sales manager

office assistant

office administrator

office manager

office manager/ea

front office manager

Accor

<div>Company Description 
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
We are seeking an exceptional Night Manager to join our prestigious hotel in Dubai, United Arab Emirates. As a key member of our management team, you will play a crucial role in ensuring outstanding guest experiences and maintaining the highest standards of service excellence.<ul><li>
Assist the Room Divisions Manager and Assistant Front Office Manager in overseeing daily front desk operations and guest services</li><li>
Coordinate front desk activities to ensure exceptional customer service and smooth check-in/check-out processes</li><li>
Collaborate with the Room Divisions Manager and Assistant Front Office Manager in recruiting, training, and evaluating front desk team members</li><li>
Foster a positive team dynamic that empowers staff to consistently deliver superior guest service</li><li>
Provide ongoing coaching and support to maintain high operational standards</li><li>
Supervise reservation management, ensuring all special requests are accommodated</li><li>
Monitor guest satisfaction throughout their stay and proactively address any concerns</li><li>
Implement and promote the hotel's loyalty program</li><li>
Work closely with other departments such as Housekeeping, Food &amp; Beverage, and Security to ensure a seamless guest experience</li><li>
Assist in managing budgets and financial targets for the Front Office department</li><li>
Stay updated on local events and attractions to provide knowledgeable recommendations to guests</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Hospitality Management, Hotel Administration, or a related field</li><li>
Minimum of 3-5 years of experience in front office operations, with at least 2 years in a supervisory role in hospitality</li><li>
Exceptional communication and interpersonal skills, with a strong focus on customer service</li><li>
Demonstrated ability to lead, motivate, and develop a team</li><li>
Excellent problem-solving skills and ability to make quick decisions in high-pressure situations</li><li>
Strong attention to detail and superior organizational abilities</li><li>
Proficiency in hotel management software and property management systems</li><li>
In-depth knowledge of hospitality industry standards and best practices</li><li>
Familiarity with local culture, customs, and attractions in Dubai and the UAE</li><li>
Flexibility to work varying shifts, including weekends and holidays</li></ul> 

Additional Information 
A wonderful property just 5 minutes away from Dubai Airport &amp; 250 meter from GGICO metro station.</div>

