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executive assistant

Acelerar Technologies

Position: Executive Assistant/ Virtual AssistantLocation: Remote/WFHExperience: 1-2 yearsWorking Hours: Indian/Dubai time zone, 5 days Monday-Friday.Acelerar is one of the leading Business Process Outsourcing companies in India and a global brand offering reliable and result-driven outsourcing solutions for overseas clients.With years of establishment in global market, Acelerar represents an all-embracing definition of a BPO Company having vast pool of talent resource, industry-recognized expertise, organizational efficiency and a large number of satisfied global clients, thereby ensuring a comprehensive outsourcing solution to every business entity of whatsoever size.We deliver value and revenue-oriented results cost-effectively.What are we looking for?We strive to be the best in what we do and we have our own ways of doing things, a simple but smart business model, a strong sense of business ethics and some very smart people&hellip;and we need more smart folks to support our growth.We are seeking a skilled and experienced Executive Assistant or Virtual Assistant to assist our international clients. The ideal candidate must have excellent English communication skills (both verbal and written) and prior experience (minimum 12 months) as a Executive/Virtual Assistant. The Executive Assistants will provide administrative support to the CEO (based in Dubai) and CTO (based in India). This role is pivotal in ensuring smooth coordination of schedules, meetings, and operational tasks across global time zones. The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Manage calendars and schedules for the CEO and CTO, including coordinating meetings across multiple time zones.</li><li>Follow up on emails and requests to ensure timely responses and scheduling.</li><li>Coordinate interview scheduling with candidates and internal stakeholders.</li><li>Assist with logistics and coordination for HR-related initiatives and events (e.g., offsites).</li><li>Support miscellaneous program management and administrative tasks as needed.</li><li>Make calls to clients, candidates, or other stakeholders as required, ensuring professional communication.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul>Tools &amp; Technology:<ul><li>G Suite: Email, calendar, and document management.</li><li>Slack: Team communication and collaboration.</li><li>Notion (optional): Documentation and project management; training provided.</li><li>Greenhouse (optional): Recruiting and interview coordination; training provided.</li></ul>What should be your profile &amp; skills?<ul><li>Minimum of 1 year of experience as a Executive Assistant or Virtual Assistant.</li><li>Excellent English communication skills, both verbal and written.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work independently, manage multiple tasks, and meet deadlines.</li><li>Comfortable with making calls and professional client communication.</li><li>Experience coordinating across multiple time zones is a plus.</li><li>Familiarity with CRM systems (experience with HubSpot is a plus but not mandatory).</li><li>Proactive problem-solving abilities, accuracy and a solution-oriented mindset.</li><li>Patience, empathy, and the ability to handle challenging situation calmly and effectively.</li><li>Effective time manager, active listener and quick adaptability to new tools, systems, and processes.</li><li>Proficiency in Microsoft Excel, G Suite, and similar productivity tools.</li><li>Comfortable working in a dynamic and fast-paced environment.</li><li>Ability to work during different time zone hours.</li><li>Flexibility to adjust working hours during peak periods or as needed.</li></ul>And there&rsquo;s more&hellip;We will give you responsibility from day one. We value a healthy work-life balance, offer competitive salaries, and foster a positive, collaborative, and supportive work environmentIt&rsquo;s a great opportunity to be part of not just a fast-growing organisation in an exciting market, but an organisation that is amongst the best in the sectorJob Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Provident Fund</li><li>Work from home</li></ul>Application Question(s):<ul><li>Please share your Current Annual CTC and Expected CTC?</li><li>Will you be able to join immediately?</li><li>Have you managed General Admin task working as a Executive/Virtual Assistant?</li></ul>Experience:<ul><li>International Client Handling: 1 year (Required)</li><li>Executive Assistant: 1 year (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: Remote

