executive assistant

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personal assistant to ceo

Gdm interiors

Job description:The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: PermanentApplication Question(s):<ul><li>Are you willing to work 6 days a week?</li><li>Are you willing to commute to and from the office with the CEO?</li></ul>Location:<ul><li>Dubai Silicon Oasis (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

Hunch

<div>
 We are looking for an
 
 Executive &amp; Personal Assistant
 
 to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.
 
 
 Location: The job location is
 
 Dubai
 
 , so the candidate should be in Dubai / open to relocate. We will provide relocation &amp; visa support.
 
 
 
 Key Responsibilities
 
 
 
 
 Professional &amp; Corporate Support
 
 
 
 <ul>
 <li>
 Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 Email Management: Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 Event Management: Coordinating with multiple vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 Salary Approvals: Coordinating and preparing salary approvals for the CEO.
 </li>
 <li>
 Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
 </li>
 <li>
 Team Coordination: Liaising with internal team members to support the CEO&rsquo;s requirements and directives.
 </li>
 <li>
 Project Coordination &amp; Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 <li>
 Office Management: Dubai office management
 
 
 </li>
 </ul>
 
 Personal &amp; Lifestyle Management
 
 
 
 <ul>
 <li>
 Medical &amp; Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 Travel Arrangements: Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
 </li>
 <li>
 Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 House Management: Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 Banking &amp; Financial Coordination: Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 Payments &amp; Financial Tracking: Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
 </li>
 <li>
 Property &amp; Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 Documentation &amp; Administrative Work: Managing documents for personal and company needs, including loan applications and official paperwork.
 </li>
 <li>
 Insurance Management: Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
 </li>
 <li>
 Personal Assistance: Managing personal errands and ad hoc requests as required.
 
 
 </li>
 </ul>
 
 Soft Skills Required For This Role
 
 
 
 <ul>
 <li>
 Note-Taking Expertise: You should be skilled at capturing detailed notes efficiently &mdash; whether shorthand or fast typing. The CEO will delegate once, and it&rsquo;s your job to document accurately and share back for approval.
 </li>
 <li>
 High Availability, Flexible Location: The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who&rsquo;s dependable, responsive, and adaptable when needed. While these high-demand moments aren&rsquo;t daily, your availability during such times is crucial.
 </li>
 <li>
 Facetime with CEO: The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.
 </li>
 <li>
 Strong Communication Skills: Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO&rsquo;s workload and maintaining clarity across all interactions.
 </li>
 <li>
 Tech-Savvy: Proficiency in working on Google / excel sheets is a must. Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.
 </li>
 <li>
 Internet Fluency: You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.
 
 
 </li>
 </ul>
 
 Attitude Required
 
 
 
 <ul>
 <li>
 Positive and Composed: The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.
 </li>
 <li>
 Ownership Mindset: Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.
 </li>
 <li>
 Work-Driven Ethic: The CEO lives by &ldquo;work is worship,&rdquo; and expects the same dedication and drive toward scaling the business.
 </li>
 <li>
 Extreme Attention to Detail: Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.
 </li>
 <li>
 Fast Learner, Action-Oriented: Adapt quickly and resolve challenges with a solution-focused mindset.
 
 
 </li>
 </ul>
 
 Experience Requirements
 
 
 
 <ul>
 <li>
 Previous experience in high-growth, fast-paced organizations.
 </li>
 <li>
 5+ years of experience supporting founders, CXOs, or senior executives.
 
