operations administrator

Vostok Trading LLC

Job Summary: The Operations Administrator is responsible for supporting daily office and operational activities. This includes handling documentation, coordinating with different departments, tracking inventories, and ensuring smooth workflow across operations.Key Responsibilities:<ul><li>Assist in daily operational and administrative tasks.</li><li>Prepare and maintain reports, records, and documents.</li><li>Coordinate with suppliers, vendors, and internal teams.</li><li>Monitor inventory and arrange for office or project supplies when needed.</li><li>Support in scheduling meetings, logistics, and communication.</li><li>Handle data entry and maintain proper filing systems.</li><li>Assist management in following up on pending operational activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>1&ndash;3 years of experience in administration or operations.</li><li>Good communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Attention to detail and ability to multitask.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED3,500.00 per month

Operations Administrator

GLOBAL CONNECTION IMPEX TRADING LLC

About the Role

We are seeking a highly organized, proactive, and responsible female professional to join our team as an Administrative & Operations Assistant. In this role, you will play a key part in coordinating operations, supporting client communication, and ensuring the smooth execution of day-to-day activities.

This position offers a unique opportunity to work closely with a dynamic startup team, grow your operational expertise, and take on increasing responsibility over time. If you’re someone who thrives in a fast-paced environment, communicates clearly, and enjoys solving problems, we’d love to meet you.

Key Responsibilities

Act as a primary link between clients and field teams to coordinate and ensure timely task completion.
Manage data entry and update internal systems with accuracy and attention to detail.
Handle inbound and outbound communication with clients in a professional and friendly manner.
Assist in scheduling, follow-ups, and tracking operations-related assignments.
Support general office administration including file management, phone handling, and coordination tasks.
Identify inefficiencies and propose practical solutions to improve workflows.
Stay flexible and ready to take on additional responsibilities as needed in a growing startup environment.
Who You Are

Female candidate only (required).
Fluent in Hindi — a must for communicating effectively with clients and field staff.
Patient, composed, and professional in handling multi-party communication.
Quick to learn new systems, tools, and processes.
Energetic and eager to contribute beyond basic tasks — someone who sees this role as a launchpad.
Detail-oriented and dependable — you take ownership and ensure nothing slips through the cracks.
Comfortable multitasking and prioritizing in a dynamic, fast-moving environment.
Preferred Skills & Qualifications

Previous experience in administration, operations, or coordination is a plus.
Proficient with basic digital tools (Google Sheets, Excel, email, mobile apps).
Strong written and verbal communication skills.
Bachelor’s degree preferred but not required — aptitude and attitude matter most.
Why Join Us?

Startup Exposure: Be part of a growing company where your contribution directly impacts results.
Learning Environment: Work with a supportive team, learn on the job, and develop real operational skills.
Career Growth: Opportunity to expand your role as the company scales.
Positive Work Culture: We value clarity, patience, collaboration, and accountability.
Job Type: Full-time

Language:


Hindi (Required)

KitchenPark

IT Operations Administrator - Technology, KitchenPark - Dubai We are looking for an IT Operations Administrator to join our team in Dubai, UAE. The role involves supporting our IT systems, networks, and devices, ensuring smooth day-to-day operations and security compliance.Who we areKitchenPark helps restaurateurs around the world succeed in online food delivery - our goal is to make food more affordable, higher quality and convenient for everyone.We take underutilized properties and transform them into smart kitchens so they can better serve restaurateurs, customers and the neighborhoods they're in. Every time we launch a new facility we create jobs in that neighborhood, and we're proud to provide a wide range of cuisines and options for healthy food at an affordable price.What you'll do<ul><li>Respond to first and second-level requests and issues related to workstation hardware and software, network connectivity, and audio, video, and web conferencing systems.</li><li>Review diagnostics and assess the functionality and efficiency of systems.</li><li>Implement and monitor security measures, certificates, and company compliance with requirements.</li><li>Onboards new employees, creates accounts, and configures hardware and software for those employees, assists in the training and orientation of new staff in the use of hardware and software.</li><li>Actively responds to Service Desk tickets, incoming calls, and/or emails, and escalates end user help requests within established Service Level Agreements.</li><li>Accurately documents instances of hardware failure, repair, installation, and removal by recording service desk problem-solving responses.</li><li>Basic administration of software and service licensing, including SaaS applications, O365, Teams, Jira, Google Workspace, Jira/Confluence, Zoom, and Slack. Procure and deploy Windows workstations.</li><li>Support and maintain LAN/WiFi, MDM, EDR, and other related technologies to secure IT assets and perform hardware and software system configuration, maintenance, upgrades, and troubleshooting of workstations, laptops, mobile devices, and printers.</li><li>Set up and support AV for conference rooms and high-profile presentations. Familiarity with audio mixers, microphones, camera management, and configuring meeting and webinar settings.</li></ul>What we're looking for<ul><li>Bachelor's degree in Information Technology, Computer Science, or a related field.</li><li>3-5 years of experience in IT support, system administration, or IT operations.</li><li>Strong knowledge of Windows and macOS operating systems, hardware setup, and troubleshooting.</li><li>Experience with Microsoft 365 or Google Workspace and ticketing systems such as Jira, Confluence, Zoom, and Slack administration.</li><li>Familiarity with networking fundamentals (LAN/WiFi, routers, switches, VPNs) and endpoint management tools (MDM, EDR).</li><li>Understanding of IT security practices, certificates, and compliance requirements.</li><li>Experience supporting audio-visual systems for meetings, webinars, and live events.</li><li>Excellent problem-solving, communication, and customer service skills.</li><li>Ability to work under pressure and manage multiple priorities.</li><li>Fluency in English is a must.</li></ul>What else you need to knowThis role is based in our Dubai, Internet City office location. As a company driven by innovation and continuous change, close collaboration is essential. We're constantly reimagining our industry, creating new products, and refining our processes, and we do our best work together.