Executive Assistant

V-Global

Job Title: Executive AssistantLocation: Kandivali, MumbaiReports To: Founder &amp; CEO Company Overview:At V Global, our mission is to foster the growth of Indian exports and elevate SMEs onto the global stage, thus directly contributing to the nation's prosperity. We are guided by a philosophy of Win-Win-Win, aiming for mutual benefit in all endeavors. As a small yet dynamic organization, we offer a flexible work environment where a 'Beat your Best' attitude is paramount. We believe in the journey from Good to Great, ensuring everyone has the opportunity to continually learn, implement, and flourish together.V Global stands as a premier export outsourcing agency, specializing in facilitating businesses' expansion into international markets. With a team of seasoned consultants boasting extensive global experience, we offer essential support, services, and solutions to businesses aspiring for growth through exports. Discover more about our endeavors at [www.vglobalindia.in].Job Description: Executive Assistant (Export Channel Partner Industry)Position Overview:V Global, a prominent player in the export services sector of the international trade industry, is actively searching for a seasoned and proficient Executive Assistant to join our vibrant team. This role is crucial as the Executive Assistant will be instrumental in delivering comprehensive administrative assistance to the Business Owner, ensuring seamless operations, and bolstering the success of our export channel partner business. Joining us presents an unparalleled chance to be part of a forward-looking organization committed to empowering Indian SMEs in extending their global footprint.Key Responsibilities: What You&rsquo;ll Do<ul><li>Be the single point of coordination for the CEO &mdash; ensuring commitments, meetings, and follow-ups are on track.</li><li>Liaise with internal teams, clients, and external partners across different time zones.</li><li>Maintain task and follow-up systems so nothing slips through the cracks.</li><li>Prepare reports, summaries, and presentations using MS Office (especially Excel &amp; Word).</li><li>Conduct online research to support strategic projects.</li><li>Manage day-to-day priorities with precision and urgency.</li><li>Occasionally assist in coordinating personal and logistical matters to ensure the CEO&rsquo;s schedule runs smoothly.</li></ul>What Makes You a Fit<ul><li>2&ndash;5 years as EA, office coordinator, or in high-responsibility administrative roles.</li><li>Proven follow-up skills &mdash; you never lose track of what needs to be done.</li><li>Excellent communication in English (spoken &amp; written).</li><li>Fast Typing &amp; Short Hand</li><li>Strong MS Office skills &mdash; Excel (VLOOKUP, Pivot Tables), Word, and online research.</li><li>Steady career history (no frequent job-hopping).</li><li>Mature, reliable, and adaptable to changing priorities.</li><li>Reside within 30 minutes of Kandivali East.</li></ul>What You&rsquo;ll Love About This Role<ul><li>Mentorship &amp; Growth &ndash; Work side-by-side with the CEO, gaining firsthand exposure to high-level decision-making.</li><li>Global Exposure &ndash; Be part of conversations and projects with Exporters &amp; International clients.</li><li>Fast-Track Learning &ndash; Experience the intensity and rewards of operating in a high-performance culture.</li></ul>Adaptability Challenge &ndash; Every day will test and expand your ability to think on your feet.Administrative Support:<ul><li>Provide comprehensive administrative assistance to the Business Owner, managing calendars, scheduling meetings, and arranging travel plans.</li><li>Prepare and refine documents, presentations, and reports for both internal and external distribution, ensuring accuracy and professionalism.</li><li>Manage incoming communications, such as emails and phone calls, and handle them appropriately with confidentiality and discretion.</li></ul>Communication and Liaison:<ul><li>Act as the main point of contact for both internal and external stakeholders, representing the Business Owner with professionalism and respect.</li><li>Facilitate smooth communication between the Business Owner and team members, ensuring timely dissemination of information and alignment of goals.</li><li>Draft, review, and proofread correspondence on behalf of the Business Owner, maintaining high standards of accuracy and clarity.</li></ul>Qualifications:Organization and Time Management:<ul><li>Bachelor's degree in business administration, communications, or related field.</li><li>Minimum of 3 years' experience in an executive support role, preferably in the export or international trade sector.</li><li>Proficiency in Microsoft Office Suite and other relevant software applications.</li><li>Excellent written and verbal communication skills, with attention to detail and professionalism.</li><li>Strong ability to prioritize tasks, manage time effectively, and adapt to changing priorities in a fast-paced environment.</li><li>Experience working in a hybrid (physical + remote) work environment preferred.</li></ul>How to Apply: Interested candidates meeting the qualifications may submit their resume and cover letter to hr1@vglobalindia.in with the subject line &quot;Executive Assistant Application.&quot;Job Type: Full-time Salary: &#8377;20,000.00 - &#8377;35,000.00 per month Schedule: Fixed shift (Flexible timings) Supplemental Pay: Yearly bonus (Loyalty for 12 months) Education: BBM / MBA Marketing Experience: Executive Assistant: 3-5 years (Required) Work type : Physical presence in Mumbai Requirements: Laptop compulsory.V Global is an equal opportunity employer, welcoming candidates from diverse backgrounds to apply.Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Internet reimbursement</li><li>Leave encashment</li></ul>Application Question(s):<ul><li>What is your current CTC in Lacs per annum?</li><li>What is your expected CTC in Lacs per annum?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistant: 3 years (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