Night Manager

Kimpton

<div><h1 class="jobSectionHeader">Director of Front Office- Curator of Guest Experience</h1><h3 class="jobSectionHeader">
Kimpton Sevn Dubai (Pre-Opening)</h3>
Reporting to: Hotel Manager
At Kimpton Sevn Dubai, we are seeking a Director of Front Office&mdash;a charismatic, service-driven leader who brings energy, personality, and operational excellence to every guest interaction.
This role is ideal for a hospitality professional who thrives in dynamic environments, loves connecting with people, and is passionate about shaping unforgettable guest journeys from arrival to departure.<h2 class="jobSectionHeader">
One Brand. One Bold Guest Experience Vision.</h2>
This is more than a front office leadership role.
Kimpton Sevn Dubai introduces lifestyle luxury to Downtown Dubai&mdash;bold, expressive, and deeply human. Every guest interaction is an opportunity to create meaningful, unscripted experiences that reflect Kimpton&rsquo;s unique personality.
We need a leader who can balance structure with spontaneity, operational discipline with creativity, and efficiency with genuine human connection.<h2 class="jobSectionHeader">
Why This Role Matters</h2>
The Front Office is the heartbeat of the guest experience.
As Director of Front Office, you will shape the first and last impressions of every guest journey&mdash;leading service culture, operational excellence, and team engagement. Your leadership ensures every arrival feels personal, every stay seamless, and every departure memorable.
This role offers a unique opportunity to define service standards from the ground up, building a front office culture that reflects Kimpton&rsquo;s Stay Human philosophy.<h2 class="jobSectionHeader">
Be the Face of the Guest Experience</h2>
You will lead, inspire, and empower a team of guest experience professionals while driving service excellence across all front-of-house operations.<h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader">What We&rsquo;ll Support You to Do</h2><h3 class="jobSectionHeader">
Lead with Personality</h3>
Bring your authentic self to leadership&mdash;creating a culture where individuality is celebrated and service feels natural, not scripted.<h3 class="jobSectionHeader">
Build from the Ground Up</h3>
Play a key role in the pre-opening phase&mdash;recruiting talent, establishing standards, and shaping the guest journey.<h3 class="jobSectionHeader">
Deliver Exceptional Experiences</h3>
Your leadership will directly influence guest satisfaction, loyalty, and brand reputation.<h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader">The Gig</h2>
Reporting to the Hotel Manager, the Director of Front Office will oversee all front office operations, guest services, and pre-opening readiness for Kimpton Sevn Dubai.<ul><li>
The Opportunity: Lead the creation of a vibrant, guest-focused front office culture</li><li>
The Strategy: Design and implement service standards, training programs, and operational procedures</li><li>
The Impact: Deliver memorable guest experiences while driving operational excellence and team engagement</li></ul><h2 class="jobSectionHeader">
Stay Human</h2>
At Kimpton, individuality and authentic connections drive everything we do through the Stay Human Project.
This role is about more than operations&mdash;it is about creating real connections, empowering your team, and making every guest feel seen, valued, and at home.<h2 class="jobSectionHeader">
Your Day-to-Day</h2>
Every day offers something new, but you&rsquo;ll often be focused on:<h3 class="jobSectionHeader">
Front Office Leadership &amp; Operations</h3><ul><li>
Oversee all front office operations, including Reception, Concierge, Valet, Guest Relations, Guest Services, and Voice Experience</li><li>
Deliver seamless, personalized guest experiences across all touchpoints&mdash;integrating in-person, digital, and voice communication into one cohesive journey</li><li>
Lead the Voice Experience function, ensuring every guest interaction reflects Kimpton&rsquo;s warmth, personality, and Stay Human philosophy</li><li>
Monitor service quality, guest feedback, and operational performance across all channels</li><li>
Resolve guest concerns with empathy, creativity, and ownership, turning challenges into meaningful guest connections</li></ul><h3 class="jobSectionHeader">
Pre-Opening Excellence</h3><ul><li>
Lead recruitment, onboarding, and training of the front office team</li><li>
Develop SOPs, service standards, and guest journey frameworks</li><li>
Support systems setup, operational readiness, and pre-opening planning</li><li>
Execute soft opening, trial operations, and full launch readiness</li></ul><h3 class="jobSectionHeader">
OS&amp;E Management (Pre-Opening &amp; Operational)</h3>
Elevating the Details that Shape the Guest Experience<ul><li>
Curate OS&amp;E across front office touchpoints aligned with brand identity and guest experience goals</li><li>
Collaborate with Procurement and Design teams on sourcing and setup</li><li>
Define par levels, replenishment, and inventory control systems</li><li>
Ensure OS&amp;E supports both operational efficiency and elevated guest experience</li></ul><h3 class="jobSectionHeader">
Guest Experience &amp; Service Culture</h3><ul><li>
Champion Kimpton&rsquo;s Stay Human philosophy across all guest interactions</li><li>
Build a culture of personalization, recognition, and emotional connection</li><li>
Drive guest engagement initiatives and loyalty-building experiences</li></ul><h3 class="jobSectionHeader">
Team Leadership &amp; Development</h3><ul><li>
Inspire, coach, and develop a high-performing front office team</li><li>
Foster a positive, inclusive, and energetic team culture</li><li>
Conduct performance reviews and career development planning</li></ul><h3 class="jobSectionHeader">
Cross-Functional Collaboration</h3><ul><li>
Work closely with Housekeeping, Engineering, Food &amp; Beverage, and Revenue teams</li><li>
Ensure seamless communication and operational alignment</li><li>
Align front office operations with overall hotel strategy and goals</li></ul><h3 class="jobSectionHeader">
Financial &amp; Operational Performance</h3><ul><li>
Manage departmental budgets, staffing, and cost control</li><li>
Monitor KPIs including guest satisfaction, upselling performance, and efficiency metrics</li><li>
Identify revenue opportunities through upselling and guest services</li></ul><h2 class="jobSectionHeader">
Support to the Hotel Manager</h2>
As Director of Front Office, you will act as a key partner to the Hotel Manager in driving the success and strategic direction of the hotel.<ul><li>
Align front office operations with brand vision and business objectives</li><li>
Provide insights on guest feedback, service trends, and operational performance</li><li>
Represent the Hotel Manager in their absence when required</li><li>
Support hotel-wide initiatives, pre-opening milestones, and strategic projects</li><li>
Foster consistency, accountability, and collaboration across departments</li><li>
Drive a culture of service excellence and leadership alignment</li></ul><h2 class="jobSectionHeader">
Who This Role Is Perfect For</h2><ul><li>
A natural host who thrives on creating memorable guest experiences</li><li>
A strong leader who enjoys building teams from the ground up</li><li>
Someone energized by pre-opening environments and creation phases</li><li>
A balance of operational discipline and creative thinking</li><li>
A leader who excels in fast-paced, lifestyle luxury hospitality</li><li>
Someone who values emotional connection as much as operational excellence</li></ul><h2 class="jobSectionHeader">
What We Need From You</h2><h3 class="jobSectionHeader">
Education</h3><ul><li>
Bachelor&rsquo;s degree in Hospitality Management, Business Administration, or related field preferred</li></ul><h3 class="jobSectionHeader">
Experience</h3><ul><li>
5&ndash;7 years in Front Office or Rooms Division leadership in luxury or lifestyle hotels</li><li>
Strong operational leadership experience in Front Office and Guest Services</li><li>
Pre-opening hotel experience highly preferred<ul><li>
PMS, CRM, and guest engagement system knowledge</li></ul></li></ul><h3 class="jobSectionHeader">
Personal Attributes</h3><ul><li>
Charismatic, people-first leader</li><li>
Strong operational and organizational capability</li><li>
Emotionally intelligent and solution-oriented</li><li>
Passionate about service culture and guest experience</li><li>
Adaptable, energetic, and resilient communicator</li></ul><h2 class="jobSectionHeader">
What You Can Expect from Us</h2>
At IHG Hotels &amp; Resorts, we invest in our people with competitive compensation, global travel perks, and career development opportunities across one of the world&rsquo;s leading hospitality companies.
We are proud to be an equal opportunity employer, welcoming everyone regardless of race, color, religion, gender, sexual orientation, gender identity, nationality, disability, or veteran status.
Through our myWellbeing framework, we support your health, lifestyle, and workplace happiness&mdash;because when our people thrive, our hotels and guests thrive.<h2 class="jobSectionHeader">
Ready to Shape the Guest Experience?</h2>
If you don&rsquo;t meet every requirement but believe you bring the right energy, leadership, and passion for people&mdash;we would still love to hear from you.
Apply now and help define the guest experience at Kimpton Sevn Dubai.
Kimpton Hotels &amp; Restaurants crafts unique destinations that kindle heartfelt human connections. Our bespoke spaces blend spirit, style and delight to create an addictive culture of refined irreverence where locals, visitors &amp; colleagues seamlessly connect.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Director of Front Office – Curator of Guest Experience at Kimpton Sevn Dubai (Pre-Opening)

