hr operations coordinator

Martin's Point Health Care

<div>Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of &quot;people caring for people,&quot; Martin's Point employees are on a mission to transform our health care system while creating a healthier community. Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin's Point has been certified as a &quot;Great Place to Work&quot; since 2015.<h2 class="jobSectionHeader"> 
Position Summary 
</h2>
The HR Operations Specialist is responsible for providing support to the operations team including HRIS, benefits and payroll. This position ensures the accuracy of our HR data within the HR systems. Coordinates with HRIS team to provide all regulatory and compliance reporting data. This position will support ongoing HRIS functionality enhancements and level I system troubleshooting. Provides administrative support for the overall HR system processes. Provides routine HR data and reports as needed. This position reports to the Manager of HRIS.<h2 class="jobSectionHeader"> 

Job Description</h2>
Key Outcomes and Responsibilities:<div><div><ul><li>
Executes day-to-day HR operations tasks ensuring compliance.</li></ul></div></div><div><div><ul><li>
Develops standard reports, ad hoc reporting for HR.</li></ul></div></div><div><div><ul><li>
Coordinates the data for regulatory reporting such as EEO-1, VETS-4212, AAP, etc.</li></ul></div></div><div><div><ul><li>
Provides level I support on general HR system inquiries and troubleshooting.</li></ul></div></div><div><div><ul><li>
Partners with HRIS Analyst in system upgrades, enhancements and user training.</li></ul></div></div><div><div><ul><li>
Responsible for maintaining position control in collaboration with Finance.</li></ul></div></div><div><div><ul><li>
Collaborates with stakeholders to support HR projects.</li></ul></div></div><div><div><ul><li>
Performs administrative tasks to assist the HRIS such as maintaining data and structures and supporting audits.</li></ul></div></div><div><div><ul><li>
Responsible for responding to employee questions and inquiries in support of the HR Service Center.</li></ul></div></div><div><div><ul><li>
Handles all job changes in coordination with Talent Acquisition and HR Business Partners.</li></ul></div></div><div><div><ul><li>
Maintains the tracking of certifications and employee documents.</li></ul></div></div>
Education/Experience:<ul><li>
Associate Degree in a related field or an equivalent combination of relevant education and experience</li><li>
2+ years&rsquo; experience in Human Resources</li><li>
HRIS experience with Workday or similar system preferred</li></ul>
Skills/Knowledge/Competencies (Behaviors):<ul><li>
Demonstrates an understanding of and alignment with Martin&rsquo;s Point Values.</li><li>
Knowledge of HR systems and administration</li><li>
Knowledge of HR procedures and employment laws.</li><li>
Proficiency in Microsoft Office applications. Intermediate/Advanced Excel skills preferred.</li><li>
Excellent analytical skills</li><li>
Excellent interpersonal and teamwork skills</li><li>
Excellent organizational skills and attention to detail</li><li>
Proven team player</li><li>
Demonstrated initiative</li><li>
Proficient in Excel</li><li>
Strong presentation skills preferred.</li></ul>
This position is not eligible for immigration sponsorship.
We are an equal opportunity/affirmative action employer.
Martin's Point complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact jobinquiries@martinspoint.org
Do you have a question about careers at Martin&rsquo;s Point Health Care? Contact us at: jobinquiries@martinspoint.org</div>

Human Resources Operations Specialist - Remote

DAVIS PHARMACEUTICALS PVT LTD

HR CoordinatorDepartment: Human Resources Industry: Pharmaceutical Manufacturing Location: Islamabad Job Type: Full-TimeJob SummaryDavis Pharmaceutical Laboratories is looking for a proactive and experienced HR Coordinator to support day-to-day HR operations. The ideal candidate should have hands-on experience in recruitment, onboarding, attendance and leave management, performance appraisal coordination, employee record management, and general HR administration. Candidates with experience in the pharmaceutical industry will be preferred.Key Responsibilities<ul><li>Manage end-to-end recruitment and onboarding activities.</li><li>Maintain employee records and HR documentation.</li><li>Monitor attendance, leave management, and related reporting.</li><li>Coordinate performance appraisal processes.</li><li>Support employee engagement and HR operations.</li><li>Assist in policy implementation and compliance activities.</li><li>Prepare HR reports and maintain HR databases.</li></ul>Requirements<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>2&ndash;4 years of relevant HR experience.</li><li>Pharmaceutical industry experience will be preferred.</li><li>Strong communication, organizational, and MS Office skills.</li><li>Experience with HRIS/ERP systems is an advantage.</li></ul>How to ApplyInterested candidates may send their updated CV on +92 335 5131356 with the subject line.Pay: Rs60,000.00 per monthWork Location: In person