JSW Sports Pvt Ltd

<div>
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking an experienced and detail-oriented Executive Assistant to provide high-level administrative and coordination support to senior leadership. The role requires strong organisational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality in a fast-paced professional environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage calendars, appointments, meetings, and travel arrangements.
 
 
 &bull; Handle correspondence, documentation, and day-to-day administrative tasks.
 
 
 &bull; Act as a gatekeeper by prioritising communication and requests.
 
 
 &bull; Manage confidential and sensitive information with discretion and professionalism.
 
 
 
 
 
 
 Coordination &amp; Communication
 
 
 
 &bull; Serve as a primary point of contact between leadership and internal/external stakeholders.
 
 
 &bull; Coordinate meetings, calls, and leadership interactions across teams.
 
 
 &bull; Ensure timely follow-ups on action items, requests, and approvals.
 
 
 
 
 
 
 Meetings &amp; Documentation
 
 
 
 &bull; Prepare agendas, presentations, and meeting materials.
 
 
 &bull; Record minutes where required and track action items to closure.
 
 
 &bull; Maintain organised and up-to-date records of meetings, documents, and communications.
 
 
 
 
 
 
 Logistics &amp; Scheduling
 
 
 
 &bull; Plan and coordinate domestic and international travel.
 
 
 &bull; Support logistics for leadership meetings, events, and stakeholder engagements.
 
 
 &bull; Ensure smooth scheduling across multiple priorities and time zones.
 
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 &bull; 3&ndash;6 years of experience as an Executive Assistant or in a similar administrative role.
 
 
 &bull; Strong organisational, time-management, and multitasking capabilities.
 
 
 &bull; Excellent written and verbal communication skills.
 
 
 &bull; High level of professionalism, discretion, and reliability.
 
 
 &bull; Detail-oriented with the ability to anticipate requirements and take initiative.
 
 
 &bull; Comfortable working in a dynamic and fast-paced environment.
 
 
 &bull; Proficiency in MS Office.
 
</div>

Shree Hr services

What you&rsquo;ll do As an Executive Assistant, the person is responsible to achieve the planned results of delivery, quality, and cost, on a daily, weekly, monthly, and annual basis through effective utilization of resources of the organization. The organization is looking at ambitious growth targets, and this role contributes to deliver the daily results, and at the same time build the teams, processes, capabilities, and capacities to deliver the business results. The responsibilities are not ranked in their order of importance. The following responsibilities of an Executive Assistant include but are not limited to the following.Key Performance AreaProvide support to the Director and the executive team in a directed and timely manner to achieve the organizational goal and accomplish the objectives. Ensure that the Director office operations are run smoothly and efficiently. Liaison with the Internal and External stakeholders to manage the communication on various projects and tasks. Scheduling the Director calendar, both professional and personal, and manage his correspondence including his agendas, mail, email, calls, travel arrangements, client management, and other organizational logistics. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives. Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business. Minutes of the meeting whenever required to support the director Managing the customer visits and delegates to ensure the visit is smoothly handled.CoordinationInteract with ease with the fellow team members and other stake holders. Effective communication skills to deliver the essential results. Contribute to cross functional team to accomplish results as needed.PreferencesProven experience as an executive assistant or other relevant administrative support experience. In-depth understanding of entire MS Office suite. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills Experience 2+ years in Managing Directors or a CEO s office. Graduate or Post GraduateJob Type: Full-timePay: &#8377;20,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>total work: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Cleantech Services India Private LTD

