executive assistant

administrative assistant

office administrator

office assistant

secretary

personal assistant to ceo

ABL ENTERPRISES

<p><b>Job Summary:</b><br/>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum <b>5 years</b> of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li><b>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</b></li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul><p><b>Key Competencies:</b></p><ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul><p>Pay: AED8,000.00 - AED10,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant to CEO

Al-Futtaim

<div><p><b>Job Requisition ID: </b>180522</p>
<p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p>
<p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.</p><br>
<b>
Overview Of The Role:</b><br>
<ul><li>
The Senior Manager, CEO Office plays a crucial role in ensuring the CEO of the Group is well-prepared and informed for all strategic engagements. This demanding role involves creating briefing packs, tracking strategic projects, and maintaining key performance indicators. The role also encompasses significant executive communication responsibilities, ensuring that all speeches and communications reflect the CEO&rsquo;s voice perfectly. Operating at the intersection of intelligence, project delivery, and executive communication, this position requires close collaboration with senior leaders across various sectors and entails maintaining confidentiality and precision in a fast-paced environment.</li></ul><br>
<b>
What You Will Do:</b><br>
<h4 class="jobSectionHeader"><b>
Executive Briefings</b></h4><br>
<ul><li>
Produce CEO-grade briefing packs for external meetings, site visits, market tours, business reviews, and institutional engagements.</li><li>
Provide information on meeting attendees, commercial significance, essential questions, and key messages to convey.</li></ul><h4 class="jobSectionHeader"><b><br>
Actionable Intelligence</b></h4><br>
<ul><li>
Track geopolitical, economic, sector, and competitive developments relevant to the Group.</li><li>
Convert developments into concise, decision-ready reports for the CEO.</li></ul><h4 class="jobSectionHeader"><b><br>
Meeting Preparation and Follow-Through</b></h4><br>
<ul><li>
Coordinate preparation cycle for key CEO engagements.</li><li>
Capture and track outcomes, decisions, responsible parties, and timelines post-meetings.</li><li>
Ensure timely closure of follow-up actions.</li></ul><h4 class="jobSectionHeader"><b><br>
Strategic Project and Performance Tracking</b></h4><br>
<ul><li>
Maintain an updated view of agreed priority projects, monitoring milestones and risks.</li><li>
Keep clear reporting and scorecards for CEO-level priorities, producing insights and performance highlights.</li><li>
Identify matters that may require CEO attention.</li></ul><h4 class="jobSectionHeader"><b><br>
Executive Communications and Positioning</b></h4><br>
<ul><li>
Draft speeches, talking points, and correspondence for the CEO and senior executives.</li><li>
Ensure the communications reflect CEO's voice and are audience-appropriate.</li><li>
Support positioning of CEO and Group with partners, investors, governments, and media.</li></ul><h4 class="jobSectionHeader"><b><br>
Governance and Team Contribution</b></h4><br>
<ul><li>
Support the structure and cadence of leadership meetings, offsites, and reviews.</li><li>
Ensure agendas, materials, and decision records are concise and useful.</li><li>
Contribute actively to CEO Office team, sharing information and taking ownership of tasks.</li></ul><br>
<b>
Required Skills To Be Successful:</b><br>
<ul><li>
Exceptional written and spoken English.</li><li>
Strong project management skills, with the ability to handle concurrent workstreams.</li><li>
Commercial and geopolitical literacy with a focus on regional and Middle East dynamics.</li><li>
Proficiency with digital and AI tools to enhance productivity and quality of work.</li></ul><br>
<b>
What Qualifies You For The Role:</b><br>
<ul><li>
Minimum of 8 to 10 years in CEO or executive office, strategy consulting, corporate strategy, investment banking, or senior corporate affairs.</li><li>
Experience supporting a chief executive or board-level principal, handling sensitive material.</li><li>
Ability to research and synthesize complex information quickly and accurately.</li><li>
Strong written English skills, capable of producing high-quality executive communications.</li></ul><p><br>
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.</p><br>
<p></p>
<p>Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate <b>why</b> this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.</p><br>
<p></p>
<p>As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</p></div><p></p>