IT Operations Administrator - Technology, KitchenPark - Dubai

Makeup Atelier Training Center

We&rsquo;re Hiring: Office Administrator (Lady only)Beauty &amp; Makeup Education IndustryLocation: DubaiSchedule: Full-Time | Monday&ndash;Saturday | Immediate StartMake-Up Atelier Training Center Dubai is looking for an experienced Office Administrator to join our premium beauty academy.This role is ideal for a highly organized, proactive professional with a passion for beauty, education, and high-end brand standards.Key Responsibilities<ul><li>Manage and oversee daily office and academy operations</li><li>Coordinate schedules, classes, appointments, and internal workflows</li><li>Act as a key point of communication between management, trainers, students, and clients</li><li>Ensure smooth coordination across departments and with external partners</li><li>Support organization of masterclasses, events, and special projects</li><li>Collaborate with the marketing team to maintain consistent brand voice and visual identity</li><li>Assist with content coordination and campaign planning when required</li><li>Monitor administrative processes, documentation, and reporting</li><li>Maintain a high level of professionalism, confidentiality, and brand presentation</li></ul>Required Skills &amp; CompetenciesYou must be able to:<ul><li>Effectively organize, prioritize, and manage multiple tasks</li><li>Handle calendars, bookings, follow-ups, and internal coordination</li><li>Communicate confidently and professionally with clients and partners</li><li>Work independently while being a strong team player</li><li>Support marketing and content initiatives when needed</li><li>Maintain accuracy and attention to detail in all administrative tasks</li></ul>Ideal Candidate Profile<ul><li>5+ years of experience in administration, office management, or operations</li><li>Previous experience in the beauty, makeup, fashion, or creative industry (strong advantage)</li><li>Proficiency in Microsoft Office, Google Workspace, and Outlook</li><li>Basic understanding of Amazon store operations</li><li>Hands-on experience with TikTok and Meta Business Suite</li><li>Strong awareness of current beauty trends and digital content</li><li>Excellent communication skills in English (additional languages are a plus)</li><li>Creative, well-organized, reliable, and detail-oriented</li></ul>Working Hours: 10:00 AM &ndash; 7:00 PM | Monday to SaturdayHow to Apply: Please send your CV and a short cover message explaining why you are a good fit for this role.Job Type: Full-timeWork Location: In person

Office Administrator

Keys please Holiday homes

Holiday Homes Administrator with sense of urgency &ndash; High-Priority OperationsWe are seeking a proactive, highly organized, and detail-oriented Holiday Homes Administrator to join our operations team. The ideal candidate will manage daily operations, coordinate maintenance, and provide administrative support to ensure all holiday homes are consistently guest-ready and well maintained.This role requires a strong sense of urgency, with the ability to identify, prioritize, and resolve maintenance-related issues within the same day whenever possible. You will work closely with housekeeping teams, maintenance staff, property owners, and vendors to ensure smooth and efficient day-to-day operations.Key Responsibilities<ul><li>Manage daily operational and administrative tasks for multiple holiday home properties.</li><li>Coordinate housekeeping, maintenance, and inspection schedules efficiently.</li><li>Log, track, and follow up on maintenance requests, ensuring issues are resolved promptly and within the same day when feasible.</li><li>Demonstrate urgency and problem-solving skills in handling operational and maintenance issues.</li><li>Support guest communication and address operational concerns professionally.</li><li>Prepare reports, maintain accurate property records, and manage inventory.</li><li>Liaise with vendors, suppliers, and contractors for repairs and service requirements.</li><li>Ensure all properties comply with DTCM regulations and company standards.</li></ul>Requirements<ul><li>2&ndash;3 years of experience in holiday homes, hospitality, or property management.</li><li>Strong sense of urgency with proven ability to resolve maintenance issues quickly and efficiently.</li><li>Excellent communication, coordination, and problem-solving skills.</li><li>Strong multitasking and organizational abilities.</li><li>Computer literate (Excel, PMS, Breezeway, or similar systems).</li><li>UAE driving license preferred.</li><li>Fluent in English (Arabic or additional languages are a plus).</li></ul>What We Offer<ul><li>Competitive salary (based on experience)</li><li>Performance-based incentives</li><li>Career growth opportunities in a fast-growing hospitality company</li><li>Friendly and supportive work environment</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Maintenance In-charge - Holiday Home admin

