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facility coordinator

Facilities Management and Maintenance Company

<div></div><div>Date: Oct 9, 2025
Location: QA
Company: Facilities Management and Maintenance
<div><div><div><div><h2 class="jobSectionHeader">Main Purpose</h2>
</div><div>
The main role of the Engineer is to manage their team and ensure preventive and corrective maintenance is completed and in a good manner, to help and support his team by giving direction to the Senior Technical Officers/Technical Officers and to support the improvement efforts in the department to increase the performance. Monitor proper handover of the works. Furthermore, to report any fault on the equipment to the Senior Engineer/Deputy Manager/Manager. The Engineers should have the ability of making technical reports.
</div></div><div><div><h2 class="jobSectionHeader">
Accountabilities</h2>
</div><div><ul><li>Ensure the team is well performing the job assigned.</li>
<li>Train the team on their maintenance tasks.</li>
<li>Ensure the team has the correct knowledge of the assets/installation.</li>
<li>Ensure PPM is performed correctly and on time.</li>
<li>Ensure corrective tasks are completed on time.</li>
<li>Deal with subcontractor, scheduling the visits and supervising the work assigned to them.</li>
<li>Prepare needed documentation and produce permits to work and manage approvals from the authorities.</li>
<li>Take care of the quality of his and his team works.</li>
<li>Make reports on defects, issues, breakdowns, damages, etc.</li>
<li>Follow and prepare the duty roster.</li>
<li>Monitor spare parts levels, requirements and availability.</li>
<li>Follow all instructions given by the SR. Engineers, Managers.</li>
<li>Responsible for especial projects as assigned by their Line Manager.</li>
<li>Liaise with customer mangers as assigned by their Line Manager.</li>
<li>Prepare required documents for internal or external audit.</li>
<li>Comply with health procedures, quality and in general all HSEQ standards.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Operational</h2>
</div><div><ul><li>Escalate to their line manager any lack of proper equipment or tools for doing the work.</li>
<li>Report any accident, incident, near miss or health event at work to their line manager.
</li><li>Develop and produce MS, RA and COSHH.</li>
<li>Ensure that all the permits required are in place.</li>
<li>Ensure that the employees working under them, are having the statutory training required for the task.</li>
<li>Ensure that the employees working under them are aware of the MS/RA.</li>
<li>Check that the control measures as per the MS/RA are implemented.</li>
<li>Report any mistake or observation on MS/RA to HSEQ Department.</li>
<li>Ensure that the employees have the proper PPE before starting the task</li>
<li>Ensure that the employees have are using proper machines and tools for the task to be done.</li>
<li>Comply with the Company standards.</li>
<li>Cascade the toolboxes talk prepared by HSEQ Department.</li>
<li>Ensure that the employees are understanding the content of the toolbox talk.</li>
<li>Engineers must have solid technical knowledge and are expected to find resources for self-learning to deal with the day-by-day troubles.
</li><li>Engineers must be detail-oriented and must lead their teams in that direction.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Qualification</h2>
</div><div><ul><li>Degree in Engineering 8 years of relevant maintenance management experience in a compatible facility.</li>
<li>Team building and Problem-solving skills</li>
<li>Dispute resolution</li>
<li>Knowledge of regulations (e.g., OSHA, MSDS, NFPA, BS).</li>
<li>Computer literacy</li></ul></div></div></div></div></div>

Facility Coordinator

Dusit Doha Hotel

Engineering Coordinator to support and manage engineering operations across our properties. This role is ideal for someone with strong organizational skills, a technical or engineering background, and a proactive approach to ensuring operational excellence and safety compliance in a hospitality setting.Coordinate preventive and corrective maintenance schedules Manage engineering documentation and compliance reports Ensure adherence to safety and sustainability standards Liaise with internal teams to support operational needs across propertiesBackground in engineering or a related technical field Strong organizational and administrative skills Experience in the hospitality industry is a plus.Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per month