Senior Manager - CEO Office

D Luxe Car Care

<p>The Branch Manager is fully accountable for the day-to-day management of the branch and every job function operating within it &mdash; including detailing, paint protection and coatings, window tinting, vinyl wrapping, the paint shop and body shop, the service center, and the customer lounge and front-of-house team. This is a hands-on, single-point-of accountability role: the Branch Manager owns operational performance, staff management, customer experience, financial results, and compliance across the entire branch, and reports directly to the CEO on all aspects of the business.</p><p>Key Responsibilities:</p><p>1. Overall Branch &amp; Operations Management</p><ul><li><b>Own the daily running of the branch, with direct oversight of every job function and department operating within it &mdash; detailing, PPF and ceramic coating, window tinting, vinyl wrapping, paint shop, body shop, service center, and the customer lounge/reception. </b></li><li>Ensure every department works in a coordinated, cohesive workflow so vehicles move through the branch on schedule and to the expected quality standard.</li><li><b>Plan and manage daily scheduling, bay allocation, and resource/staff deployment across all service lines. </b></li><li>Ensure all work is carried out in line with brand standards (including XPEL certified-installer standards), SOPs, and manufacturer guidelines. <b>Act as the final point of escalation for any operational issue arising in any function within the branch. </b></li></ul><p><b>2. Staff &amp; Team Leadership </b></p><ul><li>Directly supervise, coach, and manage all branch staff across every function &mdash; service advisors, technicians, detailers, painters, and support/lounge staff.</li><li><b>Set individual and team targets, conduct performance reviews, and manage rosters, leave, and attendance. </b></li><li>Identify staffing and training needs and coordinate recruitment and onboarding with HR.</li><li><b>Build and maintain a high-performing, accountable, customer-first team culture across the branch</b></li></ul><p><b>3. Customer Experience </b></p><ul><li>Own the end-to-end client journey &mdash; booking, drop-off, lounge experience, service updates, and vehicle handover.</li><li><b>Personally handle escalated customer complaints and service recoveries. </b></li><li>Monitor customer satisfaction, Google reviews, and loyalty programme engagement, and act on feedback.</li></ul><p>4. Financial &amp; Sales Performance</p><ul><li><b>Own the branch P&amp;L &mdash; manage budgets, control costs, and drive revenue across all service lines. </b></li><li>Track sales performance against targets, including upselling of services, packages, and the loyalty programme.</li><li><b>Review and approve quotations, invoicing, and payment processes for the branch.</b></li></ul><p><b>5. Inventory &amp; Vendor Management </b></p><ul><li>Manage inventory of consumables and materials (PPF, wrap film, coating products, paint, spare parts) across all departments.</li><li><b>Liaise with suppliers and vendors; maintain adequate stock levels while controlling wastage and cost. </b></li></ul><p><b>6. Compliance, Safety &amp; Quality Control </b></p><ul><li>Ensure the branch complies with UAE labor law, health &amp; safety regulations, and internal company policy.</li><li><b>Carry out quality-control checks and spot audits on completed work across every service line. </b></li><li>Maintain required certifications and standards (e.g., XPEL Certified Installer status) across the relevant teams.</li><li>7. Reporting to the CEO</li></ul><p>The Branch Manager is responsible for the daily activities of the company at branch level and must keep the CEO fully informed through structured, regular reporting:</p><ul><li><b>Daily Report &mdash; bookings, jobs in progress and completed, revenue, staffing/attendance, and any incidents or issues. </b></li><li>Weekly Report &mdash; performance summary against targets, staff attendance and utilisation, ongoing issues, and key KPIs.</li><li><b>Monthly Report &mdash; branch P&amp;L, sales performance by service line, customer satisfaction metrics, and staff performance. </b></li><li>Quarterly Report &mdash; strategic performance review, targets vs. actuals, and improvement/action plans for the following quarter.</li><li><b>Present all reports directly to the CEO and attend regular performance review meetings. </b></li></ul><p><b>8. Strategic Support </b></p><ul><li>Provide input to the CEO on pricing, promotions, and new service offerings.</li><li><b>Support the CEO on strategic initiatives, including expansion plans or the rollout of new service lines. </b></li></ul><p><b>Requirements &amp; Qualifications </b></p><ul><li>Proven experience (5+ years) managing a luxury automotive service, detailing, or retail branch, with oversight of multiple departments/job functions.</li><li><b>Strong leadership skills with a track record of building and managing high-performing teams. </b></li><li>Excellent client relationship management and communication skills.</li><li><b>Previous experience in a similar managerial role within the UAE market. </b></li><li>Solid understanding of automotive service operations; experience with detailing, PPF, ceramic coating, body shop, or paint shop operations is highly preferred.</li><li><b>Strong financial acumen, including budgeting, P&amp;L ownership, and structured reporting. </b></li><li>Comfortable preparing and presenting daily, weekly, monthly, and quarterly performance reports to senior leadership.</li><li><b>Proficiency with reporting, CRM, or POS systems and standard office software (Excel in particular). </b> English required; Arabic is an advantage.</li><li><b>Valid UAE driving license preferred. </b></li></ul><p><b>Key Skills </b></p><ul><li>Leadership &amp; People Management</li><li><b>Cross-Functional Operational Oversight </b></li><li>Customer Service Orientation <b>Financial Acumen &amp; P&amp;L Management </b></li><li>Reporting &amp; Analytical Skills</li><li><b>Problem-Solving Under Pressure </b></li><li>Multi-Tasking Across Departments</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Automotive: 5 years (Required)</li></ul><p>Language:</p><ul><li>English, Arabic (Required)</li></ul><p>Work Location: In person</p>

