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legal support specialist

Rock County, WI

<div><div><div><h2 class="jobSectionHeader">Position Summary and Job Duties</h2></div>
<div>In this public service position, Legal Support Specialists provide skilled paralegal/legal administrative support work to one or more attorneys in the District Attorney's Office in the prosecution of criminal, traffic, civil forfeitures and juvenile court proceedings. They independently manage prosecution files, maintain confidentiality and sustain communication to other parties for efficient handling of cases. Legal Support Specialists work under limited supervision in an often high-pressure, fast paced work environment and are required to be courteous, cooperative and respectful at all times.
50% Perform Paralegal/Legal Secretary Work<ul><li>
Receive and review arrest reports from law enforcement agencies for accuracy and completeness for prosecutors to make charging decisions.</li><li>
Enter arrest, person and case information into a case management database (PROTECT).</li><li>
Request additional information from law enforcement agencies when needed.</li><li>
Assist attorneys in preparing and organizing various correspondence, court documents, pleadings and other materials from verbal and/or written instructions utilizing PROTECT templates within statutory time limits.</li><li>
Prepare discovery and billing for defense.</li><li>
Answer questions received from defense attorneys, law enforcement agencies, other offices and the general public and refer them to the attorney if necessary.</li><li>
Testify in court regarding contacts with victims, witnesses and/or discovery issues when necessary.</li><li>
Provide overall responsibility of case management for the assigned staff attorneys to ensure the attorneys' cases are managed accurately and timely.</li><li>
Provide back up for other support specialists and administrative professionals as needed.</li><li>
Perform other general typing and legal office work as needed.</li></ul>
45% Case Management<ul><li>
As stated above, precisely enter arrest, person and case information into a case management database (PROTECT).</li><li>
Review, update and maintain prosecution electronic files in PROTECT.</li><li>
Maintain calendar for upcoming appointments and court hearings.</li><li>
Coordinate the scheduling and rescheduling of court hearings through the Clerk of Courts office, with defense attorneys and other case parties.</li><li>
Review and attach pertinent electronic documents received in the eFiling Queue to their respective cases daily.</li><li>
Forward any important documents received to the assigned attorney.</li><li>
Interact with defense attorneys, law enforcement agencies, other offices and the general public face-to-face, over the telephone, by email or postal mail.</li><li>
Review and correct eFiling Queue error notifications timely.</li><li>
Timely close electronic files upon conclusion of a case.</li></ul>
5% Other duties as assigned.</div>
<div><h2 class="jobSectionHeader">Success Factors (KSA's)</h2></div>
<div>Have considerable knowledge of:<ul><li>
legal procedures and terminology;</li><li>
modern office methods and practices; and</li><li>
departmental programs, operation and policy.</li></ul>
Establish and maintain:<ul><li>
cooperative working relationships with attorneys, courts, other professional offices and the public in a professional manner; and</li><li>
appropriate safeguards for privileged, confidential and sensitive information.</li></ul>
Ability to:<ul><li>
perform repetitive and moderately complex legal secretarial work by following clear directions and procedures;</li><li>
understand and follow statutes, state and federal laws/regulations, written policies and procedures;</li><li>
utilize Word, Excel, Outlook, other applications (Adobe Pro, Spillman, Evidence.com, etc.) and various standard office equipment;</li><li>
plan, prioritize and manage time and workload in order to accomplish tasks and meet deadlines;</li><li>
type neatly and correctly from plain copy, corrected manuscripts, rough draft, dictation and tabular material;</li><li>
maintain the case calendar and ensure that important dates and deadlines do not get missed;</li><li>
remain professional in dealing with individuals who may be angry and upset;</li><li>
maintain prompt and consistent attendance; and</li><li>
perform other various clerical tasks as assigned.</li></ul><div> 
A successful candidate will also have excellent communication and time management skills, can type at a rate of 50 net words per minute (55+ preferred) and demonstrate a commitment to county safety and risk management efforts.</div></div>
<div><h2 class="jobSectionHeader">Job Requirements, Education, Training &amp; Experience</h2></div>
<div><ul><li>Associate degree as Legal Secretary/Paralegal, Administrative Professional, Office Support Specialist or other related degree</li><li>
Three (3) or more years of office/clerical experience in the legal field</li><li>
Any equivalent combination of training and experience</li><li>
The offer of employment may be contingent on satisfactory completion of a criminal background check conducted by the State Department of Justice (DOJ), including FBI fingerprinting. Cost of the background check and fingerprinting will be covered by Rock County.</li></ul></div>
<div><h2 class="jobSectionHeader">Essential Job Functions (physical elements, equipment and working conditions)</h2></div>
<div>Physical Elements:<ul><li>
Ability to sit, stand and walk for periods of time; and</li><li>
Ability to exert up to 20 pounds of force occasionally or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects.</li></ul> 
Use of Equipment:<ul><li>
copiers, printers, scanners, shredders and telephone system; 
laptops, internet and computer applications and software, specifically Word, Excel and Outlook; and 
various other standard office equipment, such as computer accessories, desks, chairs, stationary, storage equipment.</li></ul> 
Working Conditions:<ul><li><ul><li>Work is usually inside office work with some work in our on and off site storage rooms.</li></ul></li></ul></div></div></div>