 
 </li>
 </ul>
 
 Key Deliverables
 
 
 
 <ul>
 <li>
 Develop a deep understanding of the CEO&rsquo;s priorities and manage their time effectively.
 </li>
 <li>
 Oversee the CEO&rsquo;s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.
 </li>
 <li>
 Communicate on behalf of the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
 </li>
 <li>
 Coordinate and manage recruitment logistics when required.
 </li>
 <li>
 Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.
 </li>
 <li>
 Manage complex travel arrangements &mdash; both domestic and international &mdash; including itineraries, agendas, and meeting documentation.
 </li>
 <li>
 Anticipate and prepare for all pre- and post-travel or meeting requirements.
 </li>
 <li>
 Ensure smooth operational execution of the CEO&rsquo;s initiatives. Act as the bridge between ideas and action &mdash; making sure key projects move forward.
 </li>
 <li>
 Collaborate cross-functionally to ensure alignment with organizational goals.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive pay along with an annual performance-linked incentive (PLI)
 </li>
 <li>
 Employee benefits like Medical Insurance
 </li>
 <li>
 Work Visa sponsorship for Dubai under our company
 </li>
 </ul>
</div>

Trivium Group

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own calendar, scheduling, and time optimization
 </li>
 <li>
 Manage inbox and communications follow-through
 </li>
 <li>
 Prepare meetings, agendas, and briefing notes
 </li>
 <li>
 Coordinate stakeholders, contractors, and vendors
 </li>
 <li>
 Track projects and ensure execution and completion
 </li>
 <li>
 Implement systems to manage tasks and priorities (Notion-based tracking)
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel
 </li>
 <li>
 Handle full travel logistics, bookings, and advance setup
 </li>
 <li>
 Accompany the founder when needed and manage on-site coordination
 </li>
 </ul>
 
 Personal &amp; Lifestyle Operations
 
 
 
 <ul>
 <li>
 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
 </li>
 <li>
 Manage appointments, errands, and personal logistics
 </li>
 <li>
 Oversee household operations, maintenance, and vendors
 </li>
 <li>
 Ensure the home environment is organized and operational at all times
 </li>
 </ul>
 
 Events &amp; Projects
 
 
 
 <ul>
 <li>
 Own event coordination from planning through execution
 </li>
 <li>
 Manage logistics, vendors, and on-site delivery
 </li>
 <li>
 Ensure seamless execution and post-event follow-through
 </li>
 </ul>
 
 Financial &amp; Administrative Oversight
 
 
 
 <ul>
 <li>
 Manage expenses, reimbursements, and documentation
 </li>
 <li>
 Implement monthly financial audit processes
 </li>
 <li>
 Track personal and business accounts and flag anomalies
 </li>
 <li>
 Connect and manage banking/investment tracking systems
 </li>
 </ul>
 
 Systems &amp; Execution
 
 
 
 <ul>
 <li>
 Build and maintain a follow-through system ensuring nothing is missed
 </li>
 <li>
 Implement workflows that reduce manual involvement for the founder
 </li>
 <li>
 Take ownership of recurring responsibilities and optimize processes over time
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
 </li>
 <li>
 Experience supporting founders, entrepreneurs, or high-net-worth individuals
 </li>
 <li>
 Background in fast-paced, operationally complex environments
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extreme ownership and accountability
 </li>
 <li>
 Proactive, autonomous, and execution-driven
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Resourceful and decisive
 </li>
 <li>
 Discreet, loyal, and trustworthy
 </li>
 <li>
 Comfortable operating across both personal and business domains
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Calendar, travel, and operational management expertise
 </li>
 <li>
 Strong project execution and follow-through
 </li>
 <li>
 Vendor and stakeholder coordination
 </li>
 <li>
 Financial organization and administrative oversight
 </li>
 <li>
 Systems mindset and process improvement capability
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 G-Suite
 </li>
 <li>
 Notion
 </li>
 <li>
 Monday.com or similar workflow tools
 </li>
 <li>
 Event coordination platforms (bonus)
 </li>
 <li>
 Content coordination experience (bonus)
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 In-person, high-touch support role
 </li>
 <li>
 Flexible schedule across time zones
 </li>
 <li>
 Availability during travel and critical periods
 </li>
 <li>
 High level of discretion and confidentiality required
 </li>
 <li>
 Ability to operate independently without supervision
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 </ul>
 <ul>
 <li>
 Performance bonus tied to efficiency and cost savings
 </li>
 <li>
 Health benefits
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation and housing support
 </li>
 <li>
 Lifestyle and wellness perks
 </li>
 </ul>
</div>

