operations manager

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cluster director of purchasing

operations admin assistant Jobs in Kuwait City

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abroad operation coordinator Jobs in Kuwait City

abroad operation coordinator

operations coordinator

Ubuy Inc

We are seeking a highly organized and detail-oriented Abroad Operations Coordinator to join our dynamic e-commerce business. As the Abroad Operations Coordinator, you will play a crucial role in managing and optimizing our international operations and ensuring the smooth flow of our business activities across different regions. Your exceptional coordination skills will contribute to our overall success in expanding our customer base globally.Responsibilities:1. International Logistics Management:&middot; Coordinate and oversee international shipping and logistics operations.&middot; Collaborate with shipping carriers, freight forwarders, and customs brokers to ensure timely and cost-effective delivery of products.&middot; Monitor shipment schedules, track shipments, and resolve any delivery issues or delays.2. Supply Chain Coordination:&middot; Work closely with the warehouse team to ensure efficient inventory management across international warehouses.&middot; Coordinate the replenishment and distribution of products to meet demand in different regions.&middot; Optimize supply chain processes to minimize costs and maximize efficiency.3. Compliance and Documentation:&middot; Ensure compliance with all relevant international import and export regulations.&middot; Manage and maintain accurate records of all international shipments, customs documentation, and permits.&middot; Stay updated on any changes in international trade laws and regulations to ensure smooth operations.4. Vendor Management:&middot; Collaborate with international suppliers and vendors to maintain strong relationships and ensure timely product sourcing.&middot; Evaluate vendor performance and negotiate favorable terms and pricing for products and services.&middot; Assist in identifying and onboarding new international vendors to expand our product range.5. Cross-Functional Collaboration:&middot; Provide support and guidance to regional teams to ensure consistent and efficient operations.&middot; Share insights and recommendations to improve international operations and enhance customer experience.Qualifications:- Bachelor&rsquo;s degree in business administration, Supply Chain Management, IT or a related field.- Proven experience in international operations, logistics, or supply chain management.- Familiarity with international trade regulations and customs procedures.- Strong analytical and problem-solving skills.- Excellent organizational and multitasking abilities.- Exceptional communication and interpersonal skills.- Proficiency in using software and tools related to logistics and supply chain management.- Ability to adapt to a fast-paced and ever-changing e-commerce environment.- Ability to work independently and collaboratively within a team.This job description is intended to describe the general nature and level of work performed by employees in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The Abroad Operations Coordinator may be required to perform other duties as assigned.To apply, please send your resume to [jobs@ubuy.com]. Only shortlisted candidates will be contacted for further consideration.Job Type: Full-timeExperience:<ul><li>operation coordinator: 2 years (Preferred)</li></ul>Job Type: Full-time

Abroad Operation Coordinator

Dasman Diabetes Institute

<div>Responsible for the effective operations of the DAFNE project with the institute. Assist with driving the key deliverables and improving operations for qualitative outputs. 
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul>
<li>Booking all courses, recruitment nights, post course, refresher course, workshop and manage the team calendar/ meetings and arranging all related documents needed for that</li>
<li>Assist with writing, updating all policies and procedures</li>
</ul><ul><li>Arrange DAFNE file numbers and Keep the DAFNE filing system similar to the UK database system</li>
<li>Responsible/ track DAFNE team (educators) documentation for the quality assurance</li>
<li>Responsible/ track the quality assurance cycle every year</li>
<li>Participating and overview the marketing and advertisement and social media accounts</li>
<li>Responsible for annual reporting</li>
<li>Follow up all open file requests related to DAFNE and update their status accordingly.</li>
<li>Responsible and required to write finance and activity reports for the head of the unit</li>
<li>Manage unit needs of storage and stationary items</li>
<li>Act as a point of contact for data/information requests for DAFNE candidates and graduates</li>
<li>Extract the base line data for DAFNE graduates from the hospital/polyclinic where has been diagnosed at, as well as any other medical information needed and follow it on yearly basis</li>
<li>Follow up DAFNE hot line to be sure team replied to all messages and report it weekly</li>
<li>Book appointments for DAFNE candidate and graduate as per needed</li>
<li>Any other relevant duty as assigned by the team</li></ul> 
<h3 class="jobSectionHeader">Required Skills and Expertise:</h3>

Supervisory Responsibilities

Responsible to guide and direct the DAFNE coordinator and data entry staff members, and DAFNE receptionist

Education

Bachelors in related area

Requirements
<ul><li>Over 5 years of previous experience in the similar role is required</li>
<li>Knowledgeable of Microsoft applications (Word, Excel, Power point)</li>
<li>Good communication skills</li>
<li>Must be Bilingual (Arabic and English)</li></ul></div>

