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office manager

Sensate Talent

Overview Job Title: Office ManagerLocation: DubaiEmployment Type: Full-timeExperience Level: Minimum 3 years in office management or administrative leadership About the Role We are seeking a proactive and organized Office Manager to oversee the smooth and efficient operation of our office. The ideal candidate will have at least three years of experience managing administrative functions, supporting cross-functional teams, and maintaining a productive work environment. You will play a key role in ensuring day-to-day operations run seamlessly and that our team has the resources and support needed to succeed. Key Responsibilities <ul><li>Manage the daily operations of the office, including facilities, supplies, and equipment maintenance.</li><li>Act as the first point of contact for internal and external stakeholders.</li><li>Oversee administrative staff and coordinate office activities to ensure efficiency and compliance with company policies.</li><li>Maintain vendor relationships and manage contracts, service agreements, and procurement.</li><li>Handle scheduling, travel arrangements, and event coordination for meetings, company events, and staff functions.</li><li>Develop and implement office policies and procedures to improve workflow and productivity.</li><li>Assist in budget preparation and expense management for office operations.</li><li>Ensure health and safety regulations are followed and workplace compliance is up to date.</li><li>Support HR functions such as onboarding, maintaining personnel records, and assisting with employee engagement initiatives.</li><li>Manage communication between departments to promote collaboration and resolve issues quickly.</li></ul> Requirements <ul><li>Minimum 3 years of proven experience as an Office Manager, Administrative Manager, or similar role.</li><li>Strong organizational and multitasking abilities with excellent attention to detail.</li><li>Proficiency in office management software (e.g., MS Office Suite, Google Workspace, or similar tools).</li><li>Excellent written and verbal communication skills.</li><li>Strong problem-solving and decision-making capabilities.</li><li>Knowledge of office procedures, budgeting, and basic HR administration.</li><li>Ability to manage time effectively and maintain confidentiality.</li><li>Bachelor's degree in Business Administration, Management, or a related field (preferred).</li></ul> What We Offer <ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A collaborative, supportive, and inclusive work environment.</li><li>Flexible working arrangements (depending on company policy).</li></ul> Skills <ul><li>Experience in managing hybrid or remote teams.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Basic understanding of accounting or finance processes.</li><li>Positive attitude and team-oriented mindset.</li></ul>

Office Manager

Conares

<div>We are seeking an experienced Office Manager to oversee and coordinate office operations . The ideal candidate will ensure the office runs smoothly and efficiently while providing administrative support to staff and management. You will be responsible for managing office resources, leading administrative staff, and fostering a productive workplace culture.
Responsibilities:<ul>
<li>
Manage day-to-day office operations, including administrative support, HR functions, and facility management.</li>
<li>Oversee office budgets, expenses, and procurement of office supplies.</li>
<li>Coordinate scheduling, meetings, and travel arrangements for executives.</li>
<li>Ensure compliance with company policies and procedures, maintaining a professional office environment.</li>
<li>Implement office policies and procedures, improving workflows and operational efficiency.</li>
<li>Handle confidential information with discretion and integrity.</li>
<li>Act as a point of contact for employees and management, addressing queries and concerns promptly.</li>
<li>Assist in the preparation of reports, presentations, and documentation.</li>
<li>Maintain inventory of office supplies and equipment, ensuring timely replenishment.</li>
</ul>
Requirements<ul>
<li>Bachelor's degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or similar administrative role (minimum 3-5 years).</li>
<li>Strong knowledge of office management processes, administrative procedures, and best practices.</li>
<li>Excellent organizational and time management skills.</li>
<li>Outstanding communication and interpersonal skills.</li>
<li>Proficient in MS Office Suite, ERP software, and other office management tools.</li>
<li>Demonstrated ability to lead and motivate a team.</li>
<li>Ability to manage multiple tasks and prioritize effectively.</li>
<li>High level of integrity and professionalism.</li></ul></div>

