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facility coordinator Jobs in The Division Of Science Physics Dr Joseph Gelfand Jobs In Abu Dhabi Jobs In Abu Dhabi United Arab Emirates

facility coordinator

facilities manager

Manazel Real Estate

The Role
 We are seeking a proactive and experienced Facilities Manager to oversee and manage all hard and soft services operations at our Abu Dhabi location. The successful candidate will ensure the effective and efficient maintenance of our facilities, providing a safe, secure, and comfortable environment for all occupants while optimizing operational costs. Responsibilities: - Develop and implement maintenance strategies for building systems, including HVAC, electrical, plumbing, and safety systems. - Manage and supervise all hard and soft services staff and contractors to ensure high-quality service delivery. - Coordinate routine inspections and preventive maintenance to minimize downtime and extend asset life expectancy. - Ensure compliance with local regulations, health and safety standards, and company policies. - Prepare and manage budgets related to facilities management, controlling expenditures without compromising quality. - Handle emergency response procedures and ensure readiness for situations like fire, power failure, and other facility-related incidents. - Liaise with vendors, service providers, and internal stakeholders to align facility operations with organizational goals. - Prepare regular reports on facility status, projects, and expenditures for senior management review.
 
Requirements
 <ul>
<li>Bachelor’s degree Engineering. - Minimum 5 years of experience in facilities management, preferably within hard and soft services. - Strong knowledge of building systems, maintenance procedures, and safety standards in the UAE. - Proven leadership skills with ability to manage and motivate a diverse team. - Excellent organizational, communication, and problem-solving skills. - Ability to manage multiple projects and prioritize effectively in a fast-paced environment. - Proficiency in facilities management software and MS Office Suite. - High attention to detail and commitment to maintaining high standards of safety and quality.</li>
</ul>
About the company
 "Manazel", one of the leading companies in the United Arab Emirates, was established in May 2006, and is headquartered in Abu Dhabi. Manazel has a unique strategy and vision that lives up to the Nations development future. The Company has chosen to concentrate its work on developing lively residential compounds and multi-purpose real estate aimed at the middle income segment. This strategy has allowed it to overcome most of the difficulties that faced the real estate sector in the past years, resulting in the delivery of thriving communities rich with amenities and services in carefully planned surroundings. By adopting the highest quality standards, Manazel is committed to strategically invest in residential and commercial developments that balance between creating prosperous and sustainable communities on one hand, and on the other generating profitable returns for its shareholders. Since quality standards are often affected by prices, Manazel has succeeded in reducing the gap between these two factors in order to create a wide range of affordable quality real estate that lives up to the aspirations and lifestyles of its clients, taking into account the rules of real estate investment according to Islamic law. Being one of the prominent architects and builders of society, we take pride in our ability to achieve a balance between our numerous roles in planning, building, ownership, investment, community partnership, and business management. We have a team of competitive individuals who possess the skill and will to excel in their careers. We believe in equal opportunities, and we encourage them to harness their energy to achieve their full potential.

Facilities Manager

1st-jobs.com

Location UAE About the Role We are hiring an Assistant Facilities Manager to support the operations and management of hospitality and hotel facilities. Responsibilities <ul><li>Assist the Facilities Head in daily operations and maintenance activities.</li><li>Monitor equipment performance and supervise repair schedules.</li><li>Coordinate with contractors and service providers.</li><li>Prepare reports on facility operations and compliance.</li><li>Ensure safety standards and best practices are followed.</li><li>Support team management and staff training initiatives.</li></ul> Requirements <ul><li>Bachelors degree in Engineering (Mechanical or Electrical).</li><li>4-5 years of facilities management experience, preferably in hotels or hospitality.</li><li>Knowledge of facility systems, maintenance, and compliance.</li><li>Advantage: experience in VVIP or royal household projects across the GCC.</li><li>Open to candidates abroad willing to relocate to the UAE.</li></ul> Compensation AED 15,000-25,000 per month + benefits (negotiable).

