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executive assistant & pro coordinator

executive assistant pro coordinator

Casa Bravo Furniture

Key Responsibilities<ul><li>Handle company and employee documents (licenses, contracts, renewals, MOHRE, Immigration, DED, Municipality, Civil Defense, etc.)</li><li>Liaise with government &amp; semi-government entities for submissions, updates, and follow-ups</li><li>Maintain and organize company files (hard copy + digital)</li><li>Track payments, renewals, and deadlines</li><li>Prepare simple reports, letters, and forms</li><li>Assist with supplier coordination and basic procurement tasks</li><li>Run errands when needed</li><li>Perform all general support tasks required by the owner</li></ul>Requirements<ul><li>UAE experience</li><li>Strong communication skills (English; Arabic is a plus)</li><li>Organized, dependable, and proactive</li><li>Good knowledge of UAE government portals is a big advantage (MOHRE, ICP, DED, Tasheel, etc.)</li><li>Valid UAE driving license is a Must</li><li>Ability to work independently and handle multiple tasks</li><li>Trustworthy and discreet with documents</li></ul>Job Type: Full-timePay: AED1.00 - AED11.00 per monthWork Location: On the road

Executive Assistant & PRO Coordinator

Scale With Creatives

<div>
 
 We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support management in daily operations, administration, and project coordination. This role is essential for ensuring smooth workflow, strong follow-up, and structured communication across teams, suppliers, and partners.
 
 
 
 
 
 Position Overview :
 
 
 Provide on site comprehensive administrative, operational, and organizational support to management.
 
 
 Act as a key point of contact for internal teams, suppliers, clients, and partners.
 
 
 Assist in coordinating on site daily operations, documentation, communication, and follow-up of strategic projects.
 
 
 Ensure continuity of tasks and support during the manager&rsquo;s absence.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Office Management:
 
 
 -Manage emails, calendars, appointments, and internal communication.
 
 
 -Prepare reports, presentations, meeting notes, and follow-up documents.
 
 
 -Organize files, maintain databases, and ensure proper documentation flow.
 
 
 -Handle travel arrangements, bookings, and logistics.
 
 
 
 
 
 Operational Support:
 
 
 -Assist with product registrations, regulatory files, certificates, and compliance documents.
 
 
 -Follow up with suppliers, partners, and clients on ongoing tasks.
 
 
 -Support production planning, stock management, and purchasing coordination.
 
 
 -Help with ERP updates, data entry, and quality checks.
 
 
 
 
 
 Project Coordination:
 
 
 -Track progress of ongoing projects and ensure deadlines are met.
 
 
 -Communicate with different departments to ensure alignment.
 
 
 -Prepare project summaries, timelines, checklists, and action plans.
 
 
 -Support during events, exhibitions, and market launches.
 
 
 
 
 
 Communication:
 
 
 -Draft professional emails, official letters, and reports.
 
 
 -Maintain clear communication with internal and external stakeholders.
 
 
 -Handle follow-up messages, reminders, and scheduling.
 
 
 
 
 
 Regulatory &amp; Documentation:
 
 
 -Assist in preparing IFRA, SDS, allergen lists, artwork validations, and technical sheets.
 
 
 -Support with Montaji, SASO, CPNP, and GCC documentation.
 
 
 -Ensure documents are accurate, complete, and up-to-date.
 
 
 
 
 
 Graphic &amp; Packaging Support:
 
 
 -Use Adobe Illustrator to modify packaging files, labels, barcodes, artworks, and templates.
 
 
 -Ensure artworks meet technical specifications.
 
 
 -Coordinate with designers, printing companies, and suppliers.
 
 
 -Assist in checking conformity between design files and final printed products.
 
 
 
 
 
 Quality &amp; Follow-Up:
 
 
 -Perform quality control checks.
 
 
 -Ensure all data in ERP is updated and correct.
 
 
 -Track shipments, production status, and delivery timelines.
 
 
 
 
 
 3. Required Skills:
 
 
 
 
 
 Excellent communication skills in English.
 
 
 Strong organizational and multitasking abilities.
 
 
 Proficiency in Adobe Illustrator (mandatory).
 
 
 Proficiency in Microsoft Office, Google Workspace, and ERP systems.
 
 
 High attention to detail and strong problem-solving skills.
 
 
 Ability to work independently and prioritize tasks effectively.
 
 
 Discretion and professionalism when handling sensitive information.
 
 
 
 
 
 4. Preferred Experience
 
 
 
 
 
 Previous experience in administrative or executive assistant roles.
 
 
 Background in cosmetics, perfumes, manufacturing, or supply chain.
 
 
 Familiarity with regulatory processes.
 
