executive administrative assistant

TalentPop App

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 Executive Administrative Assistant | TalentPop (Remote)
 
 
 Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.
 
 
 TalentPop is a high-growth e-commerce enablement company dedicated to helping brands
 
 thrive
 
 . We're looking for a highly organized, discreet, and proactive
 
 Executive Administrative Assistant
 
 to serve as a crucial force multiplier for our leadership.
 
 
 This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.
 
 
 
 What You'll Be Doing
 
 
 
 This role is the operational anchor for our executives&mdash;far more than scheduling. Your key responsibilities include:
 
 
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 Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
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 Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
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 Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
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 Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
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 Confidentiality &amp; Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.
 
 
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 What We're Looking For
 
 
 
 We need an administrative pro with a solutions-first mindset.
 
 
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 Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
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 Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
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 Mindset: A proactive, solution-oriented approach&mdash;you anticipate challenges and address needs before they are requested.
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 Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
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 Availability: Full-time (40 hours/week) during U.S. business hours is required.
 
 
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 Why Join TalentPop?
 
 
 
 We Invest In Your Success And Well-being
 
 
 
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 100% Remote Flexibility: Work from anywhere!
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 Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
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 Invested Growth: Access to continuous learning and clear career advancement pathways.
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 Total Well-being: We offer generous paid time off and health benefits.
 
 
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 Ready to become an essential part of the TalentPop leadership engine?
 
 
 
 To be considered, please include the application code EA in your submission.
 
 We look forward to reviewing your application!
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Executive Administrative Assistant

westside intl pvt ltd

Westside International Pvt LimitedPersonal Assistant to CEODescription:Westside International Pvt Limited seeks a dedicated Personal Assistant to support the Chief Executive Officer in managing both professional responsibilities and personal affairs. This role requires exceptional organizational skills, discretion, and the ability to coordinate a wide array of tasks efficiently. The Personal Assistant will handle calendar management, correspondence, travel arrangements, and act as a liaison between the CEO and various internal and external stakeholders. The successful candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains professionalism when managing sensitive and confidential information. This position demands a proactive approach to problem-solving and the capacity to support strategic initiatives with detailed research and reporting.With a minimum of two years&rsquo; experience in executive support roles, ideally with C-level ex- ecutives, the candidate must possess excellent communication skills and proficiency in relevant software tools such as MS Office Suite and Google Workspace. While managing a team is not required, the role involves substantial coordination and facilitation duties including organizing board meetings, corporate events, and special projects. This opportunity offers a chance to work closely with a visionary leader in a dynamic industry, providing exposure to high-level decision-making and a supportive, inclusive work culture.Requirements:Manage the CEO's calendar by scheduling and coordinating meetings to optimize time and priorities. Arrange domestic and international travel plans, including booking flights, accommodations, and ground transportation.*<ul><li>Coordinate corporate events ensuring smooth logistics and execution, including preparation of necessary materials and follow-ups.</li></ul>Handle all incoming and outgoing correspondence such as emails, letters, and phone calls, ensuring prompt and professional responses. Serve as the primary point of contact between the CEO and internal departments as well as external stakeholders.Track expenses and oversee administrative tasks related to both personal and professional matters, maintaining strict confidentiality. Prepare and organize documentation, including agendas and minutes for board meetings and special projects.Page 1 of 2<ul><li>Maintain accurate records and manage office logistics to support the CEO&rsquo;s strategic initiatives effectively.</li><li>Conduct research and compile reports to assist with decision-making and project management.</li><li>Prioritize tasks efficiently and adapt to changes in a fast-paced environment while maintaining a high level of attention to detail.Demonstrate professionalism and discretion when handling sensitive or confidential informa- tion.</li><li>Use proficiency in MS Office Suite, Google Workspace, and calendar management tools to streamline work processes.</li><li>Support the CEO with personal tasks as needed, ensuring seamless integration of personal and professional responsibilities.Exhibit a proactive and positive attitude to solve problems independently and contribute to a productive work environment.</li></ul>Maintain readiness to travel at short notice with a valid passport.Cities:IslamabadExperience:2 YearsJob Type: Full-timePay: Rs45,000.00 - Rs55,000.00 per monthWork Location: In person

