administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

operations manager Jobs in Dubai United Arab Emirates

operations manager

office assistant Jobs in Dubai United Arab Emirates

office assistant

office manager Jobs in Dubai United Arab Emirates

office manager

production manager Jobs in Dubai United Arab Emirates

production manager

operations manager assistant

Solomon People Soluitons

Candidates with Own Visa / Dependent Visa only apply.Job Description: Operations AssistantPosition OverviewThe Operations Assistant will support the day-to-day operations of the Training and Development division, ensuring smooth coordination across multiple functions including content development, trainer management, AI-assisted design, IT administration, CRM operations, and digital media production. This role requires a proactive, tech-savvy individual who can multitask effectively in a fast-paced training business environment.Key Responsibilities<ul><li>Assist in managing end-to-end training operations, including scheduling, trainer coordination, and logistics.</li><li>Support training content development using AI tools and applications such as ChatGPT, Canva, and PowerPoint.</li><li>Coordinate with external trainers and manage trainer onboarding, contracts, and documentation.</li><li>Support IT functions including management of hardware, software, and troubleshooting basic system issues.</li><li>Assist in Microsoft 365, Azure, and SharePoint setup, user access, and file organization.</li><li>Manage data entry, follow-ups, and reporting through Zoho CRM for sales and client tracking.</li><li>Coordinate graphic design and infographics creation for marketing and course materials.</li><li>Oversee digital printing, binding, and physical material preparation for workshops and events.</li><li>Maintain accurate records, documentation, and reports related to operational and administrative functions.</li><li>Collaborate cross-functionally with sales, trainers, and management to streamline workflows and ensure timely delivery of outputs.</li></ul>Qualifications and Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.</li><li>Minimum 2&ndash;4 years of experience in operations, preferably within the training, consulting, or education sector.</li><li>Hands-on experience with AI tools (e.g., ChatGPT, Canva), Microsoft 365, SharePoint, and CRM systems (preferably Zoho).</li><li>Basic knowledge of IT systems (hardware, software installation, troubleshooting).</li><li>Experience in graphic design, infographics, or content development will be an added advantage.</li></ul>Skills and Competencies<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and coordination skills.</li><li>Proficient in Microsoft 365 Suite, SharePoint, and Azure environment.</li><li>Familiarity with AI-based content and visual creation tools.</li><li>Attention to detail and ability to manage documentation accurately.</li><li>Proactive problem-solver with a positive, service-oriented attitude.</li><li>Ability to work collaboratively with cross-functional teams.</li></ul>Reporting StructureThe Operations Assistant will report directly to the Operations Manager or Managing Director and will coordinate closely with the Training Coordinator, IT Support, and Sales teams.Please apply with CV and picturesJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,500.00 - AED2,750.00 per month

Operations Assistant

Floward

<div>
 
 
 Job Title:
 
 
 
 Operations Control Assistant Manager (Country)
 
 
 
 Department:
 
 Operations
 
 
 
 Reporting To:
 
 Lead Country Operations
 
 
 
 
 
 
 Job Purpose
 
 
 
 The
 
 Operations Control Assistant Manager (Country)
 
 supports the implementation of operational control procedures and ensures that all
 
 Fulfillment Centers (FCs)
 
 within the assigned country consistently meet Floward&rsquo;s operational standards.The role oversees
 
 Operations Agents
 
 who conduct final readiness checks and order verification before dispatch, ensuring accuracy, presentation, and adherence to SOPs.This position acts as a link between on-ground operations and country leadership, ensuring consistency, process discipline, and readiness across all fulfillment sites.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Fulfillment Control Oversight
 
 
 <ul>
 <li>
 Supervise day-to-day control activities across all FCs to ensure products are accurate and ready for dispatch.
 </li>
 <li>
 Lead and monitor
 
 Operations Agents
 
 performing final verification, packaging, and release checks.
 </li>
 <li>
 Conduct regular visits to fulfillment centers to review process adherence and identify improvement areas.
 </li>
 <li>
 Coordinate with FC leads to ensure smooth operational flow and timely readiness of orders.
 </li>
 </ul>
 
 
 2. Process Compliance &amp; Standardization
 
 
 <ul>
 <li>
 Support the rollout and enforcement of operational control procedures across all FCs.
 </li>
 <li>
 Verify that each FC follows Floward&rsquo;s SOPs for packaging, labeling, and dispatch preparation.
 </li>
 <li>
 Identify recurring process issues or non-adherence and implement corrective measures with FC teams.
 </li>
 <li>
 Recommend improvements to streamline readiness activities and reduce operational errors.
 </li>
 </ul>
 
 
 3. Data Monitoring &amp; Reporting
 
 
 <ul>
 <li>
 Track and review readiness metrics such as accuracy, order completion, and rework cases.
 </li>
 <li>
 Maintain accurate daily and weekly reports summarizing operational performance.
 </li>
 <li>
 Highlight trends and insights to the Operations Control Manager for decision-making.
 </li>
 <li>
 Support data audits and ensure control-related documentation is up to date.
 </li>
 </ul>
 
 
 4. Team Leadership &amp; Support
 
 
 <ul>
 <li>
 Lead, coach, and guide
 
 Operations Agents
 
 assigned across multiple FCs.
 </li>
 <li>
 Conduct daily team briefings to communicate priorities and reinforce SOP adherence.
 </li>
 <li>
 Ensure balanced manpower distribution and shift coverage across FCs.
 </li>
 <li>
 Support onboarding and on-the-job training for new control agents.
 </li>
 </ul>
 
 
 5. Stakeholder Coordination
 
 
 <ul>
 <li>
 Work closely with Fulfillment Center Leads, Supply Chain, and Country Operations teams to ensure alignment.
 </li>
 <li>
 Escalate operational risks, deviations, or recurring issues to the Operations Control Manager.
 </li>
 <li>
 Collaborate with HR and Operations to address manpower or scheduling needs.
 </li>
 <li>
 Support readiness for operational reviews and internal audits.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Operations, or Supply Chain Management.
 </li>
 <li>
 
 6&ndash;8 years
 
 of experience in
 
 fulfillment, logistics, or warehouse operations
 
 , preferably within
 
 e-commerce or FMCG
 
 .
 </li>
 <li>
 Experience supervising multi-site operational teams or process control functions.
 </li>
 <li>
 Strong understanding of product handling, packaging, and order readiness workflows.
 </li>
 <li>
 Proficiency in
 
 WMS systems
 
 , Excel, and operational reporting tools.
 </li>
 <li>
 Strong leadership, problem-solving, and communication skills
 </li>
 </ul>
 
 
 
 
 
 
 About Floward
 
 
 
 
 
 
 
 Founded in 2017, Floward is an online flowers and gifting company; we pride ourselves in creating a seamless experience for our customers and making sending flowers and gifts as enjoyable as receiving them. We source our flowers daily from the best growers and farmers around the world to create one of a kind stunning arrangements and plants that fit every occasion. We also partner with local and international brands to offer a wide range of gifts including chocolate, perfumes,
 
 
 cakes and more, coupled with our arrangements to create the perfect gift. Operating in 36 cities in nine countries across the MENA region and UK, we guarantee same- day delivery across the board through our own refrigerated fleet to ensure our arrangements arrive fresh to the customer.
 
 
 
 
 
 Website: https://www.floward.co
 
</div>

Operations Control Assistant Manager

Emirates Flight Catering

<div>
 
 
 Business Unit Purpose
 
 
 
 To ensure seamless and efficient delivery of airline catering and related operational services by maintaining high standards of performance, safety, and customer satisfaction, in alignment with company objectives and service-level agreements (SLAs).
 
 
 
 
 
 
 Job Purpose
 
 
 
 To manage day-to-day operations across all assigned functions, ensuring the timely and efficient delivery of airline catering services in compliance with SLAs, performance targets, and other key operational indicators.
 
 
 
 
 
 
 Key Result Areas (KRAs)
 
 
 <ul>
 <li>
 Ensure compliance with all relevant operational standards, safety protocols, and regulatory requirements. Promptly review and manage incidents, implementing corrective and preventive actions where necessary.
 </li>
 <li>
 Monitor operational performance across all functions to achieve optimal service delivery. Support management in meeting established key performance indicators (KPIs).
 </li>
 <li>
 Collaborate with internal and external stakeholders to ensure that service delivery expectations are met, promptly addressing issues and recommending solutions.
 </li>
 <li>
 Coordinate with all departments to maintain operational resilience, effectively managing disruptions and escalating to senior management when business continuity measures are required.
 </li>
 <li>
 Drive and support the implementation of LEAN processes, ensuring operational efficiency and timely delivery in accordance with established handover schedules and safety standards.
 </li>
 <li>
 Implement approved operational processes, guide Assistant Operations Managers, and identify risks, gaps, opportunities, or new technologies that could enhance efficiency or compliance.
 </li>
 <li>
 Manage and evaluate team performance, addressing underperformance and recognising high-potential employees. Intervene constructively to resolve workplace conflicts and maintain a positive team environment.
 </li>
 <li>
 Coach and mentor both direct and indirect reports to achieve service excellence, encouraging continuous learning and professional development within the team.
 </li>
 <li>
 Review and monitor manpower requirements, identify variances, and provide recommendations to the Senior Operations Manager. Support management during talent acquisition and succession planning.
 </li>
 <li>
 Lead daily shift operations across all functional areas to ensure efficient and timely delivery of airline catering services aligned with SLAs, PTS, and key performance benchmarks.
 </li>
 </ul>
 
 
 
 
 
 Job Context
 
 
 
 The Operations Manager works within established operational frameworks and practices while ensuring adaptability to dynamic business needs. The role requires staying current with industry trends, regulatory changes, and operational innovations that may impact or improve existing processes.
 
 
 
 
 
 
 Knowledge, Skills &amp; Minimum Experience
 
 
 
 
 Education &amp; Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent qualification (mandatory).
 </li>
 <li>
 Certification in Lean Six Sigma (preferred).
 </li>
 </ul>
 
 
 Experience &amp; Knowledge:
 
 
 <ul>
 <li>
 Minimum of 7 years&rsquo; experience leading large-scale operational activities within logistics, catering, or an airside environment.
 </li>
 <li>
 Proven track record in implementing operational efficiency initiatives and service improvement programs.
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills across all organisational levels.
 </li>
 <li>
 Results-oriented, with excellent analytical and problem-solving capabilities.
 </li>
 <li>
 Ability to build and maintain effective relationships with internal and external stakeholders.
 </li>
 <li>
 Skilled in challenging existing processes constructively to drive continuous improvement.
 </li>
 <li>
 Proficient in analysing quantitative and qualitative data to support strategic decision-making.
 </li>
 </ul>
 
 
</div>

Operations Manager

Hyatt Centric

Join to apply for the Assistant Manager - Stewarding role at Hyatt CentricJoin to apply for the Assistant Manager - Stewarding role at Hyatt CentricOrganization- Hyatt Centric Jumeirah Dubai Summary At Hyatt Centric Jumeirah, we're not just offering a job, we're offering an opportunity to be part of an exceptional team in one of the most exciting and dynamic hotel brands. Situated in the heart of Jumeirah, with stunning views of the Arabian Gulf, we create memorable experiences for our guests while providing our associates with unparalleled growth opportunities and a vibrant, inclusive culture. The Assistant Manager - Stewarding is responsible for overseeing the entire stewarding operation, ensuring the highest standards of hygiene, cleanliness, and safety in all kitchens, F&B outlets, and back-of-house areas. This role supports cost control, inventory management, and effective supervision of the stewarding team while maintaining compliance with Hyatt standards and local regulations. Key Responsibilities: <ul><li>Supervise and manage the daily operations of the stewarding team.</li><li>Ensure cleanliness, sanitation, and hygiene standards are maintained across all kitchen and F&B back-of-house areas.</li><li>Monitor and control the use of chemicals, cleaning supplies, and stewarding equipment.</li><li>Implement and maintain waste management, recycling, and energy-saving initiatives.</li><li>Maintain accurate inventory of operating equipment and ensure timely replenishment.</li><li>Coordinate with the Executive Chef and F&B team to support kitchen operations and events.</li><li>Conduct regular training sessions for the stewarding staff on hygiene, safety, and SOP compliance.</li><li>Prepare duty rosters and schedules to ensure adequate coverage at all times.</li><li>Assist in budgeting and cost control initiatives for the stewarding department.</li><li>Ensure compliance with HACCP, Dubai Municipality, and all other local health and safety regulations. </li></ul>Qualifications <ul><li>Bachelor's degree/diploma in Hotel or Hospitality Management preferred.</li><li>Minimum 2-3 years of supervisory experience in stewarding or kitchen operations in a luxury hotel or resort.</li><li>Strong knowledge of HACCP standards, food safety, and sanitation procedures.</li><li>Excellent leadership, communication, and organizational skills.</li><li>Ability to train and motivate a multicultural team.</li><li>Strong focus on cost control and resource optimization.</li><li>Proficient in Microsoft Office and familiar with hotel management systems.</li></ul></ul> Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Other</li><li> Industries Hospitality</li></ul>Referrals increase your chances of interviewing at Hyatt Centric by 2xGet notified about new Assistant Manager jobs in Dubai, Dubai, United Arab Emirates. Guest Arrival Expert - Four Points by Sheraton Bur Dubai Team Leader - Breakfast Operations - Jumeirah Burj Al Arab Customer Service Advisor - Dubai- Medical background ( Arabic/ English Speaker) Assistant Manager - Corporate Operations Customer Relationship Management Executive Assistant Department Manager - Ready to Wear Dubai, Dubai, United Arab Emirates 5 hours agoWe're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Assistant Manager - Stewarding

Confidential Company

HR and Administrative Assistant Job Title: HR Administrative AssistantLocation: DubaiWorking Days/Hours: Monday to Friday | 9:00 AM – 6:00 PMSalary: AED 2,500 – AED 3,000 (Based on experience) Job Summary:We are seeking a detail-oriented and organized HR Administrative Assistant to join our team. The successful candidate will report directly to the HR Manager and provide vital support in recruitment, administrative duties, and day-to-day HR operations. Key Responsibilities:<ul><li>Assist in screening CVs and shortlisting candidates</li><li>Schedule and call candidates for interviews</li><li>Maintain and update employee attendance and leave records</li><li>Handle general administrative tasks and documentation</li><li>Order and manage office supplies</li><li>Support HR Manager in daily operations and projects</li></ul>

