hr operations & special projects lead Jobs in Chicago

hr operations & special projects lead

operations implementation manager Jobs in Chicago

operations implementation manager

ord hr specialist

hr operations special projects lead

BRIDGE HOUSING CORPORATION

<div><div><b>Summary</b></div><div>
The HR &amp; Special Projects Lead is a hands-on, execution-focused role supporting two senior principals who work closely with executive leadership. This position serves as a central coordinator and follow-through owner&mdash;ensuring priorities are tracked, communications are managed, and work moves forward efficiently.</div><p></p><div><br>
In addition to core HR coordination responsibilities (onboarding, offboarding, benefits administration, HRIS support, and compliance), this role plays a key part in special projects and operational execution. The ideal candidate is highly organized, detail-driven, self-directed, and comfortable operating with limited direction in a fast-paced environment.</div><p></p><div><br>
This is not an entry-level HR role and not an executive assistant position. It is a doer role requiring initiative, responsiveness, and accountability for outcomes.</div><p></p><div><b><br>
Key Responsibilities</b></div><ul><li><div>
Leadership &amp; Special Projects Support</div></li><li><div>
Act as a primary coordination partner to two senior principals, helping manage priorities, workflows, and follow-up</div></li><li><div>
Serve as a gatekeeper for communications, assisting with high-volume email and ensuring urgent or high-impact items are addressed</div></li><li><div>
Attend meetings, capture clear notes, decisions, action items, owners, and deadlines</div></li><li><div>
Maintain task trackers and project lists; proactively follow up to ensure execution and completion</div></li><li><div>
Drive special projects independently from start to finish, identifying next steps without needing detailed instruction</div></li><li><div>
Coordinate across teams to keep work aligned, on track, and moving forward</div></li><li><div>
Anticipate issues, flag risks early, and propose solutions</div></li><li><div>
Maintain organized documentation, trackers, and files related to projects and decisions</div></li></ul><p></p><div><b><br>
HR Operations &amp; Administration</b></div><ul><li><div>
Administer and support HR programs including onboarding, offboarding, benefits administration, HRIS updates, employee files, and compliance tracking</div></li><li><div><b>
Onboarding</b>: Manage end-to-end onboarding processes including offer documentation, background checks, new hire paperwork, HRIS setup, orientation coordination, and 30/60/90-day check-ins</div></li><li><div><b>
Offboarding</b>: Coordinate resignation and termination processes, required documentation, exit packets, and system updates</div></li><li><div><b>
Benefits</b>: Support benefits administration including enrollments, changes, renewals, and open enrollment support; respond to employee benefit questions</div></li><li><div>
Maintain accurate and compliant employee records, including personnel files, onboarding documents, and HRIS data; assist with audits, legal requests, and reporting as needed</div></li><li><div>
Serve as a primary point of contact for the HR inbox and helpdesk, responding promptly to employee inquiries</div></li><li><div>
Compile and maintain documentation for compliance, reporting, and annual HR requirements</div></li><li><div>
Support HR projects and initiatives as needed, including recruitment coordination, job postings, offer support, and reference checks</div></li></ul><p></p><div><b><br>
Required Experience &amp; Qualifications</b></div><ul><li><div>
2+ years of experience in HR coordination, HR operations, or a similar execution-focused role</div></li><li><div>
Strong understanding of HR processes including onboarding, offboarding, benefits, and employee records</div></li><li><div>
Exceptional organizational skills and attention to detail&mdash;this role does not work without them</div></li><li><div>
Proven ability to manage multiple priorities with minimal oversight</div></li><li><div>
Strong written and verbal communication skills</div></li><li><div>
Self-starter with a bias toward action and follow-through</div></li><li><div>
Comfortable working in a fast-paced environment with limited direction and evolving priorities</div></li><li><div>
High level of professionalism, discretion, and judgment</div></li><li><div>
Proficiency with Microsoft Office and HR systems; ADP experience a plus</div></li><li><div>
Bachelor&rsquo;s degree preferred (or equivalent experience)</div></li></ul><p></p><div><b><br>
Working Style &amp; Expectations</b></div><ul><li><div>
This role requires high responsiveness and follow-through</div></li><li><div>
Extended hours may be required during peak periods (open enrollment, audits, major projects)</div></li><li><div>
Success depends on ownership, initiative, and the ability to execute without hand-holding</div></li></ul><p></p><div><b><br>
Working Conditions</b></div><ul><li><div>
In-office</div></li><li><div>
Standard workweek with flexibility based on workload demands</div></li></ul><p></p><div><b><br>
Physical requirements</b></div><ul><li><div>
Ability to remain in a stationary (standing and/or seated) position more than half the time</div></li><li><div>
Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time</div></li><li><div>
Ability to spend more than half the time viewing computer monitors</div></li><li><div>
Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance</div></li></ul></div><p></p>

