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sales assistant

executive assistant

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

Executive Assistant

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide full secretarial and administrative support to Head of function in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.
 </li>
 </ul>
</div>

PROMPT Holding

About the RoleWe are seeking a proactive, detail-oriented Executive Assistant &amp; Accounts Officer to support senior management in a fast-paced construction environment. This role requires ownership, confidence, and strong follow-through &mdash; not passive task execution.The successful candidate will act as a key support to the Managing Director, ensuring timely approvals, financial accuracy, and operational efficiency.Key Responsibilities<ul><li>Prepare and review financial reports, analyses, and summaries with full understanding of content</li><li>Proactively follow up on pending approvals and ensure no operational delays</li><li>Escalate discrepancies or unclear instructions before execution</li><li>Support accounts functions including reconciliations, documentation control, and reporting</li><li>Anticipate management queries and come prepared with clear explanations</li><li>Coordinate across departments to ensure smooth execution</li></ul>What We&rsquo;re Looking For<ul><li>Strong sense of ownership and accountability</li><li>Confident communicator who can respond clearly under pressure</li><li>Ability to challenge respectfully and seek clarification when needed</li><li>Fast-paced, solution-oriented mindset</li><li>Minimum 3&ndash;5 years' experience in accounts and executive support</li><li>Experience in construction industry preferred</li></ul>This Role Is Not Suitable For<ul><li>Candidates who prefer purely administrative task execution</li><li>Individuals uncomfortable with proactive follow-up and escalation</li><li>Those who require constant direction without independent judgment</li></ul>What We Offer<ul><li>Direct exposure to senior leadership</li><li>Growth in a structured, performance-driven environment</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistant &amp; Accounts Officer: 3 years (Preferred)</li></ul>

Executive Assistant & Accounts Officer (High-Performance Environment)

Hanson Search

<div>
 
 
 Job Description:
 
 
 
 We are seeking a highly organised and proactive Executive Assistant (EA) to support the Head of the Office in Abu Dhabi. The company is a well-established global brand expanding in the region. This is a fast-paced and demanding role that requires someone who thrives in a dynamic environment. The successful candidate will manage a broad range of tasks, including managing diaries, coordinating travel, and overseeing the planning of roadshows and fundraising events. A high level of organisation, attention to detail, and the ability to handle competing priorities with discretion are essential for success in this position.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Head of the Office &amp; team&rsquo;s diaries and schedules, ensuring all appointments and meetings are organised efficiently
 </li>
 <li>
 Coordinate travel arrangements, including flights, accommodation, and itineraries
 </li>
 <li>
 Plan and organise roadshows, events, and meetings with key stakeholders
 </li>
 <li>
 Provide general administrative support, including preparing reports, presentations, and correspondence
 </li>
 <li>
 Handle confidential information with discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or similar role
 </li>
 <li>
 Strong organisational skills with the ability to manage multiple tasks simultaneously
 </li>
 <li>
 Excellent communication skills in English
 </li>
 <li>
 Experience in event management and travel coordination
 </li>
 <li>
 Proactive and adaptable to changing priorities
 </li>
 <li>
 Experience working within the fundraising, non-profit, or corporate sectors is a plus
 </li>
 </ul>
 
 
 
 
 This is an exciting opportunity to join a renowned global organisation as it builds its presence in the region. It&rsquo;s a highly demanding role, and the successful candidate will be key in ensuring the smooth operation of the teams busy schedule. If you're ready to take on a challenge and contribute to the growth of a leading brand, we&rsquo;d love to hear from you.
 
</div>

Executive Assistant to the Head of the Office

AD Ports Group

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. Provide support in the day-to-day administrative operations including managing the Manager&rsquo;s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
 </li>
 <li>
 Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
 </li>
 <li>
 Facilitate internal communication between the Unit and other departments within the same Unit.
 </li>
 <li>
 Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
 </li>
 <li>
 Responsible for all the external communications with external stakeholders.
 </li>
 <li>
 Assist in the execution of corporate events and meetings.
 </li>
 <li>
 Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
 </li>
 <li>
 Track the budget in the Unit and highlight any issue for further consideration.
 </li>
 <li>
 Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field.
 </li>
 <li>
 Excellent English and Arabic Languages
 </li>
 <li>
 UAE National
 </li>
 <li>
 A minimum of 6-8 years of experience in a similar role
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to handle confidential information.
 </li>
 <li>
 Detail-oriented and organized, with the ability to maintain accurate office records and documentation.
 </li>
 <li>
 Demonstrated ability to prioritize and manage multiple tasks simultaneously.
 </li>
 <li>
 Good skills in time management, planning schedule and meeting deadlines.
 </li>
 </ul>
</div>

