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office staff procurement assistant

Jasar Al Sahra General Trading LLC

Hiring Office Staff (Procurement Assistant) &ndash; Sharjah, NasseryaWe are looking for enthusiastic individuals to join our office team in Sharjah, Nasserya.Requirements:<ul><li>Freshers are welcome</li><li>Good communication skills in English and Hindi</li><li>Basic computer knowledge is a must</li><li>Accounting knowledge will be an added advantage</li></ul>Interested candidates can send their CV to info@jastrading.aeJob Type: Full-time

Office Staff (Procurement Assistant)

Luxury zone Auto Maintenance and Parts Trading

About the RoleLuxury Zone is hiring a responsible and versatile driver who can support daily workshop operations including vehicle movement, deliveries, messaging, and office assistance. The role involves working with luxury vehicles such as BMW, Audi, Mercedes-Benz, Ford, Rolls-Royce, Porsche, Lamborghini, and more.Key Responsibilities<ul><li>Safely drive and transport luxury vehicles between workshop, customer locations, and service centers.</li><li>Perform pickup and delivery of spare parts, documents, and workshop materials.</li><li>Act as a messenger and office assistant, handling errands, filing, and basic support tasks.</li><li>Maintain vehicle cleanliness and ensure proper handling of high-end cars.</li><li>Assist with customer coordination, vehicle preparation, and workshop logistics.</li><li>Support administrative staff with document handling and office duties.</li></ul>Requirements<ul><li>Minimum 2 years of driving experience in UAE</li><li>Familiarity with handling luxury vehicles preferred</li><li>Languages: Hindi and English mandatory; Arabic is a plus</li><li>Valid UAE driving license required</li><li>Basic knowledge of workshop operations and customer service</li><li>Professional appearance and punctuality</li></ul>What We Offer<ul><li>Company-sponsored VISA</li><li>Free Accommodation</li><li>Transportation provided</li><li>Overtime pay if applicable</li><li>Friendly team and stable work environment</li></ul>How to ApplySend your updated CV to luxuryzone34@gmail.com. Please mention &ldquo;Luxury Workshop Driver &amp; Operations Assistant&rdquo; in the subject line.Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

Luxury Workshop Driver & Operations Assistant

elementmea

Job descriptionelement is hiring in SAIF Zone (Sharjah): Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one. Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)You&rsquo;ll partner with the Director &ndash; Marketing &amp; HR to organize, strategize, action, follow up, and deliver&mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and producing visible, on-time results. Think of this as a mini&ndash;Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo; Mission: &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo; KRAs<ul><li>Leadership Alignment &amp; Delivery &ndash; Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.</li><li>Marketing &amp; Communication Rhythm &ndash; Content, campaigns, and events ship to plan with consistent brand voice.</li><li>People &amp; Culture Support (HR Ops) &ndash; Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.</li><li>Operations &amp; Administration &ndash; SAIF Zone hygiene, vendors, and office backbone stay audit-ready.</li><li>Analytics &amp; Reporting &ndash; Weekly, decision-ready dashboards across Marketing, HR, and Ops.</li></ul>Responsibilities (insert this new block at the top of &ldquo;What you&rsquo;ll do&rdquo;)A. Leadership Alignment &amp; Cross-Functional Delivery<ul><li>Strategy &rarr; Plan: Convert the Director&rsquo;s priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;</li><li>Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.</li><li>Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.</li><li>Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.</li><li>Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).</li><li>Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, what&rsquo;s stuck, what&rsquo;s next.</li><li>Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).</li></ul>Outcome: Plans don&rsquo;t just exist&mdash;they land. Leaders feel informed, teams feel supported, and the Director stays two steps ahead. Competencies<ul><li>Program orchestration: turns multi-team goals into executable, trackable work.</li><li>Executive communication: brief, structured, and decision-oriented.</li><li>Follow-up stamina: persistent, respectful, and outcomes-focused.</li><li>Systems thinker: improves the process, not just the task.</li><li>High trust: handles sensitive information with discretion and maturity.</li></ul>Work side-by-side with the Director &ndash; Marketing &amp; HR to turn strategy into momentum. You&rsquo;ll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. It&rsquo;s a rare growth seat that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward Chief-of-Staff / PMO / Ops Lead paths. Desired Profile<ul><li>Experience: 3&ndash;4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).</li><li>Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).</li><li>Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).</li><li>Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.</li><li>Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.</li><li>Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.</li><li>Work Ethic &amp; Style: Owner&rsquo;s mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>What is your required notice period?</li><li>What is your minimum expected salary per month?</li></ul>

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

Element HR Consultancy

<div>
 
 element is hiring in SAIF Zone (Sharjah):
 
 Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one.
 