HR Operations & Special Projects Lead

Skybox Capital

<div><h2 class="jobSectionHeader"><b>Job Title:</b><b> HR Coordinator</b></h2>
<p><b>Location:</b> Chicago, IL<br>
<b>Reports To:</b> Director of Operations<br>
<b>Company:</b> Skybox Capital</p>
<h3 class="jobSectionHeader"><b>About Skybox Capital</b></h3>
<p>Skybox Capital is a private investment firm with a growing portfolio of operating companies. We partner closely with our portfolio leadership teams to support scalable operations, strong cultures, and best-in-class people practices. As we continue to grow, we are seeking an HR Coordinator to help manage and execute core HR functions across Skybox Capital and its portfolio companies.</p>
<h2 class="jobSectionHeader"><b>Role Overview</b></h2>
<p>The HR Coordinator will play a critical role in supporting day-to-day human resources operations across Skybox Capital and multiple portfolio companies. This position is ideal for an HR professional with <b>1&ndash;3 years of experience</b> who thrives in a fast-paced, multi-company environment and enjoys balancing people-facing responsibilities with operational execution.</p>
<p>The HR Coordinator will support the full employee lifecycle, including onboarding, offboarding, benefits administration, payroll coordination (including offshore employees), internal communications, and employee engagement initiatives.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<h3 class="jobSectionHeader"><b>Employee Lifecycle Management</b></h3>
<ul><li>Coordinate end-to-end <b>onboarding</b> for new hires across Skybox Capital and portfolio companies, including offer documentation, system setup, and first-day readiness</li><li>
Manage <b>offboarding</b> processes, including documentation, systems access coordination, and exit checklists</li><li>
Maintain accurate and up-to-date employee records and HR systems</li></ul>
<h3 class="jobSectionHeader"><b>Payroll &amp; Benefits Administration</b></h3>
<ul><li>Support <b>payroll processing</b> and coordination, including U.S.-based and <b>offshore employees and contractors</b></li><li>
Assist with benefits administration, including enrollments, changes, and employee questions</li><li>
Liaise with payroll providers, benefits brokers, and external vendors as needed</li></ul>
<h3 class="jobSectionHeader"><b>HR Operations &amp; Compliance</b></h3>
<ul><li>Support HR compliance initiatives across multiple legal entities and portfolio companies</li><li>
Assist with HR reporting, audits, and data requests</li><li>
Help standardize HR processes and documentation across the portfolio</li></ul>
<h3 class="jobSectionHeader"><b>Employee Communications &amp; Engagement</b></h3>
<ul><li>Own the creation and distribution of <b>new hire welcome emails</b> and <b>work anniversary emails</b></li><li>
Organize and coordinate <b>employee gifts</b>, recognition initiatives, and milestone celebrations</li><li>
Plan and support <b>quarterly employee events and parties</b>, including logistics and vendor coordination</li></ul>
<h3 class="jobSectionHeader"><b>General HR Support</b></h3>
<ul><li>Serve as a first point of contact for employee HR-related questions</li><li>
Partner closely with the Director of Operations on HR projects and initiatives</li><li>
Provide ad hoc HR and operations support as the business grows</li></ul>
<h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<ul><li>1&ndash;3 years of experience in an HR Coordinator, HR Administrator, or similar role</li><li>
Experience supporting onboarding, offboarding, benefits, and payroll processes</li><li>
Exposure to multi-entity or multi-company environments preferred</li><li>
Experience working with <b>offshore employees or international contractors</b> is a plus</li><li>
Strong organizational skills and attention to detail</li><li>
Excellent written and verbal communication skills</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
Comfortable working in a fast-paced, evolving environment</li></ul>
<h2 class="jobSectionHeader"><b>Why Skybox Capital</b></h2>
<ul><li>Exposure to multiple portfolio companies and industries</li><li>
Opportunity to build scalable HR processes from the ground up</li><li>
Close partnership with leadership and operations</li><li>
High-impact role with room for growth</li></ul></div>

