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Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

HireWand Technologies

<div>Job Title: Office Administrator
Experience : 1-3 Years
Location: Dubai
Job Type: Full Time 
 
 
Job Brief 
 
We are looking for a friendly and organized Office Administrator to join our team in Dubai. In this role, youll help keep our office running smoothly every day. Youll support the Director and team with daily operations, manage office supplies, handle payments, and assist with reports and presentations. 
 
This position is perfect for someone who enjoys taking ownership, staying organized, and helping others succeed. 
 
 
Responsibilities
<ul><li>Provide administrative and coordination support to the Director, including scheduling, correspondence, and follow-ups.</li>
<li>Prepare PowerPoint presentations, reports, and documents in a professional format.</li>
<li>Coordinate with vendors, handle procurement, and process office-related payments on time.</li>
<li>Support with basic accounting, recordkeeping, and petty cash management in coordination with the Finance team.</li>
<li>Arrange travel, logistics, and meeting schedules for the Director and team members.</li>
<li>Assist in HR and Admin functions such as attendance tracking, employee documentation, and engagement activities.</li>
<li>Maintain smooth communication with both internal teams and external stakeholders while ensuring confidentiality.</li>
<li>Track bills, reimbursements, and other administrative documents for timely submission.</li> 
</ul> 
Qualifications
<ul><li>Bachelors degree in Business Administration, Commerce, or a related field.</li>
<li>13 years of experience in office administration, executive assistance, or coordination.</li>
<li>Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Familiarity with AI productivity tools and Canva is a plus.</li>
<li>Excellent communication skills in English (Arabic preferred).</li>
<li>Basic knowledge of accounting and invoice handling.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Must hold a Dependant Visa and be based in the UAE.</li>
<li>Able to work independently and maintain professionalism at all times.</li> 
</ul> 
Why Join Us?
<ul><li>Make a Real Impact: Be part of a global team working toward a cleaner, more sustainable future.</li>
<li>Innovative Work: Collaborate with experts using advanced technologies in water and environmental solutions.</li>
<li>Career Growth: Access training, international exposure, and opportunities for career mobility.</li>
<li>Meaningful Purpose: Contribute to projects that support sustainability and positive environmental change.</li>
<li>Supportive Environment: Work with a friendly team that values your ideas and contributions.</li> 
</ul> 
 
Application Instructions 
 
If you possess the qualifications and are driven to excel in your field, we warmly invite you to apply by sharing your updated resume at resumes@empglobal.ae or by applying directly through this platform. 
 
Note: While we appreciate every application, only shortlisted candidates will be contacted. Your understanding is appreciated in this regard!</div>

Confidential Company

Responsibilities· Coordinate office activities and operations to secure efficiency and compliance to company policies· Supervise administrative staff and divide responsibilities to ensure performance· Manage agendas/travel arrangements/appointments etc. for the upper management· Manage phone calls and correspondence (e-mail, letters, packages etc.)· Support budgeting and bookkeeping procedures· Create and update records and databases with personnel, financial and other data· Track stocks of office supplies and place orders when necessary· Submit timely reports and prepare presentations/proposals as assigned· Assist colleagues whenever necessaryRequirements and skills· Proven experience as an office administrator, office assistant or relevant role· Outstanding communication and interpersonal abilities· Excellent organizational and leadership skills· Familiarity with office management procedures and basic accounting principles· Excellent knowledge of MS Office and office management software (Excel, PowerPoint etc.)· Qualifications in secretarial studies will be an advantage· High school diploma; BSc/BA in office administration or relevant field is preferredJob Types: Full-time, Permanent

KERZNER INTERNATIONAL LIMITED

The Office Administrator is based at Kerzner International's One Za'abeel office in Dubai and provides comprehensive administrative support to ensure efficient daily operations of the office. This position reports to the Global HR Manager and manages office facilities, visitor experience, and administrative functions while supporting colleagues across all departments and maintaining professional standards that reflect Kerzner's ultra-luxury brand reputation.
The role ensures smooth office operations through coordination of facilities management, vendor relationships, and administrative services while creating a welcoming environment for colleagues, visitors, and guests. The position serves as the first point of contact for the office, managing reception duties, meeting room coordination, and office supplies while supporting various administrative projects and initiatives across the organization.
Key Responsibilities
<ul>
<li>Manage reception area and serve as first point of contact for visitors, guests, and colleagues ensuring professional and welcoming experience</li>
<li>Coordinate meeting room bookings, setup, and catering arrangements for internal meetings and external client presentations</li>
<li>Oversee office supplies inventory and procurement ensuring adequate stock levels while managing vendor relationships</li>
<li>Manage visitor access, security protocols, and guest registration in coordination with building management</li>
<li>Coordinate travel arrangements, accommodation bookings, and logistics for colleagues as required</li>
<li>Maintain office facilities and coordinate with building management for maintenance, repairs, and facility-related issues</li>
<li>Support HR Manager with administrative tasks including colleague onboarding logistics, event coordination, and documentation</li>
<li>Manage incoming and outgoing mail, courier services, and package distribution</li>
<li>Coordinate office events, colleague celebrations, and team-building activities</li>
<li>Maintain office filing systems, records, and documentation ensuring organization and accessibility</li>
<li>Support invoice processing and expense management for office-related purchases and services</li>
<li>Assist with visitor parking arrangements and transportation coordination</li>
<li>Manage office phone system, direct calls, and handle general inquiries professionally</li>
<li>Coordinate with IT department for technology setup, equipment, and troubleshooting support</li>
<li>Support various administrative projects and initiatives as assigned by HR Manager and senior leadership</li>
<li>Ensure office cleanliness, organization, and professional presentation at all times</li>
<li>Maintain confidentiality of sensitive information and handle proprietary materials with discretion</li>
<li>Coordinate with property teams and regional offices for logistics and administrative support as needed</li>
</ul>

