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Confidential

<div>
 
 
 Executive Assistant - UAEN - Abu Dhabi
 
 
 
 
 
 
 Provide day-to-day administrative support to the department Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director&rsquo;s activities.
 
 
 
 
 
 
 Administrative support
 
 
 
 <ul>
 <li>
 Ensure smooth and effective execution of all daily activities relating to the Director by managing time and tasks effectively, coordinating meetings, following up on incomplete tasks and aligning key deliverables.
 </li>
 <li>
 Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork.
 </li>
 <li>
 Continuously follow-up on relevant reports and projects in the pipeline.
 </li>
 <li>
 Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics etc.,) to provide a smooth schedule and enhance the office work efficiency.
 </li>
 <li>
 Manage schedules and organize meetings according to the Director&rsquo;s request and proactively follow-up on re-scheduling and other minor irregularities.
 </li>
 <li>
 Assist in coordinating communications and thus nurturing the relationship with key stakeholders, delegations, and visitors by arranging meetings and organizing business trips.
 </li>
 <li>
 Methodically manage office documents and records and ensure that all documents are securely stored and protected.
 </li>
 <li>
 Draft letters and official correspondences as per the direction of the Director.
 </li>
 <li>
 Greet and receive visitors of the Director, inform the Director and ensure that required attention and hospitality are provided to the visitors.
 </li>
 <li>
 Work collaboratively with other Executive Assistants, ensuring up-to-date knowledge on processes and policies relating to all necessary administrative drafts.
 </li>
 <li>
 Other duties as applicable to the role.
 </li>
 </ul>
</div>

Executive Assistant

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 Provide full secretarial and administrative support to the SVP in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to the SVP to facilitate the smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities.
 </li>
 <li>
 Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
 </li>
 <li>
 Provide time management / diary service for the SVP to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
 </li>
 <li>
 Arrange meetings called by the SVP. Draft the topics of the agenda and prepare minutes of meetings as required.
 </li>
 <li>
 Provide efficient personal assistance and correspondence support to SVP, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
 </li>
 <li>
 Act as first point of contact for both internal and external parties who wish to contact or meet the SVP and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the SVP.
 </li>
 <li>
 Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
 </li>
 <li>
 Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
 </li>
 <li>
 Screen and respond to incoming calls for the SVP and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SVP as instructed and as per procedures.
 </li>
 <li>
 Assist the SVP in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
 </li>
 <li>
 Review, develop and improve on establish workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.
 </li>
 <li>
 Perform other similar or related duties as required or assigned by the Line Manager.
 
 
 </li>
 </ul>
 
 Minimum Qualification
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree
 </li>
 </ul>
</div>

Town Properties

Job SummaryWe are seeking a professional and highly organized Executive Secretary to support the CEO in daily operations and coordination.Key Responsibilities<ul><li>Manage CEO calendar, meetings, and appointments</li><li>Prepare contracts, reports, and official correspondence</li><li>Coordinate with agents, clients, and developers</li><li>Handle confidential documents and real estate agreements</li><li>Organize travel and event arrangements</li><li>Maintain organized documentation and filing systems</li></ul>Requirements<ul><li>Proven experience as Executive Secretary / Personal Assistant</li><li>Experience in real estate is a plus</li><li>Strong communication skills (English required, Arabic is an advantage)</li><li>Proficient in MS Office</li><li>Excellent time management and organizational skills</li><li>Based in UAE</li></ul>What We Offer<ul><li>Competitive salary</li><li>Professional work environment</li><li>Career growth opportunities</li></ul>Job Type: Full-timeExperience:<ul><li>Executive Secretary: 3 years (Required)</li></ul>

Executive Secretary to CEO

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

She Office Manager

Apt Resources Pvt.Ltd.

Apt Resources is currently looking for a General Personal Assistant (PA) to support a VIP Family in Abu Dhabi. This unique position requires a highly organized and proactive individual who can manage various tasks efficiently while maintaining the highest level of discretion and professionalism.
 