Human Resources Coordinator

Chicago Artists Coalition

fullTime
<br><br>
Theater
<br>,
<br><br>
submitted by
<br>Cheron McNeal
<br><br>
posted on
<br>12.17.2025
<br><br>
contact
<br>hr@goodmantheatre.org
<br>Marketing Coordinator
<br><br>
<b>JOB TITLE:</b> Marketing Coordinator
<br><br>
<b>REPORTS TO:</b> Director of Audience Development
<br><br>
<b>FLSA STATUS:</b> Full-Time, Non-Exempt
<br><br>
<b>COMPENSATION RATE:</b> $42,000 annually
<br><br>
<b>LOCATION:</b> 170 N Dearborn St. Chicago, IL 60601 (Hybrid Eligible)
<br><br>
<b>POSITION SUMMARY:</b><br>
The Marketing Coordinator plays a key role in the day-to-day operations of the Marketing department, supporting campaigns and communications across digital, print and on-site channels. The ideal candidate is organized, collaborative and an effective communicator with strong writing and time-management skills. This position offers hands-on experience across a wide range of marketing functions—including digital content creation, website maintenance, data analysis, copywriting and editing, traditional print and digital traffic management and budget support.
<br><br>
<b>RESPONSIBILITIES:</b><br>
Collaborate with members of the marketing and graphic design teams to ensure the timely delivery of all advertisements and marketing materials, including managing the turnover of building posters and the banners in front of the theater.
<br>Manage digital design requests to keep website-related assets on schedule. Maintain and update internal marketing and social calendars to streamline communication with external teams related to email marketing and social media schedules.
<br><br>
Assist with maintaining updates throughout content management system (WordPress) including home page, play detail pages and event pages. Perform daily/weekly site QA and troubleshooting. Maintain SEO across The Goodman’s website to optimize The Goodman’s search visibility.
<br>Co-manage, write and maintain weekly updates for LinkedIn as the key stakeholder on this platform. Aid in copywriting, editing and publishing content along with creating alt text for images across The Goodman’s other social media platforms.
<br>Assist the Director of Digital Strategy with monthly reports to track the performance of The Goodman site and maintain the Google Grant account in service of promotional advertisement for Goodman productions to support overall growth in single ticket sales.
<br>Work with the Marketing Manager to oversee the marketing plans and execution for Goodman special events (i.e. Rentals, summer programming).
<br><br>
Track expenses within the marketing budget and assist during the annual budget reconciliation alongside the Director of Marketing and Chief Marketing Officer.
<br>Assist the Director of Audience Development with the cultivation, outreach and execution of items in support of our accessible and enhanced services. Write play summaries for enhanced accessibility and for use by Education in developing student guides.
<br>Lead the recruitment of College Ambassadors and promote College Nights to university students.
<br>Alongside the marketing team, they compile data related to both traditional and digital marketing efforts to understand ROI, trends and more.
<br>Ensure The Goodman’s listings are updated on partner sites (Choose Chicago, Chambers of Commerce, etc.).
<br>Fulfill any partner organization requests for mutual marketing support including email swaps and reciprocal social media posts.
<br>Provide additional support as needed, including assistance in staffing and executing events.
<br><br>
<b>QUALIFICATIONS & EXPERIENCE:</b><br>
Minimum of 2 years of professional marketing or administrative experience preferred
<br>Excellent writing, communication and project managing skills
<br>Familiarity with Tessitura (or other CRM database) preferred
<br>Facility with Excel required
<br>Self-starter and ability to work in a fast-moving environment necessary
<br>Must be creative, flexible, open-minded, and enjoy working as part of a team and experimenting with ideas
<br>Occasional evenings and weekends as needed to staff and execute events
<br>Model Behavior and values consistent with The Goodman’s Community Agreements and furthering The Goodman’s IDEAA (Inclusion, Diversity, Equity, Anti-Racism and Access) goals.
<br><br>
<b>BACKGROUND:</b><br>
Chicago’s theater since 1925, The Goodman is a not-for-profit arts and community organization in the heart of the Loop, distinguished by the excellence and scope of its artistic programming and community engagement. The theater’s artistic priorities include new play development (more than 150 world or American premieres), large scale musical theater works and reimagined classics.
<br><br>
We at The Goodman believe that a diversity of people, ideas and cultures in our organization enriches both the art on stage and our civic engagement. In our workplace, we strive to reflect the communities we serve, and make space in which everyone is empowered to bring their full, authentic self to work. The Goodman values equity, diversity and inclusion and is committed to approaching our work through the practice of anti-racism. Learn more at GoodmanTheatre.org/Accountability
<br><br>
<b>ADDITIONAL INFORMATION:</b><br>
Goodman Theatre offers a competitive salary and a comprehensive benefits package including health, dental, paid vacation, sick leave, 401K & Parental Leave.
<br><br>
The Goodman is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. By dedicating itself to three guiding principles—quality, diversity and community— The Goodman seeks to be the premier cultural organization in Chicago, providing productions and programs that make an essential contribution to the quality of life in our city.
<br><br>
The Goodman is an inclusive and accessible employer. Successful candidates will have experience working with diverse groups of people and will demonstrate a deep commitment to advancing equity and inclusion at The Goodman.
<br><br>
The Goodman uses E-Verify to confirm the identity and employment eligibility of all new hires.
<br><br>
<b>HOW TO APPLY:</b><br>
Qualified individuals are invited to submit a cover letter and resume by following the link to our application. No phone calls please.
<br><br>
<b>Contact Info:</b><br>
Goodman HR
<br>hr@goodmantheatre.org
<br><br>
https://www.goodmantheatre.org/about/work-at-goodman/
<br><br>
<b>Job Type:</b> Permanent
<br><br>
<b>Compensation:</b> $20.19/hour
<br><br>
<b>Location:</b> Chicago, IL