 
 Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)
 
 
 Youll partner with the
 
 Director - Marketing &amp; HR
 
 to
 
 organize, strategize, action, follow up, and deliver
 
 &mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and
 
 producing visible, on-time results
 
 . Think of this as a mini-Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo;
 
 
 
 Mission
 
 
 
 &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo;
 
 
 KRAs
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Delivery - Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.
 </li>
 <li>
 Marketing &amp; Communication Rhythm - Content, campaigns, and events ship to plan with consistent brand voice.
 </li>
 <li>
 People &amp; Culture Support (HR Ops) - Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.
 </li>
 <li>
 Operations &amp; Administration - SAIF Zone hygiene, vendors, and office backbone stay audit-ready.
 </li>
 <li>
 Analytics &amp; Reporting - Weekly, decision-ready dashboards across Marketing, HR, and Ops.
 
 
 </li>
 </ul>
 Responsibilities (insert this new block at the top of &ldquo;What youll do&rdquo;)
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Cross-Functional Delivery
 </li>
 <li>
 Strategy &rarr; Plan: Convert the Directors priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;
 </li>
 <li>
 Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.
 </li>
 <li>
 Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.
 </li>
 <li>
 Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.
 </li>
 <li>
 Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).
 </li>
 <li>
 Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, whats stuck, whats next.
 </li>
 <li>
 Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).
 
 
 </li>
 </ul>
 
 Outcome:
 
 Plans dont just exist&mdash;they
 
 land
 
 . Leaders feel informed, teams feel supported, and the Director stays two steps ahead.
 
 
 Competencies
 
 
 <ul>
 <li>
 Program orchestration: turns multi-team goals into executable, trackable work.
 </li>
 <li>
 Executive communication: brief, structured, and decision-oriented.
 </li>
 <li>
 Follow-up stamina: persistent, respectful, and outcomes-focused.
 </li>
 <li>
 Systems thinker: improves the process, not just the task.
 </li>
 <li>
 High trust: handles sensitive information with discretion and maturity.
 
 
 </li>
 </ul>
 Work side-by-side with the
 
 Director - Marketing &amp; HR
 
 to turn strategy into momentum. Youll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. Its a rare
 
 growth seat
 
 that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward
 
 Chief-of-Staff / PMO / Ops Lead
 
 paths.
 
 
 Desired Profile
 
 
 <ul>
 <li>
 Experience: 3-4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).
 </li>
 <li>
 Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).
 </li>
 <li>
 Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).
 </li>
 <li>
 Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.
 </li>
 <li>
 Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.
 </li>
 <li>
 Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.
 </li>
 <li>
 Work Ethic &amp; Style: Owners mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.
 </li>
 </ul>
</div>

AAPLLC

Department: ProductionIndustry: Signage / Advertising / FabricationLocation: SharjahReports To: Operations ManagerJob Summary:We are seeking a highly skilled and proactive Production Engineer with a background in Mechanical Engineering to oversee our signage and advertising production facility. The ideal candidate will manage the end-to-end production process&mdash;from job order intake to final delivery&mdash;ensuring projects are completed on time, within budget, and to the highest quality standards.This role requires strong knowledge of signage fabrication (metal, acrylic, wood, LED, flex, and digital printing), production workflows, and team leadership to drive efficiency and innovation.Key ResponsibilitiesProduction &amp; Operations ManagementPlan, schedule, and oversee all production activities for signage and advertising projects (indoor/outdoor signage, 3D letters, acrylic works, vehicle branding, wayfinding systems, etc.).Allocate resources, manpower, and materials effectively to meet deadlines.Monitor machine operations (CNC, laser cutting, channel letter bending, welding, painting, printing, etc.).Ensure efficient utilization of raw materials, reducing wastage and controlling production costs.Implement production KPIs to track output, quality, and timelines.Technical &amp; Engineering DutiesReview technical drawings, design files, and client specifications, translating them into practical production plans.Provide technical guidance on fabrication methods, material selection, and structural integrity of signage.Troubleshoot production issues related to fabrication, machine calibration, or installation feasibility.Collaborate with the design and project management teams to ensure technical accuracy and manufacturability.Team Leadership &amp; CoordinationSupervise and manage production staff including fabricators, welders, painters, printers, and installers.Assign tasks and monitor staff performance, ensuring adherence to safety and quality standards.Conduct training and upskilling sessions for workers on machinery and fabrication techniques.Act as a bridge between sales, design, procurement, and installation teams for smooth project execution.Quality &amp; SafetyEnforce quality control measures to ensure finished signage meets company and client standards.Inspect finished products before delivery/installation for accuracy and durability.Ensure compliance with workplace safety protocols and UAE regulations.Maintain a clean, safe, and organized production facility.Procurement &amp; Vendor ManagementCoordinate with suppliers for timely procurement of raw materials (acrylic, aluminum, LEDs, vinyl, paints, etc.).Negotiate with vendors for better pricing and delivery timelines.Maintain inventory levels and track consumption trends.RequirementsEducation: Bachelor&rsquo;s Degree in Mechanical Engineering (or equivalent technical qualification).Experience: Minimum 5&ndash;7 years in production/fabrication management (preferably signage/advertising, metal fabrication, or related industries).Strong technical knowledge of materials (aluminum, steel, acrylic, LED, vinyl, etc.) and fabrication techniques.Hands-on experience with CNC routers, laser cutting machines, channel bending machines, and large-format printers is a plus.Excellent leadership and people-management skills.Ability to handle multiple projects under tight deadlines.Strong problem-solving skills and attention to detail.Proficiency in production software, AutoCAD/technical drawing review, and MS Office.Good communication in English (Arabic/Hindi/Urdu is an advantage).Job Type: Full-timehr@applesadvertising.comEducation:Bachelor's (Required)Experience:Production/fabrication management : 7 years (Required)Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Production Engineer

