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executive assistant - hr & finance

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executive assistant vacancy

executive assistant hr finance

The HEINEKEN Company

<div>
 At ABC, We Brew The Joy Of True Togetherness To Inspire a Better World. A Big Part Of That Means Brewing Better People With The Heart Of Our Company In Our Four Values
 
 
 <ul>
 <li>
 Passion for consumers and customers
 </li>
 <li>
 Care for people and planet
 </li>
 <li>
 Enjoyment of life
 </li>
 <li>
 Courage to dream and pioneer
 
 
 </li>
 </ul>
 
 Job Purpose
 
 
 
 Manages the schedules, logistics, and communications of the HR &amp; Finance Director. Acts as a point of contact among executives, employees, clients, and external partners. Supports office management, operations, logistics, and administrative duties.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Provide executive level secretarial and administrative support to the HR &amp; Finance Director
 </li>
 <li>
 Full ownership in managing the calendar and daily affairs of the HR &amp; Finance Director
 </li>
 <li>
 Run all office affairs of the HR &amp; Finance office in a highly professional and proactive manner.
 </li>
 <li>
 Handle the receiving and transmittal of correspondence, reports and controlled documents based on signature mandate of employees and managers.
 </li>
 <li>
 Manage the calendar of the HR &amp; Finance Director, ensuring daily updates with reminders.
 </li>
 <li>
 Arrange internal and external meetings and follow up on attendance.
 </li>
 <li>
 Manage all international and domestic travel: visas, meet &amp; assist, hotel, transportation.
 </li>
 <li>
 Coordinate with Finance on all matters related to the expenses.
 </li>
 <li>
 Assist with medical insurance.
 </li>
 <li>
 Coordinate maintenance of HR &amp; Finance Director's cars with the driver.
 </li>
 <li>
 Gather document signatures as requested.
 </li>
 <li>
 Assist with personal tasks (car insurance, family travel arrangements, visa, accommodation).
 </li>
 <li>
 Maintain filing system related to the HR &amp; Finance Director (expenses, contracts, etc.).
 </li>
 <li>
 Arrange all domestic and international travel (visas, meet &amp; assist, hotels, transport).
 </li>
 <li>
 Handle team meeting arrangements (conferences, internal/external meetings, etc.).
 </li>
 <li>
 Arrange team gatherings, social events, and customer trips (planning, logistics, coordination).18. Handle all purchase requests (travel expenses, stationery, etc.).
 </li>
 <li>
 Create PRs on systems and track payments.
 </li>
 <li>
 Manage petty cash requests and settlements in a timely manner.
 </li>
 <li>
 Provide signature assistance on contracts and documents.
 </li>
 <li>
 Provide support for other team members as needed, including tasks such as onboarding new employees and IT asset management.
 
 
 </li>
 </ul>
 Other duties may be assigned as needed.
 
 
 
 Education &amp; Qualification
 
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited university/college.
 </li>
 <li>
 4 years supporting executive leadership with responsibilities as described above.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint).
 </li>
 <li>
 Experience using software related to expense reporting, purchase orders, and/or employee onboarding.
 </li>
 <li>
 Experience in benefits or HR admin is a plus
 </li>
 </ul>
 
 #addjob
 
 
 
</div>

Executive Assistant - HR & Finance

Classera

<div>
 
 Role Overview
 
 
 
 We are seeking a
 
 discreet, detail-driven, and highly organized Executive Assistant
 
 to support senior leadership in a fast-paced
 
 Venture Capital / Private Equity
 
 environment.
 
 
 This role requires strong business acumen, exceptional communication skills, and the ability to manage complex scheduling, investor relations coordination, and deal-related administrative processes with the utmost confidentiality and precision.
 
 
 You will serve as the
 
 operational right hand
 
 to the Managing Partner, ensuring efficient day-to-day management of time, meetings, communications, and follow-ups &mdash; while maintaining a clear understanding of the firm&rsquo;s portfolio, investments, and ecosystem.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Manage complex calendars, meeting schedules, investor calls, and travel logistics (domestic and international).
 </li>
 <li>
 Prepare agendas, briefing notes, and key talking points ahead of partner meetings and board discussions.
 </li>
 <li>
 Handle confidential correspondence, investor communication, and follow-ups with professionalism and discretion.
 </li>
 <li>
 Draft, proofread, and format investment memos, presentations, and client communications.
 </li>
 <li>
 Maintain filing systems for NDAs, deal documents, and portfolio company updates.
 
