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executive - communications and project management

executive office manager

Al-Futtaim

<div>
 
 
 Company:
 
 Al Futtaim Private Company LLC
 
 
 
 
 
 
 Overview of the Role:
 
 
 
 The Office Manager provides comprehensive executive, administrative, and clerical support This role requires a high level of professionalism, discretion, and judgment, as it involves handling sensitive information and interacting with senior stakeholders. The Office Manager ensures the smooth and efficient functioning of the office by managing schedules, communications, travel arrangements, reports, and office operations, enabling the Director to focus on strategic priorities.
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as the first point of contact for her manager, liaising with internal and external stakeholders.
 </li>
 <li>
 Draft and prepare correspondence, official letters, reports, agendas, and presentations.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries with professionalism and discretion.
 </li>
 <li>
 Maintain confidentiality and ensure all administrative tasks are handled efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 Schedule &amp; Meeting Management
 
 
 <ul>
 <li>
 Maintain and manage the Director&rsquo;s daily calendar and appointments.
 </li>
 <li>
 Arrange meetings, prepare agendas, and ensure the Director is fully briefed.
 </li>
 <li>
 Attend meetings when required to record minutes and follow up on action points.
 </li>
 <li>
 Ensure meeting documentation is circulated promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Travel Coordination
 
 
 <ul>
 <li>
 Plan and coordinate travel arrangements, including ticket and hotel bookings, visas, and related documentation, in line with company policy.
 </li>
 <li>
 Prepare travel expense reports and ensure compliance with the company&rsquo;s travel policy.
 </li>
 <li>
 Optimize travel itineraries for cost-effectiveness and business efficiency.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Resource Management
 
 
 <ul>
 <li>
 Oversee the upkeep of the Director&rsquo;s office, ensuring all equipment and facilities are in proper working condition.
 </li>
 <li>
 Manage office supplies, including stationery and groceries, ensuring cost efficiency.
 </li>
 <li>
 Maintain effective office systems for filing, data management, and document circulation.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Support the preparation of executive-level reports, presentations, and tracking tools.
 </li>
 <li>
 Ensure reports and deliverables are completed accurately and on time.
 </li>
 <li>
 Coordinate document flow and maintain organized filing systems for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Required Skills to Be Successful:
 
 
 <ul>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Strong interpersonal skills and ability to work across different teams.\
 </li>
 </ul>
 
 
 
 
 
 What Qualifies You for the Role:
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6-10 years' of relevant experience, including at least 2 years as a Personal Assistant or Executive Secretary supporting senior management in a large, fast-paced organization.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Professional demeanor and strong business acumen.
 </li>
 <li>
 Team player with a proactive and solution-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Office Manager

Integrated Services Center for Digital Consulting IDSCCC

<div>
 
 This is a remote position.
 
 
 
 
 
 Executive Secretary &ndash; Highly Experienced (Remote Position)
 
 
 We are seeking a highly accomplished and polished
 
 Egyptian Executive Secretary
 
 to provide comprehensive, top-tier remote administrative support to our senior executive leadership team. The ideal candidate is a proactive, reliable, and indispensable partner with 4
 
 &ndash;5 years of progressive experience
 
 supporting C-level or equivalent leadership within the
 
 technology and digital transformation industry
 
 . This remote role requires exceptional discipline, digital organization, and the ability to work seamlessly across virtual platforms while maintaining confidentiality and operational excellence.
 
 
 
 
 
 The selected candidate will be fully responsible for managing complex executive schedules, including organizing, prioritizing, and monitoring all appointments, follow-ups, and strategic activities. This includes ensuring the smooth coordination of the daily executive agenda, preparing leaders for key discussions, aligning internal and external stakeholders, and managing all high-impact engagements with precision. The role also includes handling guest management, coordinating communication with distinguished guests, confirming attendance, arranging meeting logistics, preparing briefing notes, and ensuring a seamless and professional experience for all invitees.
 
 
 
 The Executive Secretary will also be responsible for
 
 project coordination
 
 , ensuring that timelines, deliverables, and communications across technology and digital transformation projects remain aligned and on track. This includes tracking progress, preparing status reports, maintaining updated documentation, coordinating between departments, and ensuring all initiatives flow smoothly under executive supervision.
 
 
 
 Strong communication skills are essential, including the ability to draft, proofread, and refine high-level emails, presentations, reports, and executive documents in both
 
 Arabic and English
 
 . The role requires preparing board materials, KPI updates, strategic notes, and supporting the executive team in decision-making processes.
 