DAFNE Administrator

Vitateck Medical Equipment Trading LLC

We are seeking a detail-oriented and proactive Operations Manager to oversee and coordinate the company's regulatory compliance, human resources functions, and administrative operations. This multifaceted role requires a high level of organization, discretion, and the ability to manage multiple responsibilities across different departments.Key Responsibilities:1. Regulatory &amp; Compliance:&middot; Monitor and ensure compliance with relevant laws, regulations, and industry standards.&middot; Maintain up-to-date knowledge of regulatory requirements specific to the industry.&middot; Prepare and submit reports to regulatory bodies as required.&middot; Liaise with legal consultants or auditors during inspections or audits.&middot; Maintain company records, licenses, and certifications in compliance with regulations.2. Human Resources:&middot; Coordinate recruitment, onboarding, and offboarding processes.&middot; Maintain employee records, contracts, and HR documentation.&middot; Support employee engagement, training, and development initiatives.&middot; Ensure compliance with labor laws and internal HR policies.&middot; Manage payroll inputs and liaise with payroll providers or finance teams.&middot; Handle employee relations issues confidentially and professionally.3. Administrative Management:&middot; Oversee daily administrative operations, including office supplies, facilities, and vendor management.&middot; Develop and implement office policies and procedures.&middot; Schedule meetings, prepare agendas, and manage internal communications.&middot; Support budgeting and reporting tasks for operations-related expenses.&middot; Act as a point of contact between departments and upper management.Education &amp; Experience:&middot; Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.&middot; 3&ndash;5 years of experience in operations, HR, or administrative roles.&middot; Experience with regulatory compliance (industry-specific knowledge is a plus).Skills &amp; Competencies:&middot; Strong understanding of HR practices and labor regulations.&middot; Knowledge of regulatory frameworks relevant to the organization.&middot; Excellent organizational and multitasking abilities.&middot; Strong interpersonal and communication skills.&middot; Proficient in MS Office and HR/administration software tools.&middot; Ability to handle confidential information with integrity.&middot; Problem-solving mindset and ability to work independently.Job Type: Full-time

Operations Manager

Job DescriptionWe require an experienced, well-organized, and proactive Coordinator with good experience and knowledge in IT to provide the necessary support to the team.Coordinator tasks include: - Handle projects from start to finish like enquiring for new requests, following up for quotations, arranging delivery of products, following up for payments. - make cold calls in order to sell products and services, prepare and send marketing emails, post job advertisements for vacancies, assist in preparing payroll, adding/modifying content for websites. - Organize project-related documents, Maintain customer database, sales spreadsheets. Coordinate with the sales team by managing sales manager's schedules, fixing appointments, sending quotations, and follow up. - The coordinator will become the point of reference for colleagues and customers. - Respond immediately to customer's queries, complaints, and arrange after-sales support when requested. - The coordinator should be able to facilitate the team&rsquo;s activities so as to maximize their performance, identify shortcomings, and propose improvements. Requirements:<ul><li>Excellent knowledge in MS Office, Fluent in English both verbal and written;</li><li>Minimum Bachelors' degree.</li><li>Visa 18, Transferable</li></ul>Job Type: Full-timePay: Up to KD250.000 per month

Admin Coordinator for IT company

<div>
 
 The International University of Science &amp; Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new Campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in Engineering, Business, and Arts and Social Sciences. In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs. IUK is looking for dynamic full-time admin employees who are passionate about contributing to developing a vibrant and successful higher education environment.
 
 
 
 
 
 
 Position Summary:
 
 
 
 
 
 
 The Senior Operations Specialist supports the Operations Manager in achieving efficiency and excellence in operations. This role involves ensuring processes and procedures are followed, analyzing performance, and identifying areas for improvement. You will be responsible for key areas of operations involving Health, Safety, &amp; Security, as well as management of Inventory, Retail Vendors, Campus Store, Campus Clinic, Event Management, and other areas as required.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Act as liaison - under the direction of the Operations manager - with various departments to ensure operational efficiency and to oversee the smooth running of day-to day campus operations.
 </li>
 <li>
 Ensure the implementation and monitoring of policies, procedures and protocols for the Operations Department.
 </li>
 <li>
 Support in developing the operations protocols, procedures, service standards and risk assessments.
 </li>
 <li>
 Provide oversight in the management of Operations functionalities related to: Health, Safety and Security Standards, Campus clinic, Campus store, Procurement &amp; Purchase, Inventory, Hospitality/ Event Management, Retail/ Leasing.
 </li>
 <li>
 Receive and compile reports from the various functions for the operations manager to proactively avoid issues and efficiently manage risks.
 </li>
 <li>
 Monitor the execution and maintenance of third party contracts including retail and Food &amp; Beverages vendors.
 </li>
 <li>
 Assist with organizing campus events. Manage all hospitality tasks including those for overseas visitors/consultants.
 </li>
 <li>
 Prepare and provide different periodical reports (weekly, and monthly) or as required by management.
 </li>
 <li>
 Working with various departments to align operational goals and ensure smooth workflows.
 </li>
 <li>
 Conduct audits on various departments, ensuring the tasks/projects are completed correctly and within the timeline. Submit reports for areas of improvement.
 </li>
 <li>
 Maintain all records accurately on the Shared Drive. Ensure various departments are consistently maintaining the Drives, as needed.
 </li>
 <li>
 Other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Availability &amp; Nature of Work
 
 
 
 
 