 
 </li>
 </ul>
 
 Investor Relations &amp; Deal Coordination
 
 
 
 <ul>
 <li>
 Coordinate investor communications, quarterly reporting, and data room updates.
 </li>
 <li>
 Support due diligence processes &mdash; organizing materials, tracking submissions, and liaising with portfolio company contacts.
 </li>
 <li>
 Maintain contact databases (CRM) for investors, co-investors, and portfolio executives.
 </li>
 <li>
 Assist in scheduling and coordinating roadshows, pitch events, and industry conferences.
 
 
 </li>
 </ul>
 
 Operational &amp; Strategic Support
 
 
 
 <ul>
 <li>
 Act as a bridge between the leadership team and internal/external stakeholders, ensuring smooth information flow.
 </li>
 <li>
 Track key deadlines, action items, and deliverables across ongoing deals and firm initiatives.
 </li>
 <li>
 Support firm-wide initiatives such as annual general meetings, offsites, and investor networking events.
 </li>
 <li>
 Assist with expense tracking, vendor coordination, and basic finance or compliance documentation as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Finance, or related field (Master&rsquo;s preferred).
 </li>
 <li>
 5+ years of experience as an Executive Assistant, ideally in a Venture Capital, Private Equity, Investment Banking, or Family Office environment.
 </li>
 <li>
 Strong understanding of financial and investment terminology.
 </li>
 <li>
 Excellent command of English (Arabic is an advantage).
 </li>
 <li>
 Advanced proficiency with MS Office Suite, Google Workspace, and CRM tools (Affinity, HubSpot, or Salesforce).
 </li>
 <li>
 Proven ability to handle confidential and sensitive information with integrity.
 </li>
 <li>
 Highly organized, proactive, and able to work under pressure in a dynamic setting.
 
 
 </li>
 </ul>
 
 Key Attributes
 
 
 
 <ul>
 <li>
 Exceptional attention to detail and time management.
 </li>
 <li>
 Emotionally intelligent communicator; professional yet approachable demeanor.
 </li>
 <li>
 Strong commercial awareness and understanding of investor dynamics.
 </li>
 <li>
 Able to anticipate needs, think ahead, and prioritize effectively.
 </li>
 <li>
 Comfortable interacting with high-net-worth individuals, investors, and executives.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive compensation package with performance-based bonus.
 </li>
 <li>
 Exposure to senior leadership, investors, and high-growth portfolio companies.
 </li>
 <li>
 A fast-moving, intellectually stimulating environment at the intersection of finance, innovation, and entrepreneurship.
 </li>
 <li>
 Opportunities for professional growth within the investment ecosystem.
 </li>
 </ul>
</div>

Executive Assistant

Azadea Group

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
 <li>
 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
 <li>
 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
 <li>
 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
 <li>
 Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 3-5 Years in Executive Assistant position to GM or Country director.
 </li>
 <li>
 Multinational experience is a plus.
 </li>
 <li>
 Proficient English.
 </li>
 <li>
 Proficient Excel and PPT.
 </li>
 </ul>
 
 
</div>

Executive Assistant Vacancy

KABO

<div>
 
 
 Company Description
 
 
 
 
 
 
 Established in 1940, El-Nasr Clothing &amp; Textiles Co. (KABO) is a pioneer in the textiles and garments field in Egypt. KABO is a recognized manufacturer and exporter of high-quality knitted underwear, lounge-wear, and apparel for men, women, and children.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 - Position Title: Retail Stores Manager
 
 
 - Reporting: Reports directly to the Retail Director (continuous line), with dotted-line collaboration with HR, Finance,
 
 
 Supply Chain, Marketing, and Training. Leads all retail operations, ensuring strategic growth and operational
 
 
 discipline.
 
 
 - Purpose of Role: To provide strategic oversight of all JIL Egypt retail operations, ensuring profitable expansion,
 
 
 brand consistency, and customer satisfaction. The Retail Director serves as the executive bridge between
 
 
 corporate leadership and retail execution, embedding SOP compliance, training strategy, and performance accountability.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 - Lead national retail expansion strategy.
 
 
 - Own the retail P&amp;L, delivering profitability and ROI targets.
 
 
 - Manage and mentor Area Managers, ensuring consistent execution across clusters.
 
