event sales coordinator

Confidential

<div>
 
 The Events &amp; Sales Executive supports the Events &amp; Sales Manager in the conduct of venue hire and catering sales activities. This includes client relationship management, planning, stakeholder coordination, and financial and legal aspects of the venue hire and catering sales process. The role requires proactive sales and client management in order to meet and exceed sales targets and maximize revenues.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Develop and implement a sales plan for the assigned venue hire and catering clients, in coordination with the Events &amp; Sales Manager.
 </li>
 <li>
 Conduct proactive sales and customer relationship management activities to promote our venue hire and catering services, including regular outreach to current and prospective clients.
 </li>
 <li>
 Identify and pursue new business opportunities, including cross-selling across multiple business units, supporting a culture of entrepreneurship.
 </li>
 <li>
 Coordinate all aspects of venue hire and catering bookings, including site visits, stakeholder communication (e.g. chefs, banqueting team, museum staff), proposal generation, contract preparation (in coordination with Legal), and billing.
 </li>
 <li>
 Oversee operational, staffing, and logistical elements of events, ensuring smooth execution and budget control.
 </li>
 <li>
 Ensure timely processing of all relevant documentation, including contracts, invoicing, and procurement, in compliance with company&rsquo;s policies and procedures.
 </li>
 <li>
 Maintain accurate databases of clients, suppliers, and other stakeholders.
 </li>
 <li>
 Foster collaborative relationships with internal departments including Finance, F&amp;B Operations, and Museum management.
 </li>
 <li>
 Represent the company professionally through clear, courteous, and timely communication with clients and colleagues.
 </li>
 <li>
 Perform other tasks aligned with departmental objectives as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Diploma or degree in hospitality-related or other relevant discipline
 </li>
 <li>
 At least 4-5 years of experience in the hospitality sector
 </li>
 <li>
 Well-developed computing skills, including the understanding of relevant IT products and software for internal and external communication (Microsoft Word, Excel, PowerPoint, Microsoft Teams, ERP, etc)
 </li>
 <li>
 Understanding of budgeting, invoicing, and procurement systems in the context of event planning; Skilled in drafting and managing event documentation including contracts, proposals, run sheets, and reports.
 </li>
 <li>
 Strong digital literacy and comfort with online scheduling, booking, and customer service platforms; Knowledge of data management and maintaining organized, updated client databases.
 </li>
 <li>
 Fluent in English. Proficiency in Arabic is preferred.
 </li>
 </ul>
 
 
</div>

Events and Sales Executive

City Centre Rotana Doha

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Establish and maintain an active relationship with our main bookers to increase customer satisfaction and business to Rotana Properties as well as maintain a close communication with all Rotana Outbound Sales and Area Sales Offices in order to work as one team on leads and achieving loyalty of Guests to Rotana Hotels &amp; Resorts
 </li>
 <li>
 Ensure the performance of IFH Mystery Calls for all Team Members as per the Rotana Standard and the overall Result does not drop below 70%
 </li>
 <li>
 Assist the Director of Sales in determining Catering &amp; Events Selling Strategies and Promotions and ensure all Team Members of the Catering &amp; Events Department as well as the Sales Department are aware of them
 </li>
 <li>
 Assist the Director of Sales in preparing the Annual Budget for Catering &amp; Events Department by evaluating market situation, past data and future outlook
 </li>
 <li>
 Ensure that the overall maintenance of all meeting rooms and related equipment is checked continuously and any fall back is reported to the Director of Sales in order to maintain the high standards of performance and Guest satisfaction
 </li>
 <li>
 Ensure the communication and information flow is maintained on a daily basis by distributing Banquet Event Orders to all Departments as well as by daily briefings for the Team, Food &amp; Beverage Operations and Kitchen Department
 </li>
 <li>
 Ensure that all incoming requests are handled jointly with the concerned Sales Person and as per the Rotana Standards including an active follow up on sent offers
 </li>
 <li>
 Supervise and assist with Banquet Operations before, during and after events and assure Guest satisfaction throughout the event
 </li>
 <li>
 Actively ask for Guest feedback during and after the event and encourage the Guest to submit the Guest Satisfaction Survey
 </li>
 <li>
 Maintain detailed product knowledge of the property, as well as a general product knowledge of all major Hotels and direct competitors in the city including competition checks and conduct quarterly checks on product knowledge amongst the Team Members
 </li>
 <li>
 Ensure to forward all irregularities that you encounter in your Department or any other Department of your Area to the Director of Sales in order to maintaining Rotana Standards &amp; Policies and to maximize Customer Satisfaction
 </li>
 <li>
 Operate in a safe and environmentally friendly way to protect guests&rsquo; and employees&rsquo; health and safety, as well as protect and conserve the environment
 </li>
 <li>
 Comply with the hotel environmental, health and safety policies and procedures
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 The ideal candidate should be holding a bachelor degree and be computer literate with effective and outstanding communication skills, both verbal and written. Additionally, he/she will be dynamic and a &lsquo;finisher&rsquo; with an eye for detail and the ability to drive through solutions. Having a strong commercial orientation with broad business understanding and skills, equipped with a sharp intellect in order to focus on key issues with an attention to details and accuracy of information.
</div>