Facility/Engineering Coordinator

First Capital

Job Purpose:The Customer Service Coordinator plays a key role in ensuring a seamless customer experience at the Tennis and Padel facilities. This position is responsible for managing bookings, customer relations, cash handling, and coordination with internal departments and external partners to maintain high operational and service standards.Key Responsibilities:Customer Service &amp; Operations<ul><li>Deliver exceptional customer service to all guests and members, ensuring a smooth and professional experience.</li><li>Handle customer inquiries, online and offline bookings, and scheduling efficiently.</li><li>Manage cashier operations, including daily cash reconciliation and report submission to Finance.</li><li>Address and resolve customer complaints promptly and effectively, maintaining positive client relationships.</li><li>Maintain communication with the hotel team and other departments to ensure all guest needs are met.</li></ul>Facility &amp; Maintenance Coordination<ul><li>Prepare and manage the schedule for cleaning staff to ensure all areas are properly maintained.</li><li>Monitor cleanliness standards and ensure all facilities meet hygiene and presentation requirements.</li><li>Report maintenance issues to the hotel&rsquo;s engineering/maintenance team for timely action.</li></ul>Team Collaboration<ul><li>Coordinate with the Smash Team in Dana Club and collaborate with various Padel and Tennis organizations and communities for events and partnerships.</li><li>Support and assist in managing Padel and Tennis coaches&rsquo; schedules when required.</li><li>Communicate effectively with the hotel&rsquo;s front office, housekeeping, and operations teams to align daily activities.</li><li>Liaise with the Finance Department to prepare and verify daily and monthly financial reports.</li></ul>Procurement &amp; Administration<ul><li>Prepare and process purchase requisitions for necessary sports equipment, uniforms, and supplies.</li><li>Maintain accurate records of bookings, reports, and operational documentation.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality, Sports Management, or a related field (preferred).</li><li>Minimum 2&ndash;3 years of experience in customer service, hospitality, or sports facility coordination.</li><li>Strong communication and interpersonal skills with a customer-first attitude.</li><li>Proficiency in booking systems, MS Office, and POS software.</li><li>Excellent organizational and multitasking abilities.</li><li>Knowledge or passion for Tennis and Padel is an added advantage.</li></ul>Key Competencies:<ul><li>Customer Orientation &amp; Service Excellence</li><li>Problem Solving &amp; Decision Making</li><li>Coordination &amp; Team Collaboration</li><li>Time Management &amp; Attention to Detail</li><li>Accountability &amp; Professionalism</li></ul>Job Types: Permanent, Contract Contract length: 24 monthsPay: Up to QAR3,000.00 per month

Female Customer Service Coordinator – Tennis & Padel

Aamal Services

Department: Facilities Management Reports to: Facilities Manager or Senior Facilities Manager Location: Lusail Job Type: [Full-Time / Permanent]Position SummaryWe are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team. In this pivotal role, you will be the operational linchpin for all daily facility activities, ensuring the seamless functioning of our office environment. You will coordinate maintenance, manage service providers, support space planning, and uphold our safety standards, acting as a key point of contact for all facility-related matters.Key Responsibilities1. Maintenance &amp; Operations Coordination:<ul><li>Serve as the first point of contact for all internal facility maintenance requests and reports.</li><li>Coordinate and schedule routine and reactive maintenance for building systems, including HVAC, plumbing, electrical, and life safety systems.</li><li>Conduct regular facility inspections to identify maintenance, repair, or safety issues.</li><li>Manage and maintain work order systems (CMMS) to track requests, prioritize tasks, and ensure timely completion.</li></ul>2. Vendor &amp; Contractor Management:<ul><li>Act as the primary liaison with external vendors and service providers, including janitorial, security, landscaping, catering, and MEP (Mechanical, Electrical, Plumbing) contractors.</li><li>Source, evaluate, and onboard new vendors in accordance with company policies.</li><li>Oversee vendor performance, ensuring work is completed to standard, on time, and within budget.</li><li>Review and process vendor invoices for payment, reconciling against contracts and purchase orders.</li></ul>3. Space Management &amp; Moves:<ul><li>Assist the Facilities Manager in managing office space planning, including seating charts, floor plans, and occupancy data.</li><li>Lead the coordination of office moves, adds, and changes (MAC), working with IT and other departments to ensure a smooth transition for employees.</li><li>Manage inventory of office furniture, fixtures, and equipment.</li></ul>4. Health, Safety &amp; Security:<ul><li>Support the implementation and adherence to health, safety, and environmental policies.</li><li>Assist in conducting regular fire drills and maintaining emergency response plans.</li><li>Help manage access control systems, key issuance, and badging.</li><li>Ensure all facility operations comply with relevant local, state, and federal regulations.</li></ul>5. Administrative Support for Facilities Management:<ul><li>Assist in the preparation and tracking of the facilities budget.</li><li>Maintain accurate records of service contracts, warranties, licenses, and certificates of insurance.</li><li>Prepare reports on facility metrics, such as maintenance costs, space utilization, and project status.</li><li>Manage the procurement of office and facility supplies.</li></ul>Required Qualifications &amp; Skills<ul><li>Experience: 2+ years of experience in a facilities coordination, administration, or assistant role within a facilities management environment.</li><li>Education: High school diploma or equivalent required. Associate's or Bachelor's degree in Facilities Management, Business Administration, or a related field is a plus.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Experience with a Computerized Maintenance Management System (CMMS) or Integrated Workplace Management System (IWMS) is highly desirable.</li><li>Professional Skills:</li><li>Exceptional Organizational &amp; Multi-tasking Skills: Ability to prioritize a high volume of requests in a fast-paced environment.</li><li>Superior Communication: Excellent verbal and written communication skills, with the ability to interact effectively with employees, management, and external vendors.</li><li>Problem-Solving Mindset: A proactive and practical approach to identifying and resolving issues.</li><li>Strong Customer Service Orientation: A dedication to providing excellent support to internal customers.</li><li>Attention to Detail: Meticulous in record-keeping, inspections, and project coordination.</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 per month

