documentation specialist

Systems Arabia

<div>
 
 We are looking for a detail-oriented Business Analyst / Documentation Specialist with experience in ERP and CRM systems. The role involves working closely with business and technical stakeholders to gather requirements, document processes, and ensure solutions meet business needs.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Gather, analyze, and document business requirements for ERP and CRM modules.
 </li>
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 Prepare and maintain functional documentation such as BRDs, process flows, and use cases.
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 Facilitate workshops with stakeholders to map processes and identify gaps.
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 Support configuration and customization decisions by translating business needs into functional requirements.
 </li>
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 Validate solutions during system testing and User Acceptance Testing (UAT).
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field (Business, Information Systems, Computer Science, or equivalent).
 </li>
 <li>
 3&ndash;5 years of experience as a Business Analyst or Documentation Specialist.
 </li>
 <li>
 Strong experience in requirements gathering and process mapping.
 </li>
 <li>
 Functional knowledge of ERP and CRM systems.
 </li>
 <li>
 Excellent communication skills and strong attention to detail.
 </li>
 </ul>
</div>

Business Analyst & Documentation Specialist

Dussmann-Ajlan & Bros

<div>
 <ul>
 <li>
 Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
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 Maintain proper filing systems for project records (soft and hard copies).
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 Track and update project schedules, staff attendance, and material deliveries.
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 Coordinate with site supervisors and technicians for daily updates and reporting.
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 Follow up on pending documents and approvals with internal departments.
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 Assist in procurement requests and maintain records of PRs and POs.
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 Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
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 Support communication between site staff, subcontractors, and the head office.
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 Handle office supplies, stationery, and logistics support for the project site.
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 Ensure compliance with company policies and procedures.
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 </ul>
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Project Admin

JASARA PMC

Key Responsibilities <ul><li>Maintain an efficient document control system for all Business Development Department (BD) documents.</li><li>Receive, register, and distribute documents to relevant team members.</li><li>Control the versioning and distribution of documents.</li><li>Control and distribute all Internal and external documentation according to company procedures.</li><li>Ensure document accuracy, completeness, and compliance with standards.</li><li>Retrieve documents upon request and provide copies as required.</li><li>Maintain BD document management databases and ensure all documents are properly organized and accessible.</li><li>Develop and maintain document templates as needed.</li><li>Support the BD team in documents preparation, translation, and formatting as necessary.</li><li>Coordinate with cross-functional teams to ensure proper documentation flow and timely completion of tasks.</li><li>Conduct regular audits to ensure compliance with documentation control procedures.</li><li>Implement document management best practices.</li></ul> Qualifications <ul><li>Bachelor's degree in business administration or another related field preferred.</li><li>0-3 years of relevant experience.</li><li>Strong writing and editing skills in Arabic and English.</li><li>Good organizational and communication skills.</li><li>Creativity, attention to detail, and eagerness to learn.</li><li>Proficient in using document management software and Microsoft Office Suite.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Strong organizational and time management skills.</li></ul>

Business Development Assistant

Sundus

<div>
 
 
 Position: Material submittal Officer (Wood Factory / Joinery)
 
 
 
 
 Location: Riyadh, KSA
 
 
 
 
 Duration: Yearly Renewable
 
 
 
 
 
 
 
 
 
 Job Description:
 
 
 
 
 Description:
 
 
 
 Responsible for preparing, organizing, and following up on all Material Technical Submittals (MTS) related to wood, joinery, and finishing materials, in line with project specifications and consultant/client requirements. Ensures timely submission, tracking, approval, and compliance of all materials used in factory production and site installation.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 <ul>
 <li>
 Review project specifications, drawings, and BOQs to identify wood, joinery, hardware, finishes, and accessories material requirements.
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 Prepare and compile Material Technical Submittals for consultant/client approval.
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 Coordinate with suppliers, manufacturers, and internal factory teams to collect technical data sheets, certificates, samples, and mockups.
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 Maintain and update the Material Submittal Log (MSL) and material tracking records.
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 Follow up on submitted materials and manage responses to consultant/client comments and revisions.
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 Ensure all submittals comply with project standards (fire rating, sustainability, LEED if applicable, veneer/finish specifications, etc.).
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 Coordinate with procurement to confirm approved materials prior to ordering.
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 Liaise with factory production and site teams to ensure materials used match approved submittals.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Engineering, Architecture, or a related field.
 </li>
 <li>
 3&ndash;4 years of experience in material submittals within wood factories, joinery, or interior fit-out projects.
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 Strong understanding of wood materials, finishes, hardware, and joinery systems.
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 Familiar with consultant approval processes and project documentation.
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 Proficient in Microsoft Excel, Word, and PDF editing tools.
 </li>
 </ul>
 
 
</div>

Material Officer

Abunayyan Holding

<div>
 
 
 Job Title: Product Specialist
 
 
 
 
 Industry: Abunayyan Trading Company
 
 
 
 
 Industry / Domain: Trading / Heavy Machinery / Industrial Equipment
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 The Product Specialist is responsible for supporting the Machinery Sales Division through effective product administration, data analysis, coordination with internal departments, and supporting the sales team in achieving monthly and annual targets. The role ensures smooth product operations, accurate reporting, customer support, and efficient workflow across sales, procurement, logistics, and finance. With at least 7 years of relevant experience, the Product Specialist contributes to enhanced operational efficiency and business performance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Business Administration (40%)
 
 
 <ul>
 <li>
 
 Manage clerical, administrative, and secretarial functions to support the Product and Sales teams
 
 .
 </li>
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 Follow up with sales representatives to collect full payments for reserved/sold units in alignment with monthly targets.
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 Support KAMs, AKAMs, and the Product Manager in meeting monthly and annual business goals.
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 Coordinate and arrange business travel, including hotel bookings and flight arrangements.
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 Prepare official letters, memos, presentations, and documentation as required.
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 Communicate regularly with Procurement, Purchasing, and Logistics departments to ensure smooth operations.
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 Maintain and monitor monthly stock reports and update product availability.
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 Coordinate demo unit planning, scheduling, and delivery to customers.
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 Manage weekly collections and follow up on outstanding payments.
 </li>
 </ul>
 
 
 2. Data Analysis &amp; Problem Solving (30%)
 
 
 <ul>
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 Analyze monthly and yearly gross and net income figures and prepare graphical reports for management review.
 
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 Support customer issue resolution by coordinating with relevant teams and ensuring customer satisfaction.
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 Assist in identifying operational challenges and provide recommendations for continuous improvement.
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 </ul>
 
 
 3. Performance &amp; Team Coordination (30%)
 
 
 <ul>
 <li>
 
 Coordinate with the logistics team to plan, schedule, and supervise the loading and offloading of units.
 
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 Support the Product Manager and Division Head in achieving performance targets.
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 Maintain detailed logs of imported units, ensuring customs registration and documentation are consistently updated.
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 Handle a variety of administrative tasks to ensure seamless departmental operations.
 </li>
 </ul>
 
 
 
 
 
 Experience Required:
 
 
 <ul>
 <li>
 Minimum
 
 7 years of experience
 
 in product support, administration, or a similar role within a trading or machinery-related business.
 </li>
 </ul>
 
 
 Education Required:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Marketing, Industrial Engineering, or a related field.
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Strong communication and coordination skills
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 Commercial awareness and negotiation skills
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 Partner and supplier relationship management
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 Product and service knowledge
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 Data analysis and reporting
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 Research and information gathering
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 Risk &amp; compliance awareness
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 Proficiency in documentation and record keeping
 </li>
 </ul>
</div>

Product Specialist

Emkaan Medical Company

Job Title: Business Operations SpecialistJob Type: Full-time Working Schedule: 6 days/week &ndash; 8 hours/day Location: Riyadh, Saudi ArabiaJob SummaryThe Business Operations Specialist will support the company&rsquo;s day-to-day operational, administrative, and coordination activities.The role requires strong organizational skills, effective communication, and the ability to manage multiple tasks while ensuring compliance with internal procedures. The position plays a key role in supporting management, coordinating across departments, and maintaining efficient business operations.Key Responsibilities<ul><li>Conduct research and prepare reports, data summaries, and operational documentation as required.</li><li>Perform administrative and basic accounting-related tasks in line with business and operational needs.</li><li>Ensure compliance with company operational, administrative, and documentation standards and procedures.</li><li>Receive and assist visitors, clients, and senior management representatives in a professional manner.</li><li>Manage incoming and outgoing communications, including phone calls, emails, and correspondence, and route them to the appropriate departments.</li><li>Maintain confidentiality and proper organization of company records, files, and sensitive information.</li><li>Coordinate, prepare, and follow up on meetings, including scheduling and documentation.</li><li>Review, log, and track incoming and outgoing correspondence (hard copy and electronic).</li><li>Manage procurement and availability of office supplies, equipment, and operational needs.</li><li>Coordinate and collaborate with internal departments to provide operational and administrative support.</li><li>Track assigned tasks, projects, deadlines, and achievements, ensuring timely follow-up and completion.</li><li>Support ongoing projects by monitoring progress and assisting with coordination activities.</li><li>Perform other duties as assigned by the direct supervisor within the scope of the role.</li></ul>Qualifications &amp; Skills<ul><li>Strong proficiency in English (written and spoken).</li><li>Fluency in Arabic and English is mandatory.</li><li>Excellent communication and interpersonal skills.</li><li>High level of organization, accuracy, and attention to detail.</li><li>Ability to work independently as well as collaboratively within a team.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.</li></ul>Job Type: Full-time

Business Operations Specialist (Immeditae Joining)

REEF | ريف

<div>
 
 
 Product Development Specialist | Reef Holding
 
 
 
 
 
 
 
 We're Hiring:
 
 Product Development Specialist.
 
 
 
 Location:
 
 Riyadh, Saudi Arabia.
 
 
 
 Type:
 
 Full-Time.
 
 
 
 
 
 
 About Reef Holding:
 
 
 
 Reef Holding is a leading Saudi lifestyle company redefining the luxury retail experience across fragrances, fashion, and beauty. We are committed to delivering innovative products that meet customer needs, enhance market competitiveness, and strengthen our leadership in the fragrance industry.
 
 
 
 
 
 
 About the Role:
 
 
 
 We are seeking a proactive and innovative
 
 Product Development Specialist
 
 to contribute to the development, management, and optimization of our fragrance portfolio. This role involves market analysis, product innovation, quality assurance, and cross-departmental coordination to ensure our products meet strategic objectives and delight customers.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Market Analysis &amp; Trends
 
 
 <ul>
 <li>
 Conduct market research to understand customer needs and track industry trends.
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 Monitor competitor performance to identify opportunities for improvement and innovation.
 </li>
 </ul>
 
 
 Product Development &amp; Management
 
 
 <ul>
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 Lead or support the development of new fragrance formulations and enhance existing products.
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 Manage the product lifecycle from concept to launch and monitor post-launch performance.
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 </ul>
 
 
 Quality Assurance &amp; Cross-Functional Collaboration
 
 
 <ul>
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 Collaborate with the Quality team to ensure compliance with the highest standards.
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 Coordinate with Production, Marketing, and Sales to ensure effective execution of product strategies.
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 </ul>
 
 
 Reporting &amp; Analysis
 
 
 <ul>
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 Collect and analyze product performance data (sales, profitability, customer feedback).
 </li>
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 Prepare regular reports with recommendations to strengthen product positioning.
 </li>
 </ul>
 
 
 Administrative &amp; Organizational Tasks
 
 
 <ul>
 <li>
 Track budgets related to product development and marketing.
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 <li>
 Manage daily product-related operations and maintain updated documentation.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Marketing, Chemical Engineering, or a related field.
 </li>
 </ul>
 
 
 
 
 
 Key competencies:
 
 
 <ul>
 <li>
 Creative and innovative thinking.
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 <li>
 Strong communication and teamwork skills.
 </li>
 <li>
 Project management and organizational abilities.
 </li>
 <li>
 Accuracy and attention to detail.
 </li>
 <li>
 Excellent Arabic and good English proficiency.
 </li>
 </ul>
 
 
 
 
 
 Why Join Reef Holding?
 
 
 
 At Reef Holding, product innovation is at the core of our success. As a
 
 Product Development Specialist
 
 , you will play a key role in shaping products that inspire customers and reinforce our brand&rsquo;s leadership in the fragrance market. Join a company where your creativity, insights, and dedication will directly impact customer satisfaction and business growth.
 
</div>

Product Development Specialist

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