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human resources operations specialist

Confidential

<div>
 
 
 Position Overview:
 
 
 
 
 
 
 The HR Operations Specialist is responsible for ensuring efficient HR service delivery across employee lifecycle processes including onboarding, offboarding, payroll support, HR systems administration, employee data management, and policy compliance. The role supports day-to-day HR operational activities and collaborates closely with HR business partners, recruitment, payroll, and administration teams to maintain a seamless employee experience.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage end-to-end employee onboarding processes (documentation, contracts, orientation scheduling, system access).
 </li>
 <li>
 Handle offboarding activities including exit interviews scheduling, clearance forms, final settlements, and system removal.
 </li>
 <li>
 Maintain accurate employee records in HR systems (HRIS) and ensure timely data updates.
 </li>
 <li>
 Support payroll preparation by validating attendance, leaves, overtime, deductions, and employment changes.
 </li>
 <li>
 Monitor employee probation, contract renewals, visa expiration, and other workforce lifecycle dates.
 </li>
 <li>
 Ensure compliance with company policies, labor laws, and HR regulations.
 </li>
 <li>
 Prepare HR reports such as headcount, turnover, absenteeism, and organizational changes.
 </li>
 <li>
 Coordinate with government relations for work permits, visas, medical insurance, and related issuance/renewal.
 </li>
 <li>
 Respond to employee inquiries related to HR policies, salary slips, leaves, benefits, and employment letters.
 </li>
 <li>
 Manage HR documentation including employment contracts, NDAs, amendments, warnings, and letters.
 </li>
 <li>
 Support HR audits and ensure proper documentation and filing readiness.
 </li>
 <li>
 Assist in HR policy updates, HR system enhancement, and process improvement initiatives.
 </li>
 <li>
 Collaborate with recruitment to ensure smooth candidate transition into employee status.
 </li>
 <li>
 Maintain confidentiality and secure handling of employee records and HR data.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
 </li>
 <li>
 2&ndash;5 years of experience in HR operations or HR administration.
 </li>
 <li>
 Strong knowledge of labor laws, HR policies, and employment practices.
 </li>
 <li>
 Familiarity with HRIS / HRMS platforms, payroll systems, and digital personnel files.
 </li>
 <li>
 Proficiency in MS Office, especially Excel.
 </li>
 <li>
 Excellent communication and organizational skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Ability to handle sensitive information professionally and confidentially.
 </li>
 <li>
 Ability to work in a fast-paced, employee-centric environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Experience working in multinational workforce environments.
 </li>
 <li>
 Exposure to HR analytics or HR service delivery frameworks.
 </li>
 <li>
 Experience with HR digitalization projects or workflow automation.
 </li>
 <li>
 Knowledge of benefits administration and payroll cycles.
 </li>
 </ul>
 
 
</div>

Human Resources Operations Specialist

Talaat Moustafa Group

<div>
 
 
 Responsibilities:
 
 
 
 &bull; Handle all personnel activities including hiring documentation, contracts, onboarding, and offboarding.
 
 
 &bull; Prepare and manage employee files in compliance with labor law and internal policies.
 
 
 &bull; Manage social insurance procedures, medical insurance, and government-related transactions.
 
 
 &bull; Follow up on attendance, leaves, vacations, and disciplinary actions.
 
 
 &bull; Prepare HR letters, warnings, confirmations, and official correspondence.
 
 
 &bull; Support payroll inputs by providing accurate personnel data and updates.
 
 
 &bull; Ensure compliance with Egyptian Labor Law and company regulations.
 
 
 &bull; Respond to employee inquiries related to personnel matters.
 
 
 &bull; Coordinate with other HR functions such as Recruitment, Payroll, and Learning &amp; Development.
 
 
 &bull; Maintain and update HR systems and databases with accurate employee information.
 
 
 &bull; Participate in audits and provide required HR documentation when needed.
 
 
 
 
 
 
 Qualifications
 
 :
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Human Resources, or a related field.
 
 
 &bull; 1-3 years of experience in Personnel / HR Operations.
 
 
 &bull; Strong knowledge of Egyptian Labor Law and Social Insurance regulations.
 
