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accountant & admin

executive assistant

Confidential

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 Executive Assistant - UAEN - Abu Dhabi
 
 
 
 
 
 
 Provide day-to-day administrative support to the department Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director&rsquo;s activities.
 
 
 
 
 
 
 Administrative support
 
 
 
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 Ensure smooth and effective execution of all daily activities relating to the Director by managing time and tasks effectively, coordinating meetings, following up on incomplete tasks and aligning key deliverables.
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 Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork.
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 Continuously follow-up on relevant reports and projects in the pipeline.
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 Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics etc.,) to provide a smooth schedule and enhance the office work efficiency.
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 Manage schedules and organize meetings according to the Director&rsquo;s request and proactively follow-up on re-scheduling and other minor irregularities.
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 Assist in coordinating communications and thus nurturing the relationship with key stakeholders, delegations, and visitors by arranging meetings and organizing business trips.
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 Methodically manage office documents and records and ensure that all documents are securely stored and protected.
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 Draft letters and official correspondences as per the direction of the Director.
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 Greet and receive visitors of the Director, inform the Director and ensure that required attention and hospitality are provided to the visitors.
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 Work collaboratively with other Executive Assistants, ensuring up-to-date knowledge on processes and policies relating to all necessary administrative drafts.
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 Other duties as applicable to the role.
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Executive Assistant

<div>
 
 
 JOB OBJECTIVE:
 
 
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 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
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 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
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 Secretarial Support
 
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 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
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 Correspondence:
 
 
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 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
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 Diary Management:
 
 
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 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
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 Department Communications:
 
 
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 Screen and respond to incoming calls and take appropriate action to handle the situation.
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 Make routine telephone calls to follow up actions on behalf of the department.
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 Records Management
 
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 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
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 Administration:
 
 
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 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
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 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
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 JOB REQUIREMENTS
 
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 Minimum Qualifications:
 
 
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 Bachelor&rsquo;s Degree in Administration / Business Management
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 Minimum Experience:
 
 
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 Minimum of 5 yrs. experience in a similar role in a medium to large organization
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</div>

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

She Office Manager

sensetime

Position TitleCompany Driver &amp; Warehouse Support AssistantJob SummaryWe are looking for a reliable, professional, and flexible Executive Driver to support our CEO and assist with warehouse and logistics operations. The role requires safe and confidential driving for senior management, as well as hands-on support in warehouse activities, inventory handling, and coordination of deliveries from external suppliers. The ideal candidate must be highly flexible with working hours and days, capable of handling emergency situations calmly, and willing to perform multi-tasking duties as required.Key ResponsibilitiesDriving &amp; Executive Support<ul><li>Safely drive the CEO to Office , meetings, sites, official engagements, Airport Pick and Drop</li><li>Maintain confidentiality and professionalism at all times.</li><li>Be available for flexible working hours, including evenings, weekends, and short-notice requirements.</li><li>Respond responsibly during emergency situations and act promptly as per instructions.</li><li>Ensure the assigned vehicle is clean, well-maintained, and service schedules are followed.</li></ul>Logistics &amp; Warehouse Support<ul><li>Transport company items between the warehouse and project sites.</li><li>Collect and deliver materials from external suppliers and vendors.</li><li>Assist in receiving, checking, and arranging items in the warehouse.</li><li>Support inventory management, including basic stock tracking and organization.</li><li>Help with loading and unloading of materials when required.</li><li>Ensure proper arrangement and cleanliness of warehouse areas.</li></ul>Requirements &amp; Qualifications<ul><li>Valid UAE Driving License (mandatory).</li><li>Proven experience as a personal/executive driver (preferred).</li><li>Good command of spoken and written English.</li><li>Physically fit and willing to assist with warehouse-related tasks.</li><li>Highly flexible, dependable, and proactive.</li><li>Ability to remain calm and act responsibly during emergency situations.</li><li>Familiarity with UAE roads, traffic rules, and safe driving practices.</li><li>Basic knowledge of warehouse operations and inventory handling is an advantage.</li><li>Honest, disciplined, and well-presented.</li><li>Candidates who have their own car will be an advantage.</li></ul>Key Skills &amp; Competencies<ul><li>Time management and adaptability</li><li>Attention to detail</li><li>Problem-solving during urgent situations</li><li>Teamwork and willingness to support operations</li><li>Strong work ethic and reliability</li></ul>Work Location<ul><li>UAE &ndash; Abu Dhabi</li></ul>Interested applicant may send their profile to preethampereirasensetime23@gmail.comPlease mention the subject line as: &ldquo;Executive Driver &amp; Warehouse Support Assistant&rdquo;Job Type: Full-time

Company Driver & Warehouse Support Assistant

Terracotta medical services

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul>Preferred Profile:<ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul>What We&rsquo;re Looking For:A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.Job Type: Full-timePay: AED36,000.00 - AED72,000.00 per yearApplication Question(s):<ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

Teamleader General Contracting

<ul><li>Manage executive calendar and appointments</li><li>Arrange meetings (clients, consultants, contractors)</li><li>Prepare meeting agendas &amp; minutes</li><li>Handle confidential documents</li><li>Maintain project files (contracts, drawings, BOQs, permits)</li><li>Track incoming &amp; outgoing correspondence</li><li>Coordinate with site engineers and project managers</li><li>Monitor document submission deadlines</li><li>Assist in staff documentation</li><li>Coordinate travel arrangements</li><li>Maintain company records</li><li>Support PRO for official documentation if needed</li><li>Strong English communication (Arabic is an advantage in UAE)</li><li>Knowledge of construction terms (BOQ, RFQ, RFI, LPO, etc.)</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Good organizational skills</li><li>Ability to handle pressure and deadlines</li></ul>*Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Executive Secretary/Receptionist

She Nails

Hiring - Dental assistant FEMALELocation: Abu DhabiRequirements:<ul><li>2year experience</li><li>F I L I P I N O Nationality is must </li><li>English Speaking</li><li>Education: Bachelor's degree</li><li>We prefer the candidate to be a dentist with doh licence as dental assistant </li></ul>WhatsApp: '0563950363Job Type: Full-timeLicense/Certification:<ul><li>DOH licence as dental assistant (Preferred)</li></ul>Work Location: In person

Dental Assistant

Explore 100+ Executive assistant in Arabic Jobs In Abu Dhabi this February. Find roles across top companies and apply now to boost your career.

100 executive assistant jobs In Arabic Jobs In Abu Dhabi

Executive Assistant

Executive Assistant

She Office Manager

Company Driver & Warehouse Support Assistant

Male Executive Secretary to the Director

Executive Secretary/Receptionist

Dental Assistant