Marketing Coordinator

YMCA of Metropolitan Chicago

<p></p><div><p>The <b>HR Generalist</b> supports the full employee lifecycle and serves as a trusted resource for employees and the Human Resource department. The role is responsible for administering core human resource functions including recruitment, onboarding, employee relations, benefits admin, training and leadership development, compliance and policy implementation. The HR Generalist partners with HR leaders to provide administrative support to the HR team members to ensure all Human Resources processes are completed as efficiently and effectively as possible within the established timeframes in support of optimizing the employee experience. The position requires strong judgement, confidentiality, and ability to balance operational needs with employee experience.</p>
<p><b><i>
The salary for this position is $50,000-$55,000 per year with opportunities to grow within the organization</i></b></p>
<div>
<div><b>Our staff is the Y's greatest asset. Our teams provide valuable skills, knowledge, and passion that is essential to the contribution and positive impact in our communities, which is why we offer Y employees numerous perks and benefits, including:</b></div>
<ul><li><b>Competitive salaries</b> reflecting your skills and experience.</li>
<li><b>Comprehensive health, dental, and vision insurance</b> for eligible employees, plus wellness programs, mental health resources, and a family gym membership.</li>
<li><b>Generous PTO</b> and paid holidays, with flexible work hours for work-life balance.</li>
<li><b>403(b) plan</b> with company contributions for eligible employees after 2 years of service.</li>
<li><b>Continuous learning opportunities</b> through workshops and training programs.</li>
<li><b>Supportive work environment</b> valuing diversity, equity, and inclusion.</li>
<li><b>Discounts on programs</b>, employee assistance programs, and company-sponsored events.</li>
</ul>
</div><p><b>Scope of Responsibilities:</b></p>
<ul>
<li>Administer day to day human resource operations across the full employee lifecycle including recruitment, employee relations, benefits, and training and leadership development.</li>
<li>
<p>Serve as a point person to prepare and maintain HR documents, such as employee records, benefits information, and training materials.</p>
</li>
<li><p>Support key talent acquisition processes, including posting job openings, screening resumes, preparing offer letters, and coordinating background and reference checks, fingerprinting, and onboarding processes.</p>
</li>
<li><p>Support employee relations to assist in responding to employee inquiries regarding HR policies and procedures.</p>
</li>
<li><p>Support benefits program and leaves of absence in compliance with applicable laws.</p>
</li>
<li><p>Assist in coordinating HR-related events as requested.</p>
</li>
<li><p>Maintain and update HR databases and systems as requested.</p>
</li>
<li><p>Support annual budgeting and HR reporting activities as needed.</p>
</li>
<li><p>Support, coordinate, and monitor HR contracts and expirations.</p>
</li>
<li><p>Support, coordinate, and monitor Travel and Training requests and budget/purchasing for department.</p>
</li>
<li><p>Conduct research and provide support on various HR projects as requested.</p>
</li>
<li><p>Prepared reports or metrics related to HR activity for leadership review.</p>
</li>
<li><p>Support employee engagement, retention, and culture initiatives.</p>
</li>
</ul><p><b>Minimum and Required Requirements:</b></p>
<ul>
<li>Associate's degree required</li>
<li>Minimum of 1-3+ years of proven experience in an administrative role, preferably in an HR department</li>
<li>Strong attention to detail and exceptional organizational skills</li>
