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executive secretary

International Schools Group (ISG)

<p></p><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>British School Dhahran</b></div>
(BSD)
</div><div>Nov 4, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>British School Dhahran</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <li></li>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <li></li>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As soon as possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div>
<p>
Richard Charlesworth, Principal</p></div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
02-2526-099</p>
</div><br>
</div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
ISG seeks an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive&rsquo;s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficiently. The Executive Secretary specializes in creating a friendly office environment.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p></p>
<p>The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative and finance support to the assistant principal /executive as required, to meet the schools&rsquo; needs.</li>
<li>Organize and maintain the headteacher&rsquo;s / assistant principal / executive&rsquo;s calendar and arrange appointments as and when convenient.</li>
<li>Prepare documents, reports, lists, meeting note, etc as required.</li>
<li>Attend meetings and keep minutes.</li>
<li>Make travel arrangements for the assistant principal / executive.</li>
<li>Handle confidential documents ensuring they remain secure.</li>
<li>Take initiative in prioritizing tasks to ensure deadlines are met.</li>
<li>Provide support for students and parents in relation to your role:</li>
<li>Prepare and print student ID&rsquo;s as needed.</li>
<li>Prepare and print student certificates as required.</li>
<li>Maintain student email distribution group lists.</li>
<li>Provide relevant information required for student references.</li>
<li>Maintain updated staff and student lists.</li>
<li>Track and produce a weekly summary report of students&rsquo; attendance and discipline analysis.</li>
<li>Arrange testing or exams, and receive results, as required.</li>
<li>Assist and coordinate with duties relating to student trips.</li>
<li>Validate, collate and email Parent Teacher Conference appointment timings to parents.</li>
<li>Answer parent queries (emails/ phone calls).</li>
<li>Provide school support by:</li>
<li>Provide customer service , meet informational needs of the schools / ISG stakeholders (staff, students, parents and ISG personnel).</li>
<li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, reports etc.).</li>
<li>Draft all communication if requested and proofreading; emails, forms, surveys, etc.</li>
<li>Receive and screen phone calls and redirect as appropriate.</li>
<li>Prepare invoices, financial statements, reports, requisitions, petty cash etc with regards to bookkeeping.</li>
<li>Maintain office supplies and order goods.</li>
<li>Maintain electronic and paper records ensuring information is organized and easily accessible.</li>
<li>Conduct research and prepare presentations or reports as assigned.</li>
<li>Maintain assessment portals - if applicable.</li>
<li>Coordinate and provide support in relation to IT matters - if applicable.</li>
<li>Record staff absences - if applicable.</li>
<li>Create and maintain events calendar.</li>
<li>Assist with event preparation.</li>
<li>Support the ISG finance office requests.</li>
<li>Assist new staff with ID and Transportation arrangements.</li>
<li>Provide the needed support for substitute teacher, as required by the school (recruitment, scheduling, recording absence etc) - if applicable.</li>
<li>Perform other duties assigned by your supervisor, assistant principal and or principal.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>QUALIFICATIONS AND KNOWLEDGE
</b></h2><p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>In-depth knowledge of office management and basic accounting procedures.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>EXPERIENCE AND SKILLS
</b></h2><p>The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Proven experience as an executive secretary or similar administrative role.</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>Proficient in MS Office and Google Suite.</li>
<li>Expert in English (both written and verbal)</li>
<li>Familiarity with basic research methods and reporting techniques.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Outstanding communication and negotiation abilities.</li>
<li>Integrity and confidentiality.</li></ul></div><p></p>

