orthodontic treatment coordinator

Poway Pediatric Dentistry

We are a growing Pediatric and Orthodontic dental practice in Poway looking for an experienced Orthodontic Assistant ready to transition into a Treatment Coordinator role.This position is ideal for someone who already understands orthodontic treatment and patient flow, and wants to grow into a patient-facing leadership role presenting treatment and coordinating orthodontic care.We are looking for a friendly, confident, organized team member who enjoys working with children, teens, and parents while helping patients start the orthodontic treatment they need.Responsibilities<ul><li>Coordinate orthodontic new patient exams and consultations</li><li>Present orthodontic treatment plans to patients and parents</li><li>Explain treatment timelines, procedures, and expectations</li><li>Discuss financial options and payment plans</li><li>Schedule treatment starts and coordinate patient care</li><li>Work closely with the orthodontist and clinical team</li><li>Ensure a smooth and positive patient experience from consultation to treatment start</li></ul>Requirements<ul><li>Minimum 2 years Orthodontic Assistant experience</li><li>Strong understanding of orthodontic procedures and terminology</li><li>Experience with patient communication and education</li><li>Comfortable discussing treatment plans and financial arrangements</li><li>Strong organizational and multitasking skills</li><li>Positive, professional, and team-oriented personality</li><li>Experience with dental software (Dolphin, Eaglesoft) is a plus</li></ul>Preferred Experience<ul><li>Orthodontic assisting</li><li>Dental treatment coordinating</li><li>Pediatric dental office experience</li><li>Case presentation and patient education</li></ul>What We Offer<ul><li>Competitive hourly pay based on experience</li><li>Paid Time Off</li><li>Holiday Pay</li><li>401 K</li><li>Supportive team environment</li><li>Growth opportunities within the practice</li><li>Full-time position, 4 days per week</li></ul>If you are an experienced Orthodontic Assistant who enjoys connecting with patients and wants to grow into a Treatment Coordinator role, we would love to meet you.Pay: $25.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Which orthodontic procedures are you familiar with? (Select all that apply)</li></ul>Bracket placementWire changesTaking orthodontic records (photos, scans, impressions)DebondsInvisalign / clear aligner workflowNone of the aboveExperience:<ul><li>Orthodontics: 2 years (Preferred)</li></ul>License/Certification:<ul><li>Registered Dental Assistant (Preferred)</li></ul>Work Location: In person

Orthodontic Treatment Coordinator

Orthodontic Experts Management LLC

<div>Description:

About us:
At Orthodontic Experts, we are passionate about delivering exceptional patient care and advancing the standard of orthodontic excellence. With 32 locations across the greater Chicagoland area, Wisconsin, Indiana, and Indianapolis, and more on the way, we are a rapidly growing organization committed to transforming smiles and changing lives.
We are seeking dedicated team members who share our commitment to high-quality care and who embody our Core Values:<ul><li>
Accountability</li><li>
Continuous Improvement</li><li>
Inclusion</li><li>
Integrity</li><li>
Respect</li><li>
Teamwork</li><li>
Transparency</li></ul>
If you&rsquo;re looking to grow your career with a purpose-driven, patient-centered organization, please apply with us.
Job Description:
As a Treatment Coordinator, you will be providing support to our patients in their orthodontic journey. You will be responsible for communicating with patients and their family members to ensure that they understand their treatment plans and any changes that may occur.
Tasks include but are not limited to:<ul><li>
Consult with patients to understand their oral health history, concerns, and objectives.</li><li>
Explain the treatment plan, address patient concerns, and answer any questions.</li><li>
Assist the patient in prioritizing the treatment and establish a plan for scheduling and payment arrangements.</li><li>
Conduct financial consultations with all new patients and with existing patients when new treatment plans are presented.</li><li>
Manage and maintain the payment options and policies for patients.</li><li>
Understand the practice&rsquo;s policy on working with Ortho benefit plans and be prepared to educate patients on their dental benefits.</li><li>
Communicate with all outside and third-party financing companies offered to patients and educate patients on the available outside financing options.</li><li>
Track patient accounts receivable and outstanding balances to ensure timely payment.</li><li>
Assist in Practice&rsquo;s collections protocol for all outstanding balances.</li><li>
Introduce new patients to the practice by going over health history, explaining the doctor&rsquo;s examination and describing any other features about the practice that should be highlighted.</li><li>
Conduct treatment consultations with all new patients and with existing patients when new treatment plans are presented.</li><li>
Updating TC Spreadsheet on a daily basis</li><li>
Conducting Dialing outbound calls to patients. (Welcome calls, Lost Cases, Denials etc.)</li><li>
Greet and check patients in and out before and after treatment.</li><li>
Assist the orthodontist during procedures, such as adjusting braces and placing orthodontic appliances.</li><li>
Prepare and sterilize instruments and equipment in accordance with infection control.</li><li>
Provide patient education on oral hygiene, orthodontic appliance care, and post-treatment instructions to ensure successful treatment outcomes.</li><li>
Participate in Marketing events</li><li>
Cash Handling</li><li>
Answer incoming calls to include new patient calls, emergencies, scheduling patient appointments, requesting records, and follow up.</li><li>
In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks.</li><li>
Responsible in helping to maintain a clean/sanitized clinic/office area.</li><li>
Other tasks as assigned.</li></ul>
Requirements:
<ul><li>High school degree or GED equivalent</li><li>
3 years of customer service experience</li><li>
2 years of sales experience</li><li>
1 year of Treatment Coordinating experience</li><li>
Knowledge of medical terms and practices</li><li>
Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access.)</li><li>
Excellent problem solving and de-escalation skills</li><li>
Excellent written and verbal communication skills</li><li>
6 months to 1 year of orthodontic assisting experience preferred</li></ul>
Working Hours/ Location:<ul><li>
Tuesday &ndash; Wednesday 10:00 am &ndash; 6:00 pm</li><li>
Thursday &amp; Friday 7:00 am &ndash; 3:00 pm</li><li>
Saturday 8:00 am - 2:00 pm</li><li>
1162 N Clark , Chicago, IL 60610</li><li>
Full time</li><li>
Travel required to West Loop and Lakeview</li></ul>
Benefits (for our full-time employees):<ul><li>
Paid Training</li><li>
Travel Pay (when traveling to sister clinics farther than 15 miles away from base clinic)</li><li>
Clinical Bonuses</li><li>
Paid Time Off</li><li>
Holiday Pay</li><li>
Medical, Dental, Vision, and Life Insurance</li><li>
Accident Insurance</li><li>
Short-Term Disability</li><li>
Long-Term Disability</li><li>
Employee Assistance Program</li><li>
Health Savings Account</li><li>
Dependent Care Account</li><li>
401(k) and matching</li><li>
Pet Insurance</li><li>
Tuition Assistance Program</li><li>
Identity Theft Protection</li><li>
MetLife Met Law Legal Insurance</li><li>
Transit Reimbursement - Commuter Account</li><li>
Free and discounted Orthodontic Treatments</li></ul></div>

Treatment Coordinator (OLD TOWN)

Kids Dentist Plus

Company: Kids Dentist PlusLocations: Greater Sacramento Area (Arden, Citrus Heights, Elk Grove, Folsom, Sacramento, Natomas &amp; more!)Join the Team:(kidsdentistplus.com/careers/)Are you a &quot;People Person&quot; with a passion for making others smile? Kids Dentist Plus is a premier, fast-paced dental group that has been a staple of the Sacramento community. We are currently expanding our administrative and patient support teams! Whether you are a financial expert, an insurance guru, or a friendly communicator looking to jumpstart a career, we have a path for you.Explore Your Career Path:1. Call Center &amp; Customer Service Representative<ul><li>The Role: Join our high-energy central hub! You are the first voice our patients hear. You&rsquo;ll handle a high volume of inbound calls, assist with scheduling, and solve problems with a smile in your voice.</li><li>Requirements: Superb telephone etiquette and a proactive attitude. Bilingual is a plus! We provide paid training for those looking to enter the dental field.</li></ul>2. Front Office Receptionist (FO)<ul><li>The Role: The face of our local practice! You&rsquo;ll manage busy appointment schedules, handle insurance claims, and keep the office running like a well-oiled machine.</li><li>Requirements: Friendly personality and a reliable schedule. Willing to train motivated individuals from hospitality or retail backgrounds!</li></ul>3. General Treatment Coordinator (TC)<ul><li>The Role: You are the bridge between clinical recommendations and the patient&rsquo;s health! You&rsquo;ll handle treatment planning, discuss finances comfortably, and use your sales skills to help patients navigate their care.</li><li>Requirements: 2+ years of TC experience and strong knowledge of PPO/HMO insurance.</li></ul>4. Orthodontic Treatment Coordinator (Ortho TC)<ul><li>The Role: Specialize in the world of smiles! You will focus specifically on Ortho consultations, explaining long-term treatment plans (braces/Invisalign), managing Ortho-specific insurance, and setting up payment contracts.</li><li>Requirements: Previous Orthodontic or high-level sales/consultation experience preferred. Must be comfortable discussing large-scale treatment plans and financing.</li></ul>The Kids Dentist Plus Advantage<ul><li>Culture First: We believe in a work environment where you can thrive. We use state-of-the-art technology to make your job easier so you can focus on the patient.</li><li>Career Growth: We don't just offer jobs; we offer careers. Many of our team members have been with us for years, moving from entry-level roles into leadership.</li><li>Stability: With our established network of offices, we offer the security of a large company with the tight-knit &quot;family feel&quot; of a local practice.</li></ul>Availability &amp; Logistics<ul><li>Schedule: Generally Monday&ndash;Friday (8:00 am &ndash; 5:30 pm) with rotating or occasional Saturdays.</li><li>Flexibility: Front Office and TC roles may involve commuting between our beautiful Greater Sacramento offices. Call Center positions are in-person at our central hub.</li><li>Full-Time: 40 hours per week preferred.</li></ul>Benefits That Make You Smile<ul><li>Competitive Compensation &amp; Paid Training</li><li>Full Medical, Dental, and Vision Insurance</li><li>Retirement Plan</li><li>Life Insurance</li><li>Paid Time Off (PTO) and Clear Room for Growth</li></ul>Ready to start your journey?We value your personal growth and professional ambition. Join a team that celebrates your success!Apply Today:-&gt;https://kidsdentistplus.com/careers/&lt;-Pay: $18.00 - $26.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Receptionist / Treatment Coordinator