Assistant Facilities Manager

Apt Resources

Apt Resources is excited to announce an opening for an Assistant Facilities Manager to join the team at a prestigious private company in UAE. In this role, you will provide crucial support to the Facilities Manager in overseeing the daily operations and maintenance of the company. You will ensure that all facilities are functioning optimally, contributing to a safe and luxurious environment. Responsibilities <ul><li>Assist in the management of maintenance schedules and operational procedures for the company</li><li>Support the Facilities Manager in planning and executing facility maintenance and improvement projects</li><li>Conduct regular inspections of facilities to ensure compliance with safety and quality standards</li><li>Oversee the work of maintenance staff and contractors, ensuring all tasks are completed in a timely manner</li><li>Monitor and manage facility budgets and expenses</li><li>Address maintenance requests and emergencies promptly and efficiently</li><li>Assist in developing policies and procedures related to facilities management</li><li>Reporting any issues or concerns to the Facilities Manager</li></ul> Qualifications <ul><li>Must be graduate in Engineering (Mechanical or Electrical)</li><li>At least 4-5 years of experience in facilities management, preferably in a luxury environment</li><li>Strong knowledge of building systems, maintenance procedures, and safety regulations</li><li>Excellent organizational and multitasking abilities</li><li>Strong communication and interpersonal skills</li><li>Ability to work well under pressure and manage emergencies effectively</li><li>Proficient in facilities management software and MS Office Suite</li><li>Flexible availability to accommodate the needs of the company</li></ul>Salary: AED15,000- AED 25,000 AED plus other benefits.

Assistant Facilities Manager - Private Company

IFM Facilities Management LLC

Role Overview:The Soft Services Manager will lead the strategic planning, execution, and continuous improvement of soft services operations, serving as the primary point of contact and trusted partner for clients. This senior role requires strong decision-making skills, solution-oriented thinking, and exceptional leadership to deliver high-quality services across large-scale, high-profile projects such as malls, airports, and major commercial developments. The Soft Services Manager will represent iFM in all client interactions, ensuring exceptional service delivery while driving operational and financial performance..Key Responsibilities:<ul><li>Act as the senior representative and &ldquo;face of the client&rdquo; for all soft services matters.</li><li>Build and maintain strong client relationships, proactively identifying needs and providing effective solutions.</li><li>Participate in strategic planning, contract negotiations, and service enhancement initiatives.</li><li>Lead client presentations, performance reviews, and formal reporting.</li><li>Oversee large-scale soft services operations, ensuring KPIs, SLAs, and contractual requirements are consistently met.</li><li>Lead project mobilization and demobilization strategies, including workforce planning, procurement, and operational readiness.</li><li>Manage and motivate large, diverse teams (500+ staff) across multiple high-footfall facilities.</li><li>Implement operational best practices, innovation, and sustainability measures.</li><li>Monitor and analyze operational performance data, implementing improvements where necessary.</li><li>Ensure full compliance with QHSE regulations, Municipality Codes, COSHH, HACCP, and ISO standards.</li><li>Drive quality assurance programs, including regular audits, inspections, and feedback reviews.</li><li>Prepare and manage budgets, P&amp;L statements, and cost-control strategies.</li><li>Identify opportunities for cost savings, efficiency improvements, and value-added services.</li><li>Manage supplier relationships and procurement processes for consumables and equipment.</li><li>Lead talent development initiatives, including training programs and succession planning.</li><li>Foster a positive work culture, high morale, and strong team engagement.</li><li>Conduct performance reviews and implement career progression plans for supervisory staff.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree / Diploma in Facilities Management, Hospitality, Business or a related field.</li><li>Professional certifications such as BICSc, COSHH, HACCP, or ISO are highly desirable.</li><li>10&ndash;12 years of progressive experience in Facilities Management soft services with at least 5 years in a senior managerial capacity.</li><li>Proven track record in managing high-profile, large-scale projects such as Malls, Airports or High Footfall Commercial spaces.</li><li>Demonstrated leadership in managing large multi-site workforces (500+ staff).</li><li>Strong decision-making, problem-solving and strategic planning abilities.</li><li>Excellent client relationship management and negotiation skills.</li><li>In-depth knowledge of cleaning standards, modern equipment, chemicals and eco-friendly practices..</li></ul>If interested, please send your updated profile to: careers@ifmuae.netSubject Line: Soft Services ManagerJob Type: Full-timeApplication Question(s):<ul><li>Salary expectations (AED)</li><li>Notice period (months)</li><li>Current salary (AED)</li><li>Name the commercial FM projects (Mall / Airport) managed by you</li></ul>Experience:<ul><li>Large scale projects (500+ workforce projects): 10 years (Required)</li><li>Manager - Soft Service or Senior: 10 years (Required)</li></ul>Language:<ul><li>Ready to relocate to Abu Dhabi (Required)</li></ul>

Soft Services Manager - Large Scale Operations (Malls, Airports, EXPO)

