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executive assistant asset management

First Abu Dhabi Bank

Join the UAE's largest bank and one of the world's largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation.We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry. Job Description Provide end to end secretarial and administrative support exclusive to Asset Management department in order to facilitate effective and smooth business operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.KEY ACCOUNTABILITIES:<ul><li>Provide complete executive assistance and administrative support to the management, to facilitate the smooth functioning of the department / business unit processes and allow him to concentrate on mainstream activities.</li><li>Observe confidentiality procedures and register and track accountable documentation to ensure security and control</li><li>Provide time management to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.</li><li>Arrange meetings, draft the topics of the agenda and prepare minutes of meetings as required.</li><li>Provide efficient personal assistance and correspondence support, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.</li><li>Act as first point of contact for both internal and external parties and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed.</li><li>Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.</li><li>Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.</li><li>Screen and respond to incoming calls and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SMD as instructed and as per procedures.</li><li>Assist in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.</li><li>Review, develop and improve on establish workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines;</li><li>Perform other similar or related duties as required or assigned by the Line Manager.</li></ul> Qualifications Minimum Qualifications:<ul><li>5+ years of experience.</li><li>Previous experience supporting C-Suite or ExCo level Management preferred.</li><li>Financial Services experience preferred. Ideally international banking.</li></ul>Knowledge, Skills, and Attributes:<ul><li>Ideally knowledgeable in agile and scrum methodology.</li><li>Experience in office management and handling of admin tasks;</li><li>Experience in researching and knowledge acquisition (documents, presentations, spreadsheets ).</li></ul>

Executive Assistant - Asset Management

Charterhouse Middle East

<div>
 
 
 Salary from AED 32,000 to 40,000
 
 
 
 
 
 
 Charterhouse is working with a prestigious Investment Firm who are looking to hire for a Senior Executive Assistant to support a C-Suite Executive in their Abu Dhabi Office. This is a fast-paced environment and the ideally candidate would be someone already at or near the summit of their professional career, with Board level business support experience, professional competence and an aptitude for grasping complex issues quickly and identifying fast resolutions.
 
 
 
 
 
 As an Executive Assistant, the tasks will be to maximize the productivity of the C-Suite Executive&rsquo;s time through intelligent control of access, establishing and maintaining good working relationships with the Senior Management team and interacting with other direct reports in a mature and professional manner whilst managing a strenuous multi-destination international travel schedule.
 
 
 
 
 
 The role responsibilities will include extensive diary management for very busy diaries, complex international travel arrangements across different time zones and itinerary management. Alongside this, the Executive Assistant will review and prepare correspondence including Emails, PowerPoint Presentations and Reports. As a trusted employee working closely with Senior Management, the role will also involve handling confidential information, therefore, a proven track record as a loyal employee is essential for this role. In addition, the Executive Assistant will also support with Projects and Operations when required.
 
 
 
 
 
 This role offers an incredibly competitive package that reflects the significance attached to this critical position and as such requires someone that has a solid stable background preferably with strong experience in the UAE. Exceptional written and verbal communication skills in English would be a distinct advantage.
 
 
 
 
 
 To be considered for this role, the candidate must be Degree educated and have previous experience supporting C-Suite Execs within in a Financial Services, Technology or Legal organisation would be a distinct advantage, as well as an impeccable eye for detail. Flexibility to attend to matters as needed outside of core hours would be required due to overseas offices, however personal time will be respected with a great work life balance.
 
 
 
 
 
 Candidate must be extremely proficient in MS, with strong experience in Word, Excel, PowerPoint and Co-Pilot and your EA skills will include the ability to produce highly accomplished correspondence and presentations. Usage of AI Tools would be advantageous for this role.
 
 
 Professionalism is essential, along with outstanding English communication skills and a highly presentable manner. The ideal candidate will demonstrate a can-do approach and be able to handle a high-pressure environment.
 
 
 
 
 
 Candidates who are looking for a rare opportunity to be part of an incredible organization, where no two days are alike and are available immediately or on a brief notice period please apply.
 
