Title	School SecretaryReport To	Principal / Head of Primary School / Group Admin ManagerKEY RESPONSIBILITIES:	To provide administration support to the Principals. To manage and coordinate all day to day operations of the officeDUTIES<ul><li>Liaise with Head / Deputy Principal regarding day to day administration, schedule appointments and maintain diary</li></ul><ul><li>Receive teachers absences before 7am and book suitable substitutes</li></ul><ul><li>Ensuring substitutes are settled with necessary class lists, timetable and work in the classroom</li></ul><ul><li>Checking and processing student attendance in portals plus entries and follow up of such</li></ul><ul><li>Checking and processing staff attendance for HR leave records</li></ul><ul><li>Maintaining Substitute teachers payment schedule for submission to Accounts by end of Month</li></ul><ul><li>Coordinating new students and leaving students</li></ul><ul><li>Reviewing daily Bus attendance and updating bus schedules</li></ul><ul><li>Field Trip coordination and booking of transport</li></ul><ul><li>Assembly preparation including timetable for Principal with student birth dates and certificates</li></ul><ul><li>Authorising general stationery requisitions for staff</li></ul><ul><li>In conjunction with the KHDA secretary meet KHDA administration requirements</li></ul><ul><li>Booking of Venue rooms for staff and Padia</li></ul><ul><li>Collection point for Photograph, Year Book and other orders</li></ul><ul><li>Process general enquires from parents, students and teachers</li></ul><ul><li>Distributing correspondence</li></ul><ul><li>Homeroom announcements</li></ul><ul><li>Keeping student files up to date</li></ul>Professional qualifications and experience&middot; Graduate/postgraduate.&middot; Minimum two (2) years&rsquo; school experience in the similar role in the UAE.&middot; Excellent organization, communication skills with a &lsquo;can do&rsquo; attitude.&middot; Strong IT skills especially MS Office applications.We are proud to offer&middot; A dynamic work environment with outstanding facilities.&middot; Diverse team with focus on high performance.&middot; A network of support &ndash; with professional across different functions.&middot; A competitive compensation package.Innoventures EducationInnoventures Education is a company committed to bringing world-class education to Dubai. It manages Raffles International School, Dubai International Academy in Emirates Hills and Al Barsha, Raffles World Academy, Collegiate International School, and Raffles Early Childhood Centre (ECC).All our schools and ECCs are renowned for their high-quality curricula, inspiring learning environments and commitment to academic excellence. Together we have a total enrolment of close to 9500 students from over 100 countries, with a dedicated and inspirational team of educators and administrators from virtually every corner of the globe.If the opportunity to join the team as a School Secretary excites you, please send your CV to be careers@innoventureseducation.comJob Type: Full-timePay: AED1.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

School Secretary

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
To handle all administration, documents control, secretarial tasks and documents translation of department to smoothen the operations. Liaising with external counsels to ensure proper updates on the cases
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Liaise with all external lawyers regarding updates on the cases and invoices;</li>
<li>Upload all contracts in DMS and ensure their expiry is linked to the alarm system;</li>
<li>Manage the office in terms of liaising with all team staff and report on their tasks and their achievements;</li>
<li>Organize filing and keep records of all documents.</li>
<li>Manage organization sensitive documents, and ensure the compliance of the company&rsquo;s, prior granting access.</li>
<li>Insure trade license renewal is done on time by following up with all concerned departments and making sure that all needed documents are provided</li>
<li>Meeting the Notary Public to finalize pending transactions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Qualifications
<ul><li>High school or equivalent</li></ul> 

Experience
<ul><li>2-5 years of experience as secretary/administrator</li></ul> 

Knowledge &amp; Skills
<ul><li>Basic knowledge of legal documents;</li>
<li>Good communication skills;</li>
<li>Proficiency in MS office;</li>
<li>Fluent in Arabic and English (written and verbal);</li>
<li>Good translation skills;</li>
</ul>
Good time management skills.
</div></div></div>
At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