Legal Support Specialist

Polsinelli

<div>At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli seeks a candidate to fill a Legal Support Specialist opening. This is a remote role, provided the candidate is in a state/jurisdiction wherein we practice. 

<h4 class="jobSectionHeader">
CORE RESPONSIBILITIES/REQUIREMENTS</h4>

Successful candidates must:
<ul>
<li>Possess strong initiative, demonstrating an ability to quickly resolve document issues</li>
<li>Have strong organizational skills</li>
<li>Be able to work collaboratively in a team setting</li>
<li>Be able to manage multiple projects/tasks at a time</li>
<li>Possess advanced skills in all Microsoft Office applications; expert-level proficiency in Microsoft Excel is a plus!
</li><li>5 years of Legal Assistant experience required! This position supports our administrative team - high volume, fast paced.</li>
</ul>
Other essential requirements for this position include:
<ul>
<li>The ability to communicate in a professional and timely manner to develop rapport with both team and end-users</li>
<li>The ability to maintain strong working relationships</li>
<li>The ability to handle confidential and sensitive information</li>
<li>Strong proofreading and problem-solving skills</li>
<li>Expert-level experience working in Microsoft Office programs are beneficial. Excel and/or PowerPoint power-user a plus</li>
<li>A minimum of five (5) years of experience as a Litigation Legal Administrative Assistant or Litigation Paralegal with extensive, hands-on experience</li>
<li>Strong attention to detail with proven organizational skills and the ability to manage multiple priorities effectively</li>
<li>Excellent written and verbal communication skills; ability to work collaboratively across teams</li>
<li>Proofreading experience preferred</li>
<li>Calm and solution-oriented approach to troubleshooting and problem-solving</li>
<li>Proven ability to take initiative and make sound, independent decisions</li>
<li>Flexible, dependable team player with a positive, proactive mindset</li></ul> 


Remote position. 4-day work week for the below shift:
<ul>
<li>Monday, Tuesday, Thursday: 10:30 am &ndash; 8:45 pm CST</li>
<li>Friday: 10:30 am &ndash; 8:30 pm CST</li></ul> 


The budgeted salary range for this position is $60,000 - $80,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&amp;D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.<h4 class="jobSectionHeader">
Experience</h4>
Required<ul><li>
5 year(s): Experience as a litigation Legal Administrative Assistant or Paralegal. ECF filing experience required.
</li></ul><h4 class="jobSectionHeader">Education</h4>
Preferred<ul><li>
Bachelor's or better</li></ul><h4 class="jobSectionHeader">
Behaviors</h4>
Preferred<ul><li>
Team Player: Works well as a member of a group</li><li>
Loyal: Shows firm and constant support to a cause</li><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li><li>
Dedicated: Devoted to a task or purpose with loyalty or integrity</li></ul><h4 class="jobSectionHeader">
Motivations</h4>
Preferred<ul><li>
Self-Starter: Inspired to perform without outside help</li><li>
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals</li><li>
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization</li></ul>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Rock County