MB&A CPAs

Reports To: CEO / Managing DirectorJob Purpose:The Office Manager ensures the smooth operation of the office by overseeing all administrative and support functions, including office support services, license renewals, HR-related tasks, visa processing, insurance management, and general compliance. This role plays a critical part in maintaining a professional and organized workplace environment. Key Responsibilities 1. Office Administration & Support<ul><li>Manage day-to-day office operations and ensure office facilities are well-maintained and stocked.</li><li>Supervise support staff and external vendors (cleaners, IT, maintenance, etc.).</li><li>Handle procurement and inventory of office supplies and equipment.</li><li>Ensure all office systems (phones, printers, internet) are functioning efficiently.</li></ul>2. License and Government Renewals<ul><li>Monitor and manage renewal deadlines for trade licenses, tenancy contracts, chamber of commerce, and other governmental registrations.</li><li>Liaise with relevant authorities and service providers for timely processing.</li></ul>3. HR-Related Tasks<ul><li>Maintain employee records and documentation in compliance with company and regulatory requirements.</li><li>Coordinate onboarding and offboarding processes (e.g., offer letters, orientation, exit clearance).</li><li>Support in leave management, attendance tracking, and employee queries.</li><li>Assist with employee engagement initiatives and internal communication.</li></ul>4. Visa and Labor Processing<ul><li>Manage end-to-end visa processes including new applications, renewals, cancellations, and dependents' visas.</li><li>Coordinate with PRO or government portals (e.g., MOHRE, GDRFA) for labor cards, Emirates IDs, and other formalities.</li></ul>5. Insurance Management<ul><li>Oversee corporate and employee insurance policies (health, property, liability, etc.).</li><li>Liaise with insurance providers for renewals, claims, and policy enhancements.</li><li>Maintain up-to-date records of all insurance coverage and ensure compliance with relevant laws.</li></ul>6. General Support<ul><li>Act as the first point of contact for office-related queries.</li><li>Support management with documentation, scheduling, and occasional project coordination.</li><li>Assist in organizing meetings, events, and travel logistics.</li></ul> Requirements <ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum 3-5 years experience in office administration, HR, or government relations in the UAE.</li><li>Strong knowledge of UAE labor law, visa and licensing procedures.</li><li>Excellent organizational and time management skills.</li><li>Proficient in MS Office and government e-portals.</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Discretion, professionalism, and attention to detail.</li></ul>

Move One

POSITION PURPOSE: To oversee the functioning of the office by ensuring smooth operations. To support staff and management for all office-related matters. To manage and train Reception Staff. To oversee Transportation Department and Travel Specialist. RESPONSIBILITIES/DUTIES/FUNCTIONS TASKS: Ensure all visitors to the office are looked after according to the safety and security rules of Move One and ensure visitor demands are well met. Project manage internal training, workshops, and seminars (including, but not limited to, Regional Management Conferences) and ensure clear and effective communication and smooth organization. Manage and oversee the Travel Department, provide guidance to the Travel Specialist, and give recommendations to ensure adherence to Move One policy and a first-class service is provided to employees. Manage and oversee the Transportation Department, provide guidance to the Transportation Supervisor, and give recommendations to ensure a first-class service to all departments. Manage, train, and oversee the Receptionists at the company. Oversee the distribution of company-owned assets (mobile phones, SIM Cards, tablets, laptops, car parking spaces, etc.), ensure items are allocated according to Move One policy, and records (e.g., Proof of Acceptance forms) are kept up-to-date. Source vendors required for maintaining the office (office supply companies, office cleaning, coffee machine, etc.) and ensure items are competitively priced. Manage relationships with key office suppliers to ensure good and efficient service and maintenance. Oversee the cost-effective ordering and management of office supplies. Record office expenditure and manage the budget. Act as the main liaison between the facilities management of the office building and the company. Organize the office layout and ensure the office is kept clean and tidy. Maintain the condition of the office and arrange necessary repairs. Qualifications and Skills: University degree or college diploma preferred. Minimum of three years experience in Office Management is essential. Proven track record in organizing and managing corporate meetings and events. Strong English skills (written and verbal). Proficient computer skills. Excellent time management and multi-tasking skills. Positive attitude to work. Demonstrated ability to work in a proactively diverse and inclusive organization.About The Company: Move One provides time-critical supply chain solutions in logistics, relocation, and moving. Our strategically positioned international offices and partners deliver a door-to-door service unparalleled in the industry. Global experience and on-the-ground local expertise combined with technological innovation allow us to develop tailored products to meet our clients' needs. Founded in 1992, Move One has grown aggressively through its pursuit of new markets and results-driven company culture. Headquartered in Dubai, UAE, Move One is geographically positioned for further expansion in the logistics world.