Assistant Director of Catering and Events

PULLMAN

<div>Company Description 
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.
Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster. 
Job Description 
<ul><li>
Assist in developing and executing sales strategies to grow outside catering revenue</li><li>
Respond to inquiries, prepare proposals, and follow up with potential clients</li><li>
Coordinate with culinary and operations teams to ensure seamless event execution</li><li>
Maintain strong relationships with existing clients and actively seek new business opportunities</li><li>
Conduct site visits and attend networking events to promote catering services</li><li>
Monitor market trends and competitor activity to identify growth opportunities</li><li>
Ensure all events meet brand standards and client expectations</li><li>
Support events team in administrative tasks and reporting</li></ul> 

Qualifications 
<ul><li>
3 years experience in catering sales, event planning, or hospitality sales preferred</li><li>
Strong communication and vibrant interpersonal skills</li><li>
Excellent organizational and time management abilities</li><li>
Ability to work under pressure and manage multiple events simultaneously</li><li>
Proficiency in Microsoft Office and sales management systems</li><li>
Knowledge of food &amp; beverage operations is a plus</li></ul> 

Additional Information 
Our commitment to Diversity &amp; Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS</div>

Assistant Outside Sales Catering Manager

Pullman Hotels & Resorts

<div>
 
 Company Description
 
 
 
 Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.
 
 
 Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Assist in developing and executing sales strategies to grow outside catering revenue
 </li>
 <li>
 Respond to inquiries, prepare proposals, and follow up with potential clients
 </li>
 <li>
 Coordinate with culinary and operations teams to ensure seamless event execution
 </li>
 <li>
 Maintain strong relationships with existing clients and actively seek new business opportunities
 </li>
 <li>
 Conduct site visits and attend networking events to promote catering services
 </li>
 <li>
 Monitor market trends and competitor activity to identify growth opportunities
 </li>
 <li>
 Ensure all events meet brand standards and client expectations
 </li>
 <li>
 Support events team in administrative tasks and reporting
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3 years experience in catering sales, event planning, or hospitality sales preferred
 </li>
 <li>
 Strong communication and vibrant interpersonal skills
 </li>
 <li>
 Excellent organizational and time management abilities
 </li>
 <li>
 Ability to work under pressure and manage multiple events simultaneously
 </li>
 <li>
 Proficiency in Microsoft Office and sales management systems
 </li>
 <li>
 Knowledge of food &amp; beverage operations is a plus
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Our Commitment To Diversity &amp; Inclusion
 
 
 
 We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
 
 
 
 Why work for Accor?
 
 
 
 We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.
 
 
 By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
 
 
 Do what you love, care for the world, dare to challenge the status quo!
 