HR Coordinator - Pharmaceutical Industry

Quanata

<div>
 
 To help keep everyone safe, we encourage all applicants to pay close attention to protect themselves during their job search. When applying for a position online you are at risk of being targeted by malicious actors looking for personal data. Please be aware we will only reach out via email using the domain quanata.com. Anything that does not match those domains should be ignored and considered a security risk.
 
 
 
 
 About Us
 
 
 
 
 Quanata is on a mission to help ensure a better world through context-based insurance solutions. We are an exceptional, customer centered team with a passion for creating innovative technologies, digital products, and brands. We blend some of the best Silicon Valley talent and cutting-edge thinking with the long-term backing of leading insurer, State Farm.
 
 Learn more about us and our work at quanata.com&nbsp;
 
 Our Team
 
 &nbsp;From data scientists and actuaries to engineers, designers and marketers, we&rsquo;re a world class team of tech-minded professionals from some of the best companies in Silicon Valley, and around the world.&nbsp; We&rsquo;ve come together to create the context-based insurance solutions and experiences of the future. &nbsp;We know that the key to our success isn't just about nailing the technology&mdash;it&rsquo;s hiring the talented people who will help us continue to make a quantifiable impact.
 
 The Role
 
 
 We are looking for a People Operations Specialist who will play a critical role in ensuring smooth and efficient employee lifecycle processes, from onboarding through offboarding, while maintaining accurate records and compliance with regulatory requirements. This role serves as a key point of contact for employee inquiries, supports HRIS operations and reporting, and partners cross-functionally to improve workflows, payroll coordination, and benefits administration. By maintaining organized systems, enhancing onboarding experiences, and ensuring timely completion of operational tasks, the specialist directly contributes to a positive employee experience and overall organizational effectiveness. Their work enables scalable people processes that support business continuity, compliance, and employee engagement.
 
 
 Your Day-To-Day
 
 <ol>
 <li>
 Responsible for all operational Onboarding and Offboarding tasks; ie. Launches all people operations pre and post onboarding tasks; assigns new hire trainings; launches, monitors and reviews background checks and I9 verifications; drafting all operational Offboarding documentation and processing of required offboarding tasks; partners with the People Team on enhancements of the onboarding and offboarding processes
 </li>
 <li>
 Responsible for processing all employee lifecycle changes and maintenance of employee records(i.e. onboarding, employee changes, promotions, job changes, professional development budgets, offboarding); Responsible for tracking all employee certifications within HRIS
 </li>
 <li>
 Responds to employee inquiries providing direction as needed regarding HRIS systems,&nbsp; policies and procedures; Owns responding to all employment and income verifications timely and accurately; Maintains a high standard of confidentiality and professionalism in all employee communications
 </li>
 <li>
 Owns Intranet and Employee-facing content as it pertains to Operations (ie. Labor Law postings, People Operations guides and Job Aids); Creates and maintains internal Job Aids for all operational processes/workflows; Assists with employee handbook updating
 </li>
 <li>
 Partners with Payroll Manager and Senior Compensation Analyst to ensure the accurate processing of sign on bonuses, Hi5 bonuses, separation pay, patent awards and all other types of additional payments; Provides system configuration, testing and validation support to the Senior Compensation Analyst with annual merit processing.
 </li>
 <li>
 Provides backup support to the Payroll Manager and Benefits Manager including but not limited to employee inquiries, benefit billing and reconciliations, deduction imports, troubleshooting, and continuous coverage and backup activities
 </li>
 <li>
 Owns Guusto service anniversary award platform and responsible for initiating all employee retirement and anniversary awards
 </li>
 <li>
 Responsible for ad hoc and regulatory compliance reporting (EEOC reporting, CA Pay Data) and other recurring data requests&nbsp;
 </li>
 </ol>
 