Job Summary:The Executive Assistant to the Managing Director provides high-level administrative, operational, and legal support to ensure the effective functioning of the Managing Director&rsquo;s office. This role involves close coordination with internal teams, clients, and external stakeholders, support for day-to-day business activities, participation in client meetings, and review and coordination of legal and commercial documentation. The position requires a high degree of professionalism, confidentiality, and business acumen.Key Responsibilities:<ul><li>Support the Managing Director in day-to-day administrative and operational activities.</li><li>Manage the MD&rsquo;s calendar, meetings, travel arrangements, and correspondence.</li><li>Prepare, review, and coordinate legal, contractual, and commercial documents in consultation with legal advisors.</li><li>Assist in organising and participating in client meetings, including preparation of agendas, presentations, minutes of meetings, and follow-up actions.</li><li>Act as a key coordination point between the MD and internal departments, customers, partners, and external consultants.</li><li>Track key action items, deadlines, and commitments and ensure timely closure.</li><li>Support contract administration, NDA management, and document execution processes.</li><li>Maintain organized and confidential records of legal, commercial, and corporate documents.</li><li>Assist in drafting official correspondence, reports, presentations, marketing&amp; social media and management summaries.</li><li>Support compliance, governance, and statutory documentation as required at various time zones.</li><li>Handle sensitive information with discretion and professionalism.</li></ul>Requirements / Qualifications:<ul><li>Bachelor&rsquo;s degree in law with a Business, Management, or Commerce background preferred.</li><li>2-4 years of experience as an Executive Assistant, Legal Executive, or similar role supporting senior leadership.</li><li>Strong understanding of legal documentation, contracts, and corporate governance processes.</li><li>Excellent communication skills, both written and verbal.</li><li>Strong organisational, multitasking, and time-management abilities.</li><li>Advanced Proficiency in MS Office Word and PowerPoint</li><li>Ability to work independently, exercise sound judgment, and maintain confidentiality.</li><li>Professional demeanour with strong stakeholder management skills.</li></ul>Job Type: Full-timePay: &#8377;35,000.00 - &#8377;50,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

HILLWOODS SCHOOL, GUAJRAT

Job Title: Executive AssistantReports to: Director, Hillwoods AcademyJob Summary: The Executive Assistant provides high-level administrative support to the Director of Schools, ensuring smooth and efficient operations within the organization. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.Key Responsibilities 1. Manage the Director of Schools' calendar, scheduling appointments, meetings, and travel arrangements. 2. Coordinate and prioritize incoming communications, including emails, phone calls, and letters. 3. Prepare and edit correspondence, reports, and presentations for internal and external distribution. 4. Assist in the preparation of agendas and materials for meetings, take minutes, and follow up on action items. 5. Conduct research and compile data as needed for various projects and initiatives. 6. Maintain accurate records and files, both electronic and hard copy, ensuring easy retrieval of information. 7. Act as a liaison between the Director of Schools and internal/external stakeholders, including staff, parents, and community members. 8. Handle confidential and sensitive information with discretion and professionalism. 9. Assist in special projects and initiatives as assigned by the Director of Schools. 10. Provide administrative support to other members of the leadership team as needed.Qualifications: 1. Bachelor's degree in business administration, education, or related field preferred. 2. Proven experience as an executive assistant or similar role, preferably in an educational or non-profit setting. 3. Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines. 4. Strong communication skills, both written and verbal, with a high level one of professionalism. 5. Proficiency in Microsoft Office Suite and other relevant software applications. 6. Discretion and confidentiality in handling sensitive information. 7. Ability to work independently with minimal supervision and as part of a team. 8. Flexibility and adaptability to changing priorities and fast-paced environments. 9. Attention to detail and accuracy in all work tasks. 10. Positive attitude and willingness to take on new challenges.Salary and Benefits: Salary for this position will be commensurate with experience and qualifications.Application Process: Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position.Job Type: Full-timePay: From &#8377;35,000.00 per monthWork Location: In person