<li>Ability to prioritize &amp; resolve conflicting deadlines among multiple requests from multiple sources</li>
<li>Knowledge of HR policies and practices</li>
<li>Proficient PC skills including Microsoft Office (Word, PowerPoint, Excel), HRIS systems and accurate data entry</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong relationship building &amp; collaborative team player skills</li>
<li>Outstanding customer service orientation</li>
<li>Strong research skills</li>
<li>Exhibits high level of discretion for dealing with confidential information</li>
<li>Passion for and commitment to the Y's mission and vision</li>
</ul>
<p><b>Child Abuse Prevention </b>- Support the YMCA&rsquo;s commitment to child abuse prevention by:</p>
<ul>
<li>Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor</li>
<li>Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children</li>
<li>Reporting any suspicious behavior and violation of policy and procedures to your supervisor</li>
<li>Completing all child abuse prevention training, as required</li></ul><p></p><h4 class="jobSectionHeader"><b><br>
Behaviors</b></h4>
Preferred<ul><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li><li>
Team Player: Works well as a member of a group</li><li>
Enthusiastic: Shows intense and eager enjoyment and interest</li><li>
Dedicated: Devoted to a task or purpose with loyalty or integrity</li></ul><h4 class="jobSectionHeader"><b>
Motivations</b></h4>
Preferred<ul><li>
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals</li><li>
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization</li><li>
Self-Starter: Inspired to perform without outside help</li></ul><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</p></div>

Human Resources Generalist

BLACK BEAR ACADEMY

<p><b>About us</b></p><p>Black Bear Academy is a small business in Chicago, IL. Our school is a fast-paced and supportive environment with a common goal to provide specialized therapeutic and academically supportive services to help children grow and develop in all areas of learning.</p><p>Our work environment includes:</p><ul><li>Growth opportunities</li><li>Regular social events</li><li>Casual work attire</li><li>On-the-job training</li></ul><p>Seeking a lead teacher for our year-round therapeutic program. Class sizes are small and presenting issues of children include: ADHD, language delays, Autism, learning disorders, and other externalizing behavior disorders. Previous experience working with a therapeutic population is required.</p><p>&zwj;<b>Responsibilities Include</b></p><ul><li>Planning for and supporting supplemental learning for children</li><li>Leading therapeutic classes</li><li>Collaboration with other providers and academic teachers</li></ul><p><b>Requirements</b></p><ul><li>The ideal candidate will be high energy, willing to collaborate, flexible to change, and have the ability to think on their feet.</li><li>Bachelor&rsquo;s degree required, preferably early childhood or special education</li><li>Professional Educator License, LBS1/ Special Education Licensure also preferred, but not required</li><li>Previous experience working with children with therapeutic or special needs</li></ul><p><b>Benefits</b></p><ul><li>Competitive salary</li><li>Group health and dental insurance</li><li>Retirement benefits after one year of employment</li><li>Paid continuing education days</li><li>Supervision with department director, as well as the opportunity for collaboration with a dynamic multidisciplinary team</li><li>Generous PTO</li></ul><p>Job Type: Full-time</p><p>Pay: $50,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Teaching: 1 year (Required)</li><li>Special education: 1 year (Required)</li></ul><p>License/Certification:</p><ul><li>Teaching Certification (Preferred)</li><li>Special Education Certification (Preferred)</li></ul><p>Work Location: In person</p>