Executive Assistant (UAE National)

Vibes Staffing

<div>
 
 
 
 About the Role
 
 
 
 
 
 
 
 We are seeking a highly organized, discreet, and proactive
 
 Personal Assistant to the CEO
 
 to provide comprehensive executive-level administrative and operational support to our client&rsquo;s team in Abu Dhabi. The ideal candidate will act as a trusted right hand to the CEO, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.
 
 
 
 
 
 This role requires exceptional professionalism, confidentiality, and the ability to operate in a fast-paced, high-pressure environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders
 </li>
 <li>
 Prepare agendas, briefing notes, presentations, reports, and follow-up action items
 </li>
 <li>
 Ensure accurate record-keeping and documentation management
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Coordination Support
 
 
 <ul>
 <li>
 Coordinate board meetings, executive meetings, and confidential discussions
 </li>
 <li>
 Prepare meeting materials, take minutes, and track action points to completion
 </li>
 <li>
 Liaise with senior management, clients, partners, and vendors as required
 </li>
 </ul>
 
 
 
 
 
 Business &amp; Operational Support
 
 
 <ul>
 <li>
 Assist with project coordination, task tracking, and deadline management
 </li>
 <li>
 Support the CEO in monitoring priorities, deliverables, and key initiatives
 </li>
 <li>
 Conduct basic research, data compilation, and reporting when required
 </li>
 </ul>
 
 
 
 
 
 Confidentiality &amp; Professional Conduct
 
 
 <ul>
 <li>
 Handle highly sensitive information with absolute discretion
 </li>
 <li>
 Maintain confidentiality regarding company operations, strategy, and leadership matters
 </li>
 <li>
 Represent the CEO and the organization with professionalism at all times
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements
 
 
 
 
 
 
 
 
 Experience &amp; Qualifications
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or in a similar role providing direct support to C-level leadership
 </li>
 <li>
 Minimum 7 years of relevant experience, with prior CEO-level support strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree in a relevant field is mandatory
 </li>
 <li>
 Must be currently based in Abu Dhabi, UAE
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Excellent organizational, time management, and multitasking skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to work independently and anticipate executive needs
 </li>
 <li>
 Strong problem-solving and decision-making capability
 </li>
 <li>
 Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Co-Pilot)
 </li>
 <li>
 Proficiency with digital tools and calendars
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Highly professional, discreet, and trustworthy
 </li>
 <li>
 Calm under pressure and adaptable to changing priorities
 </li>
 <li>
 Proactive, resourceful, and solutions-oriented
 </li>
 <li>
 Strong interpersonal skills and executive presence
 </li>
 </ul>
 
 
 
 
 
 
 What the Client Is Looking For
 
 
 
 <ul>
 <li>
 A dependable and polished professional who can add structure, efficiency, and reliability to the CEO&rsquo;s daily operations
 </li>
 <li>
 Someone who can operate with minimal supervision and manage competing priorities effectively
 </li>
 <li>
 A confident problem-solver who takes initiative and adds value beyond administrative support
 </li>
 </ul>
</div>

Personal Assistant to Chief Executive Officer

La Verde Property Management

La Verde Holding Company is seeking a highly organized, proactive, and professional Personal Assistant to support the CEO in managing daily operations and executive responsibilities. The ideal candidate will be detail-oriented, confident, and capable of handling confidential information with discretion.Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, meetings, and appointments</li><li>Coordinate travel arrangements and itineraries</li><li>Prepare reports, presentations, and correspondence</li><li>Handle confidential documents and sensitive information</li><li>Communicate with internal teams and external stakeholders on behalf of the CEO</li><li>Assist in organizing events, meetings, and business activities</li><li>Follow up on tasks and ensure timely completion</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as a Personal Assistant or Executive Assistant</li><li>Excellent communication skills (English required; Arabic is a plus)</li><li>Strong organizational and multitasking abilities</li><li>Professional presentation and positive attitude</li><li>High level of discretion and confidentiality</li><li>Proficient in MS Office and email management</li></ul>Job Type: Full-time

Personal Assistant to CEO

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