Executive Secretary

ALJOMAIH BOTTLING PLANTS

<div>
 <p>
  <strong>
   Role Information
  </strong>
 </p>
 <p>
  Organization: DIVISION | Business Transformation
 </p>
 <p>
  Location: Riyadh
 </p>
 <p>
  Reporting To: Business Transformation Director
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Accountabilities:
  </strong>
 </p>
 <p>
  Correspondences:
 </p>
 <p>
  &middot; Documents and follows up all incoming and outgoing correspondences with various stakeholders to ensure proper documentation while maintaining confidentiality.
 </p>
 <p>
  &middot; Prepares/ types of correspondences, forms, and reports required by the HOF to ensure all they are issued accurately and on time.
 </p>
 <p>
  &middot; Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to fulfill work requirements.
 </p>
 <p>
  Meetings:
 </p>
 <p>
  &middot; Organizes and provides data as needed for conferences, meetings, and appointments to ensure all information is accurate and relevant.
 </p>
 <p>
  &middot; Schedules, updates, and prepares agendas for meetings, meeting minutes and distributes to participants to ensure actions are properly recorded and circulated.
 </p>
 <p>
  Data Collection:
 </p>
 <p>
  &middot; Monitors and collects information &amp; data required by the HOF or the Department and coordinates with the respective team to ensure all relative information are accurate as per the requirement.
 </p>
 <p>
  Calendar Management:
 </p>
 <p>
  Arranges and schedules appointments, itineraries, travel plans for the HOF with internal and external stakeholders under his/ her supervision for effective calendar management.
 </p>
 <p>
  Archiving &amp; Maintaining effective records:
 </p>
 <p>
  Sets up, organizes, and maintains the HOF&rsquo;s both electronic/ physical files including references and subjects for easy tracking.
 </p>
 <p>
  Work assignments:
 </p>
 <p>
  Prepares presentations, business reviews, reports, and all other assignments requested by the manager to ensure smooth business running.
 </p>
 <p>
  Business Support:
 </p>
 <p>
  Provides support to the Function and the team by completing routine processes such as expense claims, leave plans, and system requests to facilitate the business transactions.
 </p>
 <p>
  Office Supplies:
 </p>
 <p>
  Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
 </p>
 <p>
  Visitors:
 </p>
 <p>
  Receives phone calls, meets and greets internal/ external visitors, points them in the right direction, and answers inquiries to support a welcoming environment.
 </p>
 <p>
  Legal Documents &amp; References:
 </p>
 <p>
  Keeps copies of legal documents, reference files, department policies and procedure up to date by adding current and deleting obsolete information.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <p>
  Data accuracy and confidentiality
 </p>
 <p>
  Proper correspondence and arrangement of meetings
 </p>
 <p>
  Proper handle of administrative and secretarial issue
 </p>
 <p>
  Effective communication
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  2+ years executive Secretary/assistant experience
 </p>
 <p>
  Able to handle sensitive business communications, data and other information with professionalism, confidentiality and discretion, both internally with employees and externally with clients and candidates
 </p>
 <p>
  Exceptional organizational and multi-tasking skills
 </p>
 <p>
  Outstanding verbal, written and interpersonal communication skills
 </p>
 <p>
  Maturity, solid judgment and the ability to interact with confidence with executive management
 </p>
 <p>
  Excellent working knowledge of Microsoft Office suite
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Selection Process:
  </strong>
 </p>
 <p>
  1. Application: Apply directly by clicking the 'APPLY' button
 </p>
 <p>
  2. Filtering: The Recruitment Department will filter the application based on the above requirements and criteria.
 </p>
 <p>
  3. Assessment: Relevant assessment(s) will be conducted to assess the target skills.
 </p>
 <p>
  4. Appointment: Best candidate will be selected, and all candidates will receive feedback.
 </p>
 <p>
  5. Deadline for application: 20, Nov. 2025
 </p>
 <p>
  <br/>
 </p>
 <p>
  To apply to this role, click on the 'APPLY' button
 </p>
</div>


