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front desk coordinator

Wizkidz Nursery

Front Office, Admin & Marketing Coordinator Reports To: Centre Manager Job Overview-Full-time position. Location: Riah Towers, Jaddaf Waterfront, Dubai. 
WizKidz Nursery, a premium British EYFS nursery located at Jaddaf Waterfront, is looking for a dynamic, well-organized, and creative individual to join our team as a Front Office, Admin & Marketing Coordinator. The ideal candidate will be the face of our nursery — warmly welcoming parents and children, managing front-desk operations, maintaining administrative records, and creating engaging digital content to enhance our brand presence online.
Front Office & Reception
•	Greet and welcome parents, children, and visitors in a warm and professional manner.
•	Handle phone calls, WhatsApp inquiries, and email correspondence promptly and courteously.
•	Maintain a pleasant and organized reception area at all times.
•	Coordinate with the Centre Manager and teaching staff for tours, appointments, and parent interactions.
Administrative & Accounts Support
•	Maintain and update student files, attendance records, and registration forms.
•	Handle daily fee collections, issue receipts, and maintain accurate payment records.
•	Assist in preparing and organizing invoices, bills, and fee summaries.
•	Manage nursery inventory, including stationery, uniforms, pantry, toiletries, and classroom supplies.
•	Keep track of stock levels and coordinate reordering in a timely manner.
•	Support the Centre Manager in documentation, reports, and internal communication.
Marketing & Creative Tasks
•	Create daily posts, stories, and short videos showcasing nursery life and activities.
•	Design attractive creatives and marketing materials using Canva.
•	Assist in running online promotional campaigns in coordination with the marketing team.
•	Monitor engagement metrics and suggest ideas to increase brand awareness and followers.

Front Office, Admin & Marketing Coordinator

Augmented Era

About the Role: We&rsquo;re looking for a polished and proactive Admin Coordinator to be the face of our private office. This hybrid role blends administrative support, guest hospitality, and operational assistance to ensure our visiting affiliates and partners receive a seamless and professional experience.Key Responsibilities:Front Desk &amp; Guest Management<ul><li>Welcome and check in guests with warmth and professionalism</li><li>Manage meeting schedules, visitor logs, and internal coordination</li><li>Handle phone calls, emails, and general inquiries</li></ul>Hospitality &amp; Service Support<ul><li>Serve refreshments and assist during meetings or small events</li><li>Ensure meeting rooms and guest areas are clean, stocked, and presentable</li><li>Provide attentive service and respond to guest needs discreetly</li></ul>Operational &amp; Runner Support<ul><li>Assist with internal deliveries, room setups, and event logistics</li><li>Support team members with administrative tasks and coordination</li><li>Maintain readiness of shared spaces and supplies</li></ul>Ideal Candidate Profile:<ul><li>Strong communication and interpersonal skills</li><li>Professional appearance and customer-focused mindset</li><li>Experience in admin, hospitality, or client-facing roles</li><li>Ability to multitask and stay organized in a dynamic environment</li><li>Fluent in English; other languages are a plus</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Admin Coordinator – Guest Services & Office Support

Mandarin Oriental Hotel ...

Based at the Mandarin Oriental Downtown, Dubai within the Rooms department in Dubai, the Front Office Coordinator is responsible to oversee the daily administrative and operational functions of the Front Office. This role manages staff personnel matters, training, facility operations, and supports financial and administrative processes such as payroll and purchase requisitions. Front Office Coordinator reports to Front Office Manager.As a Front Office Coordinator, you will be responsible for the following duties:<ul><li>Manage staff-related matters including attendance, scheduling, performance tracking, and training programs.</li><li>Oversee facility operations and ensure compliance with safety and quality standards.</li><li>Process payroll, purchase requisitions, and other administrative transactions accurately and timely.</li><li>Coordinate with other departments to maintain seamless operational flow.</li><li>Maintain records, reports, and documentation related to staff and operations.</li><li>Support management in implementing policies and improving operational processes.</li></ul>

Front Office Coordinator

King Stone International Marketing Management LLC S.O.C

We are seeking a professional and well-presented Receptionist to join our team. The ideal candidate must be fluent in English or Arabic, with prior experience in a receptionist or front-office role. The Receptionist will serve as the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk service while handling administrative tasks to support daily operations. Key Responsibilities<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly and efficiently.</li><li>Manage front desk operations, including visitor registration and appointment scheduling.</li><li>Handle incoming and outgoing correspondence (emails, courier, letters, etc.).</li><li>Maintain reception area cleanliness and professional appearance at all times.</li><li>Coordinate with internal departments for meeting arrangements and visitor requirements.</li><li>Assist in administrative tasks such as filing, data entry, and document management.</li><li>Provide general support to staff and management as required.</li></ul>

Receptionist

Confidential Company

Job Summary: Looking for a Receptionist to join a high-end real estate project. The role involves handling VIP clients, managing front desk operations, and ensuring top-notch customer service. Key Responsibilities:<ul><li>Greet and assist visitors in a courteous and professional manner.</li><li>Answer and direct phone calls promptly.</li><li>Manage and distribute incoming and outgoing mail and packages.</li><li>Maintain the reception area and ensure it is tidy and presentable.</li><li>Schedule appointments and manage the calendar for relevant staff.</li><li>Assist with data entry and administrative tasks as required.</li><li>Handle inquiries via email and phone.</li><li>Support other administrative functions as needed.</li><li>Previous experience in a reception or front desk role.</li></ul>