Key Responsibilities:: 
<ul>
<li>Provide comprehensive administrative support to the family, including calendar management, appointment scheduling, and travel arrangements.</li>
<li>Coordinate household activities, including staff management, event planning, and daily logistics.</li>
<li>Assist with personal errands and tasks as requested, ensuring a smooth and efficient daily operation.</li>
<li>Act as a liaison between the family and external contacts, including vendors, service providers, and guests.</li>
<li>Maintain confidentiality and handle sensitive information with discretion.</li>
<li>Support the family in various personal and social engagements, including organizing events and coordinating activities.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience as a Personal Assistant or relevant administrative role, preferably with experience supporting high-profile individuals or families.</li>
<li>Exceptional organizational and multitasking skills with a keen attention to detail.</li>
<li>Strong communication skills, both verbal and written, in English; proficiency in additional languages is a plus.</li>
<li>Ability to work independently and manage time effectively in a fast-paced environment.</li>
<li>High level of professionalism and integrity, capable of handling confidential information securely.</li>
<li>Proficient in using office software, including MS Office Suite and mobile applications.</li>
<li>Flexibility to adapt to changing schedules and demands.</li>
<li>Valid driver's license is preferred.</li>
</ul>
Benefits: 
Salary: AED 25000 to AED 30,000

General PA - VIP Family

sensetime

Position TitleCompany Driver &amp; Warehouse Support AssistantJob SummaryWe are looking for a reliable, professional, and flexible Executive Driver to support our CEO and assist with warehouse and logistics operations. The role requires safe and confidential driving for senior management, as well as hands-on support in warehouse activities, inventory handling, and coordination of deliveries from external suppliers. The ideal candidate must be highly flexible with working hours and days, capable of handling emergency situations calmly, and willing to perform multi-tasking duties as required.Key ResponsibilitiesDriving &amp; Executive Support<ul><li>Safely drive the CEO to Office , meetings, sites, official engagements, Airport Pick and Drop</li><li>Maintain confidentiality and professionalism at all times.</li><li>Be available for flexible working hours, including evenings, weekends, and short-notice requirements.</li><li>Respond responsibly during emergency situations and act promptly as per instructions.</li><li>Ensure the assigned vehicle is clean, well-maintained, and service schedules are followed.</li></ul>Logistics &amp; Warehouse Support<ul><li>Transport company items between the warehouse and project sites.</li><li>Collect and deliver materials from external suppliers and vendors.</li><li>Assist in receiving, checking, and arranging items in the warehouse.</li><li>Support inventory management, including basic stock tracking and organization.</li><li>Help with loading and unloading of materials when required.</li><li>Ensure proper arrangement and cleanliness of warehouse areas.</li></ul>Requirements &amp; Qualifications<ul><li>Valid UAE Driving License (mandatory).</li><li>Proven experience as a personal/executive driver (preferred).</li><li>Good command of spoken and written English.</li><li>Physically fit and willing to assist with warehouse-related tasks.</li><li>Highly flexible, dependable, and proactive.</li><li>Ability to remain calm and act responsibly during emergency situations.</li><li>Familiarity with UAE roads, traffic rules, and safe driving practices.</li><li>Basic knowledge of warehouse operations and inventory handling is an advantage.</li><li>Honest, disciplined, and well-presented.</li><li>Candidates who have their own car will be an advantage.</li></ul>Key Skills &amp; Competencies<ul><li>Time management and adaptability</li><li>Attention to detail</li><li>Problem-solving during urgent situations</li><li>Teamwork and willingness to support operations</li><li>Strong work ethic and reliability</li></ul>Work Location<ul><li>UAE &ndash; Abu Dhabi</li></ul>Interested applicant may send their profile to preethampereirasensetime23@gmail.comPlease mention the subject line as: &ldquo;Executive Driver &amp; Warehouse Support Assistant&rdquo;Job Type: Full-time

Company Driver & Warehouse Support Assistant

Explore 196+ Executive assistant in Abu Dhabi Jobs In Abu Dhabi Jobs In Abu Dhabi this February. Find roles across top companies and apply now to boost your career.

196 executive assistant jobs In Abu Dhabi Jobs In Abu Dhabi Jobs In Abu Dhabi

Executive Assistant

Executive Assistant

Executive Assistant

Executive Secretary to CEO

She Office Manager

General PA - VIP Family

Company Driver & Warehouse Support Assistant