RTC1 Recruitment Services

<div>
 
 
 Position Title:
 
 PA to the CEO
 
 
 
 Employment Type:
 
 Temporary Contract
 
 
 
 Salary:
 
 up to 12K AED all-inclusive depending on experience and qualifications
 
 
 
 Job Location:
 
 Dubai, UAE
 
 
 
 
 
 About the Client:
 
 
 
 A leading Dubai-based conglomerate shaping the future of AI, fintech, healthcare, and more that drives innovation and empowers businesses across the MENA region.
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Provide high-level administrative and executive support to the CEO, managing complex calendars, meetings, and travel arrangements
 </li>
 <li>
 Act as a key point of contact, handling confidential communication and liaising with senior stakeholders
 </li>
 <li>
 Prepare reports, presentations, and correspondence with accuracy and professionalism
 </li>
 <li>
 Coordinate across multiple business units, ensuring smooth day-to-day operations and follow-ups
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum 2 years experience as a PA/EA supporting C-level executives, preferably within holding or diversified companies
 </li>
 <li>
 Strong organizational and multitasking skills with the ability to work under pressure
 </li>
 <li>
 Immediate availability is an advantage.
 </li>
 </ul>
 
 
</div>

Personal Assistant

<div>
 
 We are looking for an
 
 Executive &amp; Personal Assistant
 
 to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.
 
 
 
 
 
 Location: The job location is
 
 Dubai
 
 , so the candidate should be in Dubai / open to relocate. We will provide relocation &amp; visa support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Professional &amp; Corporate Support
 
 
 
 
 
 <ul>
 <li>
 
 Calendar Management:
 
 Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 
 Email Management:
 
 Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 
 Event Management:
 
 Coordinating with multiple vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 
 Salary Approvals:
 
 Coordinating and preparing salary approvals for the CEO.
 </li>
 <li>
 
 Bookkeeping Coordination:
 
 Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
 </li>
 <li>
 
 Team Coordination
 
 : Liaising with internal team members to support the CEO&rsquo;s requirements and directives.
 </li>
 <li>
 
 Project Coordination &amp; Follow-ups:
 
 Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 
 Finance Coordination:
 
 Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 <li>
 
 Office Management:
 
 Dubai office management
 </li>
 </ul>
 
 
 
 
 
 Personal &amp; Lifestyle Management
 
 
 
 
 
 <ul>
 <li>
 
 Medical &amp; Insurance Coordination:
 
 Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 
 Travel Arrangements:
 
 Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
 </li>
 <li>
 
 Vendor Management:
 
 Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 
 House Management:
 
 Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 
 Banking &amp; Financial Coordination:
 
 Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 
 Payments &amp; Financial Tracking:
 
 Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
 </li>
 <li>
 
 Property &amp; Maintenance Oversight:
 
 Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 
 Documentation &amp; Administrative Work:
 
 Managing documents for personal and company needs, including loan applications and official paperwork.
 </li>
 <li>
 
 Insurance Management:
 
 Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
 </li>
 <li>
 
 Personal Assistance:
 
 Managing personal errands and ad hoc requests as required.
 </li>
 </ul>
 
 
 
 
 
 Soft Skills Required for this Role
 
 
 
 
 
 <ul>
 <li>
 
 Note-Taking Expertise:
 
 You should be skilled at capturing detailed notes efficiently &mdash; whether shorthand or fast typing. The CEO will delegate once, and it&rsquo;s your job to document accurately and share back for approval.
 </li>
 <li>
 
 High Availability, Flexible Location:
 
 The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who&rsquo;s dependable, responsive, and adaptable when needed. While these high-demand moments aren&rsquo;t daily, your availability during such times is crucial.
 </li>
 <li>
 
 Facetime with CEO:
 
 The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.
 </li>
 <li>
 
 Strong Communication Skills:
 
 Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO&rsquo;s workload and maintaining clarity across all interactions.
 </li>
 <li>
 
 Tech-Savvy: Proficiency in working on Google / excel sheets is a must.
 
 Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.
 </li>
 <li>
 
 Internet Fluency:
 
 You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.
 </li>
 </ul>
 
 
 
 
 
 Attitude Required
 
 
 
 
 
 <ul>
 <li>
 
 Positive and Composed:
 
 The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.
 </li>
 <li>
 
 Ownership Mindset:
 
 Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.
 </li>
 <li>
 
 Work-Driven Ethic:
 
 The CEO lives by &ldquo;work is worship,&rdquo; and expects the same dedication and drive toward scaling the business.
 </li>
 <li>
 
 Extreme Attention to Detail:
 
 Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.
 </li>
 <li>
 
 Fast Learner, Action-Oriented:
 
 Adapt quickly and resolve challenges with a solution-focused mindset.
 </li>
 </ul>
 
 
 
 
 
 Experience Requirements
 
 
 
 
 
 <ul>
 <li>
 Previous experience in high-growth, fast-paced organizations.
 </li>
 <li>
 5+ years of experience supporting founders, CXOs, or senior executives.
 </li>
 </ul>
 
 
 
 
 
 Key Deliverables
 
 
 
 
 
 <ul>
 <li>
 Develop a deep understanding of the CEO&rsquo;s priorities and manage their time effectively.
 </li>
 <li>
 Oversee the CEO&rsquo;s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.
 </li>
 <li>
 Communicate on behalf of the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
 </li>
 <li>
 Coordinate and manage recruitment logistics when required.
 </li>
 <li>
 Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.
 </li>
 <li>
 Manage complex travel arrangements &mdash; both domestic and international &mdash; including itineraries, agendas, and meeting documentation.
 </li>
 <li>
 Anticipate and prepare for all pre- and post-travel or meeting requirements.
 </li>
 <li>
 Ensure smooth operational execution of the CEO&rsquo;s initiatives. Act as the bridge between ideas and action &mdash; making sure key projects move forward.
 </li>
 <li>
 Collaborate cross-functionally to ensure alignment with organizational goals.
 </li>
 </ul>
 
 
 
 
 
 What we offer
 
 
 <ul>
 <li>
 Competitive pay along with an annual performance-linked incentive (PLI)
 </li>
 <li>
 Employee benefits like Medical Insurance
 </li>
 <li>
 Work Visa sponsorship for Dubai under our company
 </li>
 </ul>
 
 
</div>

Personal Assistant to Chief Executive Officer

Index

<div>
 Role Summary:
 
 We are looking for a seasoned and highly professional Executive Secretary to the CEO, who will serve as a trusted partner in enabling executive effectiveness. The incumbent will primarily support the CEO (70% focus) while also providing high-level executive assistance to the Executive Committee (G5) and overseeing administrative operations for the Dubai office. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 Key Responsibilities:
 
 Executive Secretary to CEO (Primary Responsibility &ndash; 70%):
 
 &bull; Provide comprehensive executive support, ensuring seamless management of the CEO&rsquo;s calendar, priorities, and engagements
 
 &bull; Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning
 
 &bull; Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO
 
 &bull; Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through
 
 &bull; Track strategic priorities, action items, and deliverables, ensuring timely closure
 
 &bull; Maintain strict confidentiality and handle sensitive information with utmost professionalism
 
 
 Executive Assistant &ndash; Executive Committee (G5):
 
 &bull; Provide structured administrative and coordination support to members of the Executive Committee
 
 &bull; Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes
 
 &bull; Support in the preparation of business presentations, dashboards, and reports
 
 &bull; Ensure alignment and follow-ups across functions on key initiatives and decisions
 
 
 Dubai Office Administration:
 
 &bull; Oversee and manage day-to-day administrative operations of the Dubai office
 
 &bull; Coordinate with external vendors, facility management teams, and service providers
 