Special Education Teacher

The University of Chicago

<div><div>Department</div>
BSD OCR - Office of Clinical Research<div><br>
About the Department</div>
The Office of Clinical Research (OCR) was created to further the missions of the University of Chicago Biological Sciences Division and the University of Chicago Medical Center by developing and supporting specific infrastructure components related to clinical and translational research. The OCR focuses on six key areas of service including: Human Subject Protection (IRB); Training and Education; Regulatory and Contract Oversight; Quality Assurance/Reporting and Auditing; Financial/Billing Compliance; Institutional Infrastructure.<div><br>
Job Summary</div>
The Senior Business Coordinator provides confidential and high-level office and location support activities by leading and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services.<br>
<br>
The Senior Business Coordinator works within the Biological Sciences Division providing administrative support to the designated executive leaders to include daily calendar management and assisting with organization and project oversight for strategic initiatives. This key position supports leaders by prioritizing competing requests, proactively securing resources, and using independent judgement to escalate matters appropriately and to ensure the smooth and effective operations of the office suite. They will be creative and positive self-starter, with the right set of skills to take on a range of projects and work from concept to completion. This fast-paced role demands a high level of discretion, confidentiality, attention to detail, and flexibility.<div></div><div>
Responsibilities</div><ul><li>
Assists in managing daily operation of the central research office by proactively providing and managing administrative, expense, and logistic support for the office suite, including but not limited to, calendar management, room reservations, expense management, procurement, mail, travel logistics, and recruitment efforts, all with a sense of urgency and utmost confidentiality.</li><li>
Triages emails and telephone calls for action; refers inquiries to the appropriate person and follows-up to ensure complete and timely responses.</li><li>
Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader&rsquo;s calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader&rsquo;s time.</li><li>
Handles purchase orders, invoices, and internal billing on behalf of the central research office.</li><li>
Coordinates special projects as directed by the leader.</li><li>
Manages a portion of the leader&rsquo;s budget, monitoring and reconciling accounts.</li><li>
Prepares financial and/or administrative reports.</li><li>
Organizes and manages meetings; off-site and team-based events for training, development, and recognition; and other organizational initiatives.</li><li>
Manages and organizes ad hoc projects to support processes and workflows for the HR and OAA teams.</li><li>
Tracks and helps drive completion of key deliverables and follows-up on outstanding items.</li><li>
Coordinates information flow from leader's office</li><li>
Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.</li><li>
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.</li><li>
Performs other related work as needed.</li></ul><div><br>
Minimum Qualifications</div><div>
Education:</div>
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).<div><br>
Work Experience:</div>
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.<div><br>
Certifications:</div><div>
-</div><div></div><div>
Preferred Qualifications</div><div></div><div>
Education:</div><ul><li>
Bachelor&rsquo;s degree.</li></ul><div></div><div>
Experience:</div><ul><li>
At least seven years experience in a senior level administrative support position for executive level leaders.</li><li>
Background as an administrative assistant in an academic environment.</li><li>
Scheduling for multiple leaders, preparing leaders for meetings, events, interviews, and ongoing commitments to support a hybrid workforce.</li><li>
Creating, editing, proofing, and sending executive communication on behalf of supported offices.</li><li>
Extensive experience in preparing presentations decks for executive leadership.</li><li>
Reconciling project budgets, tracking expenses and providing timely updates on office expense management including monthly and quarterly tracking reports.</li></ul><div></div><div>
Technical Skills or Knowledge:</div><ul><li>
Familiarity with project management methodologies.</li><li>
Advanced experience in Microsoft Outlook, Excel, PowerPoint, Word, and Adobe Acrobat.</li></ul><div></div><div>
Preferred Competencies</div><ul><li>
Handle highly confidential and sensitive materials and situations.</li><li>
Excellent oral and written communication skills.</li><li>
Interact comfortably with senior executives, faculty and staff.</li><li>
Develop collaborative relationships throughout the University community.</li><li>
Effectively represent the mission, values and strategic plan of the organization and leaders through work products, efforts and communication.</li><li>
Reliable, driven and results oriented.</li><li>
Strong organizational, communication and interpersonal skills.</li><li>
Handle multiple projects and work well under deadlines.</li><li>
Use appropriate resources to resolve an issue.</li></ul><div></div><div>
Working Conditions</div><ul><li>
Office environment.</li></ul><div></div><div>
Application Documents</div><ul><li>
Resume/CV (required)</li><li>
Cover Letter (preferred)</li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><br>
Job Family</div>
Administration &amp; Management<div><br>
Role Impact</div>
Individual Contributor<div><br>
Scheduled Weekly Hours</div>
40<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Pay Rate Type</div>
Salary<div><br>
<br>
FLSA Status</div>
Exempt<div><br>
<br>
Pay Range</div>
$60,000.00 - $90,000.00<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Benefits Eligible</div>
Yes<div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<div> </div><div>Benefits Guidebook</div><div>.</div></div><div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div><br>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div>