 
 &bull; Excellent organizational and documentation skills.
 
 
 &bull; High attention to detail and confidentiality.
 
 
 &bull; Proficiency in Microsoft Office (especially Excel).
 
 
 &bull; Strong communication and interpersonal skills.
 
</div>

Expleo Group

<div>
 We are seeking a detail-oriented and efficient HR Operations Specialist to join our Human Resources team. This role is essential in ensuring the smooth and effective operation of HR processes and systems. The HR Operations Specialist will handle a variety of administrative and operational tasks, supporting the HR department in delivering high-quality services to employees.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 HR Administration: Manage employee records, ensuring all information is accurate, up-to-date, and compliant with legal requirements.
 </li>
 <li>
 Onboarding and Offboarding: Coordinate the onboarding process for new hires, including preparing offer letters, conducting orientation sessions, and ensuring all necessary paperwork is completed. Manage the offboarding process for departing employees.
 </li>
 <li>
 HR Systems Management: Maintain and update HR systems and databases, ensuring data integrity and confidentiality.
 </li>
 <li>
 Compliance: Ensure HR practices comply with local, state, and federal regulations. Assist with audits and reporting requirements.
 </li>
 <li>
 Employee Relations: Serve as a point of contact for employee inquiries and issues, providing guidance and support as needed.
 </li>
 <li>
 HR Reporting: Generate and analyze HR reports, providing insights and recommendations to HR leadership.
 </li>
 <li>
 Process Improvement: Identify opportunities to streamline and improve HR processes, contributing to the overall efficiency of the HR function.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree
 </li>
 <li>
 Experience: Previous experience in HR operations or a similar administrative role is preferred.
 
 
 </li>
 </ul>
 
 Essential Skills
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent attention to detail and accuracy.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with HR software and systems (e.g., HRIS, payroll systems).
 </li>
 <li>
 Excellent communication skill in German and English and good interpersonal skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 Problem-solving skills and a proactive approach to tasks.
 </li>
 </ul>
</div>

HR Operations Specialist (German speaker)

Lufthansa Group Business Services

<div>
 Join Lufthansa Group Business Services in Cairo, a company in formation, as an HR Services Specialist! Support HR operations, payroll, recruitment, and employee services, helping shape processes in a dynamic, newly established location. Be part of building something exciting from the ground up!
 
 
 
 Tasks
 
 
 
 What you'll do:
 
 
 <ul>
 <li>
 Provide professional HR administrative support with accurate data and legal/policy compliance
 </li>
 <li>
 Manage contracts, onboarding paperwork, authority registrations and employee benefits
 </li>
 <li>
 Support recruitment processes including job postings, candidate pre-selection and interview coordination
 </li>
 <li>
 Maintain HR systems/databases and ensure timely payroll processing, salary changes and bonuses
 </li>
 <li>
 Collaborate with local/regional HR teams and Shared Service Centers, responding to employee inquiries
 </li>
 <li>
 Prepare HR reports/statistics for internal and external use and authorities
 </li>
 <li>
 Contribute to process improvements, digitalization and standardization of HR procedures
 </li>
 <li>
 Support additional tasks such as compensation &amp; benefits, health &amp; safety, visa and expatriate topics
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 The ideal Candidate should meet the following requirements:
 
 
 <ul>
 <li>
 Bachelor or equivalent, preferably in the field of Human Resources, Legal, Social Sciences or Business Administration
 </li>
 <li>
 1-3 years of HR experience, ideally with an international background, or vocational training plus 3-6 years in HR and certified further education in personnel management
 </li>
 <li>
 Excellent verbal and written communication skills in English
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Focus on high-quality work
 </li>
 <li>
 Excellent verbal and written English
 </li>
 <li>
 Cooperation and customer-focus
 </li>
 <li>
 Good judgment and problem-solving attitude
 </li>
 <li>
 Willingness to travel
 
 
 </li>
 </ul>
 
 Please note that you must be legally eligible to work in Egypt and able to remain in the country indefinitely without any restrictions.
 