Curve Real Estate L.L.C

The Facilities Coordinator is responsible for supporting the daily operations, maintenance, and administration of all properties within the company&rsquo;s real estate portfolio. This role ensures that all facilities are safe, well-maintained, and compliant with company standards and regulatory requirements, while maintaining effective coordination among tenants, vendors, and technical teams.Key Responsibilities:<ul><li>Coordinate daily maintenance activities, including HVAC, electrical, plumbing, and mechanical systems.</li><li>Schedule and monitor preventive and corrective maintenance with technicians and contractors.</li><li>Maintain accurate records of assets, maintenance activities, and service logs.</li><li>Coordinate tenant move-in, move-out, and inspection processes with the property and technical teams.</li><li>Conduct property inspections before and after tenant occupancy and prepare detailed condition reports.</li><li>Manage invoice collection, verification, and submission with all required supporting documents.</li><li>Liaise with vendors and service providers to ensure timely and high-quality service delivery.</li><li>Monitor subcontractor performance and confirm proper completion of work.</li><li>Conduct site visits as needed to assess work progress and resolve maintenance issues.</li><li>Ensure all facilities comply with health, safety, and environmental standards.</li><li>Assist in preparing maintenance reports, purchase requests, and budget tracking.</li><li>Support the Facilities Manager in documentation, permit processing, and compliance-related activities.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s degree or diploma in Computer Science, Engineering, Information Technology, or a related field.</li><li>3&ndash;5 years of experience in facilities coordination, property maintenance, or a similar role.</li><li>Strong understanding of building systems (HVAC, electrical, plumbing, and mechanical).</li><li>Excellent organizational, communication, and documentation skills.</li><li>Willingness to visit project sites as required.</li></ul>Job Type: Full-time

FM Coordinator

Role Overview:The Assistant Soft Services Manager will support the planning, coordination and supervision of cleaning, housekeeping and other soft services across large-scale facilities such as malls, airports and commercial complexes. This role ensures high service quality, compliance with health and safety regulations and strong client relationships, working closely with the Soft Services Manager to achieve operational excellence.Key Responsibilities:<ul><li>Assist the Soft Services Manager in day-to-day management of service delivery across assigned sites.</li><li>Supervise site supervisors, team leaders, and operatives to ensure quality standards and operational procedures are followed.</li><li>Conduct regular site inspections, identify service gaps, and implement corrective measures.</li><li>Support the mobilization and demobilization of projects, ensuring assets, consumables, and equipment are prepared and deployed effectively.</li><li>Liaise with clients to address operational requirements, complaints, and improvement opportunities.</li><li>Monitor and ensure compliance with KPIs, SLAs, and contractual obligations.</li><li>Assist in preparing work schedules, rosters, and resource allocation plans.</li><li>Support training and development programs, including BICSc, toolbox talks, and on-the-job training.</li><li>Maintain records of operational activities, incidents, and inspection reports.</li><li>Ensure compliance with QHSE policies, Municipality Codes, and standards such as COSHH, HACCP, ISO, and BICSc.</li><li>Identify opportunities for cost savings, efficiency improvements, and reduction of material wastage.</li><li>Stay updated on industry best practices, new cleaning technologies, and eco-friendly products.</li><li>Support procurement by coordinating with suppliers for equipment and consumable requirements.</li><li>Assist in preparing periodic performance reports, client updates, and meeting presentations.</li><li>Act as point of contact during the Soft Services Manager&rsquo;s absence, ensuring continuity of operations.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma or Bachelor&rsquo;s degree in Facilities Management or a related field.</li><li>Professional certifications such as BICSc, COSHH, HACCP or equivalent are an advantage.</li><li>6&ndash;8 years of proven experience in an Assistant Manager role within Facilities Management soft services.</li><li>Strong track record managing large-scale projects (e.g., malls, airports, hospitality complexes).</li><li>Experience in managing large workforces (400+ employees).</li><li>Excellent leadership, coordination and communication skills in a multi-cultural environment.</li><li>Familiarity with ISO 9001/14001/45001 standards and compliance requirements.</li></ul>If interested, please send your updated profile to: careers@ifmuae.netSubject Line: Assistant Soft Services ManagerJob Type: Full-timeApplication Question(s):<ul><li>Salary expectations (AED)</li><li>Notice period (months)</li><li>Current salary (AED)</li></ul>Experience:<ul><li>Assistant Manager - Soft Service or Senior: 6 years (Required)</li><li>Facilities Management: 6 years (Required)</li><li>Large scale projects (400+ workforce projects): 6 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Assistant Soft Services Manager

