hr & office coordinator

hr office coordinator

Pepin Distributing Company

<div>Description:

The HR &amp; Office Coordinator (Business Support Specialist) is responsible for the day-to-day management of the front desk operations and provides essential clerical and administrative support across the company. This role serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment, while also assisting with tasks such as scheduling, data entry, document management, and general office coordination. The ideal candidate is detail-oriented, customer-focused, and able to multitask in a dynamic office setting.
Essential Job Functions:<ul><li>
Assist HR with running Motor Vehicle Record reports for candidates</li><li>
Facilitating compliance reporting for the sales department&rsquo;s DBPR licensing</li><li>
Maintain the organizational chart by updating new hires and title changes as well as removing separated employees.</li><li>
Help oversee NSF payments from customers by collecting payment and reporting to Finance.</li><li>
Manage the &ldquo;no sale&rdquo; list daily from the DBPR, update VIP and inform sales reps and RAS Manager. Every Wednesday, notify warehouse and sales dept. and post the list in the check-inn room and break room.</li><li>
Gather contact information for new accounts and send out to market managers.</li><li>
Order all office supplies with WB Mason.</li><li>
Order all business cards, note pads, letterhead paper, envelopes, and other stationary with Sir Speedy.</li><li>
Distribute items left for customers, accounts, or others to pick up (ex. Shirts, tickets, checks, graphic related items, donation pickups, etc.)</li><li>
Manage mail distribution for USPS, Fed Ex, UPS, Amazon and courier service</li><li>
Provides clerical and administrative support to all employees (print labels, send certified letters, data entry, etc.).</li><li>
Field customer service type calls and route or dispatch as appropriate.</li><li>
Provide coverage for c-suite when the assigned Executive Assistant is absent.</li><li>
Grant visitor access to the facility via gates and doors.</li><li>
Manage the dissemination of employee beer.</li><li>
Tracking and reporting new accounts</li><li>
Brand management fulfillment support</li><li>
Pushing pricing reports from Florida posting sites to sales management.</li><li>
Support warehouse with reporting on weekly pick stats run in iDig + entering daily PO&rsquo;s + inventory/orders on supplies.</li><li>
Assist with interview scheduling and recruitment assistance when needed.</li></ul>
Requirements:
<ul><li>Excellent verbal and written communication skills.</li><li>
Strong organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>
Ability to multitask and prioritize in a fast-paced environment.</li><li>
Friendly and professional demeanor with strong customer service skills.</li><li>
Attention to detail and accuracy in data entry and record keeping.</li><li>
Ability to learn new software or skills as needed.</li></ul>
Qualifications<ul><li>
High school diploma or equivalent</li><li>
1&ndash;2 years of office or administrative experience</li><li>
Familiarity with office equipment (printers, phone systems, copiers)</li><li>
Excellent communication, organizational and assertive skills.</li><li>
Able to handle alcohol</li></ul>
The Physical Requirements:<ul><li>
Talk, hear, and see (including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus)</li><li>
Continuous sitting, standing, and walking.</li></ul>
Pepin Distributing Company, LLC is a leading beverage distributor in the Tampa Bay area and distributes a broad selection of domestic, import, craft beers, craft and canned spirits, and non-alcoholic beverages and waters. Our products include mega brands such as Budweiser, Michelob Ultra, Stella Artois, Busch Light, Corona, and Modelo, just to name a few.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</div>

HR & Office Coordinator

Rangam

<div>
 
 Rangam is seeking candidates for a Direct Hire role as an
 
 Associate HR Services
 
 with our client, one of the world&rsquo;s largest pharmaceutical companies.
 
 
 
 
 
 Seeking candidates in
 
 Tampa, FL
 
 or willing to relocate.
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Associate HR Services is responsible for executing transactional activities related to the Colleague Life Cycle HR processes, excluding recruitment, in alignment with the GBS CS Operational Playbook. This role ensures the efficient, timely, and compliant delivery of HR services while adhering to organizational standards. This position is responsible for carrying out process improvement and service enhancement initiatives within their assigned area.
 
 
 
 
 
 
 ROLE RESPONSIBILITIES
 
 
 
 Execute flawlessly a variety of global or HR operational tasks including but not limited to:
 
 <ul>
 <li>
 Processing Colleague and Job Data Changes
 </li>
 <li>
 Administering Leave of Absence requests
 </li>
 <li>
 Supporting Benefits and Compensation administration
 </li>
 <li>
 HR Reporting
 </li>
 <li>
 HR Internal and external controls
 </li>
 </ul>
 
 
 
 
 For the HR Processes in scope, provide feedback on procedures with a continuous improvement mindset.
 
 
 Support client's colleagues with inquiries/requests on the HR Processes in scope via case management tool.
 
 
 Liaise with other Colleague Services teams, PX and external vendors to seek guidance and/or input that will help in timely resolution of inquiries driving a positive colleague experience.
 
 
 Run reports and analyze data enabling stakeholders to make informed decisions.
 
 
 
 
 
 
 BASIC QUALIFICATIONS
 
 
 <ul>
 <li>
 Applicant must have a Bachelor's degree in Administration, Human Resources or related field with 0+ years of experience, preferably in an HR Shared Services/HR Operations/centralized customer service environment; OR an associate's degree with 4 years of experience; OR a high school diploma (or equivalent) and 6 years of relevant experience
 </li>
 <li>
 Organizes own work to meet deadlines in a fast-paced environment.
 </li>
 <li>
 Strong attention to detail and adapts well to shifting priorities.
 </li>
 <li>
 Strong customer focus mindset and cross-cultural agility.
 </li>
 <li>
 Experience working with a case management tool.
 </li>
 <li>
 Demonstrates clear ownership of assigned responsibilities and operates independently, while appropriately identifying situations that require escalation.
 </li>
 <li>
 Displays a result driven attitude and continuous improvement mindset.
 </li>
 <li>
 Able to communicate effectively in English (spoken &amp; written) with colleagues at all levels of the organization.
 </li>
 </ul>
 
 
 
 
 
 PREFERRED QUALIFICATIONS
 
 
 <ul>
 <li>
 Experience working with Workday or Service Now or comparable Human Capital Management system and MS Office (Excel &amp; Word)
 </li>
 <li>
 Familiarity with payroll and/or Time &amp; Attendance software (e.g. ADP, Workday etc.)
 </li>
 <li>
 Ability to speak multiple (additional) languages is a plus
 </li>
 </ul>
 
 
 
 
 
 Other Job Details:
 
 
 <ul>
 <li>
 
 Last Date to Apply for Job: November 11, 2025
 
 </li>
 <li>
 Work Location Assignment: Hybrid. Must be able to work from assigned client's office 2-3 days per week, or as needed by the business
 </li>
 </ul>
 
 
 
 
 
 
 
 The annual base salary for this position ranges from $59 900,00 to $99 800,00. In addition, this position is eligible for participation in client's Global Performance Plan with a bonus target of 7,5% of the base salary. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life&rsquo;s moments. Benefits offered include a 401(k) plan with client's Matching Contributions and an additional client's Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at client's Candidate Site &ndash; U.S. Benefits | (uscandidates.my**benefits.com). Compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies to the Tampa, FL location only. The salary range provided does not apply to any other United States location or locations outside of the United States.
 
 
 
 
 
 
 
 
 Relocation assistance may be available based on business needs and/or eligibility.
 
 
 
 
 
 
 
 
 To find out more about Rangam, and this role, click the apply button.
 
 
 
 
 
 
 
 
 
 
 
 
 Satnam Singh
 
 
 
 SA Technical Recruiter | Rangam Consultants, Inc
 
 
 M: (513) 447-8917
 
 
 E: satnam@rangam.com| W: www.rangam.com
 
 
 
</div>

Associate HR Services

Lighting Imports

Job Overview As a Marketing Coordinator-Quote Coordinator, you will be the driving force behind our marketing initiatives, ensuring that our brand shines across various platforms. You&rsquo;ll collaborate with our team to develop and execute dynamic marketing strategies that engage our audience and elevate our presence in the market. Your creativity and analytical skills will be essential as you manage campaigns, analyze performance metrics, and contribute to our overall marketing vision. You will be responsible for managing our quote activity via e mails and our CRM.What you&rsquo;ll do<ul><li>Develop and implement multichannel marketing campaigns that align with business objectives and target audience needs.</li><li>Optimize content for SEO to enhance visibility and drive organic traffic across digital platforms.</li><li>Manage social media marketing efforts, creating engaging content that resonates with followers and boosts brand awareness.</li><li>Utilize Google Analytics to track campaign performance, providing insights for continuous improvement.</li><li>Collaborate on content marketing strategies, including copywriting for blogs, email newsletters, and advertising materials.</li><li>Support e-commerce initiatives by analyzing sales data and optimizing product listings on various platforms.</li><li>Coordinate advertising sales efforts across print and digital channels to maximize reach and engagement.</li><li>Assist in budgeting for marketing projects while ensuring adherence to financial constraints.</li><li>Manager our CRM platform to organize our leads and quotes.</li><li>Manage our quote activity.</li></ul>Basic qualifications<ul><li>Strong understanding of digital marketing principles including performance marketing and email marketing strategies.</li><li>Proficiency in Adobe Creative Suite for creating compelling visual content.</li></ul>Preferred qualifications<ul><li>Experience with WordPress for website management and content updates.</li><li>Familiarity with HTML for basic website editing tasks.</li><li>Knowledge of Google AdWords for managing paid advertising campaigns.</li><li>Background in B2B marketing with a focus on lead generation strategies.</li><li>Skills in research to identify market trends and consumer preferences.</li></ul>Why you&rsquo;ll love it here We believe in empowering our team members to reach their full potential both professionally and personally. Our supportive culture fosters innovation, collaboration, and growth, making every day an exciting opportunity to learn something new.Our benefits include:<ul><li>Comprehensive health benefits that prioritize your well-being.</li><li>Opportunities for professional development and career advancement.</li><li>A vibrant workplace culture that values creativity and teamwork.</li><li>Flexible work arrangements that help you balance your personal life with your career goals. Join us as we embark on this exciting journey together! Your passion for marketing will play a pivotal role in shaping our brand's future success!</li></ul>Job Type: Full-timePay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Tampa, FL 33619 (Preferred)</li></ul>Ability to Relocate:<ul><li>Tampa, FL 33619: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Marketing & Quotes Coordinator

Vernisage USA, Inc

Job Summary We are seeking a dynamic and detail-oriented Marketing Coordinator to join our team. The ideal candidate will play a pivotal role in developing and executing marketing strategies that drive brand awareness and customer engagement. This position requires a blend of creativity and analytical skills, as you will be responsible for managing various marketing channels, coordinating campaigns, and analyzing performance metrics to optimize our marketing efforts.Duties<ul><li>Develop and implement multichannel marketing campaigns to promote products and services.</li><li>Conduct research to identify market trends and customer preferences, utilizing insights to inform marketing strategies.</li><li>Manage social media marketing efforts across platforms, including Facebook Advertising LinkedIn, Instagram, to enhance brand visibility and engagement.</li><li>Create compelling content for various channels, including email marketing, digital marketing, and print advertising.</li><li>Utilize SEO best practices to improve website visibility and drive organic traffic.</li><li>Collaborate with the sales team to align marketing initiatives with sales goals and support advertising sales efforts.</li><li>Oversee e-commerce strategies, ensuring an optimized online shopping experience for customers.</li><li>Utilize Adobe Creative Suite for designing promotional materials that resonate with target audiences.</li><li>Implement marketing automation tools to streamline processes and enhance campaign effectiveness.</li><li>Analyze campaign performance using Google Analytics and other analytics tools to measure success and identify areas for improvement.</li><li>Assist in budgeting for marketing initiatives, ensuring efficient allocation of resources.</li></ul>Skills<ul><li>Proficiency in SEO, digital marketing, content marketing, B2B marketing, and performance marketing.</li><li>Experience with multichannel marketing strategies and advertising sales techniques.</li><li>Strong knowledge of Adobe Creative Suite for graphic design tasks.</li><li>Familiarity with WordPress for website management and HTML for basic web editing.</li><li>Excellent copywriting skills with the ability to create engaging content across various formats.</li><li>Strong analytical skills with experience in using Google Analytics to track performance metrics.</li><li>Ability to work collaboratively within a team environment while managing multiple projects simultaneously.</li><li>A proactive approach to problem-solving with strong research capabilities. Join us as we strive to enhance our brand presence through innovative marketing strategies!</li></ul>Job Type: Full-timePay: $47,560.27 - $57,276.88 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Tampa, FL 33619 (Preferred)</li></ul>Ability to Commute:<ul><li>Tampa, FL 33619 (Preferred)</li></ul>Ability to Relocate:<ul><li>Tampa, FL 33619: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Marketing Coordinator