Parisima Talent

<div>
 
 
 Service Administrator
 
 
 
 
 Dubai
 
 
 
 
 
 
 
 About the Company
 
 
 
 Our client is one of the leading Dubai-based providers of engineered temporary power and cooling rental solutions serving the Middle East and GCC region.
 
 
 
 
 
 
 About the Role
 
 
 
 Responsible for controlling all documentation and administrative tasks and updating the ERP system for the Operations, Service, and Support departments.
 
 
 
 
 
 
 Duties and Responsibilities
 
 
 
 
 Service &amp; Maintenance Planning
 
 
 <ul>
 <li>
 Plan, coordinate, and execute
 
 A-service maintenance schedules
 
 </li>
 <li>
 Plan, implement, and monitor
 
 B-service schedules
 
 </li>
 <li>
 Monitor engine oil sampling and follow up as required
 </li>
 <li>
 Control equipment inspections for specialist certifications
 </li>
 </ul>
 
 
 ERP &amp; Documentation Management
 
 
 <ul>
 <li>
 Create service jobs in the ERP system and close jobs in accordance with procedures
 </li>
 <li>
 Maintain asset plant files, equipment registers, and service tracking schedules
 </li>
 <li>
 Ensure service tracking sheets are accurate and up to date
 </li>
 <li>
 Maintain all engineering and equipment documentation
 </li>
 <li>
 File documents correctly in equipment and operations files
 </li>
 <li>
 Handover completed documents to Hire Desk Controllers (HDC) for operations filing
 </li>
 </ul>
 
 
 Operations &amp; Asset Control
 
 
 <ul>
 <li>
 Maintain and monitor asset movements, update logs, and send daily reports to management
 </li>
 <li>
 Maintain site logs for long-term power and HVAC projects
 </li>
 <li>
 Apply for site access passes and arrange on-site training for technicians
 </li>
 <li>
 Maintain customer site records
 </li>
 </ul>
 
 
 Monitoring &amp; Reporting
 
 
 <ul>
 <li>
 Daily monitoring of live link systems to pre-empt customer breakdown reports
 </li>
 <li>
 Maintain service breakdown and customer complaint logs
 </li>
 <li>
 Ensure daily and weekly reports are accurate and submitted to management
 </li>
 </ul>
 
 
 Customer &amp; OEM Coordination
 
 
 <ul>
 <li>
 Liaise with clients and conduct site visits when required
 </li>
 <li>
 Conduct weekly or monthly customer feedback calls and record outcomes
 </li>
 <li>
 Communicate with OEMs regarding parts, warranty, and service matters
 </li>
 <li>
 Manage warranty processes in line with RSS procedures
 </li>
 </ul>
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Must have Mechanical Engineering background.
 
 
 Customer Service experience in a service admin role.
 
 
 &bull; Supervisory Skills
 
 
 &bull; Interpersonal Skills
 
 
 &bull; Written and Oral Communication Skills
 
 
 &bull; Excellent organisational communication and administration skills
 
 
 &bull; Capable of working on own initiative and proactively as part of a team
 
 
 &bull; High level of attention to detail
 
 
 &bull; Flexible approach
 
 
 &bull; Confident with statistical analysis
 
 
 &bull; Creative, self-confident and assertive
 
 
 &bull; Remains calm in a fast-paced environment
 
 
 &bull; Prioritizing the completion of critical tasks required by role.
 
 
 &bull; Being proactive and driving actions forward to deliver results with little direct supervision.
 
 
 &bull; Working in a structured manner and using data and facts to communicate and influence.
 
 
 &bull; Contributing to a productive work environment through a positive &ldquo;can do&rdquo; attitude and collaborative relationships with colleagues.
 
 
 &bull; Demonstrating confidence to challenge the status quo and promote better ways of doing things.
 
</div>

Service Administrator

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Explore 2182+ Operations administrator in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

2182 operations administrator jobs IN Dubai United Arab Emirates

Operations Administrator

Operations Administrator

IT Operations Administrator - Technology, KitchenPark - Dubai

Office Administrator

Maintenance In-charge - Holiday Home admin

Service Administrator

Office Administrator