</div>

HR Services Specialist

Alstom

<div>
 Req ID: 505220
 
 
 At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
 
 
 
 JOB TITLE &amp; PURPOSE OF THE JOB
 
 
 
 
 Job Title
 
 (Job Code):
 
 Site HR Operations Specialist
 
 
 
 
 Purpose of the job:
 
 
 
 Acting as Representative for HR Operations on Site and handling all HR Operations tasks
 
 
 
 Location:
 
 
 
 Employee will based on Site (New capital Monorail Depot)
 
 
 
 POSITION IN THE ORGANISATION
 
 
 
 
 Organization structure:
 
 
 
 Region or country / Human resources / Alstom employee Service
 
 
 
 Reports directly to:
 
 
 
 HR Operations Lead
 
 
 
 Network &amp; Links
 
 Position title of connected positions / functional report
 
 
 
 Internal
 
 
 
 <ul>
 <li>
 HRD, HRBPs, Total Reward and HR Efficiency Manager
 </li>
 <li>
 All Employees
 
 
 </li>
 </ul>
 
 External
 
 
 
 <ul>
 <li>
 Healthcare providers.
 </li>
 <li>
 Outsourcing Companies (IBS, Top Business,..)
 
 
 </li>
 </ul>
 
 Accountabilities &amp; Authorities
 
 
 
 <ul>
 <li>
 Responsible for employees hiring Process (Contract preparation and signature, Gathering hiring documents, Bank Account Creation, HR System Induction for new hires).
 </li>
 <li>
 Responsible for employees Off -boarding Process Documentation (Ensure Exit Checklist and all needed documents are finalized).
 </li>
 <li>
 Responsible for contracts renewal process in adherence to internal policies and The Egyptian Labor Law.
 </li>
 <li>
 Manage Time Sheets Process (Ensure OTD Of Time Sheets, Time Sheets Regulations and Guidelines are respected).
 </li>
 <li>
 Collect Overtime hours / On-Call days in a timely manner (Ensure Overtime hours / On-Call days Regulations and Guidelines are respected).
 </li>
 <li>
 Monitor and follow up Annual Leaves Consumption.
 </li>
 <li>
 Handle Medical Insurance Operations on site.
 </li>
 <li>
 Conduct Investigations regarding any kind of violation or misconduct actions on site within the agreed -upon timelines (Penalties communication/ Warning letters).
 </li>
 <li>
 Follow up training programs for on-site employees.
 </li>
 <li>
 Act as a people advisor for employees, providing advice on related questions to all Operations topics
 </li>
 <li>
 Fulfill employees&rsquo; requests regarding all kinds of required HR Letters.
 </li>
 <li>
 Contribute on the transversal HR assignments as needed
 </li>
 <li>
 Provide general reporting and administration support when required
 
 
 </li>
 </ul>
 
 Experience Prerequisites &amp; Required Competences
 
 
 
 
 Mandatory:
 
 
 
 <ul>
 <li>
 Bachelor degree (specialized in HR is plus)
 </li>
 <li>
 Egyptian Labour Law and Social insurance knowledge
 </li>
 <li>
 2-5 years of experience in similar role
 
 
 </li>
 </ul>
 
 Experience
 
 Describe the knowledge and experience required for this role
 
 
 
 Mandatory:
 
 
 
 <ul>
 <li>
 Good practice on HRIS
 </li>
 <li>
 Experience with Office Suite
 
 
 </li>
 </ul>
 
 Desirable:
 
 
 
 <ul>
 <li>
 Basic Payroll Knowledge.
 </li>
 <li>
 Site Experience
 
 
 </li>
 </ul>
 
 Competencies &amp; Skills
 
 Describe the required level of behavioral skills
 
 
 <ul>
 <li>
 Sense of Urgency
 </li>
 <li>
 Customer oriented
 </li>
 <li>
 Result Oriented
 </li>
 <li>
 Rigorous
 </li>
 <li>
 Responsible
 </li>
 <li>
 Agile
 </li>
 <li>
 Teamwork
 </li>
 <li>
 Communication Skills
 
 
 </li>
 </ul>
 You don&rsquo;t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you&rsquo;ll be proud. If you&rsquo;re up for the challenge, we&rsquo;d love to hear from you!
 