Senior Business Coordinator

After School Matters

<div>
 <strong>
  Summary of Position
 </strong>
 : Reporting to the Senior Director of Development, the Manager of Program Initiatives leads a team responsible for delivering high-profile programs, projects, and events across Chicago. This role oversees:
 <br/>
 <br/>
 <ul>
  <li>
   Program &amp; Event Execution &ndash; Design, implement, and scale funded and pilot programs for Chicago teens; plan and execute funder and showcase events incorporating teen participation
  </li>
  <li>
   Operations &amp; Logistics &ndash; Coordinate with internal departments to ensure seamless planning, execution, and monitoring of initiatives
  </li>
  <li>
   Community Engagement &ndash; Build partnerships with donors, community organizations, schools, city agencies, and other stakeholders to expand program reach
   <br/>
   <br/>
  </li>
 </ul>
 The Manager collaborates with diverse stakeholders, balancing large-scale initiatives with targeted projects, and demonstrates a strong commitment to enhancing opportunities for Chicago&rsquo;s teens. Candidate will assume increasing responsibilities over time, including managing and strengthening relationships with key partners to support the transition and ownership of strategic partnerships.
 <br/>
 <br/>
 <strong>
  Major Duties and Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead and Manage High-Profile Programs and Events &ndash; Oversee planning and execution of key teen program initiatives (e.g., Next Builders, ComEd Youth Ambassadors, teen participation in Gala), including project plans, stakeholder engagement, instructor recruitment, site selection, training, showcases, and site visits. Supervise seasonal and branch program specialists and assistant
  </li>
  <ul>
   <li>
    Develop, lead, and implement programs that reflect teen interests, voices, and evolving needs, fostering ownership and leadership.
   </li>
   <li>
    Facilitate inclusive, strengths-based activities and workshops that promote personal growth, skill-building, and community engagement while ensuring programs are responsive to diverse youth perspectives.
   </li>
   <li>
    Manage teens in new spaces and ensure they are prepared for programs and events by communicating with, preparing, and building enthusiasm around opportunities
   </li>
   <li>
    Negotiate on behalf of teens and their program needs.
   </li>
   <li>
    Coaching instructors on continuous program improvement through program observations and assessing program data.
   </li>
  </ul>
  <li>
   Engage External Stakeholders &ndash; Build and maintain relationships with community partners, funders, aldermanic offices, and other stakeholders to achieve program outcomes and identify new opportunities. Represent ASM at meetings and events
  </li>
  <li>
   Build and manage strong relationships with key partners, gradually taking on greater responsibility in overseeing and transitioning partnership management
  </li>
  <li>
   Design and Deliver Events &ndash; Develop and oversee showcases, funder visits, and special events highlighting teen work in collaboration with the Executive Office, Communications, Development, and community partners. Prepare teens and instructors for public presentations
  </li>
  <li>
   Strategic Program Development &ndash; Create and scale pilot programs, address participation gaps across neighborhoods and content areas, and implement specialized recruitment strategies in partnership with Programs
  </li>
  <li>
   Budget and Reporting &ndash; Develop, manage, and monitor program and event budgets, compile reports on program budget, performance, resources, and partnerships
  </li>
  <li>
   Team Leadership &ndash; Supervise, coach, and develop the Events and Initiatives team; identify professional development needs and opportunities