Jon C. Ellison DDS, Inc.

As a Patient Care Coordinator in our FUN and PROFESSIONAL Orthodontic office, you will be essential in ensuring that patients receive the HIGHEST level of CARE and SUPPORT throughout their visit. This position is responsible for creating FIVE-STAR patient interactions including: scheduling appointments, greeting patients upon their arrival, answering patient questions, etc.Duties<ul><li>Greet patients upon arrival with a WARM HEART and CARING SMILE</li><li>Assist patients with the check-in process.</li><li>Schedule and confirm patient appointments via email, phone and text.</li><li>Maintain accurate patient records, including medical/dental history and insurance information.</li><li>Handle phone calls, emails, and other correspondence related to patient inquiries and appointment scheduling.</li><li>Assist with billing inquiries and insurance verification as needed.</li></ul>Qualifications<ul><li>COMPASSIONATE customer service skills</li><li>Previous experience in a dental office setting is PREFERRED!!</li><li>Familiarity with dental terminology is HIGHLY desirable.</li><li>Strong organizational skills with attention to DETAIL</li><li>EXCELLENT COMMUNICATION skills, both verbal and written.</li><li>Ability to multitask in a fast-paced environment while maintaining a POSITIVE attitude.</li><li>A commitment to providing exceptional patient care and support.</li></ul>Join our team as a Patient Care Coordinator, where you will play a vital role in enhancing the patient experience while contributing to the overall efficiency of our FUN orthodontic practice!WE LOOK FORWARD TO MEETING YOU!Job Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Patient Care Coordinator in FUN Orthodontic Office!

Troy Orthodontics

Looking for an Orthodontic Superstar!Are you ready to love where you work? Our state-of-the-art orthodontic practice is searching for our next amazing team member! We&rsquo;re proud of our sparkling clean, beautiful office, our fantastic doctor, and a team that truly loves creating smiles&mdash;both for our patients and each other.We&rsquo;re looking for someone who is: Positive, reliable, and motivated A great communicator with exceptional customer service skills A true team player who enjoys working in a fun, fast-paced environmentDental or orthodontic experience is preferredThis is a cross-trained position, working both chairside with patients and at the front desk greeting families, scheduling appointments, and helping our day run smoothly.Schedule: 4&ndash;5 days per weekIf you&rsquo;re looking for a career where you can make a difference, grow your skills, and be part of a supportive, upbeat team&mdash;we&rsquo;d love to meet you!To apply: Please send your resume to and a brief note telling us why you&rsquo;d be a great fit to info@troyortho.comWe can't wait to meet you!Job Types: Full-time, Part-timePay: $20.00 - $30.00 per hourWork Location: In person