FAISAL ABDULHAMID ALSAADAWY TRADING COMPANY

<p>We are a private museum, art gallery, and antiques house dedicated to cultural heritage, fine arts, and rare collectibles. Our institution works closely with VIP clients, collectors, and cultural organizations to promote art, history, and appreciation of unique pieces in Saudi Arabia and abroad</p><p>About the Role</p><p>We are seeking a highly organized and bilingual Executive Secretary to directly support our CEO. This is a dynamic role that combines administrative support with elements of sales coordination and financial follow-up, requiring adaptability, confidentiality, and the ability to handle tasks under pressure and urgency when needed.</p><p>Key Responsibilities</p><ul><li>Prepare and deliver polished client presentations (PowerPoint/Keynote)</li><li>Manage CEO&rsquo;s calendar, emails, and meeting logistics</li><li>Maintain inventory records and update basic databases</li><li>Draft, file, and track documents, correspondence, and contracts</li><li>Coordinate website updates (content, images, announcements)</li><li>Use Saudi government portals for basic tasks (Nafath, Absher, Qiwa, etc.)</li><li>Follow up on promotional activities and assist in sales tracking</li><li>Monitor online banking: follow up bill payments, check client payments, and handle transfers to suppliers</li><li>Organize physical files and maintain filing systems</li><li>Provide general office and administrative support to ensure smooth operations</li></ul><p>Requirements</p><ul><li>Languages: Advanced English &amp; Arabic (spoken and written)</li><li>IT Skills: Strong Microsoft Office (Word, Excel, PowerPoint)</li><li>Competencies: Excellent organizational skills, financial awareness, ability to work under pressure, and reliability</li><li>Hotel and Airline Booking Skills</li><li>Professional communication skills with clients and stakeholders</li><li>Strong sense of discretion and confidentiality</li></ul><p>Preferred Qualifications</p><ul><li>Previous experience as a secretary or executive assistant</li><li>Familiarity with the cultural, museum, antiques, or art sector</li><li>Valid driving license (advantage, not required)</li><li>Single (bachelor) male or female candidates preferred</li></ul><p>Working Conditions &amp; Benefits</p><ul><li>Working hours: Saturday to Thursday</li><li>Morning: 10:00 am &ndash; 1:00 pm</li><li>Evening: 4:30 pm &ndash; 9:30 pm</li><li>Salary: basic salary based on qualifications + bonus percentage on gross sales</li><li>Accommodation provided: studio apartment on the premises</li><li>Opportunities for growth within a unique cultural, artistic, and antiques environment</li><li>Exposure to high-level cultural projects and private collections</li></ul><p>Job Type: Full-time</p><p>Pay: From &#65020;3,500.00 per month</p>

Executive Secretary to the CEO (Museum / Art Gallery & Antiques)

