administrative assistant Jobs in Riyadh Ksa For Dammam Hub Jobs In Arabic Jobs In Arabic Jobs In Arabic Jobs In Sharjah United Arab Emirates

administrative assistant

admin executive Jobs in Riyadh Ksa For Dammam Hub Jobs In Arabic Jobs In Arabic Jobs In Arabic Jobs In Sharjah United Arab Emirates

admin executive

executive assistant to ceo Jobs in Riyadh Ksa For Dammam Hub Jobs In Arabic Jobs In Arabic Jobs In Arabic Jobs In Sharjah United Arab Emirates

executive assistant to ceo

administration assistant Jobs in Riyadh Ksa For Dammam Hub Jobs In Arabic Jobs In Arabic Jobs In Arabic Jobs In Sharjah United Arab Emirates

administration assistant

business co-ordinator / executive assistant Jobs in Riyadh Ksa For Dammam Hub Jobs In Arabic Jobs In Arabic Jobs In Arabic Jobs In Sharjah United Arab Emirates

business co-ordinator / executive assistant

executive assistant

Emdad By Elm

<div>
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide administrative support to the Head of the Legal Department, including preparing correspondence, reports, and presentation
 </li>
 <li>
 Manage the Head's calendar, scheduling meetings, and making travel arrangement
 </li>
 <li>
 Coordinate and facilitate communication between the Legal Departments and other departments and team
 </li>
 <li>
 Prepare and maintain confidential documents, including contracts, agreements, and other sensitive material
 </li>
 <li>
 Develop and maintain a thorough understanding of the Legal Department's operations and initiative
 </li>
 <li>
 Provide guidance and support to other team members as needed
 </li>
 </ul>
 
 
 
 
 Required Skill:
 
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant or similar role, preferably in a legal or corporate environment
 </li>
 <li>
 Excellent communication, organizational, and interpersonal skills
 </li>
 <li>
 Strong attention to detail and ability to maintain confidentiality
 </li>
 <li>
 Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
 </li>
 <li>
 Experience with calendar management and scheduling
 </li>
 <li>
 Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
 </li>
 <li>
 Strong problem-solving and analytical ski
 </li>
 </ul>
 
 
 
 
 Preferred Skills:
 
 <ul>
 <li>
 Experience working in a legal department or with a law firm
 </li>
 <li>
 Familiarity with legal terminology and concepts
 </li>
 <li>
 Experience with document management systems and tools
 </li>
 </ul>
 
 
</div>

Executive Assistant

SAUR

<div>
 
 SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.
 
 
 Further details on our web site: http://www.saur.com/.
 
 
 
 
 
 Currently we are looking for an
 
 Executive Assistant
 
 
 
 ,
 
 
 for our office in Riyadh, KSA.
 
 
 
 
 
 
 Mission
 
 :
 
 
 Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, Being based at Riyadh. The responsibilities of the role will be:
 
 <ul>
 <li>
 Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and re-directed where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries.. etc
 </li>
 <li>
 Co-ordinating complex travel and accommodation arrangements for all GCC team.
 </li>
 <li>
 Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.
 </li>
 <li>
 Performs all other business related tasks as assigned by the CEO, the Managing Director &amp; the HR Director
 </li>
 <li>
 Support to onboarding &amp; Employee Integration: design, lead and maintain the key processus which are important for any new employee (find a house, school subcriptions, etc.. IQAMA process, etc.
 </li>
 <li>
 Support to onboarding &amp; Employee Integration.
 </li>
 <li>
 External Partnerships &amp; Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience Background: minimum 5 years in a similar position
 </li>
 <li>
 Educational background: University Degree or equivalent
 </li>
 <li>
 Certifications: Bachelor Degree
 </li>
 <li>
 Location: Riyadh
 </li>
 <li>
 Geographic scope: Saudi Arabia and GCC
 </li>
 <li>
 Languages: Arabic, English
 </li>
 <li>
 Travel requirements: sometimes
 </li>
 <li>
 Saudi citizenship
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Competitive salary package.
 </li>
 <li>
 Opportunities for career advancement within the company.
 </li>
 <li>
 Friendly and dynamic work environment.
 </li>
 </ul>
 
 
 
 
 
 SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law
 
 
</div>

Al Jazirah Vehicles Agencies Co. Ltd.

<div>
 
 
 Job Purpose
 
 :
 
 
 
 
 <ul>
 <li>
 To facilitate and be responsible for the efficient functioning of an office through a range of administrative, clerical, financial and managerial tasks performed within the office, including office management, implementation of procedures, processing, records management, collection, and reporting of statistics.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Regularly monitor the accuracy, completeness, and timeliness of processing activities within the office.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Plan, develop, and facilitate changes in procedures, forms and practices, workflows, personnel assignment and equipment.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution/ next course of action.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 File and retrieve corporate documents, records, and reports.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Manage and maintain Schedules &amp; make necessary travel arrangements.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Record, Compile, transcribe, and distribute minutes of meetings.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Comply with all relevant safety, quality and environmental management policies, procedures, and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 3 - 4 years experience as a Executive Assistant
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong ability to multitask
 </li>
 <li>
 Bachelor degree in Business Management / Administration
 </li>
 </ul>
 
 
</div>

Infinite pl

<div>
 
 Infinite pl
 
 , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through in-house, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.
 