 About You
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required OR an equivalent combination of education and relevant experience OR equivalent relevant experience and;&nbsp;&nbsp;&nbsp;&nbsp;
 </li>
 <li>
 3-5 years experience in a People Operations and/or HRIS role
 </li>
 <li>
 Proficiency in HRIS systems, including data management, reporting, troubleshooting, and process optimization
 </li>
 <li>
 Strong knowledge of employee lifecycle processes, HR compliance requirements, and recordkeeping standards, with the ability to ensure accuracy and confidentiality across all People Operations activities
 </li>
 <li>
 Demonstrated ability to handle highly sensitive information with discretion, sound judgment and a business-centric approach
 </li>
 <li>
 Effective organizational and time management skills, with the ability to manage multiple priorities and meet deadlines while managing day-to-day requirements
 </li>
 <li>
 Exceptional attention to detail, with the ability to manage complex data sets and compliance requirements
 </li>
 <li>
 Outstanding written and verbal communication skills with the ability to explain complex topics clearly and accurately, explain policies and procedures, and partner cross-functionally with broader teams
 </li>
 <li>
 Analytical and problem-solving skills, with the ability to identify process improvements, support data reporting needs, and contribute to scalable, efficient People Operations workflows&nbsp;
 </li>
 </ul>
 
 Bonus Points
 
 <ul>
 <li>
 Paylocity experience&nbsp;
 </li>
 <li>
 Experience using AI tools and automation to improve processes, increase efficiency, and enhance employee experience
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Salary:
 
 
 $100,000 to $125,000*
 
 
 
 *Please note that the final salary offered will be determined based on the selected candidate's skills, and experience, as well as the internal salary structure at Quanata. Our aim is to offer a competitive and equitable compensation package that reflects the candidate's expertise and contributions to our organization.
 
 
 &nbsp;
 
 
 
 Additional Details:&nbsp;
 
 
 <ul>
 <li>
 
 Benefits
 
 
 : We provide a wide variety of health, wellness and other benefits.These include medical, dental, vision, life insurance and supplemental income plans for you and your dependents, a Headspace app subscription, monthly wellness allowance and a 401(k) Plan with a company match.
 
 </li>
 <li>
 
 Work from Home Equipment
 
 
 : Given our virtual environment&mdash; in order to set you up for success at home, a one-time payment of $2K will be provided to cover the purchase of in-home office equipment and furniture at your discretion. Also, our teams work with MacBook Pros, which we will deliver to you fully provisioned prior to your first day.
 
 </li>
 <li>
 
 Paid Time Off:
 
 
 All employees accrue four weeks of PTO in their first year of employment. &nbsp;New parents receive twelve weeks of fully paid parental leave which may be taken within one year after the birth and/or adoption of a child. The twelve weeks is applicable to both birthing and non-birthing parent.
 
 </li>
 <li>
 
 Personal and Professional Development:
 
 
 We&rsquo;re committed to investing in and helping our people grow personally and professionally.&nbsp; All employees receive up to $5000 each year for professional learning, continuing education and career development.&nbsp; All team members also receive LinkedIn Learning subscriptions and access to multiple different coaching opportunities through BetterUp.
 
 </li>
 <li>
 
 Location
 
 
 : We are a remote-first company for most positions so you may work from anywhere you like in the U.S, excluding U.S. territories.
 
 For most positions,&nbsp;
 
 
 
 occasional travel may be requested or encouraged but is not required
 
 
 
 . Some positions might require travel per the job description provided to the employee.
 