 &bull; Ensure smooth functioning of office infrastructure, supplies, and administrative processes
 
 &bull; Support onboarding and administrative requirements for employees based in Dubai
 
 &bull; Ensure adherence to local compliance and administrative standards
 
 
 
 Requirements
 
 
 Key Competencies:
 
 &bull; Strong executive presence with excellent interpersonal and communication skills
 
 &bull; Exceptional planning, prioritization, and time management abilities
 
 &bull; High level of integrity, discretion, and confidentiality
 
 &bull; Detail-oriented with strong execution and follow-through capabilities
 
 &bull; Ability to manage multiple stakeholders and work under tight timelines
 
 &bull; Advanced proficiency in MS Office and presentation tools
 
 
 Qualifications &amp; Experience:
 
 &bull; Bachelor&rsquo;s degree in business administration or a related discipline
 
 &bull; 8+ years of experience in executive support roles, preferably supporting CXO-level leadership
 
 &bull; Prior exposure to multinational or cross-cultural environments will be an advantage
 
 
 Personal Attributes:
 
 &bull; Highly proactive and solution-oriented
 
 &bull; Professional, composed, and adaptable
 
 &bull; Strong ownership mindset with a high degree of accountability
 
 
 
 CANDIDTAES WITH SPONSERED VISA (SPOUSE/FATHER) WILL BE PREFERED
 
 
 
</div>

Executive Secretary

Flow

<div>
 
 About The Company
 
 
 
 At Flow, we&rsquo;re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We&rsquo;re building a new kind of living experience: one that&rsquo;s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 
 
 Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we&rsquo;re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
 
 
 
 About The Role
 
 
 
 We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Calendar management and prioritization across internal and external commitments.
 </li>
 <li>
 Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
 </li>
 <li>
 Coordinate meetings, including preparation of materials, agendas, and follow-ups.
 </li>
 <li>
 Track key priorities and ensure timely execution and follow-through across teams.
 </li>
 <li>
 Support the CEO in managing day-to-day workflow and decision-making cadence.
 </li>
 <li>
 Coordinate internal and external stakeholders to ensure alignment and responsiveness.
 </li>
 <li>
 Prepare presentations, notes, and internal communications as required.
 </li>
 <li>
 Manage travel, logistics, and scheduling with a high level of efficiency.
 </li>
 <li>
 Handle confidential and sensitive information with absolute discretion.
 </li>
 <li>
 Support broader operational and administrative needs where required.
 
 
 </li>
 </ul>
 Background &amp; Experience
 
 
 <ul>
 <li>
 4-8+ years of experience in an Executive Assistant or similar role.
 </li>
 <li>
 Experience supporting senior executives in fast-paced, high-performance environments.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and professionalism.
 </li>
 <li>
 Ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).
 
 
 </li>
 </ul>
 What We Are Looking For
 
 
 <ul>
 <li>
 High ownership and accountability.
 </li>
 <li>
 Highly organized, detail-oriented, and reliable.
 </li>
 <li>
 Proactive, with strong follow-through.
 </li>
 <li>
 Calm under pressure and able to operate at pace.
 </li>
 <li>
 Strong judgment and ability to prioritize effectively.
 </li>
 <li>
 Discreet and trustworthy.
 </li>
 <li>
 Low ego, highly collaborative.
 </li>
 <li>
 Comfortable acting as an extension of the CEO.
 
 
 </li>
 </ul>
 
 Why Join Flow?
 
 
 
 
 Exciting growth opportunity:
 
 Be part of a fast-growing company shaping the future of residential living in the Middle East.
 
 
 
 Competitive Compensation &amp; Benefits.
 
 
 
 
 A chance to make an impact:
 
 Help build a vibrant international community and redefine what it means to call Flow home.
 
 
 If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow&rsquo;s success story!
</div>

EXECUTIVE ASSISTANT - DUBAI

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Executive Secretary

EXECUTIVE ASSISTANT - DUBAI