Orthodontic Dental Assistant - Treatment Coordinator

Corsa Orthodontics

Overview Join our dynamic Orthodontic team as a Treatment Coordinator/Clinical Assistant, where your enthusiasm and organizational skills will directly enhance patient care and streamline clinical operations. In this role, you will serve as a key point of contact for patients, guiding them through treatment plans, coordinating appointments, and supporting clinicians with administrative and clinical tasks. Your proactive approach will help create a welcoming environment that fosters patient trust and satisfaction while ensuring smooth clinic workflows.At Corsa Orthodontics, we believe in creating more than just beautiful smiles &mdash; we create lasting relationships. We&rsquo;re passionate about delivering exceptional care in a friendly, professional environment where every patient feels like part of our family. We are looking for a motivated and organized Treatment Coordinator/Clinical Assistant to join our dynamic team and help us continue to provide the highest level of care.Responsibilities<ul><li>Greet patients warmly, verify their information, and prepare them for treatment procedures.</li><li>Assist clinicians during patient examinations and procedures by preparing supplies and ensuring a sterile environment.</li><li>Educate patients on treatment options, post-care instructions, and answer their questions clearly and confidently.</li><li>Coordinate appointment scheduling, follow-ups, and treatment plans with accurate documentation.</li><li>Maintain accurate patient records by documenting clinical notes, treatment details, and updates in electronic health records systems.</li><li>Correspond efficiently to ensure timely communication with patients and staff.</li><li>Support the clinic&rsquo;s daily operations</li></ul>Qualifications:<ul><li>Education: High school diploma or equivalent and certification from an accredited dental assistant program.</li><li>Experience: Previous 1+ years of experience in an orthodontic office (2+ preferred, but not required)</li><li>Certification: Current CPR certification and Radiology certification (preferred but not required).</li></ul>Skills:<ul><li>Strong communication skills and a passion for delivering excellent customer service</li><li>Ability to work effectively in a fast-paced, collaborative environment</li><li>A commitment to providing high-quality care in a compassionate and professional manner</li><li>Positive, friendly attitude with a commitment to patient care.</li></ul>Why Join Us?At Corsa Orthodontics, we value our team members and offer a range of benefits that set us apart:<ul><li>Paid Time Off (PTO) to recharge and enjoy life outside of work</li><li>5 Sick Days (40 hours) for when you need time to care for yourself</li><li>401K Match to help you plan for your future</li><li>Company Profit Share because we believe in sharing our success</li><li>Paid Health Insurance to keep you covered</li><li>Monthly Bonuses to reward your hard work</li><li>Free Scrubs to keep you comfortable at work</li><li>Quarterly Team Events for fun, connection, and building camaraderie</li><li>And so much more!</li></ul>If you&rsquo;re ready to bring your skills to a supportive, patient-centered team that values both work-life balance and personal growth, apply today! Let&rsquo;s make a difference together at Corsa Orthodontics.Pay: $25.00 - $35.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li></ul>Work Location: In person

Clinical Assistant/ Treatment Coordinator

Smile Doctors

The vision of Smile Doctors is our people-first culture which creates an environment of passionate, caring Team Members dedicated to providing fun and encouraging relationships with each other and our patients. Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We focus on the importance of the individual and recognize that each person on our Team has something great to offer. We recognize talents and strengths and take care to nurture those abilities to help our Team Members grow into successful people in their careers, in our organization, and beyond.
 
Looking for a career that makes you smile?
 We’re seeking a Records Coordinator to join our growing team.
 
How you’ll make us better: 
Welcomes new patients and obtains orthodontic records. Responsible for maintaining an on time patient workflow. Provides direction in terms of following schedule or seeing the next available patient.
 
<ul>
<li>Greets new patients and family members</li>
<li>Familiarizes new patients and family with clinic layout</li>
<li>Captures X-rays, photographs and scans</li>
<li>Relays new patient information to treatment coordinator(s) and doctors</li>
<li>Coordinates clinical records requests</li>
<li>Manages patient treatment flow and scheduling</li>
<li>Maintains strict compliance with State, Federal, and other regulations</li>
<li>Performs after care communication</li>
<li>May clean, sterilize, and prepare the equipment</li>
<li>May cross train to support multiple roles within the clinic</li>
</ul>
Your special skills: 
We’re proud of our company culture and heritage of awesomeness. If you’ve got the following, you’ll fit right in:
 <ul>
<li>Ability to establish and maintain good working relationships with patients and coworkers</li>
<li>Ability to communicate effectively verbally and in writing</li>
<li>Ability to listen and understand information verbally and in writing</li>
</ul>
Prerequisites for success: 
<ul>
<li>High School Diploma or equivalent required</li>
<li>Previous dental clinical experience preferred</li>
<li>Bilingual a plus, but not required</li>
</ul>
The Perks: 
In exchange for the dynamic contribution you’ll bring to our team, we offer:
 <ul>
<li>Competitive salary</li>
<li>Medical, dental, vision and life insurance</li>
<li>Short and long-term disability coverage</li>
<li>401(k) plan</li>
<li>2 weeks paid time off in your first year + paid holidays</li>
<li>Discounts on braces and clear aligners for you and your family members</li>
</ul>
Why Smile Doctors?
 As the nation’s leading Orthodontic Support Organization, Smile Doctors partners with local orthodontic practices to offer world-class patient care with hometown heart. We exist to love people first, straighten teeth second, and we work hard to maintain a people-first culture and cultivate a fun, encouraging environment.
 
Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We nurture both talents and strengths, building each person’s abilities to help them find success in their career and beyond. As the fastest-growing organization of our kind in the industry, we’re looking for passionate, innovative professionals who can join us in changing the way the world smiles.
 
Smile Doctors and all our affiliating practices are proud to be an equal opportunity workplace and welcome diversity in our organization. We do not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity.

Records Coordinator

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