Key One Realty Group

Job Title: O&#431;ice ManagerCompany: Key One Realty GroupLocation: Dubai, UAEEmployment Type: Full-TimeReports to: CEO / Managing DirectorAbout Key One Realty GroupKey One Realty Group is a ull-service real estate company based in Dubai, specializing inProperty Management, Brokerage, Holiday Homes, and Interior Design. We prideourselves on professionalism, transparency, and delivering 360&deg; property solutions built ontrust, technology, and client satisfaction.We are currently seeking a highly organized and proactive O&#431;ice Manager to oversee thedaily administrative operations of our company and support the executive team in ensuringe&#431;iciency, compliance, and smooth coordination across departments.Key ResponsibilitiesO&#431;ice Administration &amp; Operations<ul><li>Manage day-to-day o&#431;ice operations and ensure a productive working environment.</li></ul><ul><li>Supervise administrative sta&#431; (receptionist, support sta&#431;, drivers, etc.).</li></ul><ul><li>Maintain o&#431;ice supplies, assets, and equipment in coordination with vendors and</li></ul>service providers.<ul><li>Oversee o&#431;ice relocation, maintenance, and facility coordination (cleaning, utilities,</li></ul>repairs).<ul><li>Implement and update o&#431;ice procedures in line with company policies and</li></ul>RERA/DLD regulations.Executive &amp; Departmental Support<ul><li>Support the CEO and management team with scheduling, correspondence, and</li></ul>reporting.<ul><li>Coordinate meetings, appointments, and internal communications between</li></ul>divisions (Brokerage, Property Management, Holiday Homes, Design).<ul><li>Prepare and circulate internal memos, company announcements, and reports.</li></ul>HR &amp; Compliance Support<ul><li>Assist HR in maintaining attendance records, leave tracking, and sta&#431;</li></ul>documentation.<ul><li>Coordinate onboarding and o&#431;boarding procedures for new and departing</li></ul>employees.<ul><li>Ensure compliance with UAE Labour Law and company SOPs.</li></ul><ul><li>Liaise with PRO for renewals of company trade license, visas, and permits.</li></ul>Finance &amp; Procurement<ul><li>Handle petty cash, expense claims, and vendor payments in coordination with</li></ul>Finance.<ul><li>Negotiate and manage contracts with suppliers and service providers.</li></ul><ul><li>Monitor o&#431;ice budget and suggest cost optimization initiatives.</li></ul>Communication &amp; Coordination<ul><li>Serve as the central point of contact between departments, external partners, and</li></ul>management.<ul><li>Ensure professional representation of the company in all correspondence and client</li></ul>interactions.<ul><li>Support company events, sta&#431; meetings, and corporate functions.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li></ul><ul><li>Minimum 4&ndash;6 years&rsquo; experience in an O&#431;ice Manager or Administrative Lead role</li></ul>(Real Estate industry preferred).<ul><li>Excellent command of English (spoken and written); additional languages (Arabic,</li></ul>Italian, French, or Russian) are a plus.<ul><li>Strong organizational, leadership, and interpersonal skills.</li></ul><ul><li>Proficiency in MS O&#431;ice, CRM platforms, and general digital tools.</li></ul><ul><li>UAE experience and knowledge of RERA/DLD administrative procedures are an</li></ul>advantage.Compensation &amp; Benefits<ul><li>Competitive salary based on experience.</li></ul><ul><li>Performance-based incentives.</li></ul><ul><li>Health insurance and annual leave as per UAE Labour Law.</li></ul><ul><li>Dynamic work environment within a growing real estate group.</li></ul>Job Type: Full-time

Kataliser

<div>
 We are seeking a highly organized and proactive Office Manager to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.
 
 
 
 Key Responsibilities
 
 
 
 Facility Operations &amp; Administration
 
 
 <ul>
 <li>
 Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.
 </li>
 <li>
 Manage office supplies, inventory, seating allocation, and general workplace requirements.
 
 
 </li>
 </ul>
 Maintenance &amp; Infrastructure Management
 
 
 <ul>
 <li>
 Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).
 </li>
 <li>
 Develop and implement preventive maintenance plans to minimize downtime and service interruptions.
 
 
 </li>
 </ul>
 Vendor &amp; Contract Management
 
 
 <ul>
 <li>
 Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.
 </li>
 <li>
 Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.
 
 
 </li>
 </ul>
 Health, Safety &amp; Compliance
 
 
 <ul>
 <li>
 Ensure the facility complies with all health, safety, regulatory, and environmental standards.
 </li>
 <li>
 Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.
 
 
 </li>
 </ul>
 Space &amp; Workplace Management
 
 
 <ul>
 <li>
 Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.
 
 
 </li>
 </ul>
 Budgeting &amp; Cost Management
 
 
 <ul>
 <li>
 Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.
 </li>
 <li>
 Identify opportunities for cost savings and efficiency improvements.
 
 
 </li>
 </ul>
 Reporting &amp; Stakeholder Communication
 
 
 <ul>
 <li>
 Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.
 </li>
 <li>
 Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.
 
 
 </li>
 </ul>
 Travel Management Responsibilities
 
 
 <ul>
 <li>
 Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.
 </li>
 <li>
 Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.
 </li>
 <li>
 Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.
 
 
 </li>
 </ul>
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong communication, negotiation, and stakeholder management skills.
 </li>
 <li>
 Proven ability in customer service, problem-solving, and crisis management.
 </li>
 <li>
 High attention to detail, strong organizational and multitasking capabilities.
 </li>
 <li>
 Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).
 