 
 - Collaborate with HQ functions (HR, Finance, Supply Chain, and Marketing) to integrate retail operations.
 
 
 - Ensure VM and storytelling are implemented across all stores.
 
 
 - Drive customer-first culture, with NPS benchmarks consistently achieved.
 
 
 - Oversee recruitment, retention, and succession planning across the retail function.
 
 
 - Present retail performance to the CEO and Board.
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 - Minimum 12 years&rsquo; retail experience, with at least 5 years in senior leadership.
 
 
 - Proven record in multi-store retail management and P&amp;L ownership.
 
 
 - Strong strategic vision with operational execution capability.
 
 
 - Advanced financial and analytical acumen.
 
 
 - Exceptional leadership, communication, and stakeholder management skills.
 
 
 - Based in Cairo with full travel flexibility across Egypt to support store operations and new openings.
 
</div>

Retail Stores Manager

<div>
 
 
 Line of Service
 
 
 Internal Firm Services
 
 
 
 
 Industry/Sector
 
 
 Not Applicable
 
 
 
 
 Specialism
 
 
 HR Function
 
 
 
 
 Management Level
 
 
 Associate
 
 
 
 
 Job Description &amp; Summary
 
 
 We are seeking a proactive and detail-oriented HR Associate to join our dynamic HR team. This role requires exceptional communication skills, strong organizational abilities, and the agility to manage multiple priorities in a fast-paced environment. As an HR Associate, you will play a vital role in supporting HR operations, ensuring a seamless employee experience, and contributing to the overall effectiveness of our people management processes.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 
 
 Serve as the first point of contact for internal and external HR-related inquiries and requests, providing
 
 
 timely
 
 
 and
 
 
 accurate
 
 
 
 
 assistance
 
 
 .
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Maintain and organize physical and digital employee records with
 
 
 a high level
 
 
 of confidentiality and accuracy.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Coordinate and conduct employee orientations (HC induction), ensuring all new hire information is accurately recorded and processed.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Manage end-to-end onboarding and offboarding processes to deliver a smooth transition for employees.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Assist
 
 
 in preparing and issuing employment contracts in coordination with relevant stakeholders.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Liaise effectively with the
 
 
 regional
 
 
 HR
 
 
 team
 
 
 on HR matters to ensure alignment and compliance.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Support business needs by proactively addressing employee queries and concerns.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Schedule and organize meetings, HR events, and
 
 
 maintain
 
 
 calendars to support HR activities.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Compile, analyze, and
 
 
 submit
 
 
 regular reports on HR activities and metrics.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Provide support with payroll processes and
 
 
 assist
 
 
 in various HR projects and initiatives as
 
 
 required
 
 
 .
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Stay updated on the latest HR trends, labor laws, and best practices to contribute valuable insights.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Collaborate with the
 
 
 regional HC
 
 
 team to enhance programs and initiatives that foster a positive workplace culture.
 
 
 
 &nbsp;
 
 
 
 
 
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 
 
 Bachelor&rsquo;s degree in Human Resources
 
 
 , Business Administration, or
 
 
 a related
 
 
 field.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 1-2 years of hands-on experience in HR roles such as HR Specialist, Coordinator, or HR Administrative / Executive Assistant within reputable organizations.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Familiarity with labor laws and employment regulations.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Strong understanding of HR functions, payroll practices, and administrative processes.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Excellent written and verbal communication skills with the ability to interact professionally at all organizational levels.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Proven ability to work effectively under pressure and meet tight deadlines.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint), email communication, tracking systems, and HR reporting/analytics tools.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Exceptional organizational skills, with keen attention to detail and a commitment to accuracy.
 
 
 
 &nbsp;
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 
 Ability to multitask and adapt quickly in a fast-changing environment.
 
 
 
 &nbsp;
 
 
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 Required Skills
 
 
 
 
 
 Optional Skills
 
 
 Accepting Feedback, Accepting Feedback, Active Listening, Communication, Confidential Information Handling, Conflict Resolution, Coordinating Staff, Data Quality, Documentation Administration, Emotional Regulation, Empathy, Employee Data Management, Employee Engagement Strategies, Employee Life Cycle, Employee Relations, Employee Terminations, HR Software, Human Resources (HR) Metrics, Human Resources (HR) Policies, Human Resources (HR) Service Delivery, Human Resources (HR) Shared Services, Human Resources Assistance, Human Resources Management (HRM), Inclusion, Intellectual Curiosity {+ 6 more}
 
 
 
 
 
 Desired Languages
 
 
 
 
 (If blank, desired languages not specified)
 
 
 
 
 
 
 Travel Requirements
 
 
 0%
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 No
 
 
 
 
 Government Clearance Required?
 