Executive Secretary - GLD

RAKBANK

<div>
 
 
 About the Role
 
 
 
 The Vice President &ndash; Company Secretary reports administratively to the Board Chairman and plays a pivotal role in supporting the Board of Directors and its Committees on governance matters. This position ensures the effective functioning of governance frameworks in alignment with regulatory expectations and best practices. The role involves close collaboration with key departments including Legal, Compliance, Audit, Risk, and other internal stakeholders to maintain transparency, integrity, and sound decision-making across the organization. Additionally, the Company Secretary acts as a liaison with external regulators, auditors, and legal advisors, ensuring that all statutory and secretarial obligations are met with precision and timeliness.
 
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Serve as the principal liaison between the Board of Directors, its Committees, and Executive Management.
 </li>
 <li>
 Schedule, coordinate, and document all Board, Board Committee, and Annual General Meetings (AGMs).
 </li>
 <li>
 Prepare and review meeting agendas, packs, papers, and resolutions.
 </li>
 <li>
 Monitor implementation of Board and Committee decisions and ensure proper documentation and record-keeping.
 </li>
 <li>
 Ensure full compliance with UAE laws and regulations, including those set by the UAE Central Bank, SCA, and ADX.
 </li>
 <li>
 Maintain statutory registers and ensure timely submission of filings, disclosures, and reports to regulators.
 </li>
 <li>
 Maintain and safeguard all corporate records including Articles of Association, Board Resolutions, and Licenses.
 </li>
 <li>
 Act as a key liaison with shareholders, managing communication, meetings, notices, and voting procedures.
 </li>
 <li>
 Support AGM preparation, including agenda coordination and compliance with quorum and voting procedures.
 </li>
 <li>
 Support the Board and leadership in governance continuity planning.
 </li>
 <li>
 Ensure statutory obligations are met during organizational changes or regulatory matters.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or Diploma in Law and Corporate Governance (preferred).
 </li>
 <li>
 Company Secretary Certification from a recognized institute is a plus.
 </li>
 <li>
 5&ndash;10 years of experience in Corporate Governance or Company Secretary roles.
 </li>
 <li>
 Proven experience in managing Board-level corporate affairs.
 </li>
 <li>
 Familiarity with UAE corporate governance legislation, including the Federal Companies Act and ADX requirements.
 </li>
 <li>
 Banking or financial services sector.
 </li>
 <li>
 Strong understanding of regulatory and legal frameworks in the UAE.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Fluent in Arabic and English (Arabic proficiency is a must).
 </li>
 <li>
 Strong drafting and formal correspondence skills.
 </li>
 <li>
 Confident in managing complex stakeholder interactions.
 </li>
 <li>
 In-depth knowledge of UAE Corporate Laws, CBUAE, and SCA regulations.
 </li>
 <li>
 Ability to interpret and advise on complex legal matters.
 </li>
 <li>
 Strong document management and record-keeping discipline.
 </li>
 <li>
 High attention to detail, especially under tight deadlines.
 </li>
 </ul>
 
 
 
 
 
 What&rsquo;s In It For You:
 
 
 <ul>
 <li>
 Competitive, performance-linked compensation
 </li>
 <li>
 Medical coverage for you and your family
 </li>
 <li>
 Comprehensive life insurance
 </li>
 <li>
 Inclusive and supportive workplace culture
 </li>
 <li>
 Career development and fast-track growth opportunities
 </li>
 <li>
 A chance to work with experienced professionals and make a real impact
 </li>
 </ul>
</div>

Vice President – Company Secretary

Explore 43+ Secretary in Dubai this February. Find roles across top companies and apply now to boost your career.

43 secretary jobs In Dubai

Secretary

Executive Secretary

Legal Secretary

Legal Secretary

School Secretary

Executive Secretary - GLD

Vice President – Company Secretary