Branch Manager

OpenFX

<div><h2 class="jobSectionHeader"><b>About Us</b></h2>
<p>
OpenFX is on a mission to <b>move money as freely as data</b>, unrestricted by time zones, banking hours, or legacy systems. We build the infrastructure that powers cross-border payments for institutions: programmatic FX, settlement, collections, and payouts through a single API. Less than 2.5 years after founding, we process $80B in annualized transaction volume. We are roughly 180 people across San Francisco, New York, Miami, London, Amsterdam, Dubai, Bangalore, and Singapore, with regulated entities and license applications spanning the US, UK, EU, UAE, and beyond. The team comes from J.P. Morgan, Goldman Sachs, Visa, Mastercard, Coinbase, Stripe, Rippling, PayPal, Affirm, and Kraken. We are backed by Accel, Atomico, Lightspeed, M13, NFX, and Northzone, amongst several other global tier-one investors.</p>
<h2 class="jobSectionHeader"><b>
The Role</b></h2>
<p>
You will build and lead the entire people function: talent acquisition and people operations, across every geography, from the infrastructure up. This is the senior-most people seat in the company. You report to the COO and work directly with the CEO on org design, executive hiring, workforce planning, and compensation philosophy.</p>
<p>
This is a builder role. There is a foundation, not a finished function. You will decide what the people function looks like at 300 and design the path to 1000, then build the team that runs it.</p>
<h2 class="jobSectionHeader"><b>
What you inherit</b></h2>
<ul><li>A People Ops and Talent team of 7</li>
<li>Greenhouse as the ATS, with structured interviewing process</li>
<li>A Rippling deployment in flight as the core HR system</li>
<li>A written culture document that the company actually uses in hiring and performance decisions</li>
<li>A company-wide onboarding baseline being stood up now</li>
<li>Roughly 50 hires planned across the company in the next two quarters</li>
</ul><h2 class="jobSectionHeader"><b>What you will own</b></h2>
<ul><li><b>The hiring engine.</b> Recruiting infrastructure, structured interviews and scorecards, internal sourcing to cut agency dependence, and the operating cadence that fills priority roles without dropping the bar. Every hire must raise the standard of their function. You enforce that, including against urgency.</li>
<li><b>Global people operations.</b> Onboarding, offboarding, benefits, and employment compliance across the US, EU, UK, IN, SG and UAE. Every policy and system you build has to work in all six from day one. There is no domestic-first version of this job.</li>
<li><b>Performance system.</b> You design and run it end to end: behavioral scorecards for skills, delivery, and culture; a talent bar that rises with seniority; semiannual calibrated reviews the CEO approves; promotion on sustained performance, never tenure; and a defined underperformance path of severance or a six-week improvement plan. Functional leaders define skills for their domains. You make the grades consistent, fast, and fair.</li>
<li><b>Workforce planning and org design.</b> You partner with the CEO and functional leaders on the workforce plan, spans of control, and leveling. You bring a point of view on what the org should look like at 300 and 500 and 1000, not just a headcount spreadsheet.</li>
<li><b>Compensation and equity.</b> Comp philosophy across all hubs with very different labor markets, plus equity band design and refresh strategy for a company between funding rounds.</li>
<li><b>Your own team.</b> You hire recruiters and people partners, delegate deliberately, and raise the people-leadership capability of every manager in the company.</li>
</ul><h2 class="jobSectionHeader"><b>The hard problems</b></h2>
<p>
These are the reasons this role is interesting. If they read as tedious rather than compelling, this is the wrong job for you.</p>
<ul>