Egon Software Pvt. Ltd.

<div>
 
 
 Position Summary:
 
 
 
 We are seeking a highly organized, efficient, and trustworthy
 
 Executive Assistant
 
 to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism.
 
 
 
 Key Responsibilities:
 
 
 <ol>
 <li>
 
 Calendar &amp; Schedule Management:
 
 </li>
 </ol>
 <ul>
 <li>
 Manage the Director&rsquo;s personal and professional calendar, scheduling meetings, appointments, and events.
 </li>
 <li>
 Prioritize appointments and activities based on urgency and importance, ensuring efficient time management.
 </li>
 <li>
 Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Director&rsquo;s time.
 </li>
 <li>
 Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner.
 </li>
 </ul>
 <ol>
 <li>
 
 Travel &amp; Logistics Coordination:
 
 </li>
 </ol>
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 <li>
 Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed.
 </li>
 <li>
 Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information.
 </li>
 </ul>
 <ol>
 <li>
 
 Communication &amp; Correspondence:
 
 </li>
 </ol>
 <ul>
 <li>
 Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly.
 </li>
 </ul>
 <ol>
 <li>
 
 Document Preparation &amp; Filing:
 
 </li>
 </ol>
 <ul>
 <li>
 Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible.
 </li>
 </ul>
 <ol>
 <li>
 
 Meeting &amp; Event Coordination:
 
 </li>
 </ol>
 <ul>
 <li>
 Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available.
 </li>
 <li>
 Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to.
 </li>
 </ul>
 <ol>
 <li>
 
 Confidentiality &amp; Discretion:
 
 </li>
 </ol>
 <ul>
 <li>
 Handle confidential and sensitive matters with professionalism and discretion, ensuring the Director&rsquo;s privacy is always respected.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 
 Education:
 
 High school diploma required; Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 
 Experience:
 
 </li>
 <li>
 At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role.
 </li>
 <li>
 Prior experience supporting senior executives or leadership is highly preferred.
 </li>
 <li>
 Experience with both business and personal administrative tasks is a plus.
 </li>
 <li>
 
 Skills:
 
 </li>
 <li>
 Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
 </li>
 <li>
 Exceptional attention to detail and accuracy in all tasks.
 </li>
 <li>
 Ability to handle confidential information and maintain a high level of discretion.
 </li>
 <li>
 Comfortable working independently and taking initiative in managing tasks.
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes:
 
 
 <ul>
 <li>
 
 Proactive:
 
 Ability to anticipate the Director&rsquo;s needs and take action without constant direction.
 </li>
 <li>
 
 Reliable &amp; Trustworthy:
 
 Dependable in managing both personal and professional tasks, handling sensitive matters with integrity.
 </li>
 <li>
 
 Adaptable:
 
 Flexible and able to adjust to changing priorities and demands.
 </li>
 <li>
 
 Discreet &amp; Professional:
 
 Able to maintain confidentiality and professionalism in all interactions.
 </li>
 <li>
 
 Tech-Savvy:
 
 Comfortable using technology to streamline processes and enhance productivity.
 </li>
 <li>
 
 Problem-Solver:
 
 Resourceful in handling unexpected situations and resolving issues as they arise.
 </li>
 </ul>
 
 
</div>

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4273 executive assistant jobs IN Noida Faridabad Delhi Ghaziabad Greater Noida Jobs In Delhi

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant