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operations executive

INSPIRENTALS

Operations Executive - INSPIRENTALSINSPIRENTALS is one of the leading furnished apartment operators in the Abu Dhabi market, leveraging leading global channel platforms like Airbnb or Booking.com. INSPIRENTALS is on the mission to contribute to the dynamic growth of Abu Dhabi residential real estate rental market by leveraging its experience from other cities in Europe and the UAE and an attitude of excellence. We are here to support busy corporate professionals and freelancers, as well as other guests and tourists in their journey to discover and / or be a part of Abu Dhabi success story. On the other side of the equation, we support landlords, taking care of all the rental hassle as well as providing exceptional oversight, flexibility and enhanced investment returns.We are playing in the market niche for high-standard fully equipped and furnished apartments in Abu Dhabi, focusing on corporate short-term and mid-term guests, as well as peak season tourist focusing on Formula 1, New Year&rsquo;s Eve and other sport and cultural events. Our careful preparation of the apartments, operational excellence and unparalleled customer level of service help us in creating wonderful experiences for our busy guests. To make it happen, we also apply best practices from other markets, modern but practical designs and cutting-edge smart home solutions. Our philosophy of excellence has been acknowledged by some of our key government and semi-government partners with whom we&rsquo;ve established strong partnerships.We are professionals, landlords and investors ourselves, hence it&rsquo;s easy for us to develop long-term trust-based partnerships with landlords whose properties we manage as well as wider network of stakeholders like real estate agents, designers, direct channel referral network and corporate partners.INSPIRENTALS team is growing and we&rsquo;re looking for a well-versed A-players who want to grow with the best in the industry. We&rsquo;re looking to fill vacancies for multiple roles. One of the key hires is Operations Executive.Operations Executive is a field employee who is always very proactive, likes to create an impact and is always solution-oriented. He or she is very resourceful, immediate to answer and is not intimated by difficult guests and uncommon situations. In fact, the ideal candidate thrives in challenging situations. The role is ideal for a candidate that has strong operations experience with some customer facing exposure in a small-medium, non-highly hierarchical organization that would like to be part of a modern hospitality revolution.Job profile:<ul><li>Assure properties are 100% guest ready</li><li>Run a pre-emptive maintenance calendar and checks (e.g. AC, pest control, carpets and sofas, smart lock batteries)</li><li>Be the first point of contact in case of apartment&rsquo;s malfunction</li><li>Coordinate suppliers and external stakeholders</li><li>Oversee, assist or run regular maintenance work and emergency interventions</li><li>Report and submit claims in case of any apartment damage</li><li>Support new units onboarding (e.g. technology set-up, procurement, photo shoot preparation)</li><li>Procure items during onboarding (e.g. furniture)</li><li>Run thorough checklists and sign-off on apartments renovation and readiness handover protocols</li><li>Procure and manage stock related to ongoing operations (e.g. coffee, tissues)</li><li>Manage company mini-warehouse</li><li>Assist in stakeholders visits to the apartments (e.g. owners, real estate agents, maintenance, suppliers)</li><li>Occasionally, assist guests in person, meet and greet VIP guests, collect cash, etc.</li><li>Occasionally, roll up sleeves and secure apartment&rsquo;s timely availability</li><li>Create tools and systems supporting work efficiency (e.g. manuals, checklists, workflows)</li><li>Manage apartment information and upload to relevant folders</li><li>Support other functions to accelerate business growth</li><li>6 days working week with rare possibility for early morning/ late evening, as needed</li><li>Permanent presence in Abu Dhabi</li><li>80% on-site time (e.g. renovated/onboarded properties, live properties, suppliers, government entities) and 20% remote from own home</li></ul>Candidate requirements:<ul><li>Always on time</li><li>Trustworthy and reliable</li><li>Always professional</li><li>Very organized</li><li>Detail-oriented</li><li>Focused</li><li>Responsive</li><li>Respectful</li><li>Autonomous</li><li>Excited to learn new things and grow with the company</li><li>Loved by team members, guests and external stakeholders</li><li>Fast learner</li><li>Guest first attitude</li><li>Can-do approach</li><li>Outstanding communication skills, both in writing and oral</li><li>Familiarity with processes, manuals, checklists</li><li>Ability to manage oneself (and others)</li><li>Ability to work under pressure</li><li>Nose for value and ability to prioritize tasks</li><li>Working proficiency of standard office software</li><li>Accommodation in Abu Dhabi City</li><li>Full working proficiency in English</li><li>UAE driving license</li></ul>Nice-to-have:<ul><li>Prior holiday homes / hospitality / customer service / quality control / operations / housekeeping / handyman experience</li><li>Command of typical short-term rental / holiday home software and systems (Property Management System, Pricing Tool, etc.)</li><li>Command of typical short-term rental / holiday home channels (Online Travel Agency like Airbnb, Classifieds like Property Finder, etc.)</li><li>Woking experience with project management tools (e.g. Asana, Jira, Breezeway)</li><li>Interest in DIY, handyman&rsquo;s work and smart home technology</li><li>Own mean of transportation as traveling to site/client visits may be required on short notice</li><li>Own visa</li><li>Immediate availability to join</li><li>Command of language other than English that is wildly spoken in the UAE</li></ul>Our offer:<ul><li>Unparalleled professional growth opportunity within the same or other departments</li><li>Hand-to-hand work with founding team</li><li>Trainings and support programs</li><li>1on1 mentoring program and feedback sessions</li><li>Respectful, meritocratic, fun working environment</li><li>Start-up culture</li><li>Up to 7,000 AED / month - depending on candidate&rsquo;s experience, visa requirements and mean of transportation</li><li>Discretionary bonus depending on individual and company performance</li><li>30 days of paid leave</li><li>Medical insurance</li><li>Technical support (e.g. SIM card, phone, etc.)</li><li>Company expenses covered (e.g. fuel, parking, phone bills)</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>In how many days are you able to start?</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>Driver License valid in the UAE (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Operations Executive

TRACTEBEL

<div>
 
 Job Title: Executive Admin &ndash; HR Operations
 
 
 
 
 Location:
 
 UAE (Dubai)
 
 
 
 Reporting To:
 
 HR Officer &amp; Office Manager
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
 </li>
 <li>
 Deliver HR operations support to managers and staff that is responsive and timely.
 </li>
 <li>
 Assist the Admin Manager in Dubai with day-to-day administrative activities.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
 </li>
 <li>
 Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
 </li>
 <li>
 Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
 </li>
 <li>
 Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
 </li>
 <li>
 Prepare reports as required by management.
 </li>
 <li>
 Manage new joiner announcements across the region.
 
 
 </li>
 </ul>
 
 Key Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
 </li>
 <li>
 Experience in handling ambiguity and providing quick solutions/recommendations.
 </li>
 <li>
 Strong ability to maintain confidentiality regarding employee matters.
 </li>
 <li>
 Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
 </li>
 <li>
 Ability to handle multiple projects and meet deadlines.
 </li>
 <li>
 Detail-oriented with exceptional organizational skills; accuracy is essential.
 
 
 </li>
 </ul>
 Business Unit: Tractebel
 
 
 Division: Tractebel Div2
 
 
 Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
 
 
 Professional Experience: Junior (experience &lt; 3 years)
 
 
 Education Level: Bachelor's Degree
 
 
 Company Name: Tractebel
</div>

Executive Admin - HR Ops

Apple

Apple Retail is where the best of Apple comes together. We bring our expertise to help people do what they love, delivering an only-at-Apple experience. We believe inclusion is a shared responsibility and we work together to foster a culture where everyone belongs and is inspired to do their best work. 
 
As an Operations Expert, you help drive sales and the customer experience by delivering excellence in operations, inventory accuracy, and preservation activities. You have a deep understanding of operational practices and mentor the Operations team to complete operational tasks accurately and in accordance with Retail Inventory processes. 
 
Description 
Complete inventory receiving, counting, returning, and shipping tasks in compliance with Retail Inventory processes, and mentor and support team members in doing so. 
 
Complete product fulfillment tasks and deliver items from Runner requests to customers and team members in support of creating an exceptional customer experience.
 
 
Support Operations Specialists by sharing knowledge about the Retail Inventory processes.
 
 
Promote understanding of inventory performance among all store team members and gather inventory data to aid with leadership decision-making.
 
 
Monitor all inventory, including non-sellable product, in the inventory management system for accuracy and consistency, and to identify variance trends and understand their root causes.
 
 
Perform other tasks as needed, including but not limited to supporting customer-facing activities. 
 
Contribute to an inclusive environment by respecting each other&rsquo;s differences and having the curiosity to learn. 
 
Demonstrate Apple&rsquo;s values of inclusion and diversity in daily activities. 
 
Preferred Qualifications 
You can: 
Focus on the customer experience, with an emphasis on serving both the internal and external customer. 
Be a self-starter who is detail-oriented, organized, and can work without close supervision.
 
Prioritize workload and meet deadlines in a fast-paced environment. 
Work in a team environment, demonstrating shared responsibility and accountability with other team members.
 
Demonstrate effective problem solving, analytical, and communication skills. 
 
Minimum Qualifications 
You should: 
Be available to work a schedule based on business needs that may include nights, weekends, and public holidays in the retail store, and reliably attend work as scheduled, in line with local laws and subject to any approved accommodations. 
Be able to lift and carry product to various locations within and near the store. 
Have experience in retail or sales, or related work experience.
 
 
At Apple, we&rsquo;re not all the same. And that&rsquo;s our greatest strength. We draw on the differences in who we are, what we&rsquo;ve experienced, and how we think. Because to create products that serve everyone, we believe in including everyone. Therefore, we are committed to treating all applicants fairly and equally. We will work with applicants to make any reasonable accommodations.

Operations Expert

LAITH Electromechanical llc

Job Title:Executive Secretary to MD / GMLocation:Abu Dhabi, UAEPosition Overview:We are seeking a smart, professional, and well-presented Executive Secretary to provide high-level administrative support to the Managing Director / General Manager. The ideal candidate must have excellent English communication skills, strong organizational abilities, and a proactive approach to managing executive tasks.Key Responsibilities:<ul><li>Manage and maintain the MD/GM&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize correspondence, reports, presentations, and other documents with accuracy and confidentiality.</li><li>Handle incoming calls, emails, and inquiries professionally and promptly.</li><li>Coordinate internal and external meetings, ensuring all logistics and documentation are in place.</li><li>Maintain records, files, and databases in an organized and accessible manner.</li><li>Assist in drafting official communications and business letters.</li><li>Liaise with clients, vendors, and internal teams on behalf of the MD/GM.</li><li>Ensure smooth office operations and support in administrative tasks as required.</li><li>Maintain confidentiality of sensitive information at all times.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>Excellent proficiency in English (written and spoken).</li><li>Strong organizational and time-management skills.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional appearance and demeanor.</li><li>Ability to work under pressure and handle multiple tasks efficiently.</li><li>Strong interpersonal and communication skills.</li><li>Minimum 3&ndash;5 years of experience in a similar executive secretary or administrative role.</li></ul>Preferred Attributes:<ul><li>Smart, confident, and well-groomed.</li><li>Discreet and trustworthy with confidential information.</li><li>Proactive and resourceful in problem-solving.</li></ul>Employment Type:Full-time, Office-based (Abu Dhabi)Job Type: Full-time

Secretary GM / MD

Orion Engineering Services Limited

Overview Orion Group Life Sciences are currently recruiting a Supply Chain Director on behalf of our Multinational Biopharmaceutical Client based in Abu Dhabi in the United Arab Emirates. This is a permanent position based onsite in the UAE. Major Accountabilities Supply Chain Strategy & Network Design <ul><li>Develop and implement global supply chain strategies aligned with business objectives.</li><li>Design and optimize the supply network to ensure efficiency, agility, and resilience.</li><li>Lead supply chain digitalization initiatives and data-driven planning improvements.</li><li>Assess and implement advanced technologies for inventory, warehousing, and logistics operations.</li><li>Align supply chain operations with regulatory, environmental, and sustainability standards.</li></ul> Procurement & Supplier Management <ul><li>Oversee strategic sourcing and vendor selection across all business units.</li><li>Establish and maintain supplier performance metrics and risk assessments.</li><li>Drive cost-saving initiatives while ensuring supply quality and compliance.</li><li>Negotiate high-value contracts and long-term agreements with global suppliers.</li><li>Promote supplier innovation through strategic partnerships and joint value creation.</li></ul> Inventory & Warehouse Operations <ul><li>Set inventory policies and safety stock levels to ensure service continuity.</li><li>Optimize warehouse footprint and layout for regional distribution hubs.</li><li>Implement automated inventory control systems and real-time tracking.</li><li>Monitor stock rotation, aging, and wastage across all sites.</li></ul> Logistics & Distribution <ul><li>Develop and oversee end-to-end logistics operations and freight planning.</li><li>Establish key KPIs for delivery lead time, accuracy, and cost per shipment.</li><li>Manage 3PL partnerships and international trade compliance.</li><li>Ensure cold chain integrity and timely delivery of pharmaceutical products.</li><li>Lead crisis response plans for supply chain disruptions.</li></ul> Team Leadership & Cross-Functional Collaboration <ul><li>Lead a global team of supply chain professionals with clear KPIs and development plans.</li><li>Collaborate with sites, contract manufacturing, quality, regulatory and business teams to align priorities.</li><li>Drive a culture of continuous improvement, accountability, and operational excellence.</li><li>Support talent development and succession planning across supply chain functions.</li><li>Represent supply chain in executive leadership forums and strategic reviews.</li></ul> Stakeholder Engagement & Governance <ul><li>Serve as the primary liaison between supply chain and internal stakeholders including manufacturing, finance, quality, and commercial teams.</li><li>Align supply chain strategies with executive leadership expectations and cross-functional objectives.</li><li>Represent supply chain interests in board-level discussions, audits, and corporate reviews.</li><li>Engage external stakeholders such as regulators, strategic suppliers, and logistics partners to ensure compliance and collaboration.</li><li>Lead governance processes, ensuring all supply chain activities adhere to internal controls, ethics, and reporting standards.</li></ul> Education <ul><li>Bachelor's Degree in Supply Chain Management, Logistics, Industrial Engineering, Business Administration, or a related field.</li><li>Professional certification such as CSCP (Certified Supply Chain Professional) or CLTD (Certified in Logistics, Transportation and Distribution).</li></ul> Experience <ul><li>20 years of progressive leadership in supply chain and logistics operations, including at least 10 years in a senior or executive role in pharmaceutical, life sciences, or industrial sectors.</li><li>Proven success in managing end-to-end supply chain functions across global networks and multi-entity organizations.</li><li>Demonstrated experience in driving supply chain transformation, cost efficiency, and sustainability initiatives.</li><li>Strong expertise in procurement, inventory management, distribution, and supplier relationship management.</li><li>Experience leading strategic sourcing, global logistics, and demand planning functions.</li><li>Proven ability to work with executive leadership and cross-functional teams to align supply chain strategy with corporate goals.</li></ul>Our role in supporting diversity and inclusionAs an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

Supply Chain Director

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 
 
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 
 
 Key Responsibilities
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
 </li>
 <li>
 Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
 </li>
 <li>
 Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
 
 
 </li>
 </ul>
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
 </li>
 <li>
 Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
 
 
 </li>
 </ul>
 Office &amp; Administrative Management
 
 
 <ul>
 <li>
 Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
 </li>
 <li>
 Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
 </li>
 <li>
 Identify and recommend improvements to optimize administrative workflows and increase efficiency.
 
 
 </li>
 </ul>
 Project &amp; Initiative Support
 
 
 <ul>
 <li>
 Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
 </li>
 <li>
 Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
 
 
 </li>
 </ul>
 Confidentiality &amp; Professionalism
 
 
 <ul>
 <li>
 Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
 </li>
 <li>
 Maintain a high standard of professionalism in all communications and interactions, internally and externally.
 
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
 </li>
 <li>
 Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
 </li>
 <li>
 Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
 </li>
 <li>
 Strong sense of ownership, discretion, and attention to detail.
 </li>
 <li>
 Ability to work independently, adapt quickly, and handle confidential information with care.
 
 
 </li>
 </ul>
 Why Join Us
 
 
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>

Executive Assistant

Infotech For Employment Sole Proprietorship LLC

Job Description: Vehicle Cross Hiring ExecutiveRole OverviewThe Vehicle Cross Hiring Executive is responsible for coordinating the hiring, allocation, and utilization of vehicles between internal branches, partner vendors, and clients. The role ensures optimal fleet availability through effective negotiation, documentation, vendor management, and operational tracking. The position requires strong communication, negotiation skills, and the ability to work in a fast-paced transport or logistics environment.Key Responsibilities1. Vehicle Hiring &amp; Allocation<ul><li>Coordinate cross-hiring of vehicles from vendors, partners, and internal branches based on daily operational requirements.</li><li>Ensure timely arrangement of vehicles for deliveries, logistics operations, or client assignments.</li><li>Maintain real-time visibility of fleet availability and utilization.</li></ul>2. Vendor &amp; Partner Management<ul><li>Build and maintain strong relationships with vehicle suppliers and transport partners.</li><li>Negotiate rates, terms, and service conditions to ensure cost-effective hiring.</li><li>Ensure vendors comply with company standards (vehicle condition, documentation, driver verification, etc.).</li></ul>3. Documentation &amp; Compliance<ul><li>Manage all documents related to vehicle hiring (agreements, invoices, challans, licenses, insurance, etc.).</li><li>Conduct driver verification and vehicle compliance checks before dispatch.</li><li>Ensure adherence to safety, legal, and operational guidelines.</li></ul>4. Operational Coordination<ul><li>Work closely with transport coordinators, dispatch teams, and branch managers.</li><li>Track vehicle movement and ensure timely arrival/departure for assignments.</li><li>Resolve on-ground issues related to vehicle breakdowns, delays, or vendor support.</li></ul>5. Reporting &amp; Analysis<ul><li>Maintain records of hired vehicles, costs, vendor performance, and utilization.</li><li>Monitor hiring expenses and recommend cost optimization strategies.</li><li>Prepare daily/weekly/monthly hiring and expense reports.</li></ul>Required Skills &amp; Competencies<ul><li>Strong negotiation and communication skills.</li><li>Knowledge of vehicle types, logistics operations, and fleet management.</li><li>Ability to multitask and work under pressure.</li><li>Basic understanding of compliance documents (RC, insurance, driver license, permits).</li><li>Proficiency in MS Excel / Google Sheets, and TMS/FMS software (preferred).</li><li>Problem-solving and decision-making abilities.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree (preferred) in Logistics, Supply Chain, Business Administration, or related field.</li><li>1&ndash;3 years of experience in transport operations, fleet management, or cross-hiring roles (depending on company needs).</li><li>Experience working with transport vendors or logistics companies is an advantage.</li></ul>Job Type: Full-time

VEHICLE Cross Hiring Executive

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