 
 
 Important to note
 
 
 
 As a global business, we&rsquo;re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We&rsquo;re committed to creating an inclusive workplace for everyone.
 
 
 Job Type: Experienced
</div>

Site HR Operations Specialist

Protiviti Middle East Member Firm

<div>
 
 
 Purpose of the role:
 
 
 
 
 
 
 To lead the HR OperationsTeam and to ensure smooth HR administrative processes in compliance with internalpolicies and labor law, and to ensure positive employee experience during theonboarding and offboarding phase.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage the onboarding and offboarding processes, including conducting exit interviews and ensuring a smooth clearance of employees
 </li>
 <li>
 Manage employee onboarding and offboarding and system entries
 </li>
 <li>
 Maintain accurate and up-to-date employee records including contracts, renewals and personnel files
 </li>
 <li>
 Manage legal casesand compliance
 </li>
 <li>
 Support the implementation and continuous improvement of the HRIS to ensure full automation of HR Operations
 </li>
 <li>
 Ensure all HR Operational processes comply with the labor law requirements and internal policies
 </li>
 <li>
 Support in monthly HR reports and dashboards using excel and HRIS data
 </li>
 <li>
 Support payroll input by providing required data to the Finance Manager
 </li>
 <li>
 Support in updating internal HR policies and procedures
 </li>
 <li>
 Acts as a point of contact for HR Operations queries from employees and managers
 </li>
 <li>
 Provide insights and suggestions for optimizing workflow through system features
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Human Resources, or any related field
 </li>
 <li>
 Minimum 5 years of experience in HR Operations
 </li>
 <li>
 Solid understanding of personnel processes, Egyptian labor law and HR policies are a must
 </li>
 <li>
 Strong excel skills
 </li>
 <li>
 Experience in HRIS and system implementation
 </li>
 <li>
 Pro-active and solution-oriented mindset
 </li>
 <li>
 Strong leadership skills and teamwork
 </li>
 <li>
 Strong organizational and time-managements skills
 </li>
 <li>
 Ability to communicate professionally with team leaders and managers
 </li>
 </ul>
 
 
</div>

HR Operations Senior Specialist

Unilever

<div>
 
 About Unilever
 
 
 
 With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people &ndash; we believe that when our people work with purpose, we will create a better business and a better world.
 
 
 At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don&rsquo;t believe in the &lsquo;one size fits all&rsquo; approach and instead we will equip you with the tools you need to shape your own future.
 
 
 
 Job Purpose
 
 
 
 Unilever is the place where you can bring your purpose to life with the work that you do &ndash; creating a better business and a better world. If you are Responsible for maintaining employee records and creating all documents throughout the entire employee life cycle (JML), while developing solid relationships with key stakeholders to maintain operational performance across region. Responsibilities are carried out in strict adherence to the agreed service catalog and SLAs, under the direct supervision of the team leader., then this role is just for you!
 
 
 
 What Will Your Main Responsibilities Be
 
 
 
 As a People Operations Specialist, your role involves managing various aspects of an employee&rsquo;s journey within the organization. Here are the key responsibilities:
 
 
 
 Service Management
 
 
 
 <ul>
 <li>
 Actively oversee and resolve HR-related tickets, prioritizing efficient and accurate service delivery
 </li>
 <li>
 Validate proper approvals
 </li>
 <li>
 Verify documents versus request
 </li>
 <li>
 Ensure meeting SLA target
 </li>
 <li>
 Follow up on suspended tickets
 </li>
 <li>
 Meeting C-SAT targets
 </li>
 <li>
 Resolve tickets with proper quality standards
 </li>
 <li>
 Manage incident escalations
 </li>
 <li>
 Ensure IT support tickets
 
 
 </li>
 </ul>
 
 Employee Records Management
 
 
 
 <ul>
 <li>
 Maintain and update employee records throughout the employee lifecycle while resolving system issues with relevant stakeholders
 </li>
 <li>
 Conduct monthly validations before monthly closing, ensuring data quality across linked systems.to ensure correct reflection and prevent erroneous payments
 </li>
 <li>
 Return to Work Coordination by ensuring the actual return to work date is set for the first working day following the leave period
 </li>
 <li>
 Fill and validate mass upload templates with necessary employee details for mass data requests
 
 
 </li>
 </ul>
 
 Bonus Plan Administration
 
 
 
 <ul>
 <li>
 Maintain precise bonus plans for the Annual Pay Review (APR) process.
 </li>
 <li>
 Collaborate with HR teams to ensure alignment.
 