JOB
 In this public service position, Legal Support Specialists provide skilled paralegal/legal administrative support work to one or more attorneys in the District Attorney's Office in the prosecution of criminal, traffic, civil forfeitures and juvenile court proceedings. They independently manage prosecution files, maintain confidentiality and sustain communication to other parties for efficient handling of cases. Legal Support Specialists work under limited supervision in an often high-pressure, fast paced work environment and are required to be courteous, cooperative and respectful at all times.50% Perform Paralegal/Legal Secretary WorkReceive and review arrest reports from law enforcement agencies for accuracy and completeness for prosecutors to make charging decisions.Enter arrest, person and case information into a case management database (PROTECT).Request additional information from law enforcement agencies when needed.Assist attorneys in preparing and organizing various correspondence, court documents, pleadings and other materials from verbal and/or written instructions utilizing PROTECT templates within statutory time limits.Prepare discovery and billing for defense.Answer questions received from defense attorneys, law enforcement agencies, other offices and the general public and refer them to the attorney if necessary.Testify in court regarding contacts with victims, witnesses and/or discovery issues when necessary.Provide overall responsibility of case management for the assigned staff attorneys to ensure the attorneys' cases are managed accurately and timely.Provide back up for other support specialists and administrative professionals as needed.Perform other general typing and legal office work as needed.45% Case ManagementAs stated above, precisely enter arrest, person and case information into a case management database (PROTECT).Review, update and maintain prosecution electronic files in PROTECT.Maintain calendar for upcoming appointments and court hearings.Coordinate the scheduling and rescheduling of court hearings through the Clerk of Courts office, with defense attorneys and other case parties.Review and attach pertinent electronic documents received in the eFiling Queue to their respective cases daily.Forward any important documents received to the assigned attorney.Interact with defense attorneys, law enforcement agencies, other offices and the general public face-to-face, over the telephone, by email or postal mail.Review and correct eFiling Queue error notifications timely.Timely close electronic files upon conclusion of a case.5% Other duties as assigned.
 
EXAMPLE OF DUTIES
 Have considerable knowledge of: legal procedures and terminology;modern office methods and practices; and departmental programs, operation and policy. Establish and maintain: cooperative working relationships with attorneys, courts, other professional offices and the public in a professional manner; andappropriate safeguards for privileged, confidential and sensitive information.Ability to: perform repetitive and moderately complex legal secretarial work by following clear directions and procedures;understand and follow statutes, state and federal laws/regulations, written policies and procedures;utilize Word, Excel, Outlook, other applications (Adobe Pro, Spillman, Evidence.com, etc.) and various standard office equipment;plan, prioritize and manage time and workload in order to accomplish tasks and meet deadlines;type neatly and correctly from plain copy, corrected manuscripts, rough draft, dictation and tabular material;maintain the case calendar and ensure that important dates and deadlines do not get missed;remain professional in dealing with individuals who may be angry and upset;maintain prompt and consistent attendance; andperform other various clerical tasks as assigned.A successful candidate will also have excellent communication and time management skills, can type at a rate of 50 net words per minute (55+ preferred) and demonstrate a commitment to county safety and risk management efforts.
 
SUPPLEMENTAL INFORMATION
 Physical Elements: Ability to sit, stand and walk for periods of time; andAbility to exert up to 20 pounds of force occasionally or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Use of Equipment: copiers, printers, scanners, shredders and telephone system;laptops, internet and computer applications and software, specifically Word, Excel and Outlook; andvarious other standard office equipment, such as computer accessories, desks, chairs, stationary, storage equipment. Working Conditions: · Work is usually inside office work with some work in our on and off site storage rooms.

Brock & Scott, PLLC

<div>We are seeking a detail-oriented and highly motivated professional to join our team. If you have 1 or more years of experience in a BANKRUPTCY-CREDITOR RIGHTS LAW FIRM and are looking for a full-time, remote opportunity with a collaborative and professional team, we encourage you to apply.
Job responsibilities:
<ul><li>Electronically file documents with the bankruptcy court
</li></ul><ul><li>Perform retrieval and related processing of incoming data and/or documentation
</li></ul><ul><li>Perform submission and related processing of outgoing data and/or documentation
</li></ul><ul><li>Perform liaison activities between our firm/attorneys, clients, intra-office personnel, and/or 3rd parties</li></ul></div>

