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hr admin assistant

ProChem Technology WLL

MBA/PGDM HR Professional with Min 3 years' experience in Qatar.Working in Factory/ Manufacturing unit is a plus.Knowledge of Government Industrial License process (Ex., Civil Defense, Environmental License, Industrial License etc.)Full cycle of local and overseas recruitment.Visa, QVC medical, QID, HMC card, Bank Account/Paycard account process etc.Employee Relations &amp; General Admin activities.Immediately available.Job Type: Full-timePay: QAR3,000.00 - QAR4,500.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>

HR Admin Assistant

(NBTCS) Nisar & Brothers Trading Contracting & Services

Admin Assistant &ndash; Responsibilities:<ul><li>Prepare and maintain payroll sheets</li><li>Support accounts by organizing financial documents</li><li>Assist HR with employee records, leave applications, and documentation</li><li>Update employee data regularly in company records</li><li>Support Ministry of Interior (MOI) procedures, including employee visa renewals</li><li>Assist with Ministry of Labor (MOL) procedures related to recruitment and documentation</li><li>Assist with payroll account opening for new employees</li><li>Provide general administrative and office support as required</li><li>Assist management with special projects</li><li>Support onboarding process for new employees</li><li>Prepare reports and presentations as needed</li></ul>Requirements:<ul><li>Minimum 1 years experience in administrative or office assistant roles</li><li>Excellent communication skills in English and Arabic</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>We encourage female candidates to apply, and preference will be given to female applicants due to office requirements.</li></ul>Visa Availability for Foreign Applicants: Candidates from outside Qatar are welcome to apply. Work visas are available for qualified applicants.Job Type: Full-timePay: QAR2,000.00 - QAR3,500.00 per month

Admin Assistant

Inspire Management Training Center

We are looking for a friendly and organized Receptionist cum Admin Assistant (Female) to manage front desk operations and provide administrative support. This role involves welcoming visitors, handling calls and emails, and assisting with day-to-day office operations to ensure smooth workflow. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask efficiently.Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and vendors in a professional and courteous manner.</li><li>Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.</li><li>Maintain and update office records, files, and databases.</li><li>Assist with scheduling meetings, appointments, and travel arrangements.</li><li>Handle office supplies inventory and coordinate with vendors for procurement.</li><li>Support administrative tasks such as preparing documents, reports, and presentations.</li><li>Assist in coordinating office events and meetings.</li><li>Ensure the reception area and office environment are clean, organized, and professional.</li></ul>Qualifications, Experience, and Skills:<ul><li>High school diploma or equivalent; bachelor&rsquo;s degree is a plus.</li><li>2-3 years of experience in receptionist or administrative support roles in GCC.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office applications (Word, Excel, Outlook).</li><li>Professional appearance and friendly, approachable attitude.</li><li>Ability to multitask, prioritize, and work in a fast-paced environment.</li><li>Locally available in Qatar with a valid visa and QID</li></ul>Benefits:<ul><li>Competitive salary (All Inclusive)</li></ul>Job Types: Full-time, PermanentPay: QAR3,000.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Receptionist cum Admin Assistant In GCC: 2 years (Required)</li></ul>Language:<ul><li>English / Tagalog (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Receptionist cum Admin Assistant

Fit and Art Sport equipments

Hiring: Administrative Assistant / Office Coordinator &ndash; Doha, QatarWe are looking for a professional and motivated Administrative Assistant to join our team in Doha.Key Responsibilities:<ul><li>Handling emails, calls, and client communication</li></ul><ul><li>Preparing quotations, documents, and reports</li></ul><ul><li>Organizing schedules and follow-ups</li></ul><ul><li>Supporting sales and marketing teams</li></ul><ul><li>Managing office files and documentation</li></ul><ul><li>Simple Canva tasks (preferred)</li></ul>Requirements:<ul><li>Currently residing in Qatar</li></ul><ul><li>Good English communication skills</li></ul><ul><li>Strong Microsoft Office skills (Word, Excel, PowerPoint)</li></ul><ul><li>Organized, professional, and able to work under pressure</li></ul><ul><li>Transferable visa</li></ul><ul><li>Bachelor degree preferred</li></ul><ul><li>Full availability without personal commitments affecting work schedule</li></ul>Salary and Benefits:<ul><li>Basic Salary: 2,400 &ndash; 2,800 QAR</li></ul><ul><li>Transportation Allowance: 250 QAR</li></ul><ul><li>API Achieved Performance Incentives: 300 &ndash; 600 QAR monthly</li></ul>Based on:<ul><li>Completing admin tasks and deadlines</li></ul><ul><li>Supporting sales and marketing targets</li></ul><ul><li>Communication and follow-up quality</li></ul><ul><li>Attendance and discipline</li></ul><ul><li>Total potential monthly package: 3,000 &ndash; 3,650 QAR</li></ul>Location: Doha, QatarTo apply, please send your CV on WhatsApp: 33991951Job Type: Full-timePay: QAR2,400.00 - QAR3,200.00 per month