  </li>
  <li>
   Cross-Departmental Collaboration &ndash; Work with ASM staff on organization-wide projects and initiatives, providing leadership on development-related efforts, including donor engagement and site tours
  </li>
  <li>
   Coordinate with Internal and External Teams &ndash; Partner with departments such as Programs, Marketing, Finance, Warehouse, and Legal to ensure operational success, quality control, and timely completion of projects. Ability to work with different groups of people.
  </li>
  <li>
   Other Duties as Assigned &ndash; Support additional projects and initiatives aligned with ASM&rsquo;s mission
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Supervisory Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Program Specialist
  </li>
  <li>
   Instructors
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge, Skills and Abilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional organizational, analytical, and problem-solving abilities with a commitment to quality and process excellence
  </li>
  <li>
   Proven project management expertise with strong systems thinking
  </li>
  <li>
   Solid understanding of instructional best practices
  </li>
  <li>
   Skilled in building and facilitating collaborative relationships across diverse audiences, from emerging artists to international dignitaries
  </li>
  <li>
   Demonstrated ability to manage multiple priorities in a fast-paced, high-energy environment with flexibility and responsiveness
  </li>
  <li>
   Strong customer service orientation toward a wide range of stakeholders, including staff, youth, executives, and community leaders
  </li>
  <li>
   Meticulous attention to detail with a track record of meeting deadlines
  </li>
  <li>
   Sound judgment and discretion in handling sensitive matters
  </li>
  <li>
   Proficiency in Microsoft Office; familiarity with Cityspan, Google Workspace, Canva, and Zoom preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree required or in progress
  </li>
  <li>
   3+ years management experience and/or teaching and/or youth programming experience, and/or project planning experience
  </li>
  <li>
   Valid Driver&rsquo;s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required[1]
  </li>
  <li>
   Evenings and weekends may be required
  </li>
  <li>
   Ability to adapt to a non-traditional work schedule of 11am-7pm for a portion of the year.
  </li>
  <li>
   Cook County residency required
   <br/>
   <br/>
  </li>
 </ul>
 [1] After School Matters will provide reasonable accommodation to a person who does not have a driver&rsquo;s license because of a disability.
 <br/>
 <br/>
 <strong>
  Compensation:
 </strong>
 $66,000 - $75,000 salary, depending on applicable experience and education
 <br/>
 <br/>
 <strong>
  About Us:
 </strong>
 After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.
 <br/>
 <br/>
 ASM has engaged more than 400,000 Chicago teens and is the nation&rsquo;s largest and most successful provider of after-school and summer programs for high school teens.
 <br/>
 <br/>
 ASM offers paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.
 <br/>
 <br/>
 Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park. Currently, After School Matters&rsquo; annual operating budget is approximately $48M and employs approximately 500 staff across the organization.
 <br/>
 <br/>
 <strong>
  EEO:
 </strong>
 <em>
  After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
  <br/>
  <br/>
 </em>
 Powered by JazzHR
 <br/>
 <br/>
 ySqOER638i
</div>


Manager of Program Initiatives

Explore 187+ Hr operations special projects lead in Chicago this December. Find roles across top companies and apply now to boost your career.