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Dubai Financial Services Authority (DFSA)

<div>
 
 
 JOB PURPOSE:
 
 
 
 To carry out the procurement, invoicing and data entry activities for Dubai Financial Services Authority (DFSA), in order to deliver optimal quality and cost-effective supplies and services in line with DFSA&rsquo;s needs and complying with approved policies and standards.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 
 
 Invoicing
 
 
 <ul>
 <li>
 Prepare all customer invoices accurately and in a timely manner, ensuring appropriate supporting documents are attached and reconcile with Management Information and Microsoft Dynamics 365reports. Submit invoices to the Head of Finance for approval.
 </li>
 <li>
 Prepare a report to track changes between data provided by Supervision and actual invoices to be issued. Ensure all firms authorised are included in the list of invoices to be sent.
 </li>
 <li>
 Maintain a list of the monies received from authorised firms/new applicants and correspond with Supervision department regarding the application of these funds ensuring they are allocated correctly in a timely manner.
 </li>
 <li>
 Late Submission Fee Invoices on a monthly basis with respect to PIB &amp; PIN Returns to the firms upon receiving an email notification.
 </li>
 <li>
 Coordinate with Finance Administrator regarding issuance of Late Payment Fee Invoices for firms who have not paid their initial or annual fees as stipulated in the invoice
 </li>
 </ul>
 
 
 Purchasing Activities
 
 
 <ul>
 <li>
 Ensure all purchase requisitions, purchase orders, travel and training forms are processed in accordance with the DFSA&rsquo;s Operational Authority matrix and policy manuals.
 </li>
 <li>
 Record all purchase requisitions in the Procurement Log.
 </li>
 <li>
 Validate and checking of all supporting documents are attached. Raise queries with staff members as appropriate.
 </li>
 <li>
 Check supplier invoices are entered correctly and the supporting documents are attached.
 </li>
 </ul>
 
 
 Expenses
 
 
 <ul>
 <li>
 Prepare and reconcile the statement of account of purchasing credit card ('pcc') to ensure accuracy and report any discrepancies to the Head of Finance.
 </li>
 <li>
 Confirm that the relevant forms for credit card transactions have received approval. Send an email to the Head of Finance regarding the use of the purchasing credit card. Ensure that staff members provide proper receipts for the purchases made using the PCC.
 </li>
 </ul>
 
 
 Record Keeping
 
 
 <ul>
 <li>
 Enter all supplier invoices and petty cash transactions in Microsoft D365 accounting system in order to ensure these are captured in a timely manner and accurately and enable ease of access in future.
 </li>
 <li>
 Update and maintain petty cash float including reimbursement in the system in order to ensure it is completed on time and accurately.
 </li>
 <li>
 Submit monthly &amp; quarterly petty cash count.
 </li>
 </ul>
 
 
 Policies, Systems, Processes &amp; Procedures
 
 
 <ul>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Operating within the first line of defence, you will share responsibility for ongoing risk management while promoting a strong risk culture within the division and across the organisation in line with the DFSA Risk Management Framework.
 </li>
 </ul>
 
 
 Reports
 
 
 
 
 Supplier Reconciliation:
 
 
 <ul>
 <li>
 Provide support in reconciling suppliers' invoices with purchase requisitions, following up on delivery notes, credit notes, and statement of accounts, etc. in order to ensure that the reconciliation is accurate and that the activities are completed on time.
 </li>
 <li>
 Prepare Quarterly supplier reconciliations.
 </li>
 </ul>
 
 
 Customer Reconciliation:
 
 
 <ul>
 <li>
 Reconciling receivables with customer invoices and following up on payments to ensure that customer invoices are paid on time.
 </li>
 <li>
 Perform the customer's account reconciliations on a quarterly basis.
 </li>
 </ul>
 
 
 Deputising
 
 
 <ul>
 <li>
 Carry out tasks performed by Finance Administrator and Finance Officer when required.
 </li>
 <li>
 Secretarial/administrative duties to be performed when required.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE, &amp; SKILLS:
 
 
 
 
 Eligibility Criteria:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in commerce with specialisation in Accounting, Finance and Procurement.
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 4 - 6 years of post-qualification experience in a similar position in a multinational corporation.
 </li>
 </ul>
 
 
 Knowledge, Skills &amp; Attributes:
 