 #BELIMITLESS
 
</div>

Four Seasons Hotels and Resorts

<div>
 
 About Four Seasons
 
 
 
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 
 
 
 About the location:
 
 
 
 seaside retreat in the heart of Qatar&rsquo;s capital; experience the completely new Four Seasons Hotel Doha, reimagined with modern grandeur and sparkling with sunlight and sea views. From the elegant lobby to energetic restaurants and lounges, our beachfront urban retreat has been transformed into a vibrant hotspot, while remaining true to our Qatari roots. This stunning urban beachfront retreat opened in April 2005 in the heart of the business district, and has 237 rooms and 20 unbranded townhouses villas, a large Food and Beverage operation with 10 stunning venues including the world&rsquo;s largest Nobu restaurant, significant banquets/outside catering, five pools and a private beach, fitness center, and a spa and wellness center offering guests expansive hydrotherapy facilities including an ice room, colour therapy room, steam room and hydrotherapy pool. The hotel completed a beautiful renovation in 2019 and re-opened in March 2020.
 
 
 Location: Four Seasons Hotel Doha
 
 
 Department: Catering Sales
 
 
 Reports to: Director of Catering
 
 
 
 About Four Seasons Hotel Doha
 
 
 
 At Four Seasons, we believe in offering our employees a world of opportunities where excellence, creativity, and passion are nurtured. Located on the Arabian Gulf, Four Seasons Hotel Doha is a vibrant destination known for its world-class hospitality, exceptional service, and iconic luxury experiences.
 
 
 
 The Opportunity
 
 
 
 We are seeking a Catering Sales Executive to join our dynamic team. This role is responsible for securing and servicing catering business from both the social and corporate market through proactive promotion, prospecting, and client relationship management. You will play a vital role in maximizing revenue, ensuring client satisfaction, and upholding the high standards of Four Seasons.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Secure and service Catering Business from Social and Corporate Market, through promotion, and prospecting, while maintaining standards and revenue.
 </li>
 <li>
 Actively solicit new business and respond to inquiries with the intention of confirming profitable catering business and achieving Quarterly Sales Goals. Maintain an active trace/follow-up system on all inquiries and personal sales calls.
 </li>
 <li>
 Conduct property tours and entertain planners of meetings, social events, and weddings.
 </li>
 <li>
 Act as the liaison between the client and the hotel for all of the client needs. (i.e. hotel rooms, catering and events, audio visual, transportation, off-site event recommendations)
 </li>
 <li>
 Communicate effectively with the sales managers responsible for booking various group business, as well as all other department staff members who will be involved in carrying out the needs of a group/guests.
 </li>
 <li>
 Plan and/or attend and/or participate in meetings with hotel staff and clients, including but not exclusive to: Morning Operations Briefing, Morning CS Briefing, Resume Meeting, Banquet Event Order Meeting, Sales Meeting, Pre-Convention Meetings, Bi-Monthly Board of Operations, Menu Tastings, and Planning Visits.
 </li>
 <li>
 Excellent knowledge of hotel facilities and capacities and dimensions of meeting rooms.
 </li>
 <li>
 Maintain the policies set forth in the group sales contract. (i.e. deposits, cut off dates, attrition, rooming lists, billing instructions)
 </li>
 <li>
 Develop creative and attractive menu presentations for potential clients. Maintain an active trace/follow-up system on all personal sales calls.
 </li>
 <li>
 Coordinate the sales efforts between sales department and catering to ensure proper utilization of function space to yield maximum revenues.
 </li>
 <li>
 Finalize the requirements of confirmed bookings while maximizing revenue potential through up selling and ensuring effective communication both written (Resumes, BEO, Daily Reports) and personal contact with all departments for the success of the event. Ensure accuracy of Banquet Checks and provide bill review on completion of program or event. Prepare a monthly booking report.
 </li>
 <li>
 Keep Director of Catering promptly and fully informed of all problems or unusual matter so prompt corrective action can be taken where appropriate.
 </li>
 <li>
 Comply with Four Seasons standards for sales and marketing, while working harmoniously and professionally with co-workers and planning committee.
 