</div>

Executive Assistant

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 
 
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 
 
 Key Responsibilities
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
 </li>
 <li>
 Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
 </li>
 <li>
 Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
 
 
 </li>
 </ul>
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
 </li>
 <li>
 Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
 
 
 </li>
 </ul>
 Office &amp; Administrative Management
 
 
 <ul>
 <li>
 Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
 </li>
 <li>
 Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
 </li>
 <li>
 Identify and recommend improvements to optimize administrative workflows and increase efficiency.
 
 
 </li>
 </ul>
 Project &amp; Initiative Support
 
 
 <ul>
 <li>
 Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
 </li>
 <li>
 Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
 
 
 </li>
 </ul>
 Confidentiality &amp; Professionalism
 
 
 <ul>
 <li>
 Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
 </li>
 <li>
 Maintain a high standard of professionalism in all communications and interactions, internally and externally.
 
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
 </li>
 <li>
 Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
 </li>
 <li>
 Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
 </li>
 <li>
 Strong sense of ownership, discretion, and attention to detail.
 </li>
 <li>
 Ability to work independently, adapt quickly, and handle confidential information with care.
 
 
 </li>
 </ul>
 Why Join Us
 
 
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>

Siemens Energy

<div>A Snapshot of the Day
As Executive Assistant, you will play a vital role in ensuring the smooth and efficient operation of one of the Exec's in the GT Business of Siemens Energy. You will act as a trusted partner, managing priorities, communications, and key interactions across internal and external stakeholders.
How You&rsquo;ll Make an Impact<ul><li>
Provide comprehensive and confidential executive support to the Exec's Business ensuring seamless coordination across meetings, engagements, and strategic priorities.</li><li>
Serve as the central point of contact for the Exec, liaising effectively with senior executives, government entities, business partners, and internal teams.</li><li>
Manage complex calendars and schedules, exercising sound judgment to prioritize commitments, resolve conflicts, and ensure timely preparation of required materials.</li><li>
Organize and coordinate domestic and international travel, including approvals, itineraries, logistics, visas, and expense reporting.</li><li>
Prepare and review presentations, reports, and briefing documents to support executive communications and decision-making.</li><li>
Oversee correspondence and ensure high-quality standards in all communications issued from the office.</li><li>
Coordinate high-level meetings and events, ensuring agendas, minutes, and follow-ups are managed with precision and confidentiality.</li><li>
Collaborate closely with other executive assistants, corporate functions, and business units to ensure alignment across the organization.</li><li>
Uphold the highest standards of professionalism, discretion, and cultural awareness in all interactions.</li></ul>
What You Bring<ul><li>
Bachelor&rsquo;s degree or equivalent qualification from a reputable institution.</li><li>
Minimum of 7 years&rsquo; experience supporting senior executives within an international or corporate environment.</li><li>
Demonstrated ability to handle multiple priorities with accuracy, discretion, and a proactive mindset.</li><li>
Excellent interpersonal and communication skills, with the ability to engage confidently across diverse stakeholders.</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams); experience with SAP is an advantage.</li><li>
Strong organizational, time-management, and problem-solving skills, with the ability to deliver results under pressure.</li><li>
Fluent in English; knowledge of Arabic and/or German is an asset.</li></ul>
About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits<ul><li>
Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-AZ01</div>

The Capital Avenue Real - Estate

Hiring For Administrative Assistant We are currently looking for a highly motivated Administrative Assistant.Job Responsibilities:<ul><li>Serving as a Front Desk Executive, handling front office duties.</li><li>Providing support to both the maintenance and sales teams.</li><li>Assisting with sales and marketing tasks and initiatives.</li><li>Meeting and exceeding customer service expectations.</li><li>Managing administrative tasks efficiently.</li><li>Registration in Developer Portal</li><li>Application for Broker's License and Training Institute</li><li>Coordinates with Abu Dhabi Global Market &amp; Abu Dhabi Real Estate Center</li></ul>Job Requirements:<ul><li>With Pleasing Personality</li><li>Good in English</li><li>Have good time management</li><li>Can collaborate with different nationality</li><li>Has knowledge &amp; experience in ADREC, ADGM, Broker's License Application.</li></ul>Email: careers@thecapitalavenue.comJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Real Estate Admin - Female

VentureOne

<div>
 
 
 About the company
 
 
 
 VentureOne is building a new venture focused on next-generation robotics, developing intelligent service robots designed to operate safely and efficiently in human environments. The mission of this venture is to improve productivity, safety, and efficiency across high-impact industries by deploying versatile robotic systems.
 