Receptionist - Females

Rentokil Initial

<div><h3 class="jobSectionHeader">About the Role</h3>
We are seeking a proactive and detail-oriented Admin Officer to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
Key Responsibilities
Front Desk &amp; Communication<ul>
<li>
Manage incoming calls
</li><li>Assist candidates during recruitment days/interviews
</li><li>Coordinate facility maintenance requests
</li></ul>Administration &amp; Documentation<ul>
<li>
Prepare official company letters
</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits
</li></ul>Office Supplies &amp; Coordination<ul>
<li>
Arrange tissue, stationery, and pantry supplies
</li><li>Coordinate marketing materials and printing with suppliers
</li><li>Maintain proper inventory display for marketing shelves
</li></ul>Logistics &amp; Shipping<ul><li>
Manage local &amp; international shipment bookings
</li></ul>Marketing &amp; Review Support<ul>
<li>
Assist in Google reviews listing and response preparation
</li><li>Coordinate printing of brochures, newsletters, and collateral
</li></ul>Vehicle &amp; Driver Coordination<ul>
<li>
Update Trackers</li>
<li>Ensure new drivers sign fleet policy
</li><li>Monitor driver license validity and vehicle registration status
</li></ul>Certificates &amp; Recognition Materials<ul>
<li>
Prepare employee monthly award certificates
</li><li>Process Pest Management, SSC, and QPA certificates
</li></ul>Travel &amp; Accommodation<ul>
<li>
Arrange hotel bookings
</li><li>Coordinate travel tickets
</li></ul>Government Portals &amp; Attestations<ul>
<li>
Process Fujairah Municipality attestations
</li><li>Merge required documents for contract approvals
</li><li>Submit using assigned government portals
</li></ul>Municipality &amp; Doc Handling<ul>
<li>
Maintain Ajman Municipality credentials and secure filing
</li><li>Handle essential document files for PRO and sales support
</li></ul><h3 class="jobSectionHeader">Qualifications &amp; Skills</h3>
Bachelor&rsquo;s degree or relevant administrative experience 
Minimum 2 years in administration/front desk coordination 
Strong communication &amp; customer service skills 
Good command of MS Office and PDF tools 
Experience with UAE documentation &amp; logistics (advantage) 
Highly organized and proactive with a sense of ownership</div>

Administration Officer

Accor Group

Job Title Guest Services Agent Front Office and Concierge Dubai, UAE Job Description Guest Services Agent Front Office and Concierge Dubai, UAE Position Overview Novotel Bur Dubai is hiring a Guest Services Agent to join its dynamic front office team. This role is ideal for hospitality professionals with a welcoming personality, excellent communication skills, and a passion for delivering exceptional first impressions. Join a globally recognized hotel brand and play a key role in creating seamless guest experiences from arrival to departure. Job Details Job Location: Dubai, United Arab Emirates Industry: Hospitality Function: Guest Services / Concierge Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full Time Job Overview Front Desk Coordination and Guest Interaction As a Guest Services Agent, you will be responsible for ensuring the smooth and professional delivery of front desk and bell services. From handling guest luggage to managing transport needs and coordinating with other departments, your role is essential to guest satisfaction. You will act as the face of the hotel, making every interaction a positive and efficient experience. What You ll Do * Welcome guests upon arrival and assist with baggage handling, check-in coordination, and directions * Coordinate all guest services in line with Novotel and Accor brand standards * Ensure timely handling and delivery of luggage, incoming faxes, parcels, and room items * Maintain accurate records of luggage deliveries, guest belongings, and service logs * Inform guests about hotel amenities, facilities, local attractions, and nearby merchants * Manage airport transfer charges and coordinate transport needs accurately and professionally * Communicate effectively with bell desk, concierge, and front office teams for seamless operations * Uphold high standards of presentation, grooming, and customer service at all times * Respond to guest inquiries and concerns with empathy, professionalism, and a solution-oriented approach * Ensure service timelines are met (e.g., luggage pickup within 10 minutes, fax delivery within 15 minutes) * Support cross-functional teamwork and attend scheduled meetings or training as required Ideal Profile Service-Oriented and Professional * Previous experience in guest services, concierge, or front desk is preferred * Strong customer service skills and a natural flair for engaging with guests * Professional personal presentation and a positive, welcoming attitude * Detail-oriented, reliable, and capable of multitasking in a fast-paced environment * Proficient in Opera or similar hotel POS systems; basic computer literacy required * Good problem-solving abilities and clear communication under pressure * Manual driver s license preferred for handling transport or valet support * High school diploma or equivalent; hospitality-related qualifications are a plus * Willingness to work flexible shifts including evenings, weekends, and holidays

Guest Services Agent Front Office and Concierge Dubai, UAE

Explore 1184+ Front desk coordinator in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.