Bdjobs.com

<div>
 <p>
  <strong>
   Career Overseas Consultants Limited
  </strong>
  is looking for
  <strong>
   Executive Secretary cum Office Manager
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description / Responsibility
  </strong>
 </p>
 <ul>
  <li>
   Provide executive-level secretarial and administrative support to partners, lawyers, and senior management.
  </li>
  <li>
   Manage calendars, appointments, meetings, and correspondence effectively.
  </li>
  <li>
   Draft, prepare, and format legal documents, contracts, and official letters with accuracy and professionalism.
  </li>
  <li>
   Handle document management, including filing, scanning, and maintaining digital and physical legal records.
  </li>
  <li>
   Manage client communications, including emails, phone calls, and meeting coordination with utmost confidentiality.
  </li>
  <li>
   Organize and maintain office records, reports, and filing systems (physical and digital).
  </li>
  <li>
   Coordinate office operations and administrative activities to ensure efficiency across departments.
  </li>
  <li>
   Oversee IT-related tasks, including installation, configuration, and maintenance of computer systems, software, and hardware.
  </li>
  <li>
   Manage cloud-based storage systems (e.g., Microsoft 365, Google Workspace) for secure document and data management.
  </li>
  <li>
   Ensure data backup, cybersecurity, and confidentiality of all firm-related and client information.
  </li>
  <li>
   Liaise with IT vendors and service providers for system maintenance and technical support.
  </li>
  <li>
   Support management in preparing presentations, reports, and documentation for client meetings and internal use.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Educational Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor of Law (LLB)
  </li>
  <li>
   Master of Law (LLM)
  </li>
  <li>
   Additional training or certification in Office Administration, IT, or Business Management will be an advantage.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience Requirements
  </strong>
 </p>
 <ul>
  <li>
   At least 4 year(s)
  </li>
  <li>
   The applicants should have experience in the following business area(s):
  </li>
  <li>
   Law Firm
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Requirements
  </strong>
 </p>
 <ul>
  <li>
   Strong command of English (written and verbal); Arabic proficiency is an advantage.
  </li>
  <li>
   Excellent document drafting, formatting, and typing skills.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, PowerPoint) and cloud platforms (Microsoft 365, Google Workspace, or similar).
  </li>
  <li>
   Basic understanding of networking, data security, and backup systems.
  </li>
  <li>
   Exceptional organizational, time management, and multitasking abilities.
  </li>
  <li>
   High level of confidentiality, professionalism, and attention to detail when handling legal matters.
  </li>
  <li>
   Ability to work independently and manage multiple priorities efficiently.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Location
  </strong>
 </p>
 <p>
  Saudi Arabia
 </p>
</div>


Executive Secretary cum Office Manager (For Career Overseas Consultants Limited)-Job ID: 1424528

Gumaco KSA

<p><b>Job Title:</b> Female Executive Secretary</p><p><b>Location:</b> [Exit 18, Riyadh, Saudi Arabia]<br/><b>Employment Type:</b> Full-Time</p><p><b>About the Role:</b><br/>We are seeking an experienced and highly organized <b>Female Executive Secretary</b> to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul><p><b>Benefits:</b></p><ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul><p><b>How to Apply:</b><br/>Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].</p><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Pay: &#65020;4,000.00 - &#65020;6,000.00 per month</p>

Female Secretary

Waad Education

<div><p><b>Waad Holding</b> is looking for an <b>Executive Secretary</b> to support our leadership team. This role is essential for keeping the executive office running smoothly, managing correspondence, and coordinating activities that ensure efficient operations across the organization.</p><p></p><p><b>
Key Responsibilities:</b></p><ul>
<li>
<b>Before Meetings:</b> Prepare agendas, distribute materials, and schedule meetings.
</li><li><b>During Meetings:</b> Take accurate minutes, track decisions, and ensure compliance.
</li><li><b>After Meetings:</b> Summarize outcomes, follow up on tasks, and provide support to Board members.
</li><li><b>Ongoing:</b> Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
</li><li><b>Corporate Matters:</b> Support budgeting, auditing, and engagement with shareholders and executives.</li>
</ul><p></p><p><b>
Candidate Profile:</b></p><ul>
<li>
Experienced in managing Board relations.
</li><li>Strong leadership, planning, and communication skills (Arabic &amp; English).
</li><li>Able to manage multiple tasks, meet deadlines, and work within a governance structure.</li>
</ul><p><b>
Requirements</b></p><ul><li>
<b>
Experience:</b> 5 -7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
</li></ul><ul><li><b>Education:</b> Bachelor&rsquo;s degree in Management or a related field.</li>
<li><b>Skills:</b></li>
</ul><ul><li>Bilingual (Arabic and English) is mandatory.
</li><li>Advanced knowledge of governance practices and digital board management platforms.
</li><li>Exceptional organizational and communication skills.</li></ul></div>

Board Secretary

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447 executive secretary jobs IN Pediatric Hematology Oncology Jobs In Saudi Arabia

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary to the CEO (Museum / Art Gallery & Antiques)

Executive Secretary cum Office Manager (For Career Overseas Consultants Limited)-Job ID: 1424528

Female Secretary

Board Secretary