personal asssiatent to the ceo

Fixit Consultech SMC Pvt Ltd

Job Summary: We are seeking a highly skilled and experienced Senior Account Executive / Assistant Manager &ndash; Accounting to join our finance team. The ideal candidate will be responsible for managing accounting operations, financial reporting, and ensuring compliance with applicable standards and regulations.Key Responsibilities:<ul><li>Manage day-to-day accounting functions and financial records</li><li>Prepare monthly, quarterly, and annual financial statements</li><li>Ensure compliance with accounting standards and statutory requirements</li><li>Oversee accounts payable, receivable, and general ledger functions</li><li>Assist in budgeting, forecasting, and financial analysis</li><li>Coordinate with auditors and handle audit-related matters</li><li>Supervise and support junior accounting staff</li><li>Ensure timely tax filings and regulatory submissions</li></ul>Requirements:<ul><li>Mandatory Professional Certification: ACCA / ICMA / CA / CMA / ICAP</li><li>Proven experience in accounting or finance (relevant post-qualification experience preferred)</li><li>Strong knowledge of accounting principles, financial reporting, and compliance</li><li>Proficiency in accounting software and MS Excel</li><li>Excellent analytical, communication, and leadership skills</li></ul>Job Type: Full-time Location: i9/3, Experience Level: Senior / Assistant ManagerHow to ApplySend your resume to hr@fixitconsultech.com with the subject line: &ldquo;Senior Account Executive / Assistant Manager &ndash; Accounting&rdquo;Job Type: Full-timePay: Rs70,000.00 - Rs100,000.00 per monthWork Location: In person

Senior Account Executive / Assistant Manager – Accounting

ASN Holdings

Job DescriptionPosition Title: Office AssistantCompany: ASN HoldingsLocation: Islamabad Office &ndash; World Trade Centre, GIGA MallWorking Hours: 9:00 AM to 6:00 PM (Monday to Saturday)Job Type: Full-TimePosition Overview:ASN Holdings is seeking a dedicated and organized Office Assistant to supportadministrative, clerical, and operational tasks within the Islamabad office. The idealcandidate should possess excellent communication, computer, and coordination skills toensure the smooth and efficient functioning of day-to-day office operations.Key Responsibilities:1. Communication &amp; Front Desk Management<ul><li>Attend incoming calls, take messages, and direct them to the relevant person or</li></ul>department.<ul><li>Provide courteous and professional assistance to visitors, clients, and callers.</li><li>Maintain a detailed visitor log and ensure proper hospitality arrangements.</li></ul>2. Documentation &amp; Computer Operations<ul><li>Draft and prepare official letters, proposals, contracts, quotations, invoices, and bills.</li><li>Perform data entry and maintain structured Excel-based formats and databases.</li><li>Ensure proper documentation and filing of both physical and digital records.</li><li>Maintain and update company documents, templates, and correspondence archives.</li></ul>3. Attendance &amp; Record Management<ul><li>Maintain staff attendance registers and leave records.</li><li>Keep accurate and updated files for office operations, bills, and administrative matters.</li><li>Record and manage all utility bills and ensure timely submission and payments.</li></ul>4. Accounting &amp; Expense Handling<ul><li>Maintain daily expense sheets, vouchers, and petty cash records.</li><li>Assist in preparing monthly expense summaries and reconciliation reports.</li><li>Support the finance team in ensuring accurate and up-to-date accounting records.</li></ul>5. Scheduling &amp; Coordination<ul><li>Schedule and coordinate meetings, appointments, and internal events.</li><li>Assist management with correspondence and coordination between departments.</li><li>Liaise with clients, vendors, suppliers, and service providers when required.6. Office &amp; Resource Management</li><li>Manage office supplies inventory and ensure timely procurement of stationery and</li></ul>consumables.<ul><li>Maintain an organized and professional office environment.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li></ul>7. Staff &amp; Vendor Support<ul><li>Supervise and assist support staff including drivers and field representatives.</li><li>Conduct basic procurement activities and vendor evaluations.</li><li>Support higher management in vendor communication and service follow-up.</li></ul>Requirements &amp; Skills:<ul><li>Minimum Education: Intermediate or Bachelor&rsquo;s Degree (preferably in Commerce,</li></ul>Business Administration, or related field).<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint) and email correspondence.</li><li>Basic knowledge of accounting principles and expense tracking.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and problem-solving abilities.</li><li>Professional appearance, punctuality, and discretion in handling confidential matters.</li></ul>Experience:1 to 3 years of relevant experience in administrative or office support roles is preferred.Reporting To:Admin / HR / Operations DepartmentJob Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Female Office Assistant