Facilities Coordinator

The Clean Team

<ul><li>Needs to have a degree / higher education</li><li>Good with computer skills and communication</li><li>Prepare time sheets and make schedules</li><li>Procurement of equipment and checks / purchases</li><li>Procure quotations and compare it to multiple supplier lines</li><li>Make sure the documentations are up to date and report to HR</li><li>Experience with M.S office , word , excel , emailing........ ETC</li><li>Help with procurement and preparing of work documents, permits , and keep HR informed with reports per need</li><li>Keep Filing up to date and order</li><li>Coordinate with management and operations officers / staff as needed and make reports to headline manager as needed</li><li>Minimum 2-3 Years in Facility / Cleaning experience</li></ul>Job Types: Full-time, Permanent, ContractApplication Question(s):<ul><li>When can you join</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Facility / Cleaning : 2 years (Required)</li></ul>

Administrator

Darwish Interserve WLL

Job Title: Hard Services CoordinatorLocation: Doha, QatarJob Purpose:To coordinate, plan, and oversee all hard services operations within facility management projects, ensuring efficient maintenance, repair, and compliance of all MEP, electrical, HVAC, and plumbing systems. The Hard Services Coordinator will act as a key link between clients, contractors, engineers, and technicians to ensure the smooth execution of maintenance and operations activities across assigned sites.Key Responsibilities:<ul><li>Coordinate and supervise preventive, predictive, and corrective maintenance of MEP systems, including HVAC, electrical, and plumbing.</li><li>Ensure compliance with Qatar standards, Kahramaa regulations, and company safety policies.</li><li>Plan and allocate resources for scheduled PPM (Planned Preventive Maintenance) and emergency maintenance works.</li><li>Support technical teams during installation, testing, commissioning, and inspections of facility systems.</li><li>Coordinate with subcontractors, vendors, and consultants to ensure timely completion of service requests and project deliverables.</li><li>Prepare and review maintenance reports, inspection logs, and performance summaries for management and client submission.</li><li>Monitor and analyze system performance to identify energy-saving and efficiency improvement opportunities.</li><li>Ensure all work permits (hot work, cold work, confined space) are properly issued and tracked.</li><li>Manage day-to-day coordination between maintenance technicians and site supervisors to ensure adherence to schedules and safety requirements.</li><li>Maintain accurate documentation, including asset registers, service schedules, material requests, and contractor evaluations.</li><li>Attend coordination meetings with clients and internal departments to review performance, schedules, and ongoing issues.</li><li>Collaborate with project engineers and FM management for procurement of spare parts, materials, and equipment.</li><li>Support the development and implementation of hard services procedures, checklists, and maintenance standards.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s Degree in Electrical or Mechanical Engineering (required).</li><li>Kahramaa certified professional preferred.</li><li>Minimum 5&ndash;8 years of experience in hard services / MEP coordination / facilities maintenance in Qatar or GCC.</li><li>Proven experience in coordinating electrical, HVAC, and plumbing systems within large-scale facilities.</li><li>Strong understanding of PPM methodologies, safety permits, and operational documentation.</li><li>Excellent communication and coordination skills with multi-disciplinary teams.</li></ul>Key Skills and Competencies:<ul><li>Strong knowledge of building MEP systems and FM operations.</li><li>Ability to read and interpret technical drawings and BOQs.</li><li>Vendor and subcontractor management skills.</li><li>Proficient in MS Office and maintenance reporting tools.</li><li>Strong problem-solving and decision-making abilities.</li><li>Attention to detail and adherence to HSE standards.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have in Hard Services ?</li><li>What is your notice period?</li><li>What is your current salary?</li><li>What is your expected salary?</li></ul>

