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office manager

Sensate Talent

Overview <p><b>Job Title:</b> Office Manager</p><p><b>Location:</b> Dubai</p><p><b>Employment Type:</b> Full-time</p><p><b>Experience Level:</b> Minimum 3 years in office management or administrative leadership</p> About the Role <p>We are seeking a proactive and organized <b>Office Manager</b> to oversee the smooth and efficient operation of our office. The ideal candidate will have at least three years of experience managing administrative functions, supporting cross-functional teams, and maintaining a productive work environment. You will play a key role in ensuring day-to-day operations run seamlessly and that our team has the resources and support needed to succeed.</p> Key Responsibilities <ul><li>Manage the daily operations of the office, including facilities, supplies, and equipment maintenance.</li><li>Act as the first point of contact for internal and external stakeholders.</li><li>Oversee administrative staff and coordinate office activities to ensure efficiency and compliance with company policies.</li><li>Maintain vendor relationships and manage contracts, service agreements, and procurement.</li><li>Handle scheduling, travel arrangements, and event coordination for meetings, company events, and staff functions.</li><li>Develop and implement office policies and procedures to improve workflow and productivity.</li><li>Assist in budget preparation and expense management for office operations.</li><li>Ensure health and safety regulations are followed and workplace compliance is up to date.</li><li>Support HR functions such as onboarding, maintaining personnel records, and assisting with employee engagement initiatives.</li><li>Manage communication between departments to promote collaboration and resolve issues quickly.</li></ul> Requirements <ul><li>Minimum <b>3 years of proven experience</b> as an Office Manager, Administrative Manager, or similar role.</li><li>Strong organizational and multitasking abilities with excellent attention to detail.</li><li>Proficiency in office management software (e.g., MS Office Suite, Google Workspace, or similar tools).</li><li>Excellent written and verbal communication skills.</li><li>Strong problem-solving and decision-making capabilities.</li><li>Knowledge of office procedures, budgeting, and basic HR administration.</li><li>Ability to manage time effectively and maintain confidentiality.</li><li>Bachelor's degree in Business Administration, Management, or a related field (preferred).</li></ul> What We Offer <ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A collaborative, supportive, and inclusive work environment.</li><li>Flexible working arrangements (depending on company policy).</li></ul> Skills <ul><li>Experience in managing hybrid or remote teams.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Basic understanding of accounting or finance processes.</li><li>Positive attitude and team-oriented mindset.</li></ul>

Office Manager

GFF FIRE FIGHTING EQUIPMENTS TRADING

<p>We are seeking a dedicated and experienced <b>Office Manager</b> to join our company based in the Jebel Ali Free Zone. The ideal candidate should have prior UAE experience and strong administrative skills, along with proficiency in computer applications and basic accounting knowledge. This role requires excellent communication abilities and a long-term commitment to supporting our operations efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee daily office operations and ensure smooth workflow</li><li>Handle general administrative duties, documentation, and office coordination</li><li>Manage incoming and outgoing shipments and related logistics</li><li>Maintain records, files, and basic accounts</li><li>Coordinate with internal teams, suppliers, and clients</li><li>Ensure compliance with company policies and Free Zone requirements</li><li>Support management with reports, scheduling, and other tasks as needed</li></ul><p><b>Requirements:</b></p><ul><li>Previous work experience in the UAE is <b>mandatory</b></li><li>Strong administrative and computer skills (MS Office proficiency required)</li><li>Basic accounting knowledge</li><li>Excellent verbal and written communication skills</li><li>Ability to work independently and manage multiple tasks</li><li>Long-term work commitment</li><li><b>Preference will be given to candidates with JAFZA/Free Zone experience</b></li><li>Knowledge of shipment handling and logistics is essential</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p>