Evander LLC

Female Office Executive / Online Marketing AssistantCompany: US-Based Online Marketing Company Location: G-11, Islamabad Positions Available: 5Job Type &amp; Timings:<ul><li>Monday to Friday</li><li>12:00 PM &ndash; 8:00 PM</li><li>Office-based</li></ul>Job Description:We are hiring female graduates for an office-based role with a US-based online marketing company. Responsibilities include online marketing support, communication handling, and basic office coordination.Requirements:<ul><li>Minimum Graduation (any discipline)</li><li>Must have own laptop</li><li>Good English communication skills</li><li>Basic computer knowledge</li><li>Willingness to learn</li><li>No experience required (training provided)</li></ul>Salary &amp; Benefits:<ul><li>Monthly Salary: PKR 44,444</li><li>TA &amp; DA: PKR 5,555</li><li>Professional work environment</li><li>Career growth opportunities</li></ul>Location:G-11, IslamabadJob Type: Full-timePay: Rs44,444.00 per monthWork Location: In person

Female Office Executive / Online Marketing Assistant

Core Service Solutions

Job Description:We are looking for a reliable and detail-oriented IT Support Assistant to assist with daily IT support and basic administrative tasks, ensuring smooth technical and office operations. The ideal candidate should have basic technical knowledge, be computer-literate, and able to work efficiently in a fast-paced environment. This is a full-time, on-site position that involves working night shifts from 7 PM to 4 AM, Monday to Saturday, at our office located in Bahria Town, Phase 4, Civic Center, Rawalpindi.Key Responsibilities:<ul><li>Assist in troubleshooting hardware, software, and system issues</li><li>Perform general administrative and clerical tasks related to IT operations</li><li>Manage data entry, records, and technical documentation</li><li>Handle emails, reports, and internal coordination</li><li>Maintain IT inventory, assets, and system records</li><li>Ensure accuracy and confidentiality of company information</li><li>Support day-to-day IT and office activities as required</li></ul>Qualifications:<ul><li>A Bachelor&rsquo;s degree in BSCS, BSIT, or a related field is preferred</li><li>Minimum of 1 year of experience using computer software/tools (preferred)</li><li>Basic knowledge of computer systems, hardware, and software</li><li>Strong computer skills and familiarity with common office software</li><li>Good communication and organizational skills</li><li>Ability to work independently during night shifts</li></ul>Job Type:<ul><li>Full-time</li></ul>Education:<ul><li>Bachelor&rsquo;s (Preferred)</li></ul>How to Apply:Interested candidates are invited to apply by sending their resume.Job Types: Full-time, Fresher Work Location: In personJob Type: Full-timePay: Rs30,000.00 - Rs40,000.00 per monthWork Location: In person

IT Support Assistant

Zones IT Solutions

<div>
 
 Description
 
 
 
 Company Overview:
 
 
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 
 
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 
 
 
 Position Overview
 
 
 
 We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.
 
 
 
 What You&rsquo;ll Do As The Administration Executive
 
 
 
 Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
 
 
 
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
 
 
 
 
 Administrative Support
 
 
 
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 Oversee day-to-day administrative operations and provide support to the Admin Manager.
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 Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
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 Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
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 Procurement and Vendor Management:
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 Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
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 Maintain updated records of orders, delivery schedules, and vendor details.
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 Establish and maintain strong relationships with vendors and service providers.
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 Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
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 Inventory and Asset Management:
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 Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
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 Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
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 Ensure proper documentation and upkeep of fixed asset records.
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 Event Coordination:
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 Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
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 Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
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 Manage event logistics, including budgeting, scheduling, and post -event evaluation.
 
 
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 What You Will Bring To The Team
 
 
 
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 Bachelor&rsquo;s degree in business administration, Management, or a related field.
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 Minimum of 5-8 years of experience in administration, procurement or event management.
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 Strong organizational and multitasking abilities.
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 Excellent communication and negotiation skills.
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 Knowledge and prior experience of bookkeeping is a plus.
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 Proficiency in MS Office and familiarity with ERP systems.
 
 
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 Zones Offers a Comprehensive Benefits Package
 
 
 
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 
 
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 
 
 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
 
 
 Job timings: Rotational Shifts
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Administration Executive

Explore 147+ Executive administrative assistant in Islamabad Pakistan this January. Find roles across top companies and apply now to boost your career.