 
 Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."
 
 
 
 Role Overview
 
 
 The Office of the CEO serves as the control center of Infinite pl, coordinating strategy, operations, investor relations, and execution across the group.
 
 
 This role blends two essential dimensions:
 
 
 &emsp;&emsp;1.&emsp;&emsp;
 
 Executive Assistance
 
 &mdash; ensuring seamless day-to-day management of the CEO&rsquo;s time, meetings, travel, and communication.
 
 
 &emsp;&emsp;2.&emsp;&emsp;
 
 Strategic Coordination
 
 &mdash; driving alignment, follow-up, and delivery across high-priority projects and board commitments.
 
 
 The selected individual will operate as the CEO&rsquo;s
 
 right hand
 
 , maintaining clarity, discipline, and flow across everything that reaches or leaves the CEO&rsquo;s desk. They must combine administrative excellence with strategic intelligence, moving effortlessly from managing logistics to drafting notes or following up with board members.
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Executive &amp; Administrative Management
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Manage the CEO&rsquo;s calendar, schedule, travel, meetings, and personal appointments with meticulous organization
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Filter and prioritize incoming communication &mdash; ensuring only critical matters reach the CEO while all others are handled proactively
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate logistics for all internal and external meetings, including documentation, briefings, and action follow-ups
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Handle confidential correspondence, expenses, and executive administration with discretion and accuracy
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Prepare meeting notes, summaries, and next-step trackers following CEO engagements
 </li>
 <li>
 Strategic Project &amp; Investor Coordination
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Track the progress of CEO-led initiatives
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Prepare briefings, slides, and documentation for meetings, presentations, and stakeholder updates
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Serve as the focal point between the CEO and internal functions (Finance, Legal, Ventures)
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Ensure follow-through on all decisions made by the CEO or board &mdash; creating accountability and visible progress
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate sensitive materials such as Information Memoranda, Q&amp;A documents, and shareholder correspondence
 </li>
 <li>
 Executive Communication &amp; Interface
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Draft and proofread emails, letters, executive notes, and official correspondence with clarity and tone alignment
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Liaise with senior executives, investors, government partners, and advisors to schedule discussions or obtain updates
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Maintain and update the CEO&rsquo;s internal communication channels &mdash; ensuring clarity of direction and timely responses
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Support internal presentations and messaging related to board, audit, or investor engagements
 </li>
 <li>
 Operational Rhythm &amp; Governance
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Manage the CEO&rsquo;s operational rhythm &mdash; weekly leadership meetings, board preparation, and performance dashboards
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate with departments to consolidate progress reports and ensure alignment with Infinite pl&rsquo;s priorities
 
 
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 
 <ul>
 <li>
 8&ndash;12 years of experience in executive administration, office management, or project coordination &mdash; ideally supporting a CEO or Managing Director
 </li>
 <li>
 Strong exposure to board-level communication, investor-facing material, or corporate documentation
 </li>
 <li>
 Experience in a fast-paced environment &mdash; ideally within consulting, investment, or digital/technology sectors
 </li>
 <li>
 Bilingual (English essential, Arabic preferred) with excellent writing and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and modern productivity tools (Asana, Notion, or similar)
 
 
 
 
 </li>
 </ul>
 
 Attributes:
 
 
 
 
 <ul>
 <li>
 Highly organized, anticipatory, and disciplined: always two steps ahead
 </li>
 <li>
 Analytical and literate: can read a board document and summarize it for the CEO clearly
 </li>
 <li>
 Composed under pressure: thrives in high-speed, high-stakes environments
 </li>
 <li>
 Discreet and trustworthy: handles confidential matters with absolute integrity
 </li>
 <li>
 Professional presence: able to represent the CEO&rsquo;s office with calm confidence
 </li>
 <li>
 Emotionally intelligent: knows when to push, when to hold, and when to
 
 
 
 
 </li>
 </ul>
 Infinite pl ♾️ - where innovation meets logistics, and the journey is Infinitely boundless!
 