Al-Futtaim

<div>
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Receptionist / Secretary is responsible for managing the front office operations effectively and efficiently. This role involves screening and handling incoming calls, greeting visitors, and directing them appropriately. The purpose is to maintain a well-organized reception area and support the office with secretarial and clerical tasks, ensuring smooth operations. The role also includes managing the bookings and maintenance of conference rooms and supporting the scheduling needs of the country manager.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 General
 
 
 <ul>
 <li>
 Answer telephone systems to screen calls, transfer calls, respond to inquiries, and take messages.
 </li>
 <li>
 Receive and distribute items such as courier packages, messages, letters, and faxes to the concerned staff member, ensuring confirmation of receipt.
 </li>
 <li>
 Greet individuals entering the office and direct them to the appropriate location or person.
 </li>
 <li>
 Maintain the reception area and keep materials tidy at all times.
 </li>
 <li>
 Perform general secretarial and clerical functions including scheduling, copying, faxing, data entry, and filing to support office operations.
 </li>
 <li>
 Manage conference room bookings and ensure their maintenance.
 </li>
 <li>
 Perform other related duties as assigned to ensure the efficient and effective functioning of the office.
 </li>
 <li>
 Schedule individual or group appointments and meetings for the country manager with clients.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in MS Office applications.
 </li>
 <li>
 Ability to speak Arabic and English fluently.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Graduate in any discipline.
 </li>
 <li>
 Minimum 3 years of experience as a receptionist or secretary in any large-sized companies in the Middle East.
 </li>
 <li>
 Excellent MS Office knowledge and skills.
 </li>
 <li>
 Proficiency in spoken Arabic and English is mandatory.
 </li>
 </ul>
</div>

Receptionist | AlFuttaim Engineering | Emirati Talent

Azya Consulting FZ LLE

Human Resources &amp; Office Manager Dubai, UAEAbout the Organization We are a premier lifestyle management company based in Dubai, operating across multiple luxury sectors. Our verticals include bespoke leisure travel, private aviation (charter services), personalized concierge services, luxury property management and rentals, and yacht charters. We place strong emphasis on employee well-being, professional growth, and creating a supportive, high-performance work environment.Position Overview We are seeking an experienced and proactive Human Resources &amp; Office Manager to lead all HR functions while overseeing the smooth running of daily office operations. This dual-function role combines strategic HR leadership with hands-on office management, supporting a diverse workforce that includes permanent staff, travel agents, travel counselors, and independent contractors. The ideal candidate is equally comfortable driving people strategy and maintaining a polished, high-functioning workplace environment aligned with our luxury standards.Key Responsibilities &mdash; Human Resources<ul><li>Develop and implement effective recruitment strategies and manage end-to-end hiring processes.</li><li>Screen candidates, conduct interviews, and coordinate selection with department heads.</li><li>Oversee onboarding and orientation programs to ensure smooth integration of new hires.</li><li>Act as the primary point of contact for employee relations, grievances, and HR-related inquiries.</li><li>Promote a positive workplace culture and lead employee engagement initiatives.</li><li>Handle disciplinary matters, conflict resolution, and exit management in line with company policies.</li><li>Manage performance appraisal frameworks and support managers in coaching and development planning.</li><li>Oversee payroll coordination, compensation structures, and benefits administration.</li><li>Ensure full compliance with UAE labor laws, employment contracts, and statutory requirements.</li><li>Identify training needs and design learning and development programs.</li><li>Develop, review, and implement HR policies, procedures, and employee handbooks.</li><li>Conduct workforce planning and support succession planning initiatives.</li><li>Maintain accurate HR records, reports, and metrics with strict confidentiality.</li><li>Promote workplace health, safety, and employee wellness initiatives.</li><li>Partner with senior leadership to align HR strategies with business objectives and support change management.</li></ul>Key Responsibilities &mdash; Office Management<ul><li>Oversee day-to-day office operations to maintain a professional, efficient, and well-presented workplace.</li><li>Manage office supplies, equipment, vendors, and service contracts.</li><li>Coordinate facilities management, maintenance, and workspace planning.</li><li>Support the executive team with scheduling, travel coordination, and administrative needs as required.</li><li>Manage visitor experience and front-of-house presentation in line with brand standards.</li><li>Track office budgets and control operational expenses.</li><li>Coordinate internal events, team gatherings, and office-wide communications.</li><li>Liaise with IT, building management, and external service providers.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 7 years of progressive HR experience, ideally with office management exposure.</li><li>Strong working knowledge of UAE labor laws and HR compliance requirements.</li><li>Proven experience in recruitment, employee relations, and performance management.</li><li>Excellent interpersonal, communication, and stakeholder management skills.</li><li>Highly organized with the ability to manage multiple priorities in a fast-paced environment.</li><li>Proactive, detail-oriented, and results-driven mindset.</li><li>Strong commitment to employee engagement, well-being, and workplace culture.</li><li>Experience in the luxury, hospitality, or lifestyle sectors is an advantage.</li></ul>How to Apply Please send your CV and a brief cover letter to hr@baroquegroup.com with the subject line &quot;HR &amp; Office Manager &mdash; Application&quot;. Only candidates who meet the qualifications will be contacted.Job Type: Full-timePay: From AED1.00 per monthWork Location: In person

HR & Office Manager — Premier Luxury Lifestyle Group, Dubai

Queberry

We are seeking a dynamic Back Office Manager to join our team with 4+ years experience. The ideal candidate will have a proven track record in operations, a deep understanding of office administration, and the ability to work collaboratively across departments.Key Responsibilities:1. Back Office Management<ul><li>Operational Support: Oversee internal processes, manage databases, and ensure proper filing and record-keeping.</li><li>Inventory Management: Monitor office supplies and ensure timely reordering.</li><li>Financial Administration: Handle billing, invoicing and budgeting. Basic accounting functions in collaboration with finance with regards to payables and receivables.</li><li>Compliance: Ensure adherence to company policies and relevant regulations.</li><li>Client Relations &amp; Follow-ups: Engage with clients to follow-up on outstanding invoices, ensuring timely payments. Address client concerns via email and telephone, including inquiries about products, services, and solutions.</li><li>Cheque Collection Scheduling: Coordinate with clients to schedule cheque collections and ensure timely processing.</li></ul>2. Office Management<ul><li>Office Environment: Ensure a clean, organized, and productive workspace for all employees.</li><li>Facility Management: Coordinate with the building management for maintenance and services (cleaning, repairs, etc.).</li><li>Health &amp; Safety: Ensure compliance with safety protocols and implement risk assessments as needed.</li><li>Calendar Management: Oversee scheduling of meetings, events, and appointments for management and staff.</li><li>Contract management: Ensuring all company contracts are up-to-date and compliant with regulations, including the Trade License, MOA (Memorandum of Association), and other legal documentation.</li><li>Document Tracking: Maintain records of contract renewals, deadlines, and necessary amendments.</li><li>Asset Tracking &amp; Allocation: Maintain detailed records of company assets, including company cars and employee-assigned equipment (laptops, phones, etc.), and ensure that employees receive the necessary documentation and equipment.</li><li>Maintenance &amp; Audits: Oversee the regular maintenance and updates of company vehicles and equipment.</li></ul>3. Human Resources Assistance:&middot; Employee Onboarding and Offboarding: Collaborate with HR and PRO for onboarding processes, ensuring employees have necessary documents and equipment.<ul><li>Payroll Support: Verify attendance and assist with payroll processing.</li><li>Employee Welfare: Coordinate with HR to implement employee engagement activities and wellness programs.</li></ul>Experience &amp; Qualification :<ul><li>Work experience : 4-6 years of UAE experience.</li><li>Bachelor's degree in a relevant field or equivalent combination of education and experience.</li><li>Solid Administration skills required.</li><li>Advanced English language skill is a must.</li><li>Females ONLY apply.</li><li>Should be available to join immediately.</li></ul>Salary Range : AED 4500 - AED 5000Pay: AED4,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How many years of UAE experience do you have in Office Management position?</li><li>Are you available to join immeidately?</li></ul>Work Location: In person

Back Office Manager - Operations

Findr DXB ( Dream Jobs HR Consultant LLC)

<div>
 
 
 Job Title: Front Desk Receptionist
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Industry:
 
 Corporate / Real Estate / Contracting / Services
 
 
 
 Reporting To:
 
 Administration Manager / HR Manager
 
 
 
 Job Summary
 
 
 
 We are seeking a highly professional, presentable, and customer-focused
 
 Receptionist
 
 to join our organization in Dubai. The successful candidate will act as the first point of contact for visitors, clients, and employees, ensuring a positive and welcoming experience. This role requires excellent communication skills, strong organizational abilities, and the capability to manage multiple administrative tasks efficiently in a fast-paced office environment.
 
 
 The Receptionist will be responsible for handling front desk operations, managing communications, coordinating office activities, and providing administrative support to ensure smooth day-to-day operations.
 
 
 
 Key Responsibilities
 
 
 
 
 Front Desk &amp; Visitor Management
 
 
 <ul>
 <li>
 Greet and welcome visitors, clients, and employees in a courteous and professional manner
 </li>
 <li>
 Maintain a positive first impression of the company by providing excellent customer service
 </li>
 <li>
 Register visitors, issue visitor badges, and maintain accurate visitor logs
 </li>
 <li>
 Notify relevant staff members of visitor arrivals and coordinate meeting arrangements
 </li>
 <li>
 Ensure adherence to company security and safety procedures
 </li>
 </ul>
 
 
 Communication &amp; Call Handling
 
 
 <ul>
 <li>
 Answer, screen, and direct incoming telephone calls in a timely and professional manner
 </li>
 <li>
 Respond to inquiries via phone, email, and in person
 </li>
 <li>
 Take accurate messages and ensure prompt delivery to concerned personnel
 </li>
 <li>
 Handle general inquiries regarding company services and provide appropriate information
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Provide administrative and clerical support to management and departments as required
 </li>
 <li>
 Prepare and maintain records, documents, and filing systems
 </li>
 <li>
 Assist in scheduling appointments, meetings, and conference room bookings
 </li>
 <li>
 Support HR and Administration teams with day-to-day office tasks
 </li>
 <li>
 Maintain office calendars and coordinate internal communications
 </li>
 </ul>
 
 
 Office Operations &amp; Coordination
 
 
 <ul>
 <li>
 Manage incoming and outgoing mail, courier services, and deliveries
 </li>
 <li>
 Monitor and maintain office supplies inventory and place orders when required
 </li>
 <li>
 Ensure the reception area, meeting rooms, and common areas are clean and well-organized
 </li>
 <li>
 Coordinate with facility management, vendors, and service providers when necessary
 </li>
 <li>
 Assist in organizing company events, meetings, and staff activities
 </li>
 </ul>
 