Zafin

<div>
 The world's top banks use Zafin's integrated platform to drive transformative customer value. Powered by an innovative AI-powered architecture, Zafin's platform seamlessly unifies data from across the enterprise to accelerate product and pricing innovation, automate deal management and billing, and create personalized customer offerings that drive expansion and loyalty.
 
 
 Zafin empowers banks to drive sustainable growth, strengthen their market position, and define the future of banking centered around customer value.
 
 
 
 What You'll Do
 
 
 
 
 
 As the Office Administrator for our Dubai office, you'll be the go-to person for everything from day-to-day coordination to official government interactions. You'll also manage our DSO (Dubai Silicon Oasis) portal and ensure all corporate requests are handled on time.
 
 
 
 Here's a snapshot of what you'll be doing:
 
 
 
 <ul>
 <li>
 Oversee daily office operations &mdash; supplies, vendors, and facilities.
 </li>
 <li>
 Keep the workplace organized, professional, and welcoming.
 </li>
 <li>
 Support the team with scheduling, travel, and office logistics.
 </li>
 <li>
 Manage employee onboarding and offboarding logistics in collaboration with HR and IT.
 
 
 </li>
 </ul>
 
 DSO Portal &amp; Corporate Requests
 
 
 
 <ul>
 <li>
 Operate and manage the DSO portal for all company requests and ticket submissions.
 </li>
 <li>
 Handle trade license renewals, visa applications, and lease renewals.
 </li>
 <li>
 Liaise with DSO authorities and government entities to ensure smooth processing.
 </li>
 <li>
 Maintain accurate records of all approvals, renewals, and compliance documentation.
 </li>
 <li>
 Track renewal timelines and ensure everything is done ahead of deadlines.
 
 
 </li>
 </ul>
 
 Office &amp; Vendor Management
 
 
 
 <ul>
 <li>
 Coordinate with suppliers, contractors, and service providers.
 </li>
 <li>
 Oversee procurement, payments, and vendor agreements.
 </li>
 <li>
 Keep all office systems running efficiently &mdash; both physically and digitally.
 
 
 </li>
 </ul>
 
 Continuous Improvement
 
 
 
 <ul>
 <li>
 Keep logs and reports of DSO activities and office operations.
 </li>
 <li>
 Suggest and implement new tools or processes to make things smoother.
 </li>
 <li>
 Support compliance audits and ensure data accuracy.
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 2-4 years of experience in office administration or operations within the UAE.
 </li>
 <li>
 Hands-on experience managing the DSO portal or other UAE free zone systems.
 </li>
 <li>
 Strong organization, communication, and multitasking skills.
 </li>
 <li>
 Tech-savvy and comfortable with MS Office and Google Workspace.
 </li>
 <li>
 Professional, approachable, and trustworthy.
 
 
 </li>
 </ul>
 
 You'll Thrive Here If You Are
 
 
 
 <ul>
 <li>
 A natural multitasker who enjoys keeping things in order.
 </li>
 <li>
 Proactive and solutions-driven.
 </li>
 <li>
 A clear communicator who enjoys collaborating with people.
 </li>
 <li>
 Reliable, detail-oriented, and ready to take initiative.
 
 
 </li>
 </ul>
 
 What's in it for you
 
 
 
 Joining our team means being part of a culture that values diversity, teamwork, and high-quality work. We offer competitive salaries, annual bonus potential, generous paid time off, paid volunteering days, wellness benefits, and robust opportunities for professional growth and career advancement. Want to learn more about what you can look forward to during your career with us? Visit our careers site and our openings: zafin.com/careers
 
 
 Zafin welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
 
 
 Zafin is committed to protecting the privacy and security of the personal information collected from all applicants throughout the recruitment process. The methods by which Zafin contains uses, stores, handles, retains, or discloses applicant information can be accessed by reviewing Zafin's privacy policy at https://zafin.com/privacy-notice/. By submitting a job application, you confirm that you agree to the processing of your personal data by Zafin described in the candidate privacy notice.
</div>

Kerzner International

<div>
 ( 17922 )
 
 
 At Kerzner, we never settle. Through continued innovation, our team of pioneers push until the next level is achieved, and then to keep going. Our philosophy is simple - we go above and beyond to Blow Away our Guest and Colleagues. Good enough never is. For us, it is all about perfection and innovation. This is not simply our job, it&rsquo;s our passion.
 