 
 
 This position demands unwavering discretion and the ability to handle highly sensitive and confidential information with impeccable judgment. The ideal candidate must possess advanced mastery of
 
 Microsoft Office Suite
 
 (Outlook, Word, Excel, PowerPoint), along with strong proficiency in remote collaboration tools such as
 
 Microsoft Teams, Zoom, Slack, ClickUp, Trello, Concur, SAP, or CRM systems
 
 . Experience working in digital environments and the ability to learn and adopt new technologies quickly is essential.
 
 
 
 We are looking for a proactive, resourceful, and solutions-driven individual who anticipates needs before they arise, resolves issues efficiently, and consistently maintains composure under pressure. The Executive Secretary must excel in multitasking, prioritizing workloads, managing deadlines, and upholding the highest standard of professionalism in a fully remote environment.
 
 
 
 To excel in this role, the candidate must demonstrate exceptional organizational skills, excellent time management, strong problem-solving abilities, a high level of attention to detail, and the ability to communicate and collaborate effectively with diverse teams.
 
 
 
 
 
 
 Working Hours:
 
 
 Remote working hours follow
 
 Riyadh time (9:00 AM &ndash; 5:00 PM)
 
 with flexibility to support urgent executive needs when required.
 
 
 
 
 
 If you are a motivated and seasoned professional ready to take on a high-impact remote role within a leading organization in the
 
 technology and digital transformation sector
 
 , we encourage you to apply. Your expertise will directly support executive leadership, project delivery, guest relations, and the overall growth and excellence of the organization.
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 
 
 </li>
 <li>
 
 
 4&ndash;5 years of experience
 
 as an Executive Secretary, Administrative Assistant, or Executive Coordinator supporting C-level leadership.
 
 
 </li>
 <li>
 
 Previous experience in the
 
 technology, software, or digital transformation industry
 
 is highly preferred.
 
 
 </li>
 <li>
 
 Advanced proficiency in
 
 Microsoft Office Suite
 
 (Outlook, Word, Excel, PowerPoint).
 
 
 </li>
 <li>
 
 Strong command of
 
 Arabic and English
 
 (written and spoken).
 
 
 </li>
 <li>
 
 Excellent skills in virtual communication and remote coordination via
 
 Microsoft Teams, Zoom, Slack
 
 , and other collaboration tools.
 
 
 </li>
 <li>
 
 Proven ability to manage
 
 complex executive calendars
 
 , appointments, and high-level business activities.
 
 
 </li>
 <li>
 
 Strong experience in
 
 project coordination
 
 , documentation, and follow-up on deliverables.
 
 
 </li>
 <li>
 
 Ability to handle confidential information with the utmost
 
 professionalism and discretion
 
 .
 
 
 </li>
 <li>
 
 Exceptional
 
 organizational skills
 
 , attention to detail, and the ability to multitask effectively.
 
 
 </li>
 <li>
 
 Strong problem-solving capabilities with a proactive, resourceful approach.
 
 
 </li>
 <li>
 
 Ability to work within
 
 Riyadh time zone (9:00 AM &ndash; 5:00 PM)
 
 consistently.
 
 
 </li>
 <li>
 
 High level of professionalism, reliability, and commitment in a remote work environment.
 
 
 </li>
 </ul>
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 
 
 Fully remote position
 
 , offering flexibility and comfort while maintaining professional structure.
 
 
 </li>
 <li>
 
 Fixed working hours aligned with
 
 Riyadh time (9:00 AM &ndash; 5:00 PM)
 
 .
 
 
 </li>
 <li>
 
 Opportunity to work closely with a high-level executive team in the
 
 technology and digital transformation sector
 
 .
 
 
 </li>
 <li>
 
 A collaborative and supportive work culture that values continuous improvement and professional growth.
 
 
 </li>
 <li>
 
 Exposure to strategic projects, digital initiatives, and cross-departmental collaboration.
 
 
 </li>
 <li>
 
 Competitive compensation aligned with experience and performance.
 
 
 </li>
 <li>
 
 Opportunities for
 
 career development
 
 , skill enhancement, and involvement in leadership-level operations.
 
 
 </li>
 <li>
 
 Work-life balance supported through organized workflows and clear expectations.
 
 
 </li>
 <li>
 
 Access to premium digital tools and platforms to enhance productivity and remote efficiency.
 
 
 </li>
 <li>
 
 Recognition and reward programs based on performance and contribution.
 
 
 </li>
 </ul>
</div>

Executive Secretary

Leo Burnett

<div>
 
 A communications &amp; project management executive is a junior project manager responsible for handling a company's ongoing projects. They report to the communications and Project manager and director and work closely with the communication consultants and the creative services manager. They're the core team for all 4 pillars (strategy, creative, content hub, production...) . They work for the PMs to ensure that all project requirements, deadlines, and schedules are on track in addition to playing the lead role in planning the campaigns, resources , monitoring, and quality control until a project is closed. Responsibilities include submitting project deliverables, preparing status reports, and establishing effective project communication plans as well as the proper execution until the end product.
 
 
 
 
 
 
 
 <ul>
 <li>
 A successful candidate should have a bachelor&rsquo;s degree in business, management , advertising, marketing, or related field
 </li>
 <li>
 Experience with project management theory and best practices 1-2 years.
 </li>
 <li>
 Excellent organizational, prioritization, and decision-making skills.
 </li>
 <li>
 Strong analytical skills.
 </li>
 <li>
 Good communication, interpersonal, and leadership skills.
 </li>
 </ul>
</div>

Executive - Communications and Project Management

MAGRABi Retail Group

<div>
 
 
 JOB PURPOSE
 
 
 
 
 
 
 The Lead &ndash; Legal Affairs &amp; Compliance provides advanced legal support across all MAGRABi entities within the region. The role ensures effective legal risk management, delivers high-quality legal advice to business units, and supports the implementation of standardized legal processes, templates, and governance frameworks. This position plays a central role in contract negotiation, corporate documentation, and the development of a unified regional legal function.
 
 
 
 
 
 Qualifications and Education:
 
 
 
 
 
 &bull; Bachelor&rsquo;s degree in law from a recognized university.
 
 
 &bull; Master&rsquo;s degree in law or relevant certification (preferred).
 
 
 &bull; Admitted to the bar in Egypt.
 
 
 &bull; Excellent legal drafting, negotiation, and analytical skills.
 
 
 &bull; Strong understanding of corporate governance and regulatory requirements.
 
 
 &bull; Familiarity with legal archiving systems and contract management processes.
 
 
 &bull; Proficiency in MS Office; exposure to legal automation tools is an advantage.
 
 
 &bull; Fluent in Arabic and English (written and spoken).
 
 
 
 
 
 Experience:
 
 
 
 
 
 &bull; 7-9 years of post-qualification legal experience.
 
 
 &bull; Strong background in corporate, commercial, and contracts law.
 
 
 &bull; M&amp;A experience is a plus.
 
 
 &bull; Experience supporting multinational or multi-country operations.
 
 
 &bull; Proven experience handling external counsel and litigation coordination.
 
 
 &bull; Experience in corporate governance, statutory compliance, and regulatory dealings.
 
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 
 
 
 
 &bull; Draft, review, and negotiate complex and high-value contracts to protect the company&rsquo;s commercial and legal interests.
 
 
 &bull; Prepare and manage corporate documentation, including PoAs, shareholder records, board resolutions, and filings, to ensure compliance with governance standards.
 
 
 &bull; Provide comprehensive legal advice to business units on corporate, commercial, and operational matters to minimize risk and support informed decisions.
 
 
 &bull; Support litigation and dispute resolution, coordinating with external counsel to ensure efficient case management.
 
 
 &bull; Develop and maintain standard legal templates, policies, and workflows to enhance consistency across the region.
 
 
 &bull; Mentor the Executive &ndash; Legal Affairs &amp; Compliance, ensuring effective task execution, proper
 
 
 documentation, and structured archiving.
 
 
 &bull; Support M&amp;A and restructuring matters, including due diligence, regulatory filings, and integration processes.
 
 
 &bull; Prepare regular legal, compliance, and risk reports for the Senior Legal Manager to assist in strategic decision-making.
 
 
 &bull; Support regional legal matters as assigned to ensure alignment across all MAGRABi countries and contribute to the unified regional legal function.
 
</div>

Lead - Legal Affairs & Compliance

مؤسسة مراسيل للخدمات التسويقية

<div>
 
 Are you an organized multitasker with a warm, professional personality?
 
 Maraseel
 
 is hiring a
 
 Full-Time Executive Assistant
 
 in
 
 Maadi, Cairo
 
 .
 