 
 </li>
 </ul>
 
 Competencies &amp; Skills
 
 
 
 We are looking for a candidate with:
 
 
 <ul>
 <li>
 A keen eye for detail and a passion for delivering exceptional experiences.
 </li>
 <li>
 Strong multi-tasking and organizational skills.
 </li>
 <li>
 Excellent communication and interpersonal skills to build lasting client relationships.
 </li>
 <li>
 A collaborative team player mindset with the ability to work cross-functionally.
 </li>
 <li>
 Proven ability to negotiate creatively and manage events from concept to execution.
 </li>
 <li>
 Arabic Speaker preferred.
 
 
 </li>
 </ul>
 
 Why Join Us
 
 
 
 <ul>
 <li>
 Be part of an award-winning luxury hotel brand known for service excellence.
 </li>
 <li>
 Work in a supportive, professional, and multicultural environment.
 </li>
 <li>
 Enjoy career development opportunities and continuous training.
 </li>
 <li>
 Competitive compensation and benefits package.
 
 
 </li>
 </ul>
 
 Application
 
 
 
 If you are a motivated sales professional with a passion for events and luxury hospitality, we invite you to apply and become part of the Four Seasons Hotel Doha family.
 
 
 
 Work Authorization
 
 
 
 The Hotel will apply for the work authorization for a successful candidate.
 
 
 
 Learn More About Employment With Four Seasons
 
 
 
 You could also learn more about employment with Four Seasons via the following channels:
 
