Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the COO. The ideal candidate will be fluent in English possess excellent communication skills, and thrive in a fast-paced environment. This role requires discretion, professionalism, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

• Manage the COO’s calendar, appointments, travel arrangements, and correspondence.
• Prepare and edit reports, presentations, and official documents.
• Coordinate meetings, take minutes, and follow up on action items.
• Serve as a liaison between the COO and internal/external stakeholders.
• Handle confidential information with discretion.
• Assist in project coordination and workflow management.
• Perform general office duties, including filing, data management, and expense tracking.
• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications & Skills:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Fluent in English (additional languages are a strong advantage).
• Strong organizational and time-management skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet deadlines.
• Professional demeanor with high attention to detail.
• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Previous experience in a corporate or executive support role.
• Knowledge of office management systems and procedures.

Location: Sharjah (must be willing to work on-site).

Full-time position with standard office hours (flexibility may be required).

Job Types: Full-time, Permanent

Pay: Up to AED6,000.00 per month

Ability to commute/relocate:

• Sharjah: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive assistant: 3 years (Required)

Location:

• Sharjah (Required)