 
 </li>
 </ul>
 
 Key Requirements
 
 
 
 <ul>
 <li>
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).
 </li>
 <li>
 4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.
 </li>
 <li>
 Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.
 </li>
 <li>
 Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.
 </li>
 <li>
 Proficiency in MS Office Suite (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.
 </li>
 <li>
 Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.
 </li>
 <li>
 Strong communication, interpersonal, and stakeholder-management skills.
 </li>
 <li>
 Excellent attention to detail, planning, coordination, and follow-through.
 </li>
 <li>
 Problem-solving ability with a customer-service mindset.
 </li>
 <li>
 Ability to multitask, prioritize, and work efficiently under pressure.
 </li>
 <li>
 Negotiation skills with vendors and service providers.
 </li>
 <li>
 High ownership, reliability, and discretion.
 
 
 </li>
 </ul>
 Skills: vendor management,travel,communication,operations,facility management (fm),maintenance
</div>

Office Manager - Dubai

Janus Henderson Investors

<div>Why work for us? 


A career at Janus Henderson is more than a job, it&rsquo;s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right. 


Our Values are key to driving our success, and are at the heart of everything we do: 


Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust 


If our mission, values, and purpose align with your own, we would love to hear from you! 
<div></div>
<div>
Your opportunity 
</div><div></div><ul><li>Provide high-level administrative support to the Regional Head in a fast-paced, professional asset management environment.</li>
<li>Coordinate extensive domestic and international travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.</li>
<li>Maintain and update client information and interactions using the firm's CRM system.</li>
<li>Liaise and coordinate seamlessly with executive assistants in other regional and global offices to ensure alignment and smooth communication across time zones.</li>
<li>Schedule, organize, and prepare for internal and external meetings, including creating and distributing agendas, preparing briefing materials, and ensuring logistical readiness.</li>
<li>Attend key meetings and take clear, accurate, and actionable meeting notes; follow up on assigned tasks as needed.</li>
<li>Assist with organizing internal events, roadshows, and external client meetings, including booking venues and coordinating logistics.</li>
<li>Prepare professional PowerPoint presentations, reports, and documentation as required by the Regional Head.</li>
<li>Manage the Regional Head's calendar, prioritize appointments, and proactively resolve scheduling conflicts.</li>
<li>Track and manage business expenses, including processing expense reports in compliance with company policy.</li>
<li>Maintain confidentiality and handle sensitive information with discretion at all times.</li>
<li>Proactively support operational efficiency by anticipating the needs of the Regional Head</li>
<li>Carry out additional duties and projects as assigned by the Regional Head.</li></ul> 
<div></div>
<div>
What to expect when you join our firm</div> 
<div></div>
<ul>
<li>Generous Holiday policies</li>
<li>Excellent Health and Wellbeing benefits</li>
<li>Paid volunteer time to step away from your desk and into the community</li>
<li>Support to grow through professional development courses, tuition/qualification reimbursement and more</li>
<li>Maternal/paternal leave benefits and family services</li>
<li>Complimentary subscription to Headspace &ndash; the mindfulness app</li></ul> 
<div></div>
<div>
Must have skills</div> 
<div></div>
<ul>
<li>Must be highly organised</li>
<li>Adaptability to change</li>
<li>Results and quality orientation</li>
<li>Communication</li>
<li>Customer focus</li>
<li>Decision making</li>
<li>Teamwork</li>
<li>Technical expertise</li>
<li>Communicate effectively and professionally in English, both written and spoken. Other languages are a plus, especially those relevant to the region.</li>
<li>Excellent working knowledge of Microsoft office, particularly MS Word and MS PowerPoint</li></ul> 
<div></div>
<div>
Nice to have skills</div> 
<div></div>
<ul>
<li>Residence of Dubai and familiar with the DIFC</li>
<li>Ability to prioritize and work to tight timeframes</li>
<li>Knowledge of the operational challenges and functioning of a small office including basic finance knowledge</li>
<li>Basic knowledge of the asset management industry/investment funds</li></ul> 
<div></div>
<div>
Supervisory responsibilities</div> 
<div></div>
<ul>
<li>No</li></ul> 
<div></div>
<div>
Potential for growth</div> 
<div></div>
<ul>
<li>Mentoring</li>
<li>Regular training</li>
<li>Career development services</li>
<li>Continuing education courses</li></ul> 
<div></div>
<div>
You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.</div> 
<div></div>
<div>
<div>At Janus Henderson Investors we&rsquo;re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Don&rsquo;t worry if you don&rsquo;t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can&rsquo;t accommodate every flexible working request we&rsquo;re happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at recruiter@janushenderson.com.</div>
<div>
#LI-NA1 #LI-HYBRID</div>
</div>
Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance. 


Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here. 


Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks. 


Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee&rsquo;s job functions (as determined by Janus Henderson at its sole discretion). 


You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants&rsquo; past political contributions or activity may impact applicants&rsquo; eligibility for this position. 


You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.</div>

Associate, Office Manager

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Associate, Office Manager