 
 Customer Service &amp; Professional Conduct
 
 
 <ul>
 <li>
 Provide exceptional customer service to clients and visitors
 </li>
 <li>
 Maintain confidentiality of sensitive company and client information
 </li>
 <li>
 Demonstrate professionalism, punctuality, and reliability at all times
 </li>
 <li>
 Represent the company in a professional and courteous manner
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience as a
 
 Receptionist, Front Desk Executive, or Administrative Assistant
 
 </li>
 <li>
 Minimum
 
 1&ndash;3 years of experience
 
 in a similar role (UAE experience preferred)
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Professional appearance and customer-service-oriented attitude
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Proficiency in
 
 Microsoft Office (Word, Excel, Outlook)
 
 </li>
 <li>
 Familiarity with office equipment such as printers, scanners, and telephone systems
 </li>
 <li>
 Basic administrative and documentation skills
 </li>
 <li>
 Ability to handle confidential information responsibly
 </li>
 <li>
 
 Fluent in English
 
 ; knowledge of
 
 Arabic
 
 is an advantage
 </li>
 <li>
 Currently based in the UAE preferred
 </li>
 <li>
 Immediate joiners preferred
 </li>
 </ul>
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Communication &amp; Interpersonal Skills
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Time Management
 </li>
 <li>
 Multitasking &amp; Prioritization
 </li>
 <li>
 Organizational Skills
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Professional Etiquette
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Teamwork &amp; Collaboration
 </li>
 <li>
 Adaptability &amp; Flexibility
 </li>
 </ul>
 
 
</div>

Front Desk Receptionist

TXM Solutions

<div>
 
 
 Job Purpose
 
 
 
 The Receptionist is responsible for executing all administrative and front desk tasks to support the efficient day-to-day operations of the office. This role manages front desk activities, controls access and attendance, coordinates administrative and logistical tasks, and serves as a key support point for Business Services and internal stakeholders.
 
 
 
 
 
 
 Principal Accountabilities
 
 
 
 
 Front Desk &amp; Visitor Management
 
 
 <ul>
 <li>
 Manage the reception desk and act as the first point of contact for visitors and callers.
 </li>
 <li>
 Greet and welcome visitors in a professional and courteous manner, ensuring a positive front-of-house experience.
 </li>
 <li>
 Handle visitor registration, issue access badges, and ensure compliance with security protocols.
 </li>
 <li>
 Maintain a clean, organized, and presentable reception area at all times.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Answer, screen, and direct incoming calls and emails promptly and accurately.
 </li>
 <li>
 Coordinate meeting room bookings and calendars, ensuring availability and proper setup.
 </li>
 <li>
 Liaise with Facilities, IT, Security, and other internal teams to ensure smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Maintain attendance records for associates and visitors as required.
 </li>
 <li>
 Issue and manage access cards for PEP guests and non-Dubai based associates.
 </li>
 <li>
 Perform general administrative duties including data entry, filing, and document handling.
 </li>
 <li>
 Process and coordinate business card requests.
 </li>
 </ul>
 
 
 
 
 
 Logistics &amp; Operations
 
 
 <ul>
 <li>
 Manage incoming and outgoing couriers, deliveries, and postal items from Head Office to all locations.
 </li>
 <li>
 Coordinate and maintain the driver calendar, ensuring efficient scheduling.
 </li>
 <li>
 Support general office logistics and operational requests as assigned by Business Services or Facilities.
 </li>
 </ul>
 
 
 
 
 
 Other Responsibilities
 
 
 <ul>
 <li>
 Vendor registration in MyBuy (Ariba).
 </li>
 <li>
 Purchase Order (PO) creation.
 </li>
 <li>
 Perform any additional duties as directed by the department manager.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Competencies Required
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills with an operations-focused mindset.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Professional, service-oriented, and approachable demeanor.
 </li>
 <li>
 Ability to manage priorities in a fast-paced office environment.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Strong coordination and stakeholder management skills.
 </li>
 <li>
 Proficiency in MS Office tools (Outlook, Word, Excel).
 </li>
 <li>
 Experience in filing and record tracking.
 </li>
 <li>
 Strong interpersonal skills.
 </li>
 <li>
 Very good command of English and Arabic.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree.
 </li>
 <li>
 2&ndash;3 years of experience in a receptionist, front desk, or administrative support role, preferably in a corporate environment.
 </li>
 </ul>
</div>

Receptionist / Administrative Support (UAE National)

Explore 1462+ Front office manager in Dubai this April. Find roles across top companies and apply now to boost your career.