 
 
 
 
 
 Responsibilities &amp; Requirements:
 
 
 <ul>
 <li>
 Manage calls, emails, and correspondence efficiently.
 </li>
 <li>
 Assist leadership with scheduling meetings, managing calendars, and organizing travel arrangements.
 </li>
 <li>
 Prepare and organize documents, presentations, and reports.
 </li>
 <li>
 Support team members with administrative tasks, including document preparation and filing.
 </li>
 <li>
 Multitask and prioritize effectively in a fast-paced environment.
 </li>
 <li>
 Maintain records, databases, and contact lists with exceptional attention to detail.
 </li>
 <li>
 Handle daily office issues smoothly and proactively.
 </li>
 <li>
 Proficient in Microsoft Office, Teams, Google Workspace, and Zoom.
 </li>
 <li>
 Friendly, approachable, and confident in representing
 
 Maraseel&rsquo;s
 
 values and brand to clients, partners, and visitors.
 </li>
 <li>
 Resourceful self-starter who can handle a variety of responsibilities and adapt to changing priorities.
 </li>
 </ul>
 
 
 
 
 Join
 
 Maraseel
 
 and help us create a welcoming, efficient environment that empowers our team to deliver impactful marketing campaigns for our clients.
 
 
 
 Let&rsquo;s make a difference together!
 
 
</div>

Executive Assistant

Talent 360 ME

<div>
 
 We Are Hiring!
 
 
 
 
 Office Manager
 
 
 
 An Office Manager is needed to oversee and coordinate daily administrative operations within a public relations environment. The role ensures smooth office functioning, supports team efficiency, and contributes to overall organizational effectiveness.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Manage day-to-day office operations and administrative tasks.
 </li>
 <li>
 Coordinate schedules, meetings, and internal communications.
 </li>
 <li>
 Support PR teams with document preparation, reporting, and logistics.
 </li>
 <li>
 Maintain office systems, records, and supplies.
 </li>
 <li>
 Assist in onboarding and training of staff.
 </li>
 <li>
 Ensure a professional and organized office environment.
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 6&ndash;8 years of experience in office management or administrative roles, preferably within PR or communications.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Proficiency in office software and administrative tools.
 </li>
 <li>
 Ability to manage priorities and support multiple teams effectively.
 </li>
 </ul>
</div>

Sr. Office Manager

DISTY 360

<div>
 
 
 Title:
 
 
 
 Business Support Executive
 
 
 
 
 
 
 Location:
 
 
 
 New Cairo, Cairo, Egypt (Full Time)
 
 
 
 
 
 
 Company:
 
 
 
 DISTY 360
 
 
 
 
 
 
 About us:
 
 
 
 We are dedicated to delivering state-of-the-art software solutions that enhances efficiency, productivity, collaboration, and quality in construction projects. Our mission is to empower our clients in Middle East and Africa with tools help them to succeed in a dynamic industry.
 
 
 
 
 
 
 Role Overview:&nbsp;
 
 
 
 We are looking for a proactive and detail-oriented
 
 Business Support Executive
 
 to provide comprehensive support across administrative, operational, and business functions. This is a unique opportunity to work closely with leadership and gain exposure to multiple business functions.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 - Provide administrative support to senior executives.
 
 
 - Assist in preparing business reports, presentations, and documents.
 
 
 - Coordinate and schedule meetings, conferences, and events.
 
 
 - Flexibility to travel periodically to our regional offices.
 
 
 - Conduct research and compile data to support decision-making.
 
 
 - Manage communication channels and correspondence with professionalism.
 
 
 - Support recruitment processes.
 
 
 - Handle ad-hoc tasks to ensure smooth business operations.
 
 
 
 
 
 
 Requirements:
 
 
 
 - Proven minimum 3 years of experience as executive assistant or similar role.
 
 
 - Bachelor's degree in business administration, marketing, or related field.
 
 
 - Strong analytical skills and ability to analyze and interpret data.&nbsp;
 
 
 - Strong organizational and multitasking abilities.&nbsp;
 
 
 - Knowledge of business operations and processes.&nbsp;
 
 
 - Customer service-oriented mindset and ability to handle client inquiries.
 
 
 - Proficient in Microsoft Office, Zoho CRM and other relevant software.
 
 
 - Excellent communication and interpersonal skills in English (French is a plus).
 
 
 - Ability to maintain confidentiality and handle sensitive information.
 
 
 - Initiative and ability to work independently.
 
 
 
 
 
 
 Why Join us?
 
 
 
 - Competitive salary and comprehensive benefits package.
 
 
 - Work with a forward-thinking team at the forefront of construction technology.
 
 
 - Collaborate with a talented team in a dynamic and supportive environment.
 
 
 - Opportunity to learn multiple business functions and grow into a leadership role.
 
 
 - Flexible and impactful position with visibility across the organization.
 
 
 - Opportunities for professional development and career advancement.
 
 
 
 
 
 If you are ready to take your career to the next level, and excited to make an impact, we want to hear from you! Apply now or send your resume to
 
 jobs@disty360.com
 
 
 
 
 
 
 #BusinessSupportExecutive #JobOpportunity #JoinOurTeam #HiringNow #CareerGrowth
 
</div>

Business Support Executive

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