MB&A CPAs

<p><b>Reports To:</b> CEO / Managing Director</p><p><b>Job Purpose:</b></p><p>The Office Manager ensures the smooth operation of the office by overseeing all administrative and support functions, including office support services, license renewals, HR-related tasks, visa processing, insurance management, and general compliance. This role plays a critical part in maintaining a professional and organized workplace environment.</p> Key Responsibilities <p><b>1. Office Administration & Support</b></p><ul><li>Manage day-to-day office operations and ensure office facilities are well-maintained and stocked.</li><li>Supervise support staff and external vendors (cleaners, IT, maintenance, etc.).</li><li>Handle procurement and inventory of office supplies and equipment.</li><li>Ensure all office systems (phones, printers, internet) are functioning efficiently.</li></ul><p><b>2. License and Government Renewals</b></p><ul><li>Monitor and manage renewal deadlines for trade licenses, tenancy contracts, chamber of commerce, and other governmental registrations.</li><li>Liaise with relevant authorities and service providers for timely processing.</li></ul><p><b>3. HR-Related Tasks</b></p><ul><li>Maintain employee records and documentation in compliance with company and regulatory requirements.</li><li>Coordinate onboarding and offboarding processes (e.g., offer letters, orientation, exit clearance).</li><li>Support in leave management, attendance tracking, and employee queries.</li><li>Assist with employee engagement initiatives and internal communication.</li></ul><p><b>4. Visa and Labor Processing</b></p><ul><li>Manage end-to-end visa processes including new applications, renewals, cancellations, and dependents' visas.</li><li>Coordinate with PRO or government portals (e.g., MOHRE, GDRFA) for labor cards, Emirates IDs, and other formalities.</li></ul><p><b>5. Insurance Management</b></p><ul><li>Oversee corporate and employee insurance policies (health, property, liability, etc.).</li><li>Liaise with insurance providers for renewals, claims, and policy enhancements.</li><li>Maintain up-to-date records of all insurance coverage and ensure compliance with relevant laws.</li></ul><p><b>6. General Support</b></p><ul><li>Act as the first point of contact for office-related queries.</li><li>Support management with documentation, scheduling, and occasional project coordination.</li><li>Assist in organizing meetings, events, and travel logistics.</li></ul> Requirements <ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum 3-5 years experience in office administration, HR, or government relations in the UAE.</li><li>Strong knowledge of UAE labor law, visa and licensing procedures.</li><li>Excellent organizational and time management skills.</li><li>Proficient in MS Office and government e-portals.</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Discretion, professionalism, and attention to detail.</li></ul>

Azentio Software

<div></div><div><div><b>About Azentio:</b></div><div></div><div><br>
Azentio Software incorporated in 2020 at Singapore, has been carved out of 3i Infotech, Candela Labs, Beyontec Technologies and Path Solutions. Azentio Software provides mission critical, vertical-specific software products for customers in banking, financial services and insurance verticals and includes key products such as KASTLE&trade; (Universal Lending), AMLOCK&trade; (Anti-Money Laundering &amp; Compliance software suite), PREMIA&trade; Astra (Core Insurance software), ORION&trade; (Enterprise Resource Planning software) and MFUND Plus&trade; (Asset Management platform). Azentio has over 800 customers in more than 60 countries, with a team of over 2,300 employees across offices in 12 countries (and growing) globally and is wholly owned by Funds advised by Apax Partners.</div><div></div><div><br>
Azentio offers a comprehensive range of products &ndash; serving core operations to modern digital needs &ndash; for the financial services industry. Our deep domain knowledge and solutions in financial services extend across insurance, retail and corporate lending, Islamic Banking, anti-money laundering and asset management. In addition, Azentio proudly serves mid-market enterprises across the Middle East, Africa, Asia Pacific, and India with a comprehensive ERP solution.</div><div><br>
</div><div>At Azentio, we believe that growth is a continuous journey. We believe that each step of this journey must be taken by committing to excellence - excellence in our products, our services, our ideas, and our people.</div><div><b><br>
</b></div><div><b>Job Title: </b>Office Manager</div><div><b>
Location: </b>Dubai, UAE</div><div></div><div><b><br>
Job Summary</b></div><div>
We are seeking a highly organized and proactive Office Manager to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.<br>
</div><div></div><br>
<div><b>Key Responsibilities</b></div><div>
Facility Operations &amp; Administration</div><ul><div>
Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.</div><div>
Manage office supplies, inventory, seating allocation, and general workplace requirements.</div></ul><div>
Maintenance &amp; Infrastructure Management</div><ul><div>
Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).</div><div>
Develop and implement preventive maintenance plans to minimize downtime and service interruptions.</div></ul><div>
Vendor &amp; Contract Management</div><ul><div>
Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.</div><div>
Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.</div></ul><div>
Health, Safety &amp; Compliance</div><ul><div>
Ensure the facility complies with all health, safety, regulatory, and environmental standards.</div><div>
Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.</div></ul><div>
Space &amp; Workplace Management</div><ul><div>
Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.</div></ul><div>
Budgeting &amp; Cost Management</div><ul><div>
Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.</div><div>
Identify opportunities for cost savings and efficiency improvements.</div></ul><div>
Reporting &amp; Stakeholder Communication</div><ul><div>
Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.</div><div>
Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.</div></ul><div>
Travel Management Responsibilities</div><ul><div>
Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.</div><div>
Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.</div><div>
Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.</div></ul><div>
Skills &amp; Competencies</div><ul><div>
Strong communication, negotiation, and stakeholder management skills.</div><div>
Proven ability in customer service, problem-solving, and crisis management.</div><div>
High attention to detail, strong organizational and multitasking capabilities.</div><div>
Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).</div></ul><div></div><div><b><br>
Key Requirements</b></div><ul><ul><li>Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).</li></ul><div>
4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.</div><div>
Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.</div><div>
Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.</div><div>
Proficiency in <b>MS Office Suite</b> (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.</div><div>
Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.</div><div>
Strong communication, interpersonal, and stakeholder-management skills.</div><div>
Excellent attention to detail, planning, coordination, and follow-through.</div><div>
Problem-solving ability with a customer-service mindset.</div><div>
Ability to multitask, prioritize, and work efficiently under pressure.</div><div>
Negotiation skills with vendors and service providers.</div><div>
High ownership, reliability, and discretion.</div></ul><div></div><div><b><br>
What we Aim for?</b></div><div>
Azentio aims to be the leading provider of Banking, Financial Services &amp; Insurance (BFSI) &amp; Enterprise Resource Planning (ERP) software products in Asia Pacific, Middle East &amp; Africa. We will achieve this by:</div><div></div><ul><div><br>
Providing world class software products, built on the latest technologies</div><div>
Providing best in class customer service, built on a deep understanding of our domains and local nuances</div><div>
Being an employer of choice, attracting high quality talent</div><div>
Achieving top quartile growth and margins.</div></ul><div></div><div><b><br>
Azentio Core Values:</b></div><ul><div><b>
Customer centricity</b> - Put customers at the center of everything</div><div><b>
Innovation</b> - Keep looking for a better way</div><div><b>
Accountability </b>- Own your work, end-to-end</div><div><b>
Results </b>- Focus on outcomes, not just effort</div></ul><div>
We take <b>Pride</b> in all that we do and together we <b>Enjoy</b> the journey</div></div><div></div>