Hard Service Coordinator

Ritaj Facilities management

The Soft Services Manager is responsible for delivering high-quality non-technical services within the facility, ensuring a clean, safe, secure, and welcoming environment for all users. This includes overseeing or delivering services such as cleaning, security, reception, pest control, waste management, and catering in accordance with service-level agreements and health &amp; safety standards.Key Responsibilities:<ul><li>Deliver and/or supervise soft services, including:</li><li>Cleaning and housekeeping</li><li>Front-of-house / reception duties</li><li>Waste management and recycling</li><li>Pest control coordination</li><li>Security support (e.g., managing access, liaising with guards)</li><li>Catering and vending services (where applicable)</li><li>Monitor quality standards and conduct regular audits/inspections.</li><li>Ensure compliance with health, safety, and environmental policies.</li><li>Maintain records, incident logs, and service checklists.</li><li>Handle minor service complaints and escalate major issues.</li><li>Liaise with contractors and service providers for scheduled work.</li><li>Support the Facilities Manager with service improvement plans and cost control.</li><li>Participate in emergency procedures and site evacuations as needed.</li></ul>Qualifications &amp; Skills:<ul><li>Previous experience in soft services or facilities management (1&ndash;3 years depending on role level).</li><li>Strong understanding of cleaning, security, and hospitality protocols.</li><li>Good organizational and time management skills.</li><li>Basic knowledge of health &amp; safety and hygiene regulations.</li><li>Professional appearance and excellent customer service skills.</li><li>Ability to work independently and as part of a team.</li><li>IT literacy (e.g., email, report writing, using CAFM systems) is a plus for coordinator/manager roles.</li></ul>Working Conditions:<ul><li>May involve shift work, including evenings, weekends, or holidays.</li><li>Role may require physical activity (walking, standing, cleaning tasks).</li><li>Uniform and ID badge must be worn while on duty.</li></ul>Preferred Certifications (Optional):<ul><li>BICS (British Institute of Cleaning Science) or equivalent</li><li>First Aid Certificate</li><li>Health &amp; Safety (e.g., IOSH or COSHH awareness)</li><li>Security (e.g., SIA License, if security duties included)</li></ul>Job Title: Soft Services ManagerLocation: Lusail Reports to: Facilities ManagerJob Summary:Responsible for delivering and overseeing non-technical facility services such as cleaning, security support, waste management, reception, and catering. Ensures a clean, safe, and professional environment for staff and visitors.Key Responsibilities:<ul><li>Perform or supervise soft services: cleaning, reception, waste, pest control, catering, and security support.</li><li>Monitor service standards and report issues.</li><li>Ensure compliance with health &amp; safety policies.</li><li>Support service contractors and handle day-to-day queries.</li><li>Maintain service logs and assist in audits/inspections.</li></ul>Requirements:<ul><li>Experience in facilities or soft services (1&ndash;3 years).</li><li>Good communication and organizational skills.</li><li>Basic health &amp; safety knowledge.</li><li>Customer-focused and team-oriented.</li><li>IT skills (for coordinators/managers).</li></ul>Job Type: Full-time

Soft Services Manager

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