Bankruptcy Legal Support Specialist *Remote Opportunity*

TALNT

<div>About the Role: 
The Legal Assistant, Legal Coordinator, or Legal Support Specialist provides internal legal operations support by serving as the primary liaison between company leadership and outside legal counsel. This role supports legal workflows related to contracts, real estate, construction matters, litigation, and regulatory compliance. The position is ideal for a highly organized professional with strong document management skills and experience supporting attorneys or external legal partners in a fast paced business environment.
Responsibilities:<ul><li>
Coordinate communication and information flow between executives, internal stakeholders, and outside legal counsel.</li><li>
Manage legal files, contracts, case documentation, and matter tracking systems.</li><li>
Draft, edit, format, and organize legal correspondence, agreements, and supporting documents.</li><li>
Track deadlines related to filings, hearings, contract milestones, and regulatory requirements.</li><li>
Schedule meetings, calls, depositions, and case reviews with internal and external parties.</li><li>
Assist with document discovery, responses, and preparation for litigation or regulatory inquiries.</li><li>
Maintain confidentiality and ensure secure handling of sensitive and privileged information.</li><li>
Support legal billing review, invoice tracking, and coordination with accounting and finance teams.</li></ul>
Qualifications:<ul><li>
Two to five years of experience as a legal assistant, paralegal, legal coordinator, or similar legal support role.</li><li>
Working knowledge of legal processes related to contracts, real estate, construction law, or litigation.</li><li>
Strong organizational skills with exceptional attention to detail and accuracy.</li><li>
Ability to manage multiple deadlines and prioritize tasks in a deadline driven environment.</li><li>
Proficiency with Google Workspace, Microsoft Office, and legal or document management systems.</li><li>
Clear written and verbal communication skills with the ability to interface professionally with attorneys and executives.</li></ul>
Desired Qualifications:<ul><li>
Experience working directly with outside counsel, law firms, or legal vendors.</li><li>
Paralegal certificate or coursework in legal studies.</li><li>
Familiarity with contract administration, regulatory filings, or litigation support processes.</li><li>
Experience supporting legal operations within construction, real estate, or development focused organizations.</li></ul></div>

Legal Assistant

Shiloh Code

We're a group of Christian tech experts on a mission to create a morally based, private, and more secure tech world. As a Freelance Paralegal at Shiloh, you'll support our legal needs, protect user privacy, and help translate complex legal requirements into practical, compliance-focused workflows &mdash; all while working within a team that shows the love of Christ.Your Role:<ul><li>Legal Support Specialist: Assist attorneys and internal teams with legal research, drafting, and document preparation for contracts, compliance, privacy, and open-source licensing matters.</li><li>Compliance Implementer: Help translate privacy, data protection, and regulatory requirements into plain language.</li><li>Document Maestro: Prepare, organize, and maintain legal files, pleadings, corporate records, NDAs, vendor agreements, and licensing documentation.</li><li>Risk Spotter: Identify potential legal risks in contracts, policies, and operational procedures and propose practical mitigation steps.</li><li>Project Contributor: Support policy creation (privacy-focused product language, terms of service, contributor agreements) and help with IP and open-source compliance tasks.</li></ul>Key Objectives:<ul><li>Timely Deliverables: Produce high-quality legal drafts, memos, and research on time to meet business and regulatory deadlines.</li><li>Risk Reduction: Identify and reduce legal and compliance risks through proactive review and clear recommendations.</li><li>Compliance Enablement: Create or refine templates, checklists, and playbooks to make legal compliance practical.</li><li>Organized Records: Maintain accurate and searchable legal files and contract databases.</li><li>Collaboration: Work closely with product, engineering, and leadership to integrate legal considerations early in the development lifecycle.</li></ul>What We're Looking For:<ul><li>3+ years&rsquo; experience as a paralegal or legal assistant, preferably with exposure to tech, privacy, or IP matters.</li><li>Familiarity with US privacy laws/regulations (e.g., CCPA, GDPR) and open-source licensing principles.</li><li>Strong legal research, drafting, and document-management skills.</li><li>Proven ability to turn legal requirements into clear, actionable guidance for non-lawyers.</li><li>Excellent written/verbal communication and strong attention to detail.</li><li>Self-starter comfortable working remotely and managing multiple priorities on deadline.</li><li>Ability to work in PST hours for overlap with the team.</li><li>Must, in good conscience, adhere to our Statement of Faith: https://shilohcode.com/creed</li><li>Passion for open-source, privacy, and the outdoors.</li><li>Bonus: Experience with contract management tools, privacy program tooling, or prior work with startups and remote teams.</li></ul>Contract Details &amp; Compensation:<ul><li>Freelance contract with flexible remote work.</li><li>Competitive hourly rate</li><li>Hours: as-needed engagement &mdash; flexible, on-demand hours based on project needs (expect typical part-time availability; please state weekly availability in your application).</li><li>This role is ideal for a paralegal freelancer that works for multiple clients.</li></ul>Perks:<ul><li>Work with a dynamic team of professionals who share your values.</li><li>Collaborative and supportive Christian work environment.</li><li>Yearly team retreat and professional development opportunities.</li><li>Flexible remote work and PST overlap.</li><li>Christian culture and workplace</li></ul>Job Type: ContractPay: From $24.68 per hourExpected hours: No more than 20 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Paralegal