 
 </li>
 </ul>
 
 Reporting And Audits
 
 
 
 <ul>
 <li>
 Generate reports for stakeholders based on their requirements.
 </li>
 <li>
 Support internal and external audits by providing HR system data.
 
 
 </li>
 </ul>
 
 Stakeholder Interaction
 
 
 
 <ul>
 <li>
 Engage with senior stakeholders to address HR-related matters.
 </li>
 <li>
 Notify relevant stakeholders with each month&rsquo;s moves &amp; changes
 </li>
 <li>
 Foster positive relationships and effective communication.
 
 
 </li>
 </ul>
 
 Process Simplification And Data Accuracy
 
 
 
 <ul>
 <li>
 Build and share knowledge of area of expertise by continuously keeping up to date with internal and external updates and changes
 </li>
 <li>
 Drive process simplification within HR operations.
 </li>
 <li>
 Promote data-based decision-making by ensuring accurate HR data management.
 
 
 </li>
 </ul>
 
 Document Handling And Compliance
 
 
 
 <ul>
 <li>
 Manage the JML process, including creating contracts, promotions, and salary increase letters.
 </li>
 <li>
 Securely handle documentation and comply with data security (GDPR) requirements.
 </li>
 <li>
 Validate visa and Right to Work (RTW) documents during global employee moves.
 
 
 </li>
 </ul>
 
 Accuracy And Compliance Audits
 
 
 
 <ul>
 <li>
 Conduct regular audits to maintain data accuracy and compliance within the HR team.
 
 
 </li>
 </ul>
 
 Vendor Management
 
 
 
 <ul>
 <li>
 Create Purchase Orders for 3rd party services &amp; accept triggers for receiving goods and services.
 
 
 </li>
 </ul>
 
 Benefits Administration
 
 
 
 <ul>
 <li>
 Ensure accurate and timely transaction processing across various local platforms
 
 
 </li>
 </ul>
 In summary, your role as a People Operation Specialist is pivotal in ensuring smooth HR operations, supporting employees, and maintaining accurate records across systems.
 
 
 
 What You Need To Succeed
 
 
 
 Experiences &amp; Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources or related Business degree from an accredited university or college
 </li>
 <li>
 English Fluency
 </li>
 <li>
 Very good Microsoft Office skills
 </li>
 <li>
 Ability to adapt to changing markets
 </li>
 <li>
 Ability to work independently as well as a collaborative team player
 </li>
 <li>
 Genuine interest in new technologies and tool
 </li>
 <li>
 Ability to communicate effectively through written and verbal communication and consistently deliver high-quality customer service in a professional manner
 </li>
 <li>
 Demonstrated effectiveness to prioritize between tasks with different deadlines, complexity
 </li>
 <li>
 Ability to work professionally &amp; proactively with a remote client base Workday knowledge is a plus
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Purpose-Driven Mindset
 </li>
 <li>
 Data Literacy and Technology Skills
 </li>
 <li>
 Communication and Stakeholder Management
 </li>
 <li>
 Attention to Compliance and Legal Requirements
 </li>
 <li>
 Problem-Solving and Process Improvement
 </li>
 <li>
 Empathy and Employee-Centric Approach
 </li>
 <li>
 Attention to details &amp; analytical Skills
 
 
 </li>
 </ul>
 Leadership
 
 
 <ul>
 <li>
 You are energized by delivering fantastic results. You are an example to others &ndash; both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.
 </li>
 <li>
 As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.
 
 
 </li>
 </ul>
 Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
 
 
 Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their &lsquo;Whole Self&rsquo; to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
</div>

People Operations Specialist - UK&I

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