Finance House

<div>
 
 
 
 Summary
 
 
 
 
 
 
 
 The Manager &ndash; Facilities Management is responsible for overseeing all facilities related functions across Finance House Group. The role ensures the efficient, safe, and compliant operation of all company premises while supporting business objectives through effective facilities planning, resource management, and operational excellence. The job holder contributes to building a high performance culture, enhancing employee experience, and supporting organisational engagement and productivity. A key challenge of the position is achieving operational efficiency and cost optimization while safeguarding employee welfare and maintaining service quality standards.
 
 
 
 
 
 
 
 Major Responsibilities
 
 
 
 
 
 
 
 
 Operational &amp; Compliance Management
 
 
 
 
 
 <ul>
 <li>
 Ensure all facilities management activities comply with company policies, regulatory requirements, and industry best practices.
 </li>
 <li>
 Develop and implement preventive and corrective maintenance programs for all FHG buildings, branches, and facilities.
 </li>
 <li>
 Manage Building Management Systems (BMS) to ensure optimal performance and safety.
 </li>
 </ul>
 
 
 
 
 
 Financial &amp; Budget Oversight
 
 
 
 
 
 <ul>
 <li>
 Manage the overall operational budget for facilities, property maintenance, and service charges.
 </li>
 <li>
 Develop annual business plans and budgets, analyze monthly financial reports, negotiate leases, and approve procurement requests.
 </li>
 <li>
 Control total project development costs related to the department.
 </li>
 </ul>
 
 
 
 
 
 Team &amp; Stakeholder Management
 
 
 
 
 
 <ul>
 <li>
 Lead, delegate, and monitor the performance of the service team to achieve departmental objectives.
 </li>
 <li>
 Oversee administrative activities, including invoicing, purchasing, inventory management, and reporting.
 </li>
 <li>
 Manage drivers, office assistants, and ensure efficient support for business operations.
 </li>
 <li>
 Influence and collaborate with internal and external stakeholders to achieve aligned objectives.
 </li>
 </ul>
 
 
 
 
 
 Vendor &amp; Contractor Management
 
 
 
 
 
 <ul>
 <li>
 Manage relationships with external consultants, contractors, and service providers to meet contracted KPIs.
 </li>
 <li>
 Oversee annual maintenance contracts (AMCs), facility service contracts, and authority renewals.
 </li>
 <li>
 Coordinate branch fit outs, renovations, and office interior projects in collaboration with external vendors.
 </li>
 </ul>
 
 
 
 
 
 Space &amp; Asset Management
 
 
 
 
 
 <ul>
 <li>
 Facilitate office space planning, new joiner placements, and inter office movements.
 </li>
 <li>
 Ensure all company vehicles are properly maintained, repaired, or replaced as required.
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Contract Administration
 
 
 
 
 
 <ul>
 <li>
 Administer tenancy agreements, authority licenses, and ensure full regulatory compliance.
 </li>
 <li>
 Ensure facility related risks are identified, mitigated, and reported in a timely manner.
 </li>
 </ul>
 
 
 
 
 
 
 Knowledge, Skills &amp; Competencies
 
 
 
 
 
 
 <ul>
 <li>
 Strategic leadership capabilities with strong influencing and stakeholder engagement skills.
 </li>
 <li>
 Ability to drive a culture of efficiency, safety, and employee satisfaction within workplace environments.
 </li>
 <li>
 Strong problem solving and decision making acumen.
 </li>
 <li>
 Excellent project management and change management skills.
 </li>
 <li>
 Experience in organisational development and continuous improvement initiatives.
 </li>
 <li>
 Resilience and ability to balance operational demands with people-centric decision making.
 </li>
 <li>
 Strong negotiation and vendor management skills.
 </li>
 <li>
 Expertise in facilities lifecycle management and cost optimization strategies.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 Master&rsquo;s or Bachelor&rsquo;s degree in Engineering or Business Management.
 </li>
 <li>
 Professional certification such as CFM or equivalent is preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Experience
 
 
 
 
 
 
 <ul>
 <li>
 Minimum of 12 years of relevant experience, with at least 5 - 6 years in a senior leadership role in a large organization of similar scale and operational complexity.
 </li>
 </ul>
 
 
</div>

Manager – Facilities Management

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