 
 Yes
 
 
 
 
 Job Posting End Date
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
</div>

HC Associate

Talent 360 ME

<div>
 
 Fresh Customer Experience Executive
 
 
 
 📍
 
 Cairo, Down Town
 
 
 | Full-Time
 
 
 
 
 Work Conditions
 
 
 🕘 Working Hours: 9:00 AM &ndash; 5:30 PM
 
 
 
 
 About SRV Spaces
 
 
 
 SRV Spaces is a leading workspace solutions company that designs, furnishes, and manages modern office environments. We combine creativity, innovation, and operational excellence to deliver seamless end-to-end experiences for our clients.
 
 
 
 Role Overview
 
 
 
 We are looking for a
 
 Fresh Customer Experience Executive
 
 to join our growing team. The ideal candidate is passionate about people, detail-oriented, and eager to learn how to deliver outstanding customer service in a dynamic environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist in managing the full client journey &mdash; from onboarding to after-sales support.
 </li>
 <li>
 Communicate effectively with clients to ensure their needs are met and expectations are exceeded.
 </li>
 <li>
 Coordinate with internal teams (Sales, Operations, Design, and Finance) to ensure smooth project delivery.
 </li>
 <li>
 Collect feedback from clients and support continuous service improvements.
 </li>
 <li>
 Maintain accurate records of client interactions and ensure timely follow-up.
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.
 </li>
 <li>
 0&ndash;1 year of experience in Customer Experience, Customer Service, or a similar field.
 </li>
 <li>
 Excellent communication and problem-solving skills.
 </li>
 <li>
 Positive attitude, adaptability, and eagerness to learn.
 </li>
 <li>
 Strong attention to detail and organizational skills.
 
 
 
 </li>
 </ul>
 📧
 
 To Apply:
 
 Send your CV to
 
 hr@srvspaces.com
 
</div>

Customer Experience

Accenture

<div>
 
 Executive Assistant Analyst
 
 
 
 
 Location: Cairo, Egypt
 
 
 
 Accenture is a leading global professional services company that helps the world&rsquo;s leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services&mdash;creating tangible value at speed and scale. We are a talent and innovation led company serving clients in more than 120 countries.
 
 
 Technology is at the core of change today, and we are one of the world&rsquo;s leaders in helping drive that change, with strong ecosystem relationships. We combine our strength in technology with unmatched industry experience, functional expertise and global delivery capability.
 
 
 We are uniquely able to deliver tangible outcomes because of our broad range of services, solutions and assets across Strategy &amp; Consulting, Technology, Operations, Industry X and Accenture Song. These capabilities, together with our culture of shared success and commitment to creating 360&deg; value, enable us to help our clients succeed and build trusted, lasting relationships.
 
 
 We measure our success by the 360&deg; value we create for our clients, each other, our shareholders, partners and communities.
 
 
 The role of an executive assistant is important to the success of the executive and, as a result, the company. An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.
 
 
 
 Key responsibilities may include:
 
 
 
 
 <li>
 Manage scheduling for company executive(s)
 
 </li>
 <li>
 Draft, review and send communications on behalf of company executive(s)
 
 </li>
 <li>
 Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
 
 </li>
 <li>
 Office Administration
 
 </li>
 <li>
 Answer and respond to phone calls, communicate messages and information to the executive
 
 </li>
 <li>
 Prioritize emails and respond when necessary
 
 </li>
 <li>
 Coordinate travel arrangements
 
 </li>
 <li>
 Maintain various records and documents for company executive(s)
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 5 to 6 years of work experience within the executive support space
 
 </li>
 <li>
 Bachelors degree or equivalent
 
 </li>
 <li>
 Time-management skills
 
 </li>
 <li>
 Ability to pay attention to detail
 
 </li>
 <li>
 Organization skills
 
 </li>
 <li>
 Ability to multitask
 
 </li>
 <li>
 Basic understanding of frequently used computer software and programs, such as Microsoft Office
 
 </li>
 <li>
 Interpersonal skills
 
 
 
 </li>
</div>

Executive Support Analyst

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