Move One

<p>POSITION PURPOSE:<br/>To oversee the functioning of the office by ensuring smooth operations.<br/>To support staff and management for all office-related matters.<br/>To manage and train Reception Staff.<br/>To oversee Transportation Department and Travel Specialist.<br/><br/>RESPONSIBILITIES/DUTIES/FUNCTIONS TASKS:<br/>Ensure all visitors to the office are looked after according to the safety and security rules of Move One and ensure visitor demands are well met.<br/>Project manage internal training, workshops, and seminars (including, but not limited to, Regional Management Conferences) and ensure clear and effective communication and smooth organization.<br/>Manage and oversee the Travel Department, provide guidance to the Travel Specialist, and give recommendations to ensure adherence to Move One policy and a first-class service is provided to employees.<br/>Manage and oversee the Transportation Department, provide guidance to the Transportation Supervisor, and give recommendations to ensure a first-class service to all departments.<br/>Manage, train, and oversee the Receptionists at the company.<br/>Oversee the distribution of company-owned assets (mobile phones, SIM Cards, tablets, laptops, car parking spaces, etc.), ensure items are allocated according to Move One policy, and records (e.g., Proof of Acceptance forms) are kept up-to-date.<br/>Source vendors required for maintaining the office (office supply companies, office cleaning, coffee machine, etc.) and ensure items are competitively priced.<br/>Manage relationships with key office suppliers to ensure good and efficient service and maintenance.<br/>Oversee the cost-effective ordering and management of office supplies.<br/>Record office expenditure and manage the budget.<br/>Act as the main liaison between the facilities management of the office building and the company.<br/>Organize the office layout and ensure the office is kept clean and tidy.<br/>Maintain the condition of the office and arrange necessary repairs.<br/></p><p>Qualifications and Skills:<br/>University degree or college diploma preferred.<br/>Minimum of three years experience in Office Management is essential.<br/>Proven track record in organizing and managing corporate meetings and events.<br/>Strong English skills (written and verbal).<br/>Proficient computer skills.<br/>Excellent time management and multi-tasking skills.<br/>Positive attitude to work.<br/>Demonstrated ability to work in a proactively diverse and inclusive organization.</p><p>About The Company:<br/>Move One provides time-critical supply chain solutions in logistics, relocation, and moving. Our strategically positioned international offices and partners deliver a door-to-door service unparalleled in the industry. Global experience and on-the-ground local expertise combined with technological innovation allow us to develop tailored products to meet our clients' needs. Founded in 1992, Move One has grown aggressively through its pursuit of new markets and results-driven company culture. Headquartered in Dubai, UAE, Move One is geographically positioned for further expansion in the logistics world.</p>