 
 <ul>
 <li>
 Understanding of accounting policies and procedures including purchasing, accounts payable and accounts receivable procedures.
 </li>
 <li>
 Advanced knowledge of MS Excel, MS word, PowerPoint required.
 </li>
 <li>
 Knowledge of Microsoft Dynamics 365 accounting system preferable.
 </li>
 <li>
 Analytical mindset with negotiation skills preferable.
 </li>
 <li>
 Attention to detail required.
 </li>
 <li>
 Team player, proactive, accurate data entry and organisational skills.
 </li>
 <li>
 Accepts suggestions and guidance of team leader and other members.
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 Creative thinking for process improvements and efficiencies.
 </li>
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 Ability to establish priorities and adhere to internal controls to enable the smooth functioning of the department&rsquo;s activities.
 </li>
 </ul>
 
 
</div>

Finance Officer (Procurement and Invoicing)-UAEN

Lockton

<div>
 
 
 As part of our commitment to Emiratisation, this role is prioritised for Emirati talent - supporting the development of future leaders in the insurance industry.
 
 
 
 
 
 
 
 Purpose of the role
 
 
 
 
 
 
 Lockton are actively seeking a detail-oriented and proactive Account Administrator to support the efficient day-to-day operations of the Accounts Department, specifically within the IBA Finance function. This role is critical in ensuring accurate financial processing, timely reconciliations, and effective credit control, contributing to the smooth running of internal and client-facing financial activities
 
 
 
 
 
 
 Your Responsibilities
 
 
 
 
 
 
 &bull; Manage daily financial operations including credit control, payment allocations, and account reconciliations.
 
 
 &bull; Support the IBA Finance team in maintaining accurate records of client and insurer accounts. &bull; Follow-up on Producer&rsquo;s overaged commission payables. &bull; Reconciliation of Clients, Underwriters and IBA accounts.
 
 
 &bull; Assist in resolving account discrepancies and ensure timely follow-up on outstanding balances.
 
 
 &bull; Liaise with internal teams and external stakeholders to ensure smooth financial transactions.
 
 
 &bull; Maintain compliance with internal controls and financial policies.
 
 
 &bull; Contribute to process improvements and support ad hoc finance projects as required.
 
 
 &bull; Maintain good insurer broker relationship in respect of the accounting functions.
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 &bull; Ability to build and maintain good business relationships with clients, insurers, and associates.
 
 
 &bull; Strong numerical and analytical skills with attention to detail.
 
 
 &bull; A working knowledge of Microsoft products (Word, Excel, Outlook) or similar software.
 
 
 &bull; Ability to manage time, prioritize and ensure that deadlines are met without compromising quality.
 
 
 &bull; A thorough understanding of and adherence to Lockton standards and procedures.
 
 
 &bull; Protects the confidentiality of information learned by performing position duties.
 
 
 &bull; Ability to work effectively in a team and collaborate with cross-functional departments.
 
 
 &bull; Excellent communication skills, both written and verbal.
 
</div>

Accounting Admin

AJURE ADVOCATES & CO

About Us:Our law firm is seeking a dynamic and experienced accountant cum administrator with HR expertise to join our team. The successful candidate will be responsible for managing our financial accounts, providing administrative support, and managing the HR function of our legal team.Responsibilities:- Manage the firm's accounts payable and accounts receivable, ensuring timely and accurate processing of invoices and payments- Prepare and maintain financial reports, including balance sheets, income statements, and cash flow statements.- Process payroll for staff and maintain employee records.- Assist with budgeting and forecasting for the firm.- Reconcile bank statements and other financial records.- Ensure compliance with tax regulations and filing of required FTA as well as tax returns and cooperate tax- Compile, file and ensure timely payment of VAT Returns and ensure documents maintained for appropriate period.- Coordinate with external vendors and service providers.- Manage the recruitment and onboarding process for new employees.- Develop and implement HR policies and procedures.- Maintain HR records and ensure compliance with labor laws and regulations.Requirements:- Female (Preferred) - Sponsered Visa ( Preferred)- Bachelor's degree in accounting/finance.- Excellent knowledge of accounting principles and practices.- Proficient in Microsoft Office.- Strong organizational and time-management skills.- Excellent communication and interpersonal skills.- Ability to work independently and as part of a team.- Strong attention to detail and accuracy.This role would require someone on a spouse or family sponsorship due to the duration of job.Expected Start Date:<ul><li>Immediately</li></ul>Ability to commute/relocate:* Dubai: Reliably commute or planning to relocate before starting work (Required)Job Types:<ul><li>Full-time</li><li>permanent</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Accounting: 1 year (Preferred)</li></ul>