 
 https://www.facebook.com/FourSeasonsJobs
 
 
 https://www.linkedin.com/company/four-seasons-hotels-and-resorts
 
 
 http://jobs.fourseasons.com
 
 
 https://twitter.com/FourSeasonsJobs
</div>

Catering Sales Executive

Boxcar Theatre

BOXCAR THEATRE is dedicated to supporting ground-breaking artistic visions through experience-driven productions for adventure seeking audiences.The company produces unique and immersive event experiences in San Francisco, including public performances, and private &amp; corporate events. Our private and corporate events include holiday parties, team-building activities, client entertainment, weddings and birthday parties.BOXCAR THEATRE celebrates inclusion and is committed to workplace diversity. As a matter of policy, the company does not discriminate against race, gender, sexual orientation, age, physical ability, or any other articles of identity in our hiring practices. BOXCAR THEATRE holds the safety, well-being, and enjoyment of our performers, staff, and guests in the highest regard.The Event Coordinator Assistant is a part-time, non-exempt hourly position in the Management Office of Boxcar Theatre. Compensation is based on experience and performance. The position is not eligible for paid time off or other benefits.The Event Coordinator Assistant reports to the Event Coordinator and has no supervisory responsibility. The position works closely with Event Concierges, who are responsible for sales; the VP of Operations, who oversees event and venue operations; the Venue Director, who manages and facilitates the event space and staff; the Talent Manager, who manages talent coordination; the Event Managers, who oversee event execution; and the Food &amp; Beverage Manager, who oversees food and beverage service. The Event Coordinator Assistant is responsible for working alongside and according to the needs of the Event Coordinator to assist in capturing event details and organizing all aspects of a private event from the time when a contract is signed to the moment the doors open. They also work closely with our catering vendors, and help manage post-event follow up.The ideal candidate is organized and detail oriented. They are skilled at following directions, as well as their own initiative, to accomplish tasks on - and ahead of - deadlines. They are a personable relationship manager and comfortable upselling clients to additional services and packages.The Event Coordinator Assistant must perform the following tasks to the highest standards:<ul><li>Provide exceptional hospitality around the the principals of 5-star service</li><li>Project and cultivate a professional manner with an emphasis on teamwork, hospitality and guest experience</li><li>Deliver on established departmental goals; policies &amp; procedures; budgets; and schedule deadlines</li><li>Monitor Client and Guest Satisfaction Reports as assigned, and recommend actions to improve results</li><li>Maintain good communication and working relationships with all departments, colleagues, clients and guests; building relationships, managing conflict, and fostering a positive working environment</li><li>Ensure accuracy in documentation, financial transactions, and other administrative tasks</li><li>When assigned, assist the Event Coordinator by acting as the primary client relationship manager after a Letter of Agreement is signed, gathering requirements, communicating updates and managing expectations leading up to the event</li><li>Assist in determining a client&rsquo;s catering needs, sharing menu options, coordinating pre-event tastings and creating a Banquet Event Order, and identifying opportunities to upsell or drive additional revenue where appropriate</li><li>Along with the Event Coordinator, work with Boxcar&rsquo;s VP of Operations, Venue Director, and Talent Manager to help develop an event plan and identify staffing requirements, trouble-shooting when necessary</li><li>Assist the Event Coordinator as they serve as the primary conduit between the client, vendors, and Boxcar&rsquo;s event management team: gathering operational requirements, circulating those requirements internally, managing placement and fulfillment of the Catering and other vendor orders, and clearly communicating event timeline and logistics back to the client</li><li>As assigned, proactively communicate with the client through the event planning process, coordinate additional site visits, direct event setup, organize vendor and staff communication, provide a pre-event tour with the client, and successfully hand over the relationship to the Event Manager for day-of event execution, remaining on-call as needed for day-of support</li><li>Help manage post-event follow up by requesting feedback, sending thank you cards, and updating event testimonials for future marketing purposes</li><li>Demonstrate flexibility and the ability to improvise at a moments notice</li></ul>Primary Duties Include:<ul><li>Create detailed floor plans and seating layouts</li><li>Prepare, format, and print menus, signage, and other event materials</li><li>Support the preparation, updating, and distribution of Banquet Event Orders (BEOs)</li><li>Maintain catering trackers, and record all dietary restrictions and service details</li><li>Participate in and help coordinate final walkthroughs with clients and vendors</li><li>Organize and maintain event files for accessibility and archival purposes</li><li>Provide logistical support to the Event Coordinator and clients for pre-show receptions, Gatsby events, corporate functions, private celebrations, and weddings</li><li>Assist with event set-up, including catering stations, d&eacute;cor, and printed materials</li><li>Greet and assist clients, vendors, and guests with professionalism and courtesy on event days</li><li>Take thorough notes during meetings and walkthroughs to ensure accurate documentation of all details</li><li>Contribute to the creation, refinement, and updates of the Event Coordination Manual and SOPs</li><li>Provide administrative support including scheduling, email correspondence, and vendor follow-ups</li><li>When assigned, fully coordinate smaller-scale events (e.g., Gatsby Parties and Pre-Show Receptions)</li></ul>OTHER DUTIES AS ASSIGNEDNecessary Qualifications:<ul><li>1 year of event planning, coordination, or management experience</li><li>1 year experience working in a client or vendor-facing role</li><li>Excellent time management, organization and communication skills</li><li>Ability to build personable and productive business relationships with clients, vendor and internal stakeholders</li><li>Proven track record of assisting in managing multiple projects independently</li></ul>Job Type: Part-timePay: $25.00 - $30.00 per hourWork Location: Hybrid remote in San Francisco, CA 94133

Event Coordinator Assistant

Indigo Heights hotel

Job Description:We are looking for a Sales Coordinator (Hotel Industry) to support our sales team by managing administrative tasks, handling client communications, and ensuring smooth coordination between departments.Responsibilities<ul><li>Assist the sales team with daily administrative tasks and follow-ups.</li><li>Respond to client inquiries via phone, email, and in person in a timely and professional manner.</li><li>Prepare sales proposals, contracts, and quotations for clients.</li><li>Maintain and update client databases, records, and sales reports.</li><li>Follow up on leads, reservations, and payments.</li><li>Support in planning and executing hotel promotional campaigns.</li><li>Assist in organizing sales meetings,</li></ul>Requirements and Skills<ul><li>Proven work experience as a Sales Coordinator, Sales Executive, or in a similar role (preferably in the hotel/hospitality industry).</li><li>Strong knowledge of hotel services, event bookings, and sales operations</li><li>Excellent verbal and written communication skills.</li></ul>Salary: Rs40,000-50,000Ability to Commute/Relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthExperience:<ul><li>3years: 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Sales Coordinator

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