Kataliser

<div>
 We are seeking a highly organized and proactive Office Manager to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 Facility Operations &amp; Administration
 <br/>
 <br/>
 <ul>
  <li>
   Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.
  </li>
  <li>
   Manage office supplies, inventory, seating allocation, and general workplace requirements.
   <br/>
   <br/>
  </li>
 </ul>
 Maintenance &amp; Infrastructure Management
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).
  </li>
  <li>
   Develop and implement preventive maintenance plans to minimize downtime and service interruptions.
   <br/>
   <br/>
  </li>
 </ul>
 Vendor &amp; Contract Management
 <br/>
 <br/>
 <ul>
  <li>
   Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.
  </li>
  <li>
   Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.
   <br/>
   <br/>
  </li>
 </ul>
 Health, Safety &amp; Compliance
 <br/>
 <br/>
 <ul>
  <li>
   Ensure the facility complies with all health, safety, regulatory, and environmental standards.
  </li>
  <li>
   Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.
   <br/>
   <br/>
  </li>
 </ul>
 Space &amp; Workplace Management
 <br/>
 <br/>
 <ul>
  <li>
   Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.
   <br/>
   <br/>
  </li>
 </ul>
 Budgeting &amp; Cost Management
 <br/>
 <br/>
 <ul>
  <li>
   Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.
  </li>
  <li>
   Identify opportunities for cost savings and efficiency improvements.
   <br/>
   <br/>
  </li>
 </ul>
 Reporting &amp; Stakeholder Communication
 <br/>
 <br/>
 <ul>
  <li>
   Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.
  </li>
  <li>
   Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.
   <br/>
   <br/>
  </li>
 </ul>
 Travel Management Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.
  </li>
  <li>
   Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.
  </li>
  <li>
   Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.
   <br/>
   <br/>
  </li>
 </ul>
 Skills &amp; Competencies
 <br/>
 <br/>
 <ul>
  <li>
   Strong communication, negotiation, and stakeholder management skills.
  </li>
  <li>
   Proven ability in customer service, problem-solving, and crisis management.
  </li>
  <li>
   High attention to detail, strong organizational and multitasking capabilities.
  </li>
  <li>
   Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).
  </li>
  <li>
   4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.
  </li>
  <li>
   Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.
  </li>
  <li>
   Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.
  </li>
  <li>
   Proficiency in MS Office Suite (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.
  </li>
  <li>
   Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.
  </li>
  <li>
   Strong communication, interpersonal, and stakeholder-management skills.
  </li>
  <li>
   Excellent attention to detail, planning, coordination, and follow-through.
  </li>
  <li>
   Problem-solving ability with a customer-service mindset.
  </li>
  <li>
   Ability to multitask, prioritize, and work efficiently under pressure.
  </li>
  <li>
   Negotiation skills with vendors and service providers.
  </li>
  <li>
   High ownership, reliability, and discretion.
   <br/>
   <br/>
  </li>
 </ul>
 Skills: vendor management,travel,communication,operations,facility management (fm),maintenance
</div>


Office Manager - Dubai

CONTRACTING LLC

<p>CEC Building Contracting LLC is seeking to hire a qualified Technical Office Manager to join its team.</p><p>Key Responsibilities:</p><p>Manage all technical office activities and oversee project technical workflow.</p><p>Prepare and review pricing, cost estimates, and BOQ items.</p><p>Prepare and check accurate quantity take-offs for all work items.</p><p>Coordinate with site teams, procurement, and finance departments</p><p>Prepare and review technical drawings and shop drawings.</p><p>Follow up on material requests and approvals with the procurement team.</p><p>Prepare periodic technical reports for management.</p><p>Ensure all works comply with project specifications and standards.</p><p>Requirements:</p><p>Minimum 5 years of experience within the Dubai, UAE in the contracting field.</p><p>Strong experience in pricing, quantity surveying, and procurement.</p><p>Proficiency in engineering software (AutoCAD, Excel, etc.).</p><p>Excellent reporting and time management skills.</p><p>to: <b>info@cecdubai.ae</b> | <b>0526339314</b></p><p>Job Type: Full-time</p>

Technical Office Manager

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