 <ul>
 <li>
 Available to work before or after the official University hours to follow-up certain tasks.
 </li>
 <li>
 Available to work on weekends, as and when need arises.
 </li>
 </ul>
 
 
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Minimum of bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 Professional Certificates are an added value.
 </li>
 </ul>
 
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 10 years of experience, out of which 5 years working in Higher Education in positions such as operations or process development and similar areas with a heavy reliance on documentation, workflow, and reporting.
 </li>
 </ul>
 
 
 
 
 
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Operations Management
 </li>
 <li>
 ERP Systems
 </li>
 <li>
 Proficiency in One Drive, Microsoft Office and data management software
 </li>
 </ul>
 
 
 
 
 
 
 Behavioral Skills
 
 
 
 <ul>
 <li>
 Strong Interpersonal Skills
 </li>
 <li>
 Strong Oral &amp; Written Communication Skills
 </li>
 <li>
 People management skills
 </li>
 <li>
 Ability to manage multiple tasks, prioritize effectively, and meet deadlines
 </li>
 <li>
 Ability to adapt to changing priorities and work effectively under pressure
 </li>
 <li>
 Problem-solving skills
 </li>
 </ul>
 
 
</div>

Senior Operations Specialist

Al Mulla Group

<div>
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Create and transmit remittance data to Banks through Website/ Swift/ SFTP and ensuring availability of funds to prevent any rejections.
 </li>
 <li>
 Adhere to the cutoff set by banks when uploading the remittance file to the bank server.
 </li>
 <li>
 Monitor FTP server auto-mails to ensure timely file transfers.
 </li>
 <li>
 Ensure to acquire same-day acknowledgements / confirmations from banks and agents for all transmitted data files.
 </li>
 <li>
 Monitor file transfers by generating reports from the system to identify the Banks where the files were not sent.
 </li>
 <li>
 Export old, filed documents to the store by labeling the batches to ensure ease in retrievals.
 </li>
 <li>
 Communicate with branches and Helpdesk team through email regarding any file holds, rejections or delays caused by technical issues or unprecedented events.
 </li>
 <li>
 Responsible for providing Payment advise/Swift copies to the customer on daily basis.
 </li>
 <li>
 Log sheet to be maintained and reported to the OM/SOM on daily basis.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualification
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Operations Management, or related field
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Years of Experience: 1 - 2 Years
 </li>
 <li>
 Field of Experience: Proven experience in operations or project management; Experience with data analytics and performance tracking tools
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 <ul>
 <li>
 Strong leadership and communication skills
 </li>
 <li>
 Proficiency in operations software
 </li>
 <li>
 Strategic thinking and problem-solving abilities
 </li>
 <li>
 Knowledge of financial reporting and budgeting
 </li>
 <li>
 Ability to manage multiple projects and deadlines
 </li>
 </ul>
 
 
 
 
 
 Job Remarks
 
 
 <ul>
 <li>
 Preferred Language: English
 </li>
 <li>
 Job Country: Kuwait
 </li>
 <li>
 Duty Shift / Timings: One Shift / 8:00 am- 4:00 pm / 1:00 pm - 9:00 pm (Rotational)
 </li>
 </ul>
 
 
</div>

Officer - Al Mulla Exchange

Alghanim Industries

<div>
 Job description:
 
 
 Job Summary
 
 The Public Relations Coordinator will be handling all administrative responsibilities of the ministry of health, Ministry of Commerce, Union of Coops, Municipality and local government officials.
 
 Job Responsibilities
 <ul>
 <li>
 Coordinate with all stakeholders across GTRC on all tasks related to all government officials (MOH, MOC, Municipality and UOC)
 </li>
 <li>
 Typing of all correspondence i.e., letters, memos, schedules, agendas, trackers etc.
 </li>
 <li>
 Manage, organize, and update relevant data, maintain a proper filing system for the Department.
 </li>
 <li>
 Organize &amp; prepare ministry files and respective invoices.
 </li>
 <li>
 Prepare all requirements of products registration.
 </li>
 <li>
 Daily follow up with all ministries to ensure the products are listed on time.
 </li>
 <li>
 Ensure proper handling of the required clearance shipment invoices.
 </li>
 <li>
 Support the department with all administrative tasks whenever is required.
 </li>
 <li>
 Responsible for department's stationery requirements
 </li>
 <li>
 Any other related tasks given by PR manager.
 </li>
 </ul>
 Candidate Requirements
 
 &bull;&nbsp;&nbsp; &nbsp;Bilingual (Arabic/English)
 
 &bull;&nbsp;&nbsp; &nbsp;Excellent typing skills (Arabic/English)
 
 &bull;&nbsp;&nbsp; &nbsp;Excellent in Microsoft Office
 
 &bull;&nbsp;&nbsp; &nbsp;1-2 years experience in Similar Role
 
 &nbsp;
 
 Education Diploma
 
 
 Profile description:
 
 
 
 The Public Relations Coordinator will be handling all administrative responsibilities of the ministry of health, Ministry of Commerce, Union of Coops, Municipality and local government officials.
 
</div>

PR Coordinator

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