HR Administrative Assistant

IHG Hotels & Resorts

Join to apply for the Franchise Hotel - Assistant Food & Beverage Manager role at IHG Hotels & ResortsJoin to apply for the Franchise Hotel - Assistant Food & Beverage Manager role at IHG Hotels & ResortsGet AI-powered advice on this job and more exclusive features.This job posting is for a position at a Hotel owned and operated by an independent franchisee, not by IHG or its affiliates. IHG has no involvement in the hiring or day-to-day employment policies or practices of franchisees. By clicking the apply button, you will be applying for a position with an independently owned and operated franchise hotel, not with IHG or its affiliates, and IHG will not be your employer. About Us Join voco hotels where every hotel has its unique charm, and our thoughtful hosts create a home away from home. Step by step, we're on a journey towards a sustainable future, treating the planet the same way we do our guests. Seeking individuals with as much character as our vibrant hotels. If you thrive on genuine hospitality, your place is with us at voco hotels Your day to day <ul><li>Oversee daily operations of the food and beverage department, ensuring compliance with health, safety, and quality standards.</li><li>Manage inventory control, including ordering supplies, conducting stock takes, and minimizing waste.</li><li>Develop and implement training programs for food and beverage staff to enhance service quality and efficiency.</li><li>Coordinate with the kitchen staff to ensure timely preparation and delivery of food and beverages.</li><li>Handle customer complaints and feedback, ensuring guest satisfaction and implementing improvements as necessary.</li><li>Assist in creating and updating menus, considering seasonal availability, customer preferences, and cost-effectiveness.</li><li>Monitor financial transactions and budget adherence, including payroll management and cost analysis.</li><li>Plan and execute special events and catering services, including menu selection, staffing, and logistics coordination. </li></ul>What We Need From You <ul><li>Minimum of 2 years of experience in a food and beverage management role</li><li>Bachelor's degree in hospitality or a related field</li><li>Knowledge of food and beverage industry regulations and compliance</li><li>Ability to manage inventory and control costs</li><li>Proficiency in Microsoft Office and Point of Sale (POS) systems</li><li>Excellent communication and interpersonal skills</li><li>Strong leadership and team management abilities</li><li>Ability to multitask and work under pressure</li><li>Customer-focused mindset and commitment to providing exceptional service</li><li>An eye for detail and a passion for quality assurance </li></ul>What We Offer We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life. We welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. We are an equal opportunity employer and offer opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives. So, join us and you'll become part of our hotel family. Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today. Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Temporary</li></ul> Job function <ul><li> Job function Other</li><li> Industries Hospitality</li></ul>Referrals increase your chances of interviewing at IHG Hotels & Resorts by 2xGet notified about new Assistant Food Beverage Manager jobs in Dubai, Dubai, United Arab Emirates. Assistant Manager - Breakfast Operations - Jumeirah Burj Al Arab Dubai, Dubai, United Arab Emirates 23 hours ago Assistant Outlet Manager - F&B - Jumeirah Wild Wadi Junior Floor Assistant Manager (M/F) - NEW OPENING Dubai Assistant Restaurant Manager (All Day Dining) Hilton Dubai Palm Assistant Outlet Manager - Nuska Beach - Jumeirah Beach Hotel Restaurant Manager (Ginori Terrace, Signature Lounge) - The St. Regis Downtown Dubai Assistant Restaurant Manager - The Butcher Shop & Grill OliOli Dubai Operations Manager - F&B Dubai, Dubai, United Arab Emirates 2 hours ago Assistant Outlet Manager - All-Day Dining Restaurant We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Franchise Hotel - Assistant Food & Beverage Manager

Trading

Job Opening: Operations Assistant

Location: Jebel Ali, Dubai
Type: Full-time, Entry-level
Salary: AED 3,000 – 5,000 per month (based on your profile)

Job Description:
We are looking for a responsible and motivated person to support our operations team in Jebel Ali. This is an entry-level position. Full training will be provided.

About the Company:
We are a Dubai-based wholesale company dealing with consumer products. We work with global suppliers and serve customers across the region. Our small team is focused on fast, efficient operations, and we’re looking for someone reliable to support us in Jebel Ali.

Your main tasks will include:

Booking shipments by truck, air, and sea
Entering shipment details into our CRM system
Tracking shipments and preparing weekly reports in Excel
Checking emails daily and entering data into our IT system
Creating simple Excel reports (training provided)
Assisting with other administrative and logistics tasks as needed
Visiting the warehouse for inspections
Who we are looking for:
Please apply only if you meet these criteria:

Motivated and responsible, ideally aged 20–25
Able to work independently and as part of a team
Good written and spoken communication skills (email and phone)
Basic computer and Excel skills
Lives near Jebel Ali or willing to relocate (preferred)
Holds a valid UAE driver’s license (preferred, but not required)
Background in IT or logistics is a plus, but not necessary
No prior experience required — attitude is most important
What we offer:

Salary between AED 3,000 and 5,000, based on your qualifications and performance
Medical insurance
Employment visa (faster start if you already have one)
Full training and support
Opportunities for career growth and salary increases for good performance
Young team of friendly colleagues, good work atmosphere
How to apply:
We want serious candidates only. If you meet the above and are interested, please send us:

Your CV
A short message (2–3 sentences) answering:
Why you want this job
When you can start
Whether you live near Jebel Ali or can relocate
Start date: As soon as possible

Job Types: Full-time, Permanent, Fresher

Work Location: On the road

Explore 7361+ Operations manager assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

7361 operations manager assistant jobs IN Dubai United Arab Emirates

Operations Assistant

Operations Control Assistant Manager

Operations Manager

Assistant Manager - Stewarding

HR Administrative Assistant

Franchise Hotel - Assistant Food & Beverage Manager

Operations Assistant