Admin & Sales Executive

HS Global Consultants

Are you organized, detail-oriented, and great at multitasking? We&rsquo;re looking for a reliable Administrative Assistant to join our team and help keep operations running smoothly!Responsibilities:Manage schedules, emails, and correspondenceHandle data entry and basic record-keepingAssist with office coordination and communicationSupport management with day-to-day administrative tasksRequirements:Strong communication and organizational skillsProficiency in MS Office / Google WorkspacePrior experience in admin or support role preferredJob Type: Full-timePay: QAR2,000.00 - QAR2,500.00 per monthLanguage:<ul><li>English (Preferred)</li></ul>

Filiphino Male Admin Assistant

Mindstream

Hiring: HR Assistant (Assistant for Development of HR Recruitment AI Platform)Location: QatarWe are seeking a proactive and detail-oriented HR Assistant to support the development and implementation of our HR Recruitment AI Platform. The ideal candidate will assist with data preparation, documentation, coordination with technical teams, and contribute to Recruitment platform digital transformation initiatives.Key Responsibilities:Assist in collecting, organizing, and entering HR-recruitment data for AI platform developmentCoordinate with HR and IT teams to support project requirementsPrepare reports, track progress, and maintain project documentationSupport recruitment, onboarding, and related HR operationsEnsure confidentiality, accuracy, and security of employee and project dataRequirements:Bachelor&rsquo;s degree in IT Business Administration, or a related field1&ndash;3 years of experience in HR or administrative supportStrong communication, coordination, and documentation skillsGood understanding of HR and recruitment processesTech-savvy, with strong interest in HR digitalization and AI toolsJob Type: Full-timeApplication Question(s):<ul><li>Have you worked with HR digital tools or AI platforms before?</li><li>How many years do you have experience?</li><li>What is your current and expected salary? Notice period?</li></ul>

HR Assistant (Assistant for Development of HR AI Platform)

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 173970
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
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 The Administration Assistant is pivotal in supporting the Admin Team by managing crucial administrative tasks such as producing management reports, maintaining store and staff information, and ensuring accurate communication with regional offices. The role is essential for ensuring smooth store operations by coordinating with various departments, performing stock checks, handling financial reconciliations, and facilitating staff procedures. Focused on precision and efficiency, this role supports the store's strategic decisions through accurate and timely data management.
 
 
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 What You Will Do:
 
 
 
 Reports and Data Management
 
 
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 Ensure that accurate information is provided to the Senior Admin Assistant to meet reporting deadlines.
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 Maintain data in the system for easy access to information as required.
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 Maintain and update information relating to staff in the store.
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 Provide accurate reports to Admin Management to enable commercial decisions.
 
 
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 Liaison and Communication
 
 
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 Liaise with the Regional Operations and HR Office.
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 Help arrange induction training for new staff on procedures.
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 Work closely with the regional office Finance department to understand their requirements.
 
 
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 Stock Control and Operations
 
 
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 Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
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 Verify all bills from suppliers/contractors, get them approved by the Store Manager, and process with the Regional Office Accounts Team.
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 Follow-up with suppliers for outstanding invoices and settle outstanding payments.
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 Ensure the accuracy of stock received from the warehouse is accounted in the system.
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 Conduct periodic stock accuracy checks with the commercial team.
 
 
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 Cash Office Responsibilities
 
 
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 Daily reconciliation of store takings and reports.
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 Banking and foreign exchange operations.
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 Manage store petty cash and daily tallying of the safe fund.
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 Credit card reconciliation.
 
 
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 </ul>
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Ordering of stationary for the Store/Admin Team.
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 Daily stock-related adjustments and booking new stock receipts, store to store transfers, and RTWs (Return to Warehouse) in the system.
 
 
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 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Advanced proficiency in MS Office.
 </li>
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 Strong communication and interpersonal skills.
 </li>
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 Ability to work under pressure and meet tight deadlines.
 </li>
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 Experience with SAP or similar systems.
 
 
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 </ul>
 
 What Qualifies You For The Role:
 
 
 
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 High School Degree or equivalent.
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 1-3 years of experience in retail sales or a related field.
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 Advanced skills in MS Office, with SAP experience beneficial.
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 Strong analytical, time management, communication, and teamwork skills.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Group Real Estate
 
 
 
 The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
 
 
 Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
 
 
 AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.
 
 
 
 About Al-Futtaim Malls
 
 
 
 Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
 
 
 Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
 
 
 Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
 
 
 For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
 
 
 
 About Al-Futtaim Engineering &amp; Technologies
 
 
 
 Al-Futtaim Engineering &amp; Technologies offers customers complete engineering and systems integration solutions.
 
 
 The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
 
 
 The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
 
 
 These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
</div>

Operations Associate | Accounts | Retail | M&S | Qatar

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