Behind The Cup

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the COO. The ideal candidate will be fluent in English possess excellent communication skills, and thrive in a fast-paced environment. This role requires discretion, professionalism, and the ability to manage multiple priorities efficiently.Key Responsibilities:<ul><li>Manage the COO&rsquo;s calendar, appointments, travel arrangements, and correspondence.</li><li>Prepare and edit reports, presentations, and official documents.</li><li>Coordinate meetings, take minutes, and follow up on action items.</li><li>Serve as a liaison between the COO and internal/external stakeholders.</li><li>Handle confidential information with discretion.</li><li>Assist in project coordination and workflow management.</li><li>Perform general office duties, including filing, data management, and expense tracking.</li><li>Calendar management for executives</li><li>Aid executive in preparing for meetings</li><li>Responding to emails and document requests on behalf of executives</li><li>Draft slides, meeting notes and documents for executives</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an Executive Secretary, Executive Assistant, or similar role.</li><li>Fluent in English (additional languages are a strong advantage).</li><li>Strong organizational and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Professional demeanor with high attention to detail.</li><li>Bachelor's degree or equivalent experience</li><li>Proficient in Microsoft Office suite</li><li>Experience in managing multiple priorities, administrative coordination, and logistics</li><li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li><li>Strong written and verbal communication skills</li><li>Previous experience in a corporate or executive support role.</li><li>Knowledge of office management systems and procedures.</li></ul>Location: Sharjah (must be willing to work on-site).Full-time position with standard office hours (flexibility may be required).Job Types: Full-time, PermanentPay: Up to AED6,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Executive assistant: 3 years (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Executive Assistant

Fakhri Insulation Industry LLC

We are looking for a dedicated and experienced Import Assistant to join our Supply Chain Department. The candidate will handle import documentation, coordinate with suppliers and shipping agents, and ensure smooth delivery of materials and equipment for our HVAC and AC trading operations.Key Responsibilities:<ul><li>Handle import documentation (Invoice, Packing List, BL, COO, etc.)</li><li>Coordinate with suppliers, freight forwarders, and clearing agents.</li><li>Track and follow up on shipments until delivery to warehouse.</li><li>Maintain proper records of all import activities.</li><li>Support supply chain team in procurement and logistics operations.</li><li>Requirements:</li><li>Minimum 2&ndash;3 years of experience in import/export or logistics (preferably in HVAC or trading companies).</li></ul>Salary: To be discussed based on experience.Prepare and update shipment status reports.<ul><li>Knowledge of LC, import documentation, and customs clearance in UAE.</li><li>Good communication and coordination skills.</li><li>Proficiency in MS Excel, Word, and ERP systems.</li><li>Fluency in English (knowledge of Hindi is an added advantage).</li><li>Must be currently based in UAE.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Import Assistant – Supply Chain

Explore 203+ Office staff procurement assistant in Sharjah Jobs In Sharjah United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

203 office staff procurement assistant jobs IN Sharjah Jobs In Sharjah United Arab Emirates

Office Staff (Procurement Assistant)

Luxury Workshop Driver & Operations Assistant

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

Production Engineer

Executive Assistant

Import Assistant – Supply Chain