University of South Florida

<div>USF Health's mission is to envision and implement the future of health. It is the partnership of the University of South Florida Morsani College of Medicine, the College of Nursing, the College of Public Health, the College of Pharmacy, the School of Biomedical Sciences and the School of Physical Therapy and Rehabilitation Sciences; and the USF Physician's Group. USF is a global research university ranked 34th in federal research expenditures for public universities. For information regarding the USF Health, please visit our website at http://health.usf.edu/index.html 
 
The Administrative Specialist is a critical position for our department with our continued and rapid faculty growth in both the clinical and research divisions. This position helps backfill administrative vacancies in our department. This position performs administrative support work to assist with the administration of personnel and other office procedures within the Department of Psychiatry and Behavioral Neurosciences. The Administrative Specialist will perform key business process transactions including but not limited to processing of HR actions at the department level for both faculty and staff and other business processes including managing guest accounts, scheduling meetings, and oversight of clinical call schedule.</div>
 <div><ul><li>Assist with administrative support to all divisions for Psychiatry. Will serve as a liaison to our faculty and staff as well as other departments and affiliates. Assist with administering policies and procedures related to our department and in accordance with the university.
</li><li>Assist Department Administrator with faculty affairs task including but not limited to faculty appointment request, renewals and onboarding of new physicians.
</li><li>Assist Department Administrator as well as other key department managers in processing staff requests that include appointment renewals, posting of new positions and assisting generally with the recruitment process.
</li><li>Assist the Department Administrator, Chair and other key departmental leadership with tasks as assigned including managing of all incoming and renewed guest accounts, updating physician call schedule, building and maintenance requests and website management.
</li><li>Perform other administrative duties as required to support the mission and function of the unit.</li></ul></div>
 <div>This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred: Bachelor's Degree and experience in an office and administrative support position.</div>
 <div>Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF&lsquo;s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida&rsquo;s best large employers, ranked No. 1 among the state&rsquo;s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News &amp; World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF&rsquo;s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws :
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.</div>

Administrative Specialist

Tampa Electric Company

Modeler - Varies

VoltAir Consulting Engineers

<div>Engineer Your Future With Us
VoltAir is an award-winning consulting engineering firm with a passion (some call it an obsession) for quality engineering. Our friendly and relaxed culture allows you to dig into incredible projects alongside talented colleagues while making career-building impacts in your local and national communities. We attract and reward skilled individuals who share a passion for engineering design. Our modern, spacious headquarters are in sunny Tampa Bay, with several offices around the country.
Position Overview
Technology Designer II leads the technology design effort to produce construction documents for the assigned technology scope, which includes but is not limited to Communications, Security, and Audio Visual (AV) systems.
Responsibilities
<ul><li>Use Revit to produce drawings for a variety of projects</li>
<li>Prepare and lay out BIM drawings, ensuring coordination with all other disciplines at all phases of project production, including schematic design, design development, permitting, and construction documents</li>
<li>Perform Construction Administration (CA) duties, such as responding to Submittals and RFIs
</li><li>Communicate status on projects, evolving and revisiting workflows as necessary to maintain project efficiencies</li>
<li>Maintain accurate time tracking in the project management system</li>
<li>May attend meetings with designers and engineers, architects, owners, code officials/AHJ, and other construction professionals</li>
<li>Perform site visits and create site report documentation</li>
<li>Miscellaneous duties, as assigned</li>
</ul>
Qualifications
<ul><li>Candidates must be authorized to work in the United States and ideally based in Orlando or Tampa, Florida, Houston or Dallas, Texas
</li><li>At least 2-5 years of professional experience as a technology designer of commercial buildings preferably in aviation, higher education, health care, hospitality, entertainment, or governmental facilities</li>
<li>RCDD certification strongly preferred</li>
<li>Prior low-voltage technology experience preferred</li>
<li>Advanced Revit MEP proficiency required</li>
<li>Highly proficient technical/computer skills including Microsoft O365 (Outlook, Work, Excel), internet and web applications</li>
<li>Excellent communication, interpersonal, and presentation skills</li>
</ul>
Skills &amp; Competencies
<ul><li>Critical thinker with the ability to make decisions independently</li>
<li>Meets deadlines, works independently or as part of a team, accountable, maintains focus on set objectives and goals</li>
<li>Excellent attention to detail and thoroughness in deliverables and communications, maintains high-quality standards, and good follow-up skills
</li><li>Ethical, honest, and accountable; maintains confidentiality, handles sensitive information with discretion and professionalism</li>
<li>Has a bias for action and seeks new opportunities for continual improvement</li>
<li>Keeps information organized and accessible, maintains efficient workspace, manages time well</li>
<li>Ability to work effectively in a group or team environment as well as independently; values input and opinions of others</li>
</ul>
Physical Requirements
Must have the ability to perform the necessary job-related functions with or without reasonable accommodation.
<ul><li>Travel up to 20% for site investigations and assessments, or client meetings
</li><li>Remain in a stationary position, often standing or sitting, for prolonged periods
</li><li>Work extended hours, evenings and weekends when necessary to meet business deadlines
</li><li>Regular use of office equipment such as a computer/laptop and computer screens
</li><li>Dexterity of hands and fingers to operate a computer keyboard, mouse and other computer components
</li><li>Ability to see differences between colors, shades and brightness
</li><li>Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)
</li><li>May occasionally be exposed to the following work conditions: work near/with moving mechanical parts; work near/with electrical currents; work in high places or underground; be exposed to fumes/airborne particles or caustic chemicals; withstand outdoor weather conditions; withstand moderate to very loud noises</li>
</ul>
Benefits &amp; Perks
<ul><li>Competitive compensation and benefits package</li>
<li>Flexible hybrid work options</li>
<li>Flexible Time Off</li>
<li>Generous paid holiday schedule</li>
<li>Paid Parental Leave</li>
<li>401k plan with company match</li>
<li>Employee perks and discounts</li>
<li>Education assistance &amp; professional development</li>
<li>Opportunity to work on impactful, headline-making projects that positively impact local and national communities</li>
</ul>
Who We Are
VoltAir, Inc, founded in 2006, is an engineering firm that provides Mechanical, Electrical, Plumbing, Fire Protection, and Information Technology design and commissioning services. Our projects span aviation, office, restaurant, retail, higher education, parking, K-12, multi-family, healthcare, labs, recreational facilities and central energy plants. We are a certified minority-owned corporation and employ approximately 60 professionals. We are headquartered in Tampa, Florida, with additional locations in Orlando and Fort Lauderdale, Florida; Houston, Dallas/Ft. Worth, Texas; Nashville, Tennessee; and Atlanta, Georgia.
Equal Employment Opportunity
VoltAir does not discriminate in recruitment, hiring, training, promotion, or other employment policies on the basis of any protected characteristics. All qualified applicants will receive consideration for employment without regard to age, race or color, religion, sex or sexual orientation, gender identity or expression, national origin, physical or mental disability status, pregnancy status, genetics, protected veteran status, or any other characteristic as protected by applicable federal, state, or local law. In addition, we make reasonable accommodation to the needs of disabled applicants and employees, so long as this does not create an undue hardship on the business or threaten the health or safety of others at work. If you need assistance in completing this application, notify hr@voltairinc.com.</div>

Technology Designer II

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