Accountant cum Administrator

About Us:Our law firm is seeking a dynamic and experienced accountant cum administrator with HR expertise to join our team temporarily. The successful candidate will be responsible for managing our financial accounts, providing administrative support, and managing the HR function of our legal team.Responsibilities:- Manage the firm's accounts payable and accounts receivable, ensuring timely and accurate processing of invoices and payments- Prepare and maintain financial reports, including balance sheets, income statements, and cash flow statements.- Process payroll for staff and maintain employee records.- Assist with budgeting and forecasting for the firm.- Reconcile bank statements and other financial records.- Ensure compliance with tax regulations and filing of required FTA as well as tax returns- Compile, file and ensure timely payment of VAT Returns and ensure documents maintained for appropriate period.- Coordinate with external vendors and service providers.- Manage the recruitment and onboarding process for new employees.- Develop and implement HR policies and procedures.- Maintain HR records and ensure compliance with labor laws and regulations.Requirements:- Female (Preferred)- Bachelor's degree in accounting/finance.- Excellent knowledge of accounting principles and practices.- Proficient in Microsoft Office.- Strong organizational and time-management skills.- Excellent communication and interpersonal skills.- Ability to work independently and as part of a team.- Strong attention to detail and accuracy.This role would require someone on a spouse or family sponsorship due to the duration of job.Expected Start Date:<ul><li>Immediately</li></ul>Ability to commute/relocate:* Dubai: Reliably commute or planning to relocate before starting work (Required)Job Types:<ul><li>Full-time,</li></ul>Job Types: Full-time, Temporary Contract length: 3 monthsPay: AED2,500.00 - AED3,000.00 per month

Accountant cum Human Resources

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Independent Resourcing Consultancy Ltd

A prestigious wealth management firm in Dubai is looking for a Wealth Management Administrator to provide administrative support for exceptional client service. The role involves managing client onboarding, maintaining records, and ensuring compliance with regulations. Candidates should have a degree in Finance or Business Administration and administrative experience in a financial services environment. This opportunity offers a dynamic work atmosphere and prospects for professional growth.

Wealth Management Administrator Dubai & Client Services

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a proactive and detail-oriented Admin Accounts Officer to manage administrative and accounting functions while ensuring compliance with UAE regulations. This role offers the opportunity to work in a fast-paced luxury environment and contribute to the smooth operation of our company.Key Responsibilities<ul><li>Manage day-to-day administrative and accounting tasks, including bookkeeping, invoicing, and financial record keeping.</li><li>Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.</li><li>Coordinate with external auditors, providing all necessary documents, reports, and explanations to ensure smooth and timely audits.</li><li>Prepare financial reports, budgets, and statements for management review.</li><li>Handle import/export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.</li><li>Maintain accurate office records, inventories, and databases.</li><li>Ensure adherence to company policies and UAE regulatory requirements.</li><li>Manage HR administration, including employee records, contracts, payroll processing, and visa processing for employees.</li></ul>Qualifications<ul><li>Minimum 5 years of experience in accounts, administration, or related roles; experience in luxury retail is a plus.</li><li>Strong knowledge of UAE free zone procedures, including DWC portal operations.</li><li>Familiarity with import/export documentation, customs, and shipping logistics.</li><li>Experience coordinating with auditors and supporting auditing processes.</li><li>Proficient in accounting software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Detail-oriented, reliable, and able to work independently in a fast-paced environment.</li><li>Can work under pressure.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field preferred.</li><li>Immediate availability preferred.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Opportunity to work closely with industry leaders and luxury clientele.</li><li>Exposure to high-profile events and international trade activities.</li><li>Professional growth opportunities within the company.</li><li>Duty Timings: Monday to Friday: 9:30 &ndash; 6:30</li><li>Saturday half day work (work from home) from 10:00 am to 1:00 PM</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>Admin &amp; Accounts: 5 years (Required)</li></ul>Work Location: In person

Admin & Accounts Officer

Explore 916+ Finance administrator in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.