 
 Experience in coordination, logistics, or project management.
 
 
 
 
 
 5. Personal Qualities
 
 
 
 
 
 Reliability, professionalism, and confidentiality.
 
 
 Strong sense of responsibility and ownership.
 
 
 Flexibility and adaptability.
 
 
 Team spirit and proactive mindset.
 
 
 Ability to learn quickly and work under pressure.
 
 
 
 
 
 6. Reporting Line
 
 
 
 
 
 Reports directly to the General Manager.
 
 
 Acts as backup for key management tasks.
 
 
 
 
 
 7. Contract &amp; Work Conditions
 
 
 
 
 
 Full-time, on site position.
 
 
 Based in Sharjah/Dubai.
 
 
 Work schedule aligned with company operational hours.
 
 
 
 
 
 How to Apply:
 
 
 Please fill in the form.
 
 
 .
 
</div>

Executive Assistant / Administrative Coordinator

Clixer Middle East FZC

Job Title: Sales Executive &ndash; Company Formation (SAIF Zone Experienced)Location: SAIF Zone, Sharjah, UAEEmployment Type: Full-TimeCompany Overview:Helen and Sons Consultancy FZE is a well-established UAE-based consultancy operating since 2007. We specialize in company formation, PRO services, visa processing, and corporate solutions across Free Zones and Mainland jurisdictions.Job Overview:We are hiring an experienced Sales Executive who has minimum 1 year of experience in company formation and SAIF Zone procedures. The ideal candidate must be confident in dealing with clients, knowledgeable about Free Zone structures, and able to handle SAIF Zone documentation and processes with ease.Key Responsibilities:<ul><li>Guide clients through company formation processes, specifically in SAIF Zone</li><li>Explain licensing structures, visa packages, and business activities</li><li>Generate leads and convert inquiries into confirmed clients</li><li>Follow up with prospects via phone, WhatsApp, and email</li><li>Coordinate with operations and PRO teams for document submissions</li><li>Maintain accurate records of leads, opportunities, and conversions in CRM</li><li>Ensure monthly sales targets and KPIs are achieved</li></ul>Requirements:<ul><li>Minimum 1 year of experience in UAE company formation, specifically SAIF Zone</li><li>Strong understanding of Free Zone procedures, documentation, and business activities Fluent in English (Hindi or other languages is a plus)</li><li>Excellent communication, negotiation, and client-handling skills</li><li>Knowledge of CRM systems and MS Office</li><li>Must be available to work from SAIF Zone, Sharjah</li></ul>What We Offer:<ul><li>Salary: Base Salary</li><li>Incentives: Attractive performance-based commissions</li><li>Professional training and mentorship</li><li>Long-term growth opportunities in a reputed consultancy</li><li>Supportive and structured work environment</li></ul>To Apply: Email: hr@helensons.aeWhatsApp: +971 52 346 5398Subject: Sales Executive &ndash; SAIF Zone ExperienceJob Type: Full-timePay: From AED2,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Sales Executive

ADEAREST

Position Summary: 
The Administrative Assistant Training & Development provides administrative and
 
logistical support to the Training & Development function. This role assists in
 
coordinating training activities, maintaining training records, and ensuring the efficient
 
delivery of learning programs.
 
Key Responsibilities: 
Coordinate schedules, logistics, and communications for training sessions and
 
meetings.
 
Prepare and organize training materials, documents, and reports.
 
Maintain training calendars and update records.
 
Track attendance, course completions, and compliance training requirements.
 
Assist with vendor coordination and departmental correspondence.
 
Any duty assigned by T&D coordinator.
 
Qualifications: 
High school diploma required; post-secondary education preferred.
 
12 years of administrative experience, preferably within HR or Training.
 
Proficiency in Microsoft Office Suite and strong organizational skills.
 
Excellent communication, attention to detail, and ability to manage multiple
 
tasks.

Admin Assistant - Training & Development Part Time - UAEN

DOLPHINbyAMI

<div>
 
 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Export executive.
 </li>
 <li>
 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
 </li>
 <li>
 Coordinate logistics and shipments with freight forwarders
 </li>
 <li>
 Ensure compliance with export laws, trade regulations, and company policies.
 </li>
 <li>
 Maintain accurate records of all export activities and documentation for audit purposes.
 </li>
 <li>
 Assist in managing export orders and monitoring delivery schedules.
 </li>
 <li>
 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
 </li>
 <li>
 Prepare reports and summaries for management review.
 </li>
 </ul>
 
