Female Office Assistant

Job Description

Position Title: Office Assistant

Company: ASN Holdings

Location: Islamabad Office – World Trade Centre, GIGA Mall

Working Hours: 9:00 AM to 6:00 PM (Monday to Saturday)

Job Type: Full-Time

Position Overview:

ASN Holdings is seeking a dedicated and organized Office Assistant to support

administrative, clerical, and operational tasks within the Islamabad office. The ideal

candidate should possess excellent communication, computer, and coordination skills to

ensure the smooth and efficient functioning of day-to-day office operations.

Key Responsibilities:

1. Communication & Front Desk Management

• Attend incoming calls, take messages, and direct them to the relevant person or

department.

• Provide courteous and professional assistance to visitors, clients, and callers.
• Maintain a detailed visitor log and ensure proper hospitality arrangements.

2. Documentation & Computer Operations

• Draft and prepare official letters, proposals, contracts, quotations, invoices, and bills.
• Perform data entry and maintain structured Excel-based formats and databases.
• Ensure proper documentation and filing of both physical and digital records.
• Maintain and update company documents, templates, and correspondence archives.

3. Attendance & Record Management

• Maintain staff attendance registers and leave records.
• Keep accurate and updated files for office operations, bills, and administrative matters.
• Record and manage all utility bills and ensure timely submission and payments.

4. Accounting & Expense Handling

• Maintain daily expense sheets, vouchers, and petty cash records.
• Assist in preparing monthly expense summaries and reconciliation reports.
• Support the finance team in ensuring accurate and up-to-date accounting records.

5. Scheduling & Coordination

• Schedule and coordinate meetings, appointments, and internal events.
• Assist management with correspondence and coordination between departments.
• Liaise with clients, vendors, suppliers, and service providers when required.6. Office & Resource Management
• Manage office supplies inventory and ensure timely procurement of stationery and

consumables.

• Maintain an organized and professional office environment.
• Handle incoming and outgoing mail, courier services, and deliveries.

7. Staff & Vendor Support

• Supervise and assist support staff including drivers and field representatives.
• Conduct basic procurement activities and vendor evaluations.
• Support higher management in vendor communication and service follow-up.

Requirements & Skills:

• Minimum Education: Intermediate or Bachelor’s Degree (preferably in Commerce,

Business Administration, or related field).

• Proficiency in MS Office (Word, Excel, PowerPoint) and email correspondence.
• Basic knowledge of accounting principles and expense tracking.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and problem-solving abilities.
• Professional appearance, punctuality, and discretion in handling confidential matters.

Experience:

1 to 3 years of relevant experience in administrative or office support roles is preferred.

Reporting To:

Admin / HR / Operations Department

Job Type: Full-time

Pay: Rs25,000.00 - Rs30,000.00 per month

Work Location: In person