Office cum Personal Assistant to GM

Job Summary

We are looking for Female Office cum Personal Assistant for administrative, secretarial, and personal support to the executive/senior staff member and assists with general office management to ensure efficient operations. This role requires exceptional organizational skills, a high level of discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities

Executive and Personal Support

• Calendar and Schedule Management: Manage and coordinate the executive's complex calendar, including scheduling internal and external meetings, appointments, and reminders.
• Correspondence Management: Handle and prioritize all incoming and outgoing correspondence, including screening phone calls, managing emails, and processing mail. Draft, prepare, and edit professional documents, reports, memos, and presentations.
• Travel Arrangements: Plan and book comprehensive travel logistics, including flights, accommodation, ground transportation, and preparing detailed itineraries and expense reports.
• Meeting Coordination: Organize and coordinate meetings, conferences, and events. This includes preparing agendas, arranging necessary materials, taking accurate minutes, and following up on action items.
• Confidentiality: Handle sensitive information, documents, and communications with the utmost discretion and professionalism.
• Personal Tasks/Errands: Assist with personal tasks and errands as required to support the executive's personal life and commitments, which may include managing personal appointments or coordinating household-related matters.

Office Administration and Operations

• General Office Maintenance: Oversee the general appearance and functionality of the office area, ensuring it is clean, tidy, and well-organized.
• Supply Management: Monitor and maintain inventory of office and pantry supplies, placing and managing orders as needed.
• Filing and Records: Develop and maintain an efficient and accurate filing system (both physical and digital) for all documents and records.
• Stakeholder Liaison: Act as a professional point of contact and liaison between the executive and internal teams, external clients, vendors, and other stakeholders.
• Administrative Support: Perform general clerical duties such as photocopying, scanning, data entry, and processing administrative forms.
• Office Equipment: Ensure all office equipment (printers, communication systems, etc.) is functioning correctly and coordinate maintenance or repairs as necessary.

Qualifications and Requirements

• Proven experience (typically 2+ years) as a Personal Assistant, Executive Assistant, or Office Administrator.
• High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is often preferred.
• Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and planning abilities with exceptional attention to detail.
• Ability to multitask, manage a varied workload, and prioritize tasks effectively under pressure.
• Demonstrated professionalism, integrity, and the ability to maintain a high level of confidentiality.
• Proactive and resourceful approach to problem-solving.

Key Skills

• Calendar Management
• Travel Coordination and Logistics
• Correspondence Drafting/Editing
• Meeting and Event Planning
• Office Equipment Operation
• Bookkeeping/Expense Reporting
• Time Management
• Interpersonal Skills
• Confidentiality and Discretion

Kindly send CV by Whatsapp on 050 6249318

Job Type: Full-time

Pay: AED1,800.00 - AED2,300.00 per month