<li><b>Regulated hiring.</b> We have US state money transmitter licenses, an OCC bank charter application under progress, and licenses in the UK, EU, CAN, IN, UAE, and Australia. That means fit-and-proper hiring for control functions, background and regulatory screening built into the funnel, and the reality that a slow Compliance or MLRO hire directly delays a license.</li>
<li><b>Speed without dilution.</b> Doubling headcount is easy. Doubling headcount while every hire raises the bar, across six hubs, is not an easy feat.</li>
<li><b>A performance system that works at 180 and at 500.</b> Scorecards, talent bars, and calibration have to be rigorous enough to mean something and light enough that managers running at full speed actually use them. Off-the-shelf systems fail one test or the other. You will build one that passes both, and defend the bar without forced quotas or theater.</li>
<li><b>Six labor markets, one company.</b> US, UK, EU, IN, UAE and SG have different comp norms, benefits expectations, employment law, and cultural defaults. You have to build one coherent system that works in all of them without averaging into mediocrity anywhere.</li>
<li><b>Equity between rounds.</b> Designing bands, grants, and refreshes at a company heading into a priced round, where the framing you choose affects both closing candidates and the cap table.</li>
<li><b>Performance in an ownership culture.</b> We run on autonomy, direct feedback, and outcome-based evaluation. Most off-the-shelf performance systems fight that. Yours cannot.</li>
</ul><h2 class="jobSectionHeader"><b>Must-haves</b></h2>
<ul><li>You have built people infrastructure through the transition from roughly 50 to more than 200 people across multiple countries, and you have seen what comes after: you know which decisions made at 200 break at 500, because you scaled there yourself.</li>
<li>You have designed and run a performance and compensation system, not just administered one someone else built. You can show us the framework, explain the choices behind it, and tell us honestly what you would change.</li>
<li>You are credible in both talent acquisition and people operations, and can operate hands-on in both until your team exists.</li>
<li>You operate with high autonomy. We give you a charter, a budget, and access to every leader. We do not give you a playbook.</li>
<li>You write well. We are distributed across time zones and decisions travel through documents.</li>
</ul>
<p>Fintech or regulated-industry experience helps but is not required. We care about what you built.</p>
<h2 class="jobSectionHeader"><b>
What this role actually demands</b></h2>
<ul><li>The scope is wide and stays wide until you build your team. For the first stretch, you are the recruiter, the people partner, and the strategist.</li>
<li>This is not a remote role. You will be based in one of our key hubs: New York, Miami, London, Dubai, or Bangalore.</li>
<li>The company spans 12 hours of time zones. You will take early and late calls and travel when it matters. In exchange, you get real authority over a global function, not a regional slice of one.</li>
<li>Feedback is direct in both directions, including with the CEO. If you have only worked places where candor flows downward, this will be an adjustment.</li>
<li>The performance system you build applies to you first. This role is evaluated on outcomes like every other, and your own scorecard will be one of the first ones written.</li>
</ul>
<p>If that list energizes you more than it worries you, you will thrive here.</p>
<h2 class="jobSectionHeader"><b>
What We Offer</b></h2>
<ul><li>Competitive salary and benefits package.</li>
<li>Equity in a rapidly growing company.</li>
<li>Opportunity to work in a fast-paced startup at the forefront of fintech innovation.</li>
<li>Opportunity to make a significant impact on global financial infrastructure.</li>
<li>Collaborative work culture with emphasis on personal and professional growth.</li>
</ul>
<p>We are committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</p></div>