 
 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
</div>

Export Executive Assistant-Emirati

Vogue International Agencies FZE

Position: Personal Assistant to CEO/Chairman Location: Sharjah Start Date: ImmediateWe are seeking a highly organized, proactive, and resourceful female personal assistant with a minimum of 5 years of experience supporting high-level executives (CEO, Chairman). The ideal candidate will excel in managing complex schedules, handling confidential information, and ensuring smooth day-to-day operations in a fast-paced and dynamic environment.Key Responsibilities:<ul><li>Executive and calendar management</li><li>Travel and logistics coordination</li><li>Handling confidential correspondence</li><li>Meeting and document preparation</li></ul>Requirements:<ul><li>Minimum 5 years of experience supporting senior executives</li><li>Strong organisational and multitasking skills</li><li>High level of discretion and professionalism</li><li>Immediate availability</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance</li><li>Transportation across Sharjah</li></ul>Preferred Nationality: Europe or USIf you are detail-oriented, resourceful, and thrive in a fast-paced environment, we&rsquo;d love to hear from you..Please send your CV at cv@vogue-intl.comJob Type: Full-time

Personal Assistant to Chairman

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Senior Multimedia Designer and Producer leads the planning, production, and delivery of high-quality multimedia content to support the School of Business Administration&rsquo;s instructional, promotional, and strategic initiatives for online education. This role combines creative direction with hands-on production expertise, ensuring that video, audio, and digital media projects are executed to educational standards. The position also provides technical leadership in studio and field production, mentors faculty and staff on production techniques, and contributes to advancing SBA&rsquo;s digital presence by producing content that related to online courses and contributing to digital promotions.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Plan, direct, film, and produce multimedia content for instructional materials, faculty presentations, online modules, promotional campaigns, and major school events.
 </li>
 <li>
 Manage the entire production cycle, from concept development and pre-production planning to filming, editing, and final delivery.
 </li>
 <li>
 Direct and oversee multi-camera productions, ensuring technical precision, creative storytelling, and strong production value.
 </li>
 <li>
 Edit and finalize video, audio, and graphic elements to meet institutional standards for quality, accessibility, and brand consistency.
 </li>
 <li>
 Collaborate with instructional designers, faculty, and administrators to transform academic content into engaging, audience-focused multimedia presentations.
 </li>
 <li>
 Provide creative input on scripts, storyboards, and visual treatments to enhance clarity and impact.
 </li>
 <li>
 Operate, maintain, and troubleshoot professional video, audio, lighting, and editing systems in both studio and field environments.
 </li>
 <li>
 Calibrate and manage multi-camera setups, ensuring image quality, consistent color, and seamless transitions during live and recorded sessions.
 </li>
 <li>
 Research, evaluate, and recommend new technologies, workflows, and equipment to expand SBA&rsquo;s multimedia production capabilities.
 </li>
 <li>
 Provide mentorship and training to faculty, staff, and junior technicians on production techniques, equipment usage, and best practices.
 </li>
 <li>
 Establish and document production workflows, technical guidelines, and quality control processes to enhance efficiency and consistency.
 </li>
 <li>
 Produce short form, engaging content (videos, reels, motion graphics) tailored for SBA&rsquo;s social media platforms.
 </li>
 <li>
 Collaborate with the social media &amp; Event Coordinator to integrate multimedia content into broader campaigns without overlapping responsibilities.
 </li>
 <li>
 Attend online classes as needed for the trouble shooting purposes.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Multimedia, Digital Media, Film Production, or a related field.
 </li>
 <li>
 Proven experience in digital media production within higher education or corporate environments.
 </li>
 <li>
 Familiarity with e-learning platforms and integrating multimedia content into Learning Management Systems (LMS).
 </li>
 <li>
 Advanced proficiency in industry-standard editing and design tools, including Adobe Creative Suite (Premiere Pro, After Effects, Audition, Photoshop) or equivalent software.
 </li>
 <li>
 Experience in creating and optimizing content for social media platforms such as LinkedIn, Instagram, YouTube, and TikTok.
 </li>
 <li>
 Minimum of 5 years of hands-on experience in video production, editing, and managing studio operations.
 </li>
 <li>
 Strong technical expertise in video and audio production systems, including operation of digital cameras, switchers, graphics systems, signal routing, encoding, embedding, and compression workflows.
 </li>
 <li>
 Demonstrated ability to troubleshoot and resolve technical challenges in fast-paced production environments.
 </li>
 <li>
 Exceptional organizational and time management skills, with the capacity to handle multiple projects and meet tight deadlines.
 </li>
 <li>
 Strong interpersonal skills with a collaborative mindset, excellent communication abilities, and a creative approach to problem-solving.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Senior Multimedia Designer and Producer | School of Business Administration

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