 &nbsp;Employees based in the San Francisco Bay Area or in Providence, Rhode Island may commute to one of our local offices as desired. &nbsp;
 
 </li>
 <li>
 
 Hours
 
 
 : We maintain core meeting hours from 9AM - 2PM Pacific time for collaborating with team members across all time zones.&nbsp;
 
 </li>
 </ul>
 
 
 Quanata, LLC is an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 If you are a San Francisco resident, please read the City and County of San Francisco's Fair Chance Ordinance notice.&nbsp;
 
 https://www.sf.gov/sites/https://www.sf.gov/sites/default/files/2022-12/FCO%20poster2020_0.pdf&nbsp;
 
 This role is employed by Quanata, LLC which is a separate company in the State Farm family of companies.
 
 &nbsp;
 
 If you require a reasonable accommodation, please reach out to your Talent Acquisition Partner for assistance.&nbsp;
 
</div>

People Operations Specialist [Remote-US]

HR Force International

The role will focus on recruitment, staffdocumentation, attendance, performance coordination, teacher training support, employeediscipline, staff communication, and HR operations.The HR Coordinator will ensure that teachers and staff are hired, trained, monitored, andsupportedRecruitment and HiringThe HR Coordinator will be responsible for:● Preparing and posting job advertisements for teachers, admin staff, support staff, andleadership roles.● Shortlisting candidates according to qualification, experience, communication skills, andschool requirements.● Coordinating interviews with the Principal and management.● Maintaining candidate records, CV database, interview remarks, and selection status.● Conducting reference checks where required.● Issuing interview calls, offer letters, appointment letters, and joining instructions.Pay: Rs50,000.00 - Rs70,000.00 per monthWork Location: In person

HR Executive

Illinois Marine Towing, Inc.

<div>Illinois Marine Towing
JOB DESCRIPTION
HR Coordinator
I. BASIC FUNCTION
The HR Coordinator is responsible for supporting HR operations and coordinating aspects of the employee onboarding experience. This role ensures new hires are successfully integrated into the organization by managing orientation scheduling, onboarding processes, and employee records. The HR Coordinator provides administrative support in areas such as recruitment, compliance, benefits, and employee communications while maintaining confidentiality and promoting positive employee experiences.
II. MAJOR RESPONSIBILITIES
1. Provide support to the Employee Relations function across all HR activities.
a. Assist with employee relation matters, including intake, documentation, tracking, and follow-up.
b. Support preparation of employee communications and documentation (e.g., performance discussions, corrective actions, etc.)
c. Coordinate scheduling and logistics for HR-related meetings.
d. Ensure accurate data entry and reporting in our HRIS.
e. Respond to routine inquiries, escalating issues as appropriate.
f. Post required labor notices in applicable office locations.
g. Support process improvements and maintain standardized HR procedures.
h. Assist with special projects and HR initiatives as needed.
2. Manage employee onboarding, offboarding, and employee lifecycles while partnering with internal teams to maintain efficiency, consistency, and a positive employee experience.
a. Coordinate onboarding processes, including new hire orientation, documentation, and system access.
b. Complete consistent new-hire check-ins during the employees&rsquo; first 30, 60, and 90 days.
c. Serve as a primary point of contact for employees during onboarding and transition periods.
d. Ensure completion and compliance with all onboarding requirements.
e. Partner with hiring managers to support a seamless new hire experience.
f. Coordinate the offboarding process, including exit documentation, assisting employees and managers with all business processes.
g. Conduct and/or coordinate exit interviews preparing metrics and reports for HR insights.
h. Coordinate benefit transitions and separation-related compliance tasks. 
Other
1. Perform other duties as required and directed by management.
2. Carry out the Business Philosophy, Code of Conduct, Mission and Vision of Illinois Marine Towing LLC and Canal Barge LLC.
III. TRAITS AND ATTRIBUTES
A. Strong Organizational Skills
1. Able to manage multiple processes, timelines, and documents with accuracy.
2. Ensures compliance, data accuracy and completion of all required steps.
3. Follows and improves structured workflows for onboarding and offboarding.
4. Prioritize tasks effectively in a fast-paced environment.
B. Strong Interpersonal Skills
1. Creates a welcoming experience for new hires and a respectful experience for departing employees.
2. Works well with multiple disciplines inside and outside the organization.
3. Able to consistently deliver a positive employee experience.
4. Able to clearly explain processes, practices and expectations to employees at all levels.
5. Able to handle sensitive employee information with discretion and professionalism.
C. Analytical Thinking, Flexibility &amp; Problem-Solving
1. Comfortable with HRIS systems, onboarding platforms, and digital documentation.
2. Able to address onboarding/offboarding issues quickly and efficiently.
3. Able to adjust to changing priorities and business needs.
IV. ORGANIZATIONAL RELATIONSHIP 
The HR Coordinator reports to the Human Resources Manager for CBC Northern operations. The HR Coordinator will be based to work from the Joliet Corporate office, with availability to travel to our Lemont and Channahon locations as needed.
V. EXPERIENCE/EDUCATION
1. Associate&rsquo;s degree, bachelor&rsquo;s degree, or equivalent combination of education and experience required.
2. 1-3 years of HR, administrative, or onboarding-related experience strongly desired.
3. Familiarity with employment laws and HR compliance practices preferred.
4. Excellent verbal and written communication skills.
5. Proficient in computer software, including Microsoft Office products.
6. Must possess or be able to obtain Transportation Worker Identification Credential (TWIC)
VI. PHYSICAL REQUIREMENTS
1. Ability to sit for extended periods.
2. Physical stamina for site visits.
3. Ability to lift &amp; carry up to 15 pounds.
4. Manual dexterity and coordination.
5. Good vision &amp; hearing.
6. Capable use of safety gear including, but not limited to, hard hats, safety goggles, hearing protection, and steel toe boots.
VII. OUTCOMES
Living up to these attributes and fulfilling this role will create a sense of confident execution and business partnership characterized by consistently high quality and reliable outcomes. The goal is to be a trusted partner who executes his/her responsibilities diligently and reliably, consistent with IMT&rsquo;s and CBC&rsquo;s culture and identity, thereby allowing the HR Manager to focus and spend increased time on their highest priorities and responsibilities.
Canal Barge Company and its subsidiaries are Equal Opportunity Employers - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.</div>

Human Resource Coordinator

Navitus Health Solutions / Lumicera Health Services

<div>Company: Navitus About Us: Navitus - Putting People First in Pharmacy - Navitus was founded as an alternative to traditional pharmacy benefit manager (PBM) models. We are committed to removing cost from the drug supply chain to make medications more affordable for the people who need them. At Navitus, our team members work in an environment that celebrates diversity, fosters creativity and encourages growth. We welcome new ideas and share a passion for excellent service to our customers and each other._____________________________________________________________________________________________________________________________________________________________________________________________________________. Current associates must use SSO login option at https://employees-navitus.icims.com/ to be considered for internal opportunities. ____________________________________________________We are committed to providing equal employment opportunity to all applicants and employees and comply with all applicable nondiscrimination regulations, including those related to protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or handicap. Pay Range: USD $23.42 - USD $27.89 /Hr. STAR Bonus % (At Risk Maximum): 0.00 - Ineligible Work Schedule Description (e.g. M-F 8am to 5pm): M-F 8am to 5pm Overview:
<div>
Navitus Health Solutions is seeking a Coordinator, Human Resources to join our team!</div><div></div><div> 
This is a hybrid role is working 2-3 days in office in Madison WI location.</div><div></div><div> 
The Coordinator, Human Resources provides essential support to enterprise-wide HR functions, partnering closely with the HR Generalist team to implement and maintain key programs, policies, and procedures. This role is responsible for a variety of administrative and operational tasks, including recordkeeping, associate file management, compliance monitoring, and initiatives that foster a positive workplace culture.</div><div></div><div> 
Reporting to Sr. Manager, Human Resources, the Coordinator plays a critical role in ensuring consistency and efficiency across HR practices. The Coordinator will support daily tactical operations, uphold compliance with federal and state employment regulations, and contribute to continuous improvement efforts in HR workflows and service delivery.</div><div></div><div> 
 Is this you? Find out more below!</div>
Responsibilities:

How do I make an impact on my team?<ul><li>
Provide day-to-day support to the HR Generalist team, ensuring compliance with federal/state regulations and company policies</li><li>
Manage new hire documentation, intake coordination, sourcing support, and serve as the first point of contact for associate inquiries</li><li>
Maintain and monitor team trackers (e.g., LOA, ADA, onboarding, performance issues) to ensure accuracy and timely updates</li><li>
Oversee associate relations inboxes: assign tasks, respond to inquiries, and collaborate with HR Generalists as needed</li><li>
Maintain secure and organized HR associate records and files</li><li>
Assist with office logistics including management of keys, security fobs, and photo badges, as needed</li><li>
Coordinate associate recognition efforts, including ordering flowers and gifts, as needed</li><li>
Verify associate licenses and certifications through third-party agencies on a monthly and annual basis</li><li>
Schedule and coordinate meetings related to LOA, ADA reviews, and other HR needs</li><li>
Assist with updates and distribution of HR documents (e.g., handbooks, policies, procedures, confidentiality agreements) and ensure documents are posted to the correct sites</li><li>
Other duties as assigned</li></ul>
Qualifications:

What our team expects from you?<ul><li>
Associate&rsquo;s degree in Human Resources, Business Administration, or related field, or equivalent work experience, required. Bachelor's degree in Human Resources Administration or Business Administration preferred.</li><li>
SHRM-CP or PHR is preferred</li><li>
1 year of experience as a Human Resources professional required</li><li>
This is a hybrid role in Madison WI working 2-3 days in office</li><li>
1 year of associate relations experience preferred</li><li>
Experience with coordinating team workflow, tracking of work, and project support preferred</li><li>
Understanding of leave of absence program management and administering ADA in accordance with federal and state laws preferred</li><li>
General knowledge of core Human Resources functions, including recruitment, compensation, benefits administration, and EEO/AAP compliance preferred</li><li>
Participate in, adhere to, and support compliance program objectives</li><li>
The ability to consistently interact cooperatively and respectfully with other employees</li></ul>
What can you expect from Navitus?<ul><li>
Top of the industry benefits for Health, Dental, and Vision insurance</li><li>
20 days paid time off</li><li>
4 weeks paid parental leave</li><li>
9 paid holidays</li><li>
401K company match of up to 5% - No vesting requirement</li><li>
Adoption Assistance Program</li><li>
Flexible Spending Account</li><li>
Educational Assistance Plan and Professional Membership assistance</li><li>
Referral Bonus Program &ndash; up to $750!</li></ul>
#LI-Onsite
Location : Address: 361 Integrity Drive Location : City: Madison Location : State/Province: WI Location : Postal Code: 53717 Location : Country: US</div>

Coordinator, Human Resources

Allaire Rehab and Nursing

<div>Office Coordinator (Entry-Level) &ndash; Join a High-Energy Healthcare Team
We&rsquo;re looking for someone sharp, organized, and personable to join our corporate office as an Office Coordinator. This is a great opportunity for someone early in their career who wants exposure to operations, business, and a fast-paced team environment.
What You&rsquo;ll Do:<ul><li>Be the first point of contact for visitors and calls</li><li>Keep the office running smoothly (supplies, scheduling, coordination)</li><li>Assist with onboarding new hires and general office projects</li><li>Support different departments (HR, finance, operations) as needed</li></ul>
What We&rsquo;re Looking For:<ul><li>Strong communication skills and a positive, professional presence</li><li>Organized and detail-oriented</li><li>Comfortable multitasking in a busy environment</li><li>Tech-comfortable (Outlook, basic Excel, etc.)</li><li>No healthcare experience required</li></ul>
Why This Role:<ul><li>Hands-on exposure to how a growing healthcare company operates</li><li>Opportunity to take on additional responsibilities and grow</li><li>Fast-paced, team-oriented environment</li><li>Ideal for someone looking to build a long-term career in business/operations</li></ul>
If you&rsquo;re reliable, sharp, and want to be part of a team that moves quickly and values initiative, we&rsquo;d love to meet you.</div>

Office Coordinator/ Front Desk Receptionist

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