 
 
 
 
 
 About the role
 
 
 
 
 
 
 The
 
 Executive Assistant
 
 will serve as a trusted partner to VentureOne&rsquo;s executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support &amp; Operations
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling, and meeting coordination across time zones.
 </li>
 <li>
 Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.
 </li>
 <li>
 Coordinate travel logistics, itineraries, and expense reporting.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Act as a primary point of contact between executives, internal teams, and external partners.
 </li>
 <li>
 Draft, review, and manage professional correspondence on behalf of leadership.
 </li>
 <li>
 Facilitate timely communication and ensure alignment across departments.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Workflow Management
 
 
 <ul>
 <li>
 Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
 </li>
 <li>
 Support special projects and research assignments, providing data, insights, and summaries.
 </li>
 <li>
 Help design and streamline internal processes to improve organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 <ul>
 <li>
 Plan and coordinate internal and external meetings, offsites, board sessions, and events.
 </li>
 <li>
 Take clear meeting notes, summarize key decisions, and monitor action items.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Operational Support (as needed)
 
 
 <ul>
 <li>
 Assist with office management tasks, vendor coordination, and resource planning.
 </li>
 <li>
 Support recruiting efforts by coordinating interviews and onboarding documentation.
 </li>
 </ul>
 
 
 
 
 
 Minimum Requirements:
 
 
 
 
 
 <ul>
 <li>
 7+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
 </li>
 <li>
 Exceptional organizational and multitasking abilities.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 High emotional intelligence and the ability to work cross-functionally.
 </li>
 <li>
 Proficiency with productivity tools (Microsoft 365, etc).
 </li>
 <li>
 Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
 </li>
 </ul>
 
 
 
 
 
 Preferred Requirements:
 
 
 <ul>
 <li>
 Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).
 </li>
 <li>
 Ability to manage projects independently and make decisions on behalf of leadership.
 </li>
 <li>
 Strong problem-solving skills and proactive mindset.
 </li>
 </ul>
 
 
 
 
 We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.
 
 
 
 
 
 Join us to drive innovation and shape the future of technology!
 
</div>

Shamal LLC

<div>Overview:
<div>
Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai&rsquo;s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate. 
 
This role falls under our Five Guys umbrella. As our Five Guys team continues to grow, we&rsquo;re in search of a Restaurant Supervisor for Abu Dhabi Location. This role will perform all of the duties performed by the Crew Members, with additional responsibility for directing the daily operations of the restaurant in the absence of the Restaurant General Manager and Assistant Restaurant Manager, ensuring compliance with the company and brand standards in all areas of operation.</div><div>
.</div>
Responsibilities:
<ul><li>Leads Crew Members and directs all daily operations of the restaurant in the absence of the Restaurant General Manager or Assistant Manager, including supervising the training employees, opening and closing the store, the safekeeping of all cash and takings, ensuring all food preparation is complete, managing employee breaks and shift changes.
</li><li>Excels in performing all Crew Member tasks
</li><li>Maintains fast, accurate service, ensures an excellent customer experience, and ensure that all products are consistent with the brand standards</li><li>
Makes sure that restaurant adheres to company, local municipality and brand standards with regards to cleanliness, organization, food safety and customer accessibility
</li><li>Works as a team player to support other employees in completing their tasks
</li><li>Offers friendly, fast and efficient customer service</li><li>
Carry out any other reasonable task as assigned by the management</li></ul>
Qualifications:
<div>
Preferred Educational Qualifications And Professional Certifications</div><ul><li>
College Level or Bachelor's degree in Hospitality Management</li></ul><div></div><div> 
Experience</div><ul><li>
Minimum of 3 years' experience food and beverage industry and reporting in a fast paced and dynamic environment</li></ul><div></div><div> 
For more information about Shamal, please visit our LinkedIn page https//www.linkedin.com/company/shamalholding/ 
 
Note Due to a high influx of profiles, only shortlisted candidates will be contacted</div></div>

Restaurant Supervisor - Abu Dhabi

Explore 1801+ Executive assistant asset management in The Division Of Social Science Data Science Dr Bedoor Alshebli Jobs In Arabic Jobs In Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.