 
 Our Colleagues are at the heart of who we are and what we do. With an international team of over 10,000 Colleagues and strong strategic growth on the horizon, we offer unrivalled career opportunities around the world. We are committed to provide our Colleagues at all levels with opportunities to grow and develop within the organisation through personalised development plans and tailored succession planning. We invest in our communities to sustain the environment where we operate and minimising our own footprint. Whether it is through animal conservation, education or tree-planting, we like to give back in as many ways as we can to help our communities flourish.
 
 
 
 Job Summary
 
 
 
 The Office Administrator is based at Kerzner International's One Za'abeel office in Dubai and provides comprehensive administrative support to ensure efficient daily operations of the office. This position reports to the Global HR Manager and manages office facilities, visitor experience, and administrative functions while supporting colleagues across all departments and maintaining professional standards that reflect Kerzner's ultra-luxury brand reputation.
 
 
 The role ensures smooth office operations through coordination of facilities management, vendor relationships, and administrative services while creating a welcoming environment for colleagues, visitors, and guests. The position serves as the first point of contact for the office, managing reception duties, meeting room coordination, and office supplies while supporting various administrative projects and initiatives across the organization.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage reception area and serve as first point of contact for visitors, guests, and colleagues ensuring professional and welcoming experience
 </li>
 <li>
 Coordinate meeting room bookings, setup, and catering arrangements for internal meetings and external client presentations
 </li>
 <li>
 Oversee office supplies inventory and procurement ensuring adequate stock levels while managing vendor relationships
 </li>
 <li>
 Manage visitor access, security protocols, and guest registration in coordination with building management
 </li>
 <li>
 Coordinate travel arrangements, accommodation bookings, and logistics for colleagues as required
 </li>
 <li>
 Maintain office facilities and coordinate with building management for maintenance, repairs, and facility-related issues
 </li>
 <li>
 Support HR Manager with administrative tasks including colleague onboarding logistics, event coordination, and documentation
 </li>
 <li>
 Manage incoming and outgoing mail, courier services, and package distribution
 </li>
 <li>
 Coordinate office events, colleague celebrations, and team-building activities
 </li>
 <li>
 Maintain office filing systems, records, and documentation ensuring organization and accessibility
 </li>
 <li>
 Support invoice processing and expense management for office-related purchases and services
 </li>
 <li>
 Assist with visitor parking arrangements and transportation coordination
 </li>
 <li>
 Manage office phone system, direct calls, and handle general inquiries professionally
 </li>
 <li>
 Coordinate with IT department for technology setup, equipment, and troubleshooting support
 </li>
 <li>
 Support various administrative projects and initiatives as assigned by HR Manager and senior leadership
 </li>
 <li>
 Ensure office cleanliness, organization, and professional presentation at all times
 </li>
 <li>
 Maintain confidentiality of sensitive information and handle proprietary materials with discretion
 </li>
 <li>
 Coordinate with property teams and regional offices for logistics and administrative support as needed
 
 
 </li>
 </ul>
 
 Skills, Experience &amp; Educational Requirements
 
 
 
 <ul>
 <li>
 Minimum 3-5 years of experience in office administration or similar role, preferably in corporate or hospitality environment
 </li>
 <li>
 High School Diploma required; Bachelor's degree in Business Administration or related field preferred
 </li>
 <li>
 Strong organizational skills with ability to manage multiple tasks and priorities simultaneously
 </li>
 <li>
 Excellent interpersonal and communication skills with professional telephone manner
 </li>
 <li>
 Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
 </li>
 <li>
 Experience with office management systems and meeting room booking platforms
 </li>
 <li>
 Strong attention to detail with ability to maintain accuracy in administrative tasks
 </li>
 <li>
 Professional appearance and demeanor reflecting luxury brand standards
 </li>
 <li>
 Ability to work independently while collaborating effectively with colleagues across departments
 </li>
 <li>
 Strong problem-solving skills with proactive and resourceful approach
 </li>
 <li>
 Experience in luxury hospitality, corporate office, or premium service environment advantageous
 </li>
 <li>
 Knowledge of Dubai business environment and local vendors preferred
 </li>
 <li>
 Flexibility to adapt to changing priorities and handle urgent requests
 
 
 </li>
 </ul>
 Our company is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, innovative, inclusive, and inspiring in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.
</div>

Hirosy general trading

Looking for the candidates as Office Administrative and secretarial position for our Trading company in Dubai.
Languages requires: English and Hindi
Good Knowledge of Computer
Good Knowledge of MS Office
Familiar with Office Administration and Documentation handling

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