Lathrop GPM

<div>Description: 
Lathrop GPM, one of the nation's leading law firms, has an immediate opening for a Pro bono Specialist in our Kansas City, MO location. The Pro bono Specialist provides administrative support to pro bono attorneys while also serving as a compassionate point of contact for clients. This hybrid role combines legal office work with social work&ndash;informed client advocacy, ensuring clients feel supported, informed, and respected throughout their legal journey. The ideal candidate will have excellent organizational skills, empathy, and the ability to communicate effectively with individuals from diverse backgrounds.
Lathrop GPM is a full-service, Am Law 200 law firm with offices in Boston, Chicago, Dallas, Denver, Kansas City, Los Angeles, Minneapolis, Overland Park, St. Cloud, St. Louis, San Jose, Redwood Shores and Washington, D.C. Our clients are at the heart of everything we do. We offer a competitive compensation and benefits package, and a professional, challenging, yet comfortable, hybrid working environment. 
Legal Support<ul><li>Draft, proofread, and format legal documents such as pleadings, safety plans, correspondence, and discovery materials.</li><li>Manage case files&mdash;both physical and electronic&mdash;ensuring accuracy, accessibility, and compliance with firm protocols.</li><li>Schedule court dates, client meetings, and attorney calendars.</li><li>Attend court-mandated Family Support Team (FST) meetings, which often occur concurrently with hearings, and accurately document outcomes for attorney use.</li><li>Conduct basic legal research and compile supporting documents for cases.</li><li>Track case deadlines and ensure timely follow-up on required actions.</li><li>Support attorneys with trial preparation, including assembling exhibits, witness lists, and trial binders.</li></ul>
Client Advocacy &amp; Communication<ul><li>Serve as a primary contact for clients, providing updates, explaining processes, and offering empathetic, trauma-informed communication.</li><li>Clearly and accurately communicate the court&rsquo;s expectations, requirements, and deadlines to clients, ensuring understanding and compliance.</li><li>Send reminders to clients about upcoming meetings, hearings, and court appearances, ensuring they are prepared and on time.</li><li>Assist clients with ancillary case-related issues such as securing safe housing, obtaining substance abuse treatment, finding effective therapy, advocating for parenting time, and amending vital records.</li><li>Assist clients in accessing community resources and support services when relevant to their case.</li><li>Collaborate with social service providers, healthcare professionals, and community organizations to support client needs.</li><li>Other duties as assigned.</li></ul>
Requirements:<ul><li> 
Bachelor&rsquo;s degree required; degree in social work, human services, or a related field strongly preferred.</li><li>Social work background strongly preferred, with experience in case management or advocacy.</li><li>At least three years of experience as a legal assistant, case manager, or in a social service role within a law firm, nonprofit, or advocacy organization is highly desirable.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Strong written and verbal communication skills.</li><li>Exceptional attention to detail, organization, and time management.</li><li>Ability to handle confidential information with integrity.</li><li>Demonstrated ability to work with clients from diverse backgrounds, including those experiencing crisis or trauma.</li><li>Experience in active listening, conflict resolution, and culturally competent communication.</li></ul>
Work Environment:<ul><li>Office-based, with occasional off-site duties such as courthouse filings, FST meetings, or client outreach.</li></ul> 
We celebrate and support diversity and the benefits it brings to our workplaces, clients and communities. We are proud to be an equal opportunity workplace. It is the employment policy and practice of Lathrop GPM to recruit and hire employees without discrimination because of race, color, sex, gender, religion, age, national origin, military status, genetic information, disability, sexual orientation, gender identity or any other status protected by applicable law.
Lathrop GPM LLP offers a competitive compensation and benefits package, and a professional, challenging, yet comfortable working environment. Lathrop GPM does not accept unsolicited resumes from recruiting agencies. Any resume submitted to any employee of Lathrop GPM without prior approval from an HR Manager will be considered unsolicited and the property of Lathrop GPM.
EOE/M/F/D/V NO PHONE CALLS</div>

Pro bono Specialist

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Legal Support Specialist

Legal Support Specialist

Legal Support Specialist

Bankruptcy Legal Support Specialist Remote Opportunity

Legal Assistant

Paralegal

Pro bono Specialist