Head of People & Talent

Keolis

<div><div>To provide high-level executive support to the MEEA Executive team whilst managing and coordinating all office administration and support services across the regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.</div><br>
<div></div>
<div><b>
KEY RESPONSIBILITIES</b></div><br>
<div></div>
<div><b>
 Strategic</b></div><br>
<div></div>
<ul>
<li>Coordinate leadership meetings, prepare agendas, briefing materials, and ensure accurate minute-taking and follow-up actions.
</li><li>Track key regional initiatives, ensuring alignment and timely execution.
</li><li>Support preparation of board materials, executive reports, and strategic presentations.</li></ul><br>
<div></div>
<div><b>
 </b><b>Financial
</b></div><ul><li>Manage office and administrative budgets across the regional hub.
</li><li>Monitor and control expenditure related to office operations, travel, and events.
</li><li>Coordinate procurement processes in collaboration with procurement teams.
</li><li>Manage CEO expense tracking, approvals, and reporting</li></ul><br>
<div></div>
<div><b>
Stakeholder / Customer</b></div><br>
<div></div>
<ul>
<li>Serve as the primary point of contact for the CEO with internal and external stakeholders.
</li><li>Manage high-level communications, ensuring professionalism and confidentiality.
</li><li>Coordinate VIP visits, board meetings, and executive engagements including logistics, itineraries, and briefings.
</li><li>Build and maintain effective relationships with regional and global stakeholders.</li></ul><br>
<div></div>
<div><b>
Operational</b></div>
<ul>
<li>Serving the Reception of the MEEA regional office
</li><li>Manage the CEO&rsquo;s calendar, meetings, travel, and correspondence.
</li><li>Ensure efficient day-to-day office operations, including facilities, administration, and office services.
</li><li>Prepare executive-level presentations, reports, and correspondence.
</li><li>Maintain structured filing systems (electronic and physical) ensuring confidentiality and accessibility.
</li><li>Coordinate regional reporting cycles, governance tracking, and action registers.
</li><li>Organize corporate events, leadership workshops, and internal forums.
</li><li>Oversee office supplies, vendors, and service providers.
</li><li>Ensure consistency of templates, documentation, and communication standards.</li></ul><br>
<div></div>
<div><b>
Capability / People</b></div>
<ul>
<li>Support coordination of leadership team activities and internal communications.
</li><li>Assist in organizing recruitment processes, onboarding coordination, and HR-related activities.
</li><li>Provide administrative support to the wider regional team as required</li></ul><br>
<p></p>
<p><b>
DIMENSIONS</b></p>
<ul>
<li>Support to MEEA Executive team.
</li><li>Oversight of regional office management and administrative operations.
</li><li>Coordination across multiple countries and functions.
</li><li>Management of executive-level engagements, communications, and governance tracking.</li></ul><br>
<div></div>
<div><b>
MINIMUM QUALIFICATIONS</b></div><br>
<div></div>
<div>
<div><div><div><div><b>Min.</b></div></div><div><br>
<div><b>
Required</b></div></div><div><br>
<div><b>
Desirable</b></div></div></div><div><br>
<div>
<div><b>Education</b></div></div><br>
<div>
<ul><li>Degree or Diploma in Business Management, Administration, or a related field.</li>
</ul>
</div><div><ul><li>MBA</li></ul></div><br>
</div><br>
<div><div><div><b>Experience</b></div></div><br>
<div>
<ul><li>Experience in administrative and executive support roles</li>
</ul>
</div><div><ul><li>Experience in administrative and executive support roles in rail industry</li></ul></div><br>
</div><br>
<div><div><div><b>Skills / Training</b></div></div><br>
<div>
<ul><li>Fluent in English</li>
<li>Excellent report preparation skill</li>
<li>Microsoft working knowledge</li>
<li>Strong communication and organizational skills, high discretion</li>
</ul>
</div><div><ul><li>Additional languages &ndash; Preferably French</li></ul></div></div></div></div></div><p></p>

Executive Assistant & Office Manager

Klassna Events

<p><b>Female Secretary</b></p><p><b>Job Description</b></p><p>Klassna Events UAE is seeking a skilled, organized, and reliable female <b>Secretary</b> to join our team. The ideal candidate will provide administrative support, coordinate with clients and venues, and assist with day-to-day office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle client inquiries via email and phone.</li><li>Coordinate with hotel and event venue managers.</li><li>Prepare quotations, purchase orders, and working permits.</li><li>Draft and manage business correspondence.</li><li>Book airline tickets for team members when required.</li><li>Provide general administrative support to the team.</li><li>Maintain a clean and organized office environment.</li><li>Perform other administrative tasks related to the role as assigned by the CEO.</li></ul><p><b>How to Apply</b></p><p>Interested applicants may:</p><ul><li>Apply directly through <b>Indeed</b>, or</li><li>Send their updated CV to hr.klassna@outlook.com</li></ul><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Female Secretary/Receptionist

KinFitz & Co

<div><p><b>Executive Assistant, Beauty and Fragrance, Dubai
</b></p><p>Are you an experienced Executive Assistant who thrives working directly alongside a highly driven founder, and who can move seamlessly between board level priorities and the pace of a personal brand built in the public eye?
</p><p>Our client is a fast growing, globally recognised beauty and fragrance brand, founded in 2018 and now operating at genuine international scale. Based in Dubai, they are continuing to build out their own dedicated processes and leadership structure as the business matures. They are hiring an Executive Assistant to work closely with the founder and partner directly with the Chief of Staff, supporting everything from high level business projects to the day to day running of the founder&rsquo;s world.
</p><p>This is not a standard nine to five support role. The founder is highly engaged and hands on across the business, and this person will need to move at her pace, often outside of typical office hours. A separate Personal Assistant handles the founder&rsquo;s personal life and logistics, so this role is firmly focused on the business side, though the two will work closely together.
</p><p><b>What&rsquo;s in it for you:
</b></p><ul><li><p>Direct, close proximity to a founder who is genuinely building and shaping a category leading global brand
</p></li><li><p>Real variety, from partnering on business projects with the Chief of Staff to supporting major brand moments and high profile initiatives
</p></li><li><p>A creative, fast moving environment within the beauty and fragrance world, not a traditional corporate setting
</p></li><li><p>Base salary up to AED 25,000 per month plus 10% discretionary bonus and a strong benefits package
</p></li></ul><p><b>What you&rsquo;ll be doing:
</b></p><ul><li><p>Managing a complex, fast changing calendar alongside the Chief of Staff
</p></li><li><p>Partnering on business projects and initiatives that span the wider leadership team
</p></li><li><p>Coordinating international travel, often at short notice
</p></li><li><p>Preparing materials and briefings ahead of high level meetings
</p></li><li><p>Acting as a trusted point of contact between the founder, the Chief of Staff, and senior stakeholders
</p></li><li><p>Staying one step ahead of shifting priorities and pre empting what&rsquo;s needed before it&rsquo;s asked for
</p></li></ul><p><b>What we need:
</b></p><ul><li><p>Proven experience as an Executive Assistant supporting a founder, chairman, or senior executive in a high profile, fast paced environment
</p></li><li><p>Comfort with genuine flexibility around working hours and last minute change
</p></li><li><p>Strong international travel availability, with no visa restrictions that would prevent short notice travel to the UK or US
</p></li><li><p>Based in Dubai for the long term, this is a role for someone building a career here, not a short term stop
</p></li><li><p>Excellent judgement, discretion, and the ability to build trust quickly with senior stakeholders
</p></li><li><p>A genuine interest in beauty, fragrance, or the wider creative and lifestyle space is a strong plus
</p></li></ul><p>If you want to work at the centre of a brand that&rsquo;s still being built, not just maintained, we&rsquo;d like to hear from you.</p></div>

Executive Assistant

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