 
 Let's disrupt logistics together and explore infinite opportunities!
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Takamol Holding

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Provide high administrative support for Office of Strategic Management &amp; Boards Affairs executives and chief officers (including executive itineraries, executive correspondence, executive expenses) in order to ensure that executive support is efficient, and executives&rsquo; needs, and expectations are met.
 </li>
 <li>
 Manage and maintain executives&rsquo; itinerary and diary, schedule appointments, meetings, and conference calls, collect and prepare meeting documents and update all participants as required in order to ensure that the diary is accurate and up-to-date, participants are informed, and all necessary documents are distributed in advance.
 </li>
 <li>
 Screen all incoming communication and correspondence (letters, emails, phone calls, etc) and independently manage outbound correspondence in order to ensure that incoming correspondence is filtered, distributed and answered promptly, professionally and in line with Shared Services standards and guidelines.
 </li>
 <li>
 Draft and edit communications, presentations and other documents and update documentation and templates in order to support executives in their daily work and ensure that documents and templates are structured, accurate and up-to date.
 </li>
 <li>
 Provide any other clerical or secretarial duties as required (including managing executives&rsquo; expenses and securing appropriate signatures as required) in order to ensure accuracy and alignment with Shared Services standards.
 </li>
 <li>
 Actively seek to develop and deepen expertise in line with function requirements
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Minimum Qualifications:
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or, Management
 </li>
 <li>
 Minimum Experience:
 </li>
 <li>
 10 years of experience in Administration, preferably with experience in executive administrative support
 </li>
 <li>
 Competencies (Knowledge, Skills &amp; Abilities):
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Excellent command of Arabic and English
 </li>
 <li>
 Empathy and emotional intelligence
 </li>
 <li>
 Time Management.
 </li>
 <li>
 Teamwork.
 </li>
 <li>
 Analysis Report.
 </li>
 <li>
 Documentation
 </li>
 </ul>
</div>

Confidential Semi-Government

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Supervise day-to-day office operations and ensure smooth workflow.
 </li>
 <li>
 Manage the Executive&rsquo;s calendar, schedule meetings, and organize travel arrangements.
 </li>
 <li>
 Handle incoming and outgoing correspondence, ensuring proper filing and documentation.
 </li>
 <li>
 Greet and assist visitors and clients in a professional manner.
 </li>
 <li>
 Prepare regular reports, memos, and business presentations.
 </li>
 <li>
 Oversee office budgets, expenses, and purchasing of supplies.
 </li>
 <li>
 Manage and delegate tasks to the administrative team (assistants, drivers, receptionists, etc.).
 </li>
 <li>
 Maintain office systems, including data management, filing, and record-keeping.
 </li>
 <li>
 Support implementation of company policies and ensure compliance across the office.
 </li>
 <li>
 Coordinate between departments to facilitate communication and administrative support.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum of 4 years of experience in office management or executive administration.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong written and verbal communication skills in both English and Arabic.
 </li>
 <li>
 Ability to handle confidential information with integrity and professionalism.
 </li>
 <li>
 Strong leadership skills with a proactive and detail-oriented mindset.
 </li>
 </ul>
 
 
</div>

Veeam Software

<div>
 Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world&rsquo;s biggest brands. The future of data resilience is here - go fearlessly forward with us.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Proactively coordinate and engage with leadership in planning and organizing events and activities
 </li>
 <li>
 Manage complex calendars and schedules with senior leadership while maintaining diplomacy and discretion
 </li>
 <li>
 Organize, prioritize, and appropriately handle time-sensitive and confidential information
 </li>
 <li>
 Organize, execute, and assist with team activities and meetings
 </li>
 <li>
 Keep travel logistics, expense reports, and administrative needs well organized and up to date
 </li>
 <li>
 Partner with the EA team to manage onsite meals, events, and employee activities
 </li>
 <li>
 Prioritize inclusion, diversity, and equity initiatives for executives
 </li>
 <li>
 Foster a positive work environment and encourage colleagues to do the same
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Experience supporting high-level executives in a dynamic environment
 </li>
 <li>
 Proficiency in Microsoft Office applications
 </li>
 <li>
 Excellent interpersonal and time management skills
 </li>
 <li>
 Strong problem-solving abilities and attention to detail
 </li>
 <li>
 Growth mindset and willingness to learn and adapt
 </li>
 <li>
 Ability to organize events and manage office operations
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get
 
 
 
 <ul>
 <li>
 Comprehensive benefits package, including private health insurance and access to wellness resources
 </li>
 <li>
 Support for families, such as assistance with childcare and parental leave
 </li>
 <li>
 Retirement plans and financial well-being programs
 </li>
 <li>
 Opportunities for professional growth and learning
 </li>
 <li>
 Flexible work arrangements and a supportive, inclusive work environment
 
 
 </li>
 </ul>
 Please note: If the applicant is permanently located outside of Kingdom of Saudi Arabia Veeam reserves the right to decline the application for the position. Remote work is only possible for employees located in Kingdom of Saudi Arabia.
 
 
 
 Veeam Software is an equal opportunity employer
 
 and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.
 
 
 Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.
 
 
 The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.
 